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SUPER LANDSCAPE & MAINTENANCE - ITB NO. 2022-23-3110-12-008A CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE PURCHASING SECTION OF OUR WEBPAGE AT: www.hialeahfl.gov CITY OF HIALEAH CONTRACT AWARD PURCHASING DEPARTMENT CITY OF HIALEAH CONTRACT: ITB NO. 2022-23-3110-12-008 DESCRIPTION: RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 5 CONTRACT PERIOD 2/1/2023 – 09/30/2024 SECTION #1 – VENDOR AWARD Name: SUPER LANDSCAPE & MAINTENANCE Name: Contact: JUAN CARLOS HERVIS Contact: Phone: 305-362-3355 Phone: Fax: 305-362-6434 Fax: E-mail: SUPERLANDSCAPESM@GMAIL.COM E-mail: Name: Name: Contact: Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CITY COUNCIL APPROVED ON: 11/14/2023, ITEM W AMENDED AMOUNT: RESOLUTION NO: 2023-178 INSURANCE REQUIREMENTS: ANNUAL CONTRACT AMOUNT: $86,570.00 PERFORMANCE BOND: APPLICABLE ORDINANCES: Notes: SECTION #3 – REQUESTING DEPARTMENT CITY OF HIALEAH, DEPARTMENT OF STREETS Contract Administrator: JOSE SANCHEZ Phone: 305-687-2611 SECTION #4 – PROCURING AGENCY CITY OF HIALEAH, DEPARTMENT OF STREETS Contract Administrator: JOSE SANCHEZ Phone: 305-687-2611 Prepared by: MARILIN GUTIERREZ RECEIVED COUNCIL AGENDA ITEM RE OCT 2 5 2023 This form, letter from the department head address ed to the Mayor and 0G~~Yuac5 supporting documents are due the Monday of the week prior to the City Council ee . GET Date of Request: October 20 , 2023 Request ing City Department: Streets Requ est ed Council Meeting November 14, 2023 Date: Act ion Requested from the D Iss ue a purchase order City Counci l : D Increase a purchase order 0 Awa r d a bid 0 Bid No . 2022-23-31 10-12-008 D Reject a bid D Bid No. D Special Ev en ts Permit D Street Clo sure □ Other: Scope of service(s) or Right-of-Way Turf & Landscape Maintenance product(s): Sector 5 -Renewal No. 1 Vendor: Primary contract: Super Landscape & Maintenance, Inc. Secondary (backup) contract: VisualScape, Inc. Expenditure Amount: $86,570.00 Funding Source (i.e., account funding the expenditure): Purchasing Process: ROW Maintenance -Sector 5 Account 101.3210.541467-5 0 Competitive Bidding □ An exception to competitive bidding applies: □ Professional services in the nature of consultants, accountants and attorneys □ Sole source provider □ Emergency based on objective facts □ Credit facilities □ Competitive bidding is not required because the City is utilizing a bid that has been awarded or under contract by state, county or other governmental agencies. □ Title of state, county or other governmental agencies contract: □ Piggy-back contract expiration date: □ Waive Competitive Bidding □ Reason(s) it is not advantageous to the City to utilize competitive bidding: Signatures: Department Hea d Esteban Bova, Jr., Esteban Bovo, Jr. Mayor Monica Perez Co un cil Pres ident Jacquelin e Garcia-Roves Counc il V i ce-Pres ident October 20 , 2023 Honorable Mayo r Esteban Bova , Jr. and City Co un cil Members City of Hialeah Hi aleah, Florida 33010 City of Hialeah Re : 1TB 2022-23-31 10-1 2-008 Right-of-Way Turf & Lan dscape Mai nten ance Sector 5 -Ren ewal No . Dear Mayor and Counci l Members: Co un cil Members Bryan Ca lvo Vivian Casals-Munoz Luis Rodriguez Jesus Tundidor Carl Zogby The Charter of the City of Hialeah states that contracts in amounts greater than $25,000 .00 shall be awarded on the basis of specifi cations and formal sealed bids . Th e council may award a contract to the lowest responsible and responsive bidder, or it may reject all bids and re-advertise ; or it may waive competitive bidding wh en it finds it to be in the best interest of the City. Th e City of Hialeah published 1TB No . 2022-236-3110-12-008 (Right-of-Way Turf & Landscape Maintenance -Sector 5) to establish two contracts, a primary and a secondary, sec urin g the services of con tractors with the ability t o supply all labor, equipment and materials to mai ntain designated right-of-ways and properties within the city . A total of four responses were received. Th e Right-of-Way Turf & Land scape Main te nan ce Contract Selection Comm ittee revi ewed the responses and ranked the responsive and responsible bidders based on (a) price, (b) qualifications, experience , manpower and equipment, and (c) contractor's approach to scope of work. Upo n completi on of the review and ra nking, the selection committee recommended Super Landscape & Maintenance , Inc. fo r the primary contract a nd Vi sual Scape , Inc. for the secondary contract. The selection committee's recommendation was upheld in Fiscal Year 2023 and Super Landscape & Maintenance, Inc. and Visual Scape , Inc . were awarded the primary and secondary contracts, respectively , of the Ri ght-of-Way Turf & Landscape Maintenance Sector 5 services with the option to re n ew the agreements for four consecutive one -year terms . The Fisca l Year 2023 agreements expired on September 30 , 2023 however, the vendors have agreed to renew the contract for an additiona l one-year term ending on September 30th , 2024. I am therefore respectfully requesting your approval to renew the Right-of- Way Turf & La ndscape Mai ntenance Sector 5 primary ag reem ent with Super La ndscape & Ma intenance, Inc. in an amount not to exceed $86,570.00 for mainte nan ce services up to Septe mber 30th , 2024. I am further requesting approval to renew the secondary agreement, as backup to primary agreement, with Visual Scape, Inc. in a n amou nt to exceed $182,200.60 for maintenance services up to September 30th , 2024. Fund ing for this expenditure will be drawn against ROW Maintenance -Sector 5 Acco unt 101.3210.541467-5. Super Landscape & Maintena nce , Inc. and VisualScape, Inc. are both active corporation in good standing in the State of Florida. Respectfully , cfaf:/ Jose Sanchez Director of Streets Department ~isapproved proved Esteban Bova, Jr., 50 1 Palm Avenue, Hiale ah, l'lorida • 330 10-47 19 w,vw.hia leahfl .go v Esteban Bovo, Jr. Mayor Monica Perez Coun c il Pres id ent Jacqueline Garcia-Roves Coun cil Vic e-Pres id ent City of Hialeah Coun c il M e mbers Bryan Calvo Vivian Casa ls-Munoz Luis Rodriguez Jesus Tundidor Carl Zogby • Right-of-Way Turf & Landscape Maintenance Sector 1, 1TB No. 2022-23-3110-12-001 • Right-of-Way Turf & Landscape Maintenance Sector 2, 1TB No. 2022-23-3110-12-005 • Right-of-Way Turf & Landscape Maintenance Sector 3, 1TB No. 2022-23-3110-12-006 • Right-of-Way Turf & Landscape Maintenance Sector 4, 1TB No. 2022-23-3110-12-007 • Right-of-Way Turf & Landscape Maintenance Sector 5, 1TB No. 2022-23-3110-12-008 • Right-of-Way Turf & Landscape Maintenance Sector 6, 1TB No. 2022-23-3110-12-009 1. CALL TO ORDER COMMITTEE MEETING MINUTES Date of Meeting: January 11, 2023 A. REPORT : Streets Department Director Jose Sanchez called the meeting to order at 1:30pm. 2. ROLL CALL -1:33PM A. REPORT: Jose Sanchez called the roll with the following Committee members present: I . Jorge Mart inez 2. Will iam Sanchez 3. Ruth Rubi (Committee C hair) Oth e r meetin g members present: 4. Jo se San che z 5 . Dav id Jo ve 6. Lui s Suarez 7 . Yami l A lqui zar 3. APPROVAL OF MEETING MINUTES FOR NOVEMBER 30TH MEETING OF THE RJGHT-OF- WAY TURF & LANDSCAPE MAINTENANCE CONTRACT SELECTION COMMITTEE REPORT: Mot io n to approv e by Ruth Ru bi. Seco nd ed by Willi am Sa nc hez. I :3 5pm. Vo ted unan imo us ly by all members pre se nt. Approved (3-0-0) 4. CONTINUE EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23-3110-12-001, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 1 REPORT: Jose Sanchez summarized results ofNov. 30 meeting. a. IDENTIFY RESPONSIVE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? Found responsive by selection committee on Nov. 30, 2022 meeting. ii. SFM Landscape? Found responsive by selection committee on Nov. 30, 2022 meeting. iii. Super Landscape? Found responsive by selection committee on Nov. 30, 2022 meeting. iv. VisualScape? Found responsive by selection committee on Nov. 30, 2022 meeting. b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? Motioned to reconsider the bidder responsiveness open for the next committee meeting on December 14th, 2022. December 14th , 2022 meeting was rescheduled to January 11 th , 2023. REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsible. Seconded by William Sanchez. 1 :36pm. Approved (3-0-0) ii. SFM Landscape? Found responsible by selection Committee on Nov. 30, 2022 meeting. REPORT: Motion by Ruth Rubi to waive omission of yearly report document and to find SFM Landscaping responsible. Seconded by William Sanchez. 1 :37pm. Approved (3-0-0) iii. Super Landscape? REPORT: Motion by Ruth Rubi to find Super Landscape Responsible. Seconded by William Sanchez. 1 :38pm. Approved (3-0-0) iv. VisualScape? REPORT: Motion by William Sanchez to find VisualScape Responsible. Seconded by Ruth Rubi. I :38pm. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. The Committee's recommendation to the Streets Department was the following: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector 1 's primary contract to Visual Scape. Seconded by William Sanchez. 2: 13pm. Approved (3-0-0) ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 1 's secondary contract to Super Landscape. Seconded by Jorge Martinez. 2:18pm. Approved (3-0-0) 5. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO ITB NO. 2022-23- 3110-12-005, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 2 REPORT: Committee chair requested to consider items Sa and Sb together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). 1. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? 111. Super Landscape? 1v. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). 1. Rock & Rose Complete Landscaping Experience? n. SFM Landscape? 111. Super Landscape? 1v. VisualScape? REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find SFM Landscape responsive and responsible. Seconded by Ruth Rubi. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find Super Landscape responsive and responsible. Seconded by William Sanchez. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find Super Landscape responsive and responsible. Seconded by William Sanchez. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Jorge Martinez to award sector 2' s primary contract to Visual Scape. Seconded by Ruth Rubi 2:38pm. Approved (3-0-0) ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 2's secondary contract to Super Landscape. Seconded by Jorge Martinez. 2:39pm. Approved (3-0-0) 6. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO ITB NO. 2022-23- 3110-12-006, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR3 REPORT: Committee chair requested to consider items 6a and 6b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). 1. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? 111. Super Landscape? iv. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). 1. Rock & Rose Complete Landscaping Experience? n. SFM Landscape? iii. Super Landscape? 1v. VisualScape? REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 2:42pm Approved (3-0-0) REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by William Sanchez. 2:42pm. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find Super Landscape responsive and responsible. Seconded by Ruth Rubi. 2:43pm. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find VisualScape responsive and responsible. Seconded by William Sanchez. 2:43pm. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Jorge Martinez to award sector 3 's primacy contract to Super Landscape. Seconded by William Sanchez 2:53pm. Approved (3-0-0) ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 3's secondary contract to Visual Scape. Seconded by Jorge Martinez. 2:53pm. Approved (3-0-0) The committee chair granted a five-minute recess at 2:55pm. Call to order and restarted meeting at 3 :00pm. 7. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23-3110- 12-007, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 4 REPORT: Committee chair requested to consider items 7a and 7b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). v. Rock & Rose Complete Landscaping Experience? vi. SFM Landscape? vu. Super Landscape? viii. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? iii. Super Landscape? iv. VisualScape? REPORT: Motion by Jorge Martinez to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 3:02pm. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by Jorge Martinez. 3 :02pm. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find Super Landscape responsive and responsible. Seconded by Jorge Martinez. 3:03pm. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find VisualScape responsive and responsible. Seconded by William Sanchez. 3:03pm. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector 4's primary contract to Super Landscape. Seconded by Jorge Martinez 3:10pm. Approved 3-0 ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 4's secondary contract to Visual Scape. Seconded by William Sanchez Martinez. 3:12pm. Approved 3-0 8. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23- 3110-12-008, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTORS REPORT: Committee chair requested to consider items Sa and Sb together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). 1. Rock & Rose Complete Landscaping Experience? u. SFM Landscape? 111. Super Landscape? 1v. VisualScape? v. Mystic Gardens Lawn Contractors Inc.? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? 111. Super Landscape? iv. VisualScape v. Mystic Gardens Lawn Contractors Inc.? REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 3:13pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by William Sanchez. 3: 13pm. Approved 3-0-0 REPORT: Motion by William Sanchez to find Super Landscape responsive and responsible. Seconded By Jorge Martinez. 3:14pm. Approved 3-0-0 REPORT: Motion by Jorge Martinez to find VisualScape responsive and responsible. Seconded by William Sanchez. 3: l 4pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find Mystic Gardens Lawn Contractors Inc. not Responsive and not responsible. Seconded by Jorge Martinez. 3: 16pm Approved 3-0-0 c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector S's primary contract to Super Landscape. Seconded by Jorge Martinez 3 :2Spm. Approved 3-0-0 ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector S's secondary contract to Visual Scape. Seconded by William Sanchez. 3 :2Spm. Approved 3-0-0 9. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO ITB NO. 2022-23- 3110-12-009, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 6 REPORT: Committee chair requested to consider items 9a and 9b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). 1. Mystic Gardens Lawn Contractors Inc.? ii. Rock & Rose Complete Landscaping Experience? iii. SFM Landscape? 1v. Super Landscape? v. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Mystic Gardens Lawn Contractors Inc.? 11. SFM Landscape? iii. Super Landscape? iv. VisualScape v. Rock & Rose Complete Landscaping Experience? REPORT: Motion by Ruth Rubi to find Mystic Gardens Lawn Contractors Inc. not responsive and not responsible. Seconded by Jorge Martinez. 3 :2Spm Approved 3-0-0 REPORT: Motion by Jorge Martinez to find Rock & Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 3 :27pm Approved 3-0-0 REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by Jorge Martinez. 3:27pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find Super Landscape responsive and responsible. Seconded by Jorge Martinez. 3 :27pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find VisualScape responsive and responsible. Seconded by Jorge Martinez. 3 :28pm. Approved 3-0-0 c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector 6's primary contract to VisualScape. Seconded by William Sanchez 3:28pm. Approved 3-0-0 ii. Secondary Contract REPORT: Motion by Jorge Martinez to award sector 6's secondary contract to Super Landscape. Seconded by William Sanchez. 3 :28pm. Approved 3-0-0 Committee chair granted a recess at 3:33pm. Call to order and restarted meeting at 3:36pm. REPORT: Final committee discussions took place. 10. MEETING ADJOURNMENT REPORT: Motion to adjourn meeting by Ruth Rubi. Seconded by William Sanchez. 3:39pm. Approved 3-0-0 Meeting adjourned at 3:39pm. Right-of-Way Turf & Lar\dscapa Maintenance Sector S rTB No. 20U-23·3110.12-008 Selection Committee Evaluation Sheet Summary Contractor beln1 evalu ated: Super landscape- Eval uatlon Criteria SCORING RANGE COMMITTEE MEMBER JOR GE MARTINEZ Contractor's price 0-50 .... Contractor's qualificat ions, experience. manpower, & equipment 0-35 .- Contractor's approach to scope of work 0-15 --; i Total 0-100 ,,,;; AVERAGE SCORE I Co ntr.ictor bein1 evaluat ed: Rock ilnd Rose Ulwn Care LLC Evaluatio n Criteria SCORI NG RANGE COMMITTEE MEMBER JORGE MARTINEZ Contract or's price 0-50 Con tractor's qualification s, experience, manpower,&. equipment 0-3S Contractor's approach t o scope of work 0-15 Total 0-100 AVERAGE SCORE Contractor beln1 evalu.1ted: VisualScape Evaluation Criteria SCORING RANGE COMMITTEE MEMBER JORGE MARTINEZ Contnctor's price 0-50 '/LI Co ntrilct or's qualifications, experience, manpower, & equipment 0-35 ""-C: Contractor's approach to scope of work 0-15 I "", Total 0-100 r 1u AVERAGE SCORE -, Contract or being evaluat ed: SFM Lundsc.ipe Evaluation Criteria SCORING RANGE COMMlmE MEMBER JORGE MARTI NEZ Contractor's price 0-50 1 ·:).. Contractor's quallOcatlon s. experience. m,1npower, & equipment 0-35 ,,;; ~ Contractor's approach to s.cope of work O·lS -,,,-- To tal 0-100 .,, . .,_ AVERAGE SCORE Contractor be-Ing evaluated : M ys tic G.1rdens Evaluation Criteria SCORING RANGE COMMITTEE MEMBER JORGE MARTINEZ Conltictor's price 0-50 Contractor's ciu alifkation s, experience, m.:inpower, & equipment 0-35 Contractor's ,moro.:ich to scope of work 0-15 Total 0·100 AVERAGE SCORE COMMITTEE MEMBER COMMITTEE M EMBER RUTH RUBI WILLIAM SANCHEZ ~-,, _,) f>C, _.._.,, 5 I s XO n~r -c,, COM M ITTEE MEMBER COMMITTEE MEMBER RUTH RUBI WILLIAM SANCHEZ COMMITTEE MEMBER COMMITTEE M EMBER RUTH RUBI WIUIAM '""CHEZ ;:J'-{ _. /LJ ~ ', '?,", /:,, >'<' 7 4 _---:, /7 COMMITTEE MEMBER COM MITTEE MEMBER RUTH RUBI WILLIAM SANCHEZ ,....,, ,-...., '?,<-,. -?,<;, i.., j 'a: /-?, , ,-,:-~- COMMITTEE MEMBER COMMITTEE MEMBER RUTH RUBI WIUIAM SANCHEZ CITY OF HIALEAH TAB SHEET BID NO.: 2022-23-3110-12-008 Title: Right-of Way Turf & Landscape Maintenance -Sector 5 OPENING: November 10, 2022 at 11 :40 a.m. BIDDERS BIDS Super Landscape & Maintenance $86,570.00 2272 W 79 Street Hialeah, Florida 33016 VisualScape 17801 Northwest 137 Avenue Miami, Florida 33018 SFM Landscape 9700 Northwest 79 A venue Hialeah Gardens, Florida 33016 Rock & Rose Complete Landscaping Experience 26251 Southwest 187 A venue Homestead, Florida 33031 Mystic Gardens Law Contractors Inc 2225 West 76 Street Hialeah, Florida 33016 Page 1 of 1 $183,200.60 $327,439.92 $257,400.00 $242,899.80 DATE/TIME OF SUBMITTAL 11/10/2022 at 10:51 a.m. 11/10/2022 at 8:50 a.m. 11/10/2022 at 10:40 a.m. 11/10/2022 at 9:24 a.m. 11/10/2022 at 11 :37 a.m. Right-of-Way Turf & Landscape Maintenance Bid November 10, 2022 Prepared for; City of Hialeah 501 Palm Avenue Hialeah, FL 33010 Prepared by; Juan Carlos Hervis President Super Landscape & Maintenance 2272 W79 St. Hialeah, FL 33016 Ph: 305-362-3355 Email: Superlandscapesm@gmail.com Juan Carlos Hervis, President Appendix A BID SUBMITTAL FORM: RIGH-OF-WA Y TURF & LANDSCAPE MAINTENANCE-SECTORS 1TB No.: 2022-23-3110-12-008 FEIN NO.: 6~772383 /_/_/_/_/_/_ (Bidder's Federal Employer Identification Number) If none, Bidder's Social Security Number The undersigned Bidder certifies that this bid is submitted in accordance with the bid specifications and conditions governing this bid, and that the Bidder will accept any award(s) made to him as a result of this bid FIRM NAME: ______ s_up_er_La_n_d_aca_pe_an_d_M_a_l_nte_na_n_ce ______________ _ STREET ADDRESS: 2272 W 79th Sl CITY/STA TE/ZIP CODE: TELEPHONE NO.: Hialeah, FL 33016 305-362-3355 FAXNO.: 305-362-6434 -------------- E- MAIL: superlandscapesm@gmall.com By signing this docu~nt, the Bidder agrees to all of the terms and conditions of this Solicitation. AUl'HOl!IZED SIGNATURE ~= Z 4 na.. ll I~ Xl-. PERSON AUfHORIZED TO ENTER INTO CONTRACTUAL G EMENT PRINT NAME OF BIDDER'S REPRESENTATIVE ___ .__)~tll~""--"~-(_A_('~(_o_J~_ ... t/~c.~r-_v_('-'. ->~------- TITLE OF BIDDER'SREPRESENTATIVE. ____ e_(':...f?..::...._$_.;'""'J'--=(._()...__+.___ ________________ _ THE EXECUTION OFTIIlS FORM CONSfITUTF.S THE UNEQUIVOCAL OFFER OF BIDER TO BE BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN TIDS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON- RESPONSIVE. THE CITY MAY, HOWEVER,JN ITS SOLE DJSCRETION,ACCEPT ANY BID THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. &:$ ? ~ - (signature) Sworn to and subscribed before me this __ 3 ___ day of Personally known _____ _ OR Produced Identification _x_ l="L \2eivRs1 L~~~ (Type of identification) Notary Public -State of F lvc'1 J CJ\ La\,~5 €ttrc\D (Printed typed or stamped commissioned name ofnotary public) AppendixB BID SUBMJITAL CHECKLIST RIGHT-OF-WAY & LANDSCAPE MAINTENANCE SECTOR-5 1TB No.: 2022-23-3110-36-008 This checklist is provided for Bidder's convenience only. It identifies the sections of this submittal document that must be completed and submitted with each response. Any Bid that fails to include one or more of these sections may be rejected as being non- responsive. Please be advised that this checklist may not necessarily include all of the requirements listed in this Solicitation. This checklist sets guidelines for consideration and may be added to as the need arises. Bidder's Name: Super Landscape & Maintenance Appenrux B -Submittal Checklist Appendix C: Cost Proposal Letter of Intent 1 Bidder's Statement of Organization 2 Subcontractors 3 Insurance Requirements 4 Insurance Check List 5 Public Entity Crimes Affidavit 6 Non-Collusion Affidavit 7 Drug-Free Workplace 8 Acknowledgment of Addenda 9 Certification to Accuracy ofBid 10 Bidder's Acknowledgment 11 City of Hialeah Disclosure Affidavit 12 Assignment of Antitrust Claims 13 E-Verify Sworn Statement 14-BidBond 15-Contractor's Performance and Payment Bond 16 -Release of Lien 17 -Certification Regarding Debarment, Suspension, and other Responsibility Matters FOR PURCHASING OFFICE USE ONLY D Responsive Comment: D Non-Responsive D Other: Addendum No. 1 Page 5 of 7 AppendixC BID COST PROPOSAL; RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE-SECTOR 5 ITB No.: 2022-23-3110-12-008 THIS BID SHALL BEV AUD FOR ONE HUNDRED EIGHTY (180) DAYS FROM DATE OF OPENING Company Name ________ s_u_pe_r_La_nd_sca_,;.pe_&_M_a,_nt_e_na_nc_e _________ _ Company Address __________ 2_272_W_79th __ s_t. ____________ _ City _____ H1_a1_ea_h ______ State ___ F_L ______ Zip __ a_a_o1_e __ Telephone ( 305 ) _____ 362_~_35_5 _____ Fax ~----3_62_-6434 ____ _ E-Mail Address _____ su_pe_r1_an_d_sc_a_pe_s_m_®_s_m_a1_1.co_m ____________ _ Date: 8/31/2022 Sector 5 Maint e nance locat i on From To Notes A gency Per Year U nit Cost Total W36Av W68St W84St 57 DERM 26 X $100 $2,600 W84St W23 St W28St 357 FOOT 26 X $400 $10,400 W84St W 28St HHG Blvd 356 FOOT 26 X S!li!! $11700 WSOSt W31Ct W32Av 4 STREETS 26 X S3Ll $7BQ W76St W34Ct W35Ave 4 STREETS 26 X S3Ll $780 W765t W28Av W29Av 4 STREETS 26 X w $650 W28Av W52St W84St 57 DERM 26 X $450 $11100 W 28 Ave Overpass W84 St North 256 STREETS 26 X $300 $7800 W68St W20Av W28Av 37 DERM 26 X $3:!!!l $7800 W68St W28Av W36Av 37 DERM 26 X S3QO $7800 W605t W20Av W28Av 2 STREETS 26 X SlOfl S2600 W52 St W20Av W28Av 4 STREETS 26 X SlllD $2QQQ W20AveWSR W49St W68St 67 FOOT 26 X $100 $2,800 W20AveWSR W68St W84St 67 FOOT 26 X $100 $2,800 Entry Plaza W68St HHG Blvd 59 CITY 30 X MO $1,200 Entry Plaza W28Av W84St 459 OTY/DERM 30 X $40 $1 200 3250W SO St Station 200 4P Public Works 26 X ~g s1 040 2198 W 8051 Station 156 p Public Works 26 X $10 $260 2600W 79St Station 155 p Public Works 12 X Slll $120 7251 W22Av Station 152 p Public Works 26 X s1~ $390 2975 W72St Station 154 p Public Works 26 X S:i S $190 7180W 26Av Station 153 p Public Works 26 X 115 $390 3299W 70 Tr Station 151 3P Public Works 26 X $35 $910 2300 W 6051 Station 150 4P Public Works 26 X Sl 5 $390 Sub-total $78,700 Contingency (10%) $UZo Total $86SZ0 Notes: 1 Maintain right-of-way 2 Maint ain median(s) 3 Maintain north right-of-way Firm Name: Super Lan dscapes & Maintenance 4 Maintain south right-of-way 5 Maintain west right-of-way Authorized Representative signature: 6 Maintain east right-of-way .)IAP'o C~clr; s Utrv,·r 7 Maintain cana l right-of-way Bidder's Representative (print name): 8 Maintain roundabout 9 Maintain property Bidder's Representative Title: PrHklent p Maintain pump station area/lot Signature of Bidder's Agent WITNESSES: L o\i(1 s ~(D,c do Witness Name (Please Print) fl Appendix C (continued) Title: 11J 1 I ,-.a. Witness Name (Please Print) ~f <fil ,,_ W~s Signature ~ ,, •• ~ LOUIS PARDO == ,. Notari• Public, State of Florida t\mrnz.f" My C0mm. Expires 01/07/2024 •~, Commission No. GG944074 (Name ofNotary Public) -Visua/Scape 17801 NW 137 Ave Miam i , FL 33018 Contact: Ivan C. Vi la 305-362 -2404 * * 1TB #2022-23-3110-12-008 Right-of-Way & Landscape & Landscape Maintenance Sector -5 City of Hialeah Office of The City Clerk City Hall, 3rd floor 501 Palm Avenue Hialeah, FL 33010-4719 Due Date: November 10, 11 :40 AM Q ORIGINAL Appendix A BID SUBMITTAL FORM: RIGH-OF-WAY TURF & LANDSCAPE MAINTENANCE-SECTOR 5 ITBNo.: 2022-23-3110-12-008 FEIN NO. : 4 I 5 -2 / 5 / 9 / 9 / 4 / 0 / 2 (Bidder's Federal Employer Identification Numbe r) lfnone, Bidder's Social Security Number The unders igned Bidder cert ifies that thi s bid is submitted in accordance with the bid specifications and conditions go verning this bid, and that the Bidder will accept any award(s) made to him as a result of this bid. FIRM NAME: STREET ADDRESS: CITY /STATE/ZIP CODE : VisualScape Inc. 17801 NW 137 Avenue Miami, FL 33018 TELEPHONE NO.: (305) 362-2404 FAX NO.: (305) 362-2403 ----'--~--------- E- MA IL: IVila@visualscapeinc.com By signing this doc11111e11t, the Bidder agrees to all of lite terms and co11ditio11s of this Solicitatio11. AUTHORIZED SIGNATURE / • ~'" November 8, 2022 PElfsON AUTHORIZED TO ENTER INTO CONTRACTUAL AGREEMENT rruNT NAME oF BIDDER'S.REPRESENTATrvE Ivan C. Vila -------------------------- TITLE OF BIDDER'SREPRESENTATIVE President ----------------------------- THE EXECUTI ON OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDER TO BE BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THlS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON- RESPONSIVE. THE CITY MAY, HOWEVER, IN lTS SOLE DISCRETION, ACCEPT ANY BID THAT I NCLUDES AN EXECUTED DO CUMENT WHICH UNEQU IVOCALLY BINDS TH • BIDDER ill TERMS OF ITS OFFER. -; (signature) Sworn to and subscribed before me this _8_t h ___ day of November Personally known ___,_X'------ OR Produced Id e ntification _!}@_ n/a (Type of identifi cation) Nata ublic -State of Florida (Printed typed or stamped commissioned name of notary public) App endix B BID SUBMITTAL CHECKLIST RIGHT-OF-WAY & LANDSCAPE l'\WNTENANCE SECTOR-5 1TB No.: 2022-23-3110-36-008 This check list is prov ided for Bidder's co nvenience only. It identifi es the sections of t his subm ittal document that m ust be completed a nd submitted with each response. Any Bid that fai ls to include one or more of these sections may be rejected as being non- responsive. Please be advised that this check li st may not necessarily include all of the requirements listed in this Solicitation. This checklist se ts guidelines for consideration and may be added to as the need arises. B idder's Name: VisualScape Inc. --BlfJ PA~KAGE -- ✓ Appendix A -Bid Submittal Form ✓ Appendix B -Submittal Checklist ✓ Appendix C: Cost Proposal V Letter oflntent v 1 Bidder 's Statement of Organization v 2 Subcontractors ✓ 3 Insurance Requirements ✓ 4 Insurance Check List V 5 P ublic Entity Crimes Affidavit ✓ 6 Non-Coll usion Affidavit ✓ 7 Drug-Free Workplace ✓ 8 Acknowledgment of Addenda ✓ 9 Certification to Accuracy of Bid ✓ 10 Bidder's Acknowledgment ..,,,.... 11 City of H ia leah Disclosure Affidavit ✓ 12 Assignment of Antitrust Claims ✓ 13 E -Verify Sworn Statement v 14 -Bid Bond w/'A 15-Contractor's Performance and Payment Bond ,---1/A 16 -Release of Lien / 17 -Certification Regarding Debarment, Suspension, and other Responsibi li ty Matters FOR P URCHASING OFFIC E USE ONLY D Responsive Comment: D Non-Responsive D Other: Add endum No. 1 Page 5 of 7 --- ·--- - -·-- --- -- - --' - - Appendix C BID COST PROPOSAL: RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE-SECTOR 5 1TB No.: 2022-23-3110-12-008 THIS BID SHALL BE VALID FOR ONE HUNDRED E IGHTY (180) DAYS FROM DATE OF OPENING Company Name ___ V_i_su_a_l_S_c_a_p_e_l_nc_. ________________ _ Company Address ___ 1_7_8_0_1_N_W __ 1 _37_A_v_e_n_u_e _____________ _ City _______ M_i_a_m_i ___ State _F_L ________ Zip 33018 Telephone (305 362-2404 Fax ( 305 ) 362 -2403 E-Mail Address ____ IV_1_·Ia_@=-v_is_u_a_ls_c_a..;..p_e_in_c_.c_o_m ____________ _ Date: 8/31/2022 Sector 5 M aintenance Location From T o Notes A gency Per Year U nit Co st T otal W36Av W68St W84St 57 DERM 26 X $396.00 $10.296.00 W84St W23St W28St 357 FOOT 26 X $503.00 $13,078.00 W84St W28St HHG Blvd 356 FOOT 26 x ;ii Z46 QQ $19.396.00 WBOSt W31Ct W32Av 4 STREETS 26 X ;ii33 .00 $858 .00 W76St W34Ct W 35Ave 4 STREETS 26 X $33.00 $858.00 W76St W28Av W29Av 4 STREETS 26 X $17.00 $442.00 W28Av W52St W84St 57 DERM 26 X $1 ,11 7 .00 $29,042.00 W 28 Ave Overpass W84St North 256 STREETS 26 X $1 .107.00 $28,782 .00 W68St W20Av W28Av 37 DERM 26 X $330 QQ $8 580.00 W68St W28Av W36Av 37 DERM 26 X $495.00 $12,870.00 W60St W20Av W28Av 2 STREETS 26 X $264.00 $6 864.00 W52St W20Av W28Av 4 STREETS 26 X $165.00 $4,290.00 W 20Ave WSR W49St W68St 67 FOO T 26 X $330.00 $8,580.00 W 20Ave WSR W68St W84St 67 FOOT 26 X $330.00 $8.580.00 Entry Plaza W68St HHG Blvd 59 CflY 30 X $198.00 $5.940.00 Entry Plaza W28Av W84St 459 Crn'/DERM 30 X $1 32.00 $3.960.00 3250W80St Station 200 4P Public Works 26 X $33.00 $858.00 2198 WSOSt Station 156 p Public Works 26 X $1 7.00 $442 .00 2600W79St Station 155 p Public Works 12 X $17 .00 $204.00 7251 W 22Av Station 152 p Public Works 26 X $17.00 $442.00 2975 W72St Station 154 p Public Works 26 X $17 .00 $442.00 7180W 26Av Station 153 p Public Works 26 X $17.00 $442.00 3299 W70 Tr Station 151 3P Public Works 26 X $33 .00 $858.00 2300 W605t Station lSO 4P Public Works 26 X $17 .00 $442.00 Sub-total $166,546.00 Contingency (10%) $16,654.60 Tota l $183 ,200.60 Notes: 1 Maintain right-of-way 2 Maintain median(s) 3 Maintain north right-of-way Firm Name: VisualScape Inc. ~ 4 Maintain south right-of-way s Maintain west right-of-way Authorized Representative signature: 6 Maintain east right-of-way 7 Maintain canal right-of-way Bidder's Representative (print name): Ivan C. Vila 8 Maintain roundabout 9 Maintain property Bidder's Representative Title: President p Maintain pump station area/lot V isualScape Inc. Name of Bidder (Please Print) Ivan C. Vi la Name ofBidder~~(Ple~ I . ~ --S ignature of Bidder'sAgent WITNESSES: Brandon Morris Witness Name (Please Print) ~ ~ Witn ess Sig nature (signature) Appendix C (continued) President Title: November 8 , 2022 Date: rint) Sworn to and subscribed before me this _8_th ___ day of November 2022. Personally known --'X,_,__ ___ _ OR Produced Identification _JJ/_a_ (Type of identification) Notary Publi c -State of_F_!_o_rj_d _a ___ _ ~ )...._~•m•~otalY !J!blio) ,••;r,~;;;,••,.. JOSE M. QUINTERO {~>-~~;-,_ MY COMMISSION# HH 013695 \!}.~.i;'J EXPIRES: August 11, 2024 ·•,11;~;,·,;;i.o~/ Bonded ThN Notary Public Underwriters .,, ...... . July 21, 2023 To whom it may concern, It has been our pleasure servin g the City of Hialeah Streets Department in the Right-of- Way Turf Maintenance for Sectors 3, 4 & 5 over the last fiscal year. This letter is intended to inform you that we are willing to hold our current price into the next fiscal year to continue servicing these 3 sectors. Regards , Juan-Carlos Hervis p:e ~ Visua/Scape July 11, 2023 Mr. Oscar Guevara City of Hialeah Department of Parks and Recreation 5601 East 8th Avenue Bldg. #4 Hialeah, FL 33013 Ref: Right-of-Way & Landscape Maintenance Contract Extension for Sectors 1, 2 and 6 This letter serves as VisualScape Inc. agreement to extend our current contract for one year term lasting through September 30, 2024 for the following Sectors: • Sector 1-ITB #2022-23-3110-12-001, Annual Contract Value $85,122.40 • Sector 2 -ITB #2022-23-3110-12-00S, Annual Contract Value $188,188.00 • Sector 6 -ITB #2022-23-3110-12-009, Annual contract Value $18,480.00 All current te rms and conditions w ill remain through contract extension period. VisualScape Inc. ownership, m a nagement, and emplo yees are grateful to be a City of Hialeah vendor and service provider. Since7 -:~ ,,.-;:: ··-Ivan C. ViTa President 17801 NW 137 Avenu e I Miami, Florida 33 018 I 3 0 5-362-2404 \II ~ D111.BJCJil uj ~1;0-tz.o rg Co1<"~010-1TJD1"W ~.2--=-----., w, ojjkial JJ/J/!! (Jj F!urid!J wehsit!! DeP.artment of State / Division of CorP.orattons / Search Records / ~ Entity Name / Detail by Entity Name Florida Profit Corporation SUPER LANDSCAPE & MAINTENANCE , INC. Filing Inf ormation Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Prjncjpal Address 2272 W79 ST H IALEAH , FL 33016 Changed: 02/16/2015 Mailing Address 2272 W79 ST HIALEAH, FL 33016 Changed : 02/16/2015 P97000064748 65-0772383 07/28/1997 FL ACTI VE NAMECHANGEAMENDMENT 09/10/2002 NONE Registered Agent Name & Address HERVIS , J UAN-CARLOS, Jr. 2272 W 79 ST H IALEAH , FL 33016 Nam e Changed : 06/14/2023 Address Changed: 02/16/2015 Officer/Dire ctor Detail Name & Address Title P D I VISION OF CORPORATIONS HERVIS, JUAN-CARLOS, Jr. 2272 W79 ST HIALEAH, FL 33016 Annual ReP-orts Report Year 2022 2023 2023 Document Images Filed Date 04/30/2022 04/28/2023 06/14/2023 06/14/2023 -AMENDED ANNUAL REPORT 04/28/2023 -ANNUAL REPORT 04/30/2022 -ANNUAL REPORT 04/27/2021 -ANNUAL REPORT 06/15/2020 -ANNUAL REPORT 04/14/2019 -ANNUAL REPORT 04/29/2018 -ANNUAL REPORT 04/24/2017 ANNUAL REPORT 04/2512016 -ANNUAL REPORT 02/16/2015 -ANNUAL REPORT 04/24/201 4 -ANNUAL REPORT 03/22/2013 -ANNUAL REPORT 03/27/2012 -ANNUAL REPORT 03/17/2011 -ANNUAL REPORT 04/26 /2010 -ANNUAL REPORT 04/08/2009 -ANNUAL REPORT 02/01/2008 -ANNUAL REPORT 04/09/2007 -ANNUAL REPORT 04/12/2006 -ANNUAL REPORT 03/25/2005 -ANNUAL REPORT 04/27/2004 -ANNUAL REPORT 04/11 /2003 -ANNUAL REPORT 09/10120 02 -Name Change 05/06/2002 -ANNUAL REPORT 04/25/2001 -ANNUAL REPORT OS/1612000 -ANNUAL REPORT 02/13/1999 -ANNUAL REPORT 03 /24/1998 -ANNUAL REPORT 07/28/1997 -Domestic Profit Articles View image tn PDF format ------------~ View image in PDF format View image in PDF format View image tn PDF format View image in PDF format View image in PDF format View image ,n PDF format View image in PDF format View image In PDF format View image in PDF format View image in PDF format View image in PDF format View image tn PDF format View image in PDF format View image tn PDF format View image In PDF format View image in PDF format View image in PDF format View image In PDF format View image in PDF format View image ,n PDF format View image in PDF format View image in PDF format View image in PDF forma t View image ,n PDF format View image tn PDF format View image ,n PDF format View image ,n PDF format View ,mage in PDF format ore.: De11artment of State I Division of Cor11orations I Search Records / Search by En!i!Y. Name / Detail by Entity Name Florida Profit Corporation V ISUALSCAPE , IN C. Elling Information Document Number FEI/EIN Number Date Filed State Status Princj pal Address 17801 NW 137th Ave M IAM I, FL 33018 Changed: 01/25/2017 .M.a.i.ling Address 17801 NW 137th Ave MI A MI , FL 33018 Changed: 01 /25/20 17 P11000057735 4 5-2599402 06/21/2011 FL ACTIVE fulgistered Agent Name & Address KE SHEN , NELSON C ESQ 9155 SO DADELAND BLVD , SUITE 171 8 MIAM I, FL 33156 Officer/Director Detail Name & Address Titl e President V ILA, IVAN CAR LOS 17801 NW 137th Ave MIA MI , FL 330 18 Annual Reports Report Year 2021 2022 2023 File d Date 01 /14/202 1 03/14/2022 02/10/2023 DIVISION OF CORPORATIONS Document lmag§ 02/10/2023 -ANNUAL REPORT View image in PDF format --------------' 03/14/2022 -ANNUAL REPORT View image in PDF format ____________ __, 01 /14/2021 ANNUAL REPORT View image in PDF Format ____________ __, 01 I21 /2020 -ANNUAL REPORT View image in PDF format 02/0412019 ANNUAL REPORT View image in PDF format 01/3112018 -ANNUAL REPORT View image in PDF format ____________ __, 01 /25/2017 -ANNUAL REPORT Vi ew image in PDF format --------------' 01/28I2016 -ANNUAL REPORT View image in PDF Format ____________ __, 01/22/2015 ANNUAL REPORT View image m PDF format --------------' 02/1812014 -ANNUAL REPORT View image in PDF Format 02/1712013 -ANNUAL REPORT View image m PDF format --------------' 03/2812012 -ANNUAL REPORT View image in PDF format 06/21 12011 Domestic Profit View image in PDF format 101 Streets Fund Fiscal Year: 2024 Account 101.3210.541467-5 ROW Maint -Sector 5 Percent A 184,000.00 184,000.00 Total for (2) Operating Expenses 184,000.00 184,000.00 184,000.00 184,000.00 Total expenses 3210 (Fund 101) ST Total Expenses for Fund 101 IOI Streets Fund 184,000.00 184,000.00 Fund Totals $184,000.00 Revenu e/Ex penses Balance: IO I Streets Fund Trial Balance - Expended 0.00 $0.00 $0.00 Expenses Encumbered 0.00 0.00 0.00 Balance 184 ,0 00.00 184,000.00 184,000.00 Trial Bala nce - Last Date 10/1/2023 0.00 184,000.00 Expenses $0.00 $184,000.00 Printed: 10/25/2023 Page: 2 RESOLUTION NO. ----- RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA APPROVING THE RENEWAL OF A RIGHT-OF-WAY TURF AND LANDSCAPE MAINTENANCE AGREEMENT FOR SECTOR 5 WITHIN THE CORPORATE LIMITS OF THE CITY OF HIALEAH, FOR A TERM OF ONE YEAR, COMMENCING ON OCTOBER 1, 2023 AND ENDING ON SEPTEMBER 30, 2024, IN AMOUNTS AS SPECIFIED HEREIN WITH SUPER LANDSCAPE & MAINTENANCE, INC. AND VISUALSCAPE, INC.; AUTHORIZING THE MAYOR AND THE CITY CLERK, AS ATTESTING WITNESS, ON BEHALF OF THE CITY, TO EXECUTE THE CONTRACT RENEWAL AND ALL OTHER CUSTOMARY AND NECESSARY DOCUMENTS TO CARRY OUT THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Hialeah ("City") published an Invitation to Bid (1TB) No. 2022- 236-3110-12-008 for Right-of-Way Turf and Landscape Maintenance -Sector 5 within the corporate limits of the City of Hialeah which sought the services of contractors with the ability to supply all labor, equipment, and materials to maintain these areas within the City; and WHEREAS, the City sought two Turf and Landscape Maintenance Agreements by which there were primary and secondary Agreements; and, WHEREAS, both the above-named contractors were recommended by the Right-of-Way Turf and Landscape Maintenance Contract Selection Committee and were awarded Agreements by the City Council, of which all Agreements expired on September 30, 2023; nevertheless, the above-named contractors have agreed to renew their Agreements for an additional one-year term expiring on September 30, 2024; and WHEREAS, the parties wish to renew their agreement for an additional year subject to the same terms and conditions; and WHEREAS, the parties are authorized to enter into these Renewal Agreements pursuant to applicable laws and regulations; and WHEREAS, both of the above-named contractors are incorporated business entities in good standing with the State of Florida; and WHEREAS, it is in the best interest of the health, safety, and welfare of the City of Hialeah to renew these Turf and Landscape Maintenance Agreements to ensure the safety of the residents of the City as well as to improve the aesthetic value of the community. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT: Section 1: The foregoing facts and recitations contained in the preamble to this resolution are hereby adopted and incorporated by reference as if fully set forth herein. RESOLUTION NO. ----Page2 Section 2: The City of Hialeah, Florida hereby approves the renewal of the Turf and Landscape Maintenance Agreement-Sector 5 with the primary Agreement with Super Landscape & Maintenance, Inc. in an amount not to exceed $86,570.00, and the secondary Agreement with VisualScape, Inc. in an amount not to exceed $182,200.60 respectively, for the maintenance of turf and landscape on designated roads within the corporate limits of the City of Hialeah, for an additional one-year term, commencing on October 1, 2023 and ending on September 30, 2024, in an amount as specified herein. Funding for this expenditure is to be drawn against Right-of-Way (ROW) Account 101.3210.541467-5. Section 3: The Mayor and the City Clerk, as attesting witness, are hereby authorized to execute, on behalf of the City, the Renewal Agreement, and/or all other customary and necessary documents to carry out this resolution. The Mayor is additionally authorized to administratively renew these Agreements, as provided for by the Agreements, provided that available funding is allocated and approved and that the Contractors honor the renewal terms. All actions taken to date by officers of the City in furtherance of the performance of this agreement are hereby approved, confirmed, and ratified. Section 4: This resolution shall become effective when approved by a majority vote of the City Council and signed by the Mayor or at the next regularly scheduled City Council meeting, if the Mayor's signature is withheld or if the City Council overrides the Mayor's veto. PASSED and ADOPTED this_ day of _________ , 2023. Monica Perez Council President [Signature Page Continues] RESOL UTION N O. __ _ Page 3 Attest: Approv ed on thi s _ day of _______ , 2023. Marbelys Fatjo , City Clerk May or Esteban Bovo, Jr. A roved as t legal sufficiency: .J _L_-fl7.~---1.,...~~~~~~w---::..S:::: a a . uarez-vas, 1ty ttomey S:\RAFAEL SUAREZ-RIVAS\A SSIGNME 1''TS\2023\A ·2023•3.58 (10) RESO-Rcncwnl-ROW Tuif &. L,mdsc.:ipe-Vi su.1J~pc & Super Land~pc\A-23-331:S( IO)Turf:mdL:uldsc.:ip:M.:iim rcncwalSECTOR.5.docx RESOLUTION NO. 2023-178 RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA APPROVING THE RENEWAL OF A RIGHT-OF-WAY TURF AND LANDSCAPE MAINTENANCE AGREEMENT FOR SECTOR 5 WITHIN THE CORPORATE LIMITS OF THE CITY OF HIALEAH, FOR A TERM OF ONE YEAR, COMMENCING ON OCTOBER 1, 2023 AND ENDING ON SEPTEMBER 30, 2024, IN AMOUNTS AS SPECIFIED HEREIN WITH SUPER LANDSCAPE & MAINTENANCE, INC. AND VISUALSCAPE, INC.; AUTHORIZING THE MAYOR AND THE CITY CLERK, AS ATTESTING WITNESS, ON BEHALF OF THE CITY, TO EXECUTE THE CONTRACT RENEWAL AND ALL OTHER CUSTOMARY AND NECESSARY DOCUMENTS TO CARRY OUT THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Hialeah ("City") published an Invitation to Bid (1TB) No. 2022- 236-3110-12-008 for Right-of-Way Turf and Landscape Maintenance -Sector 5 within the corporate limits of the City of Hialeah which sought the services of contractors with the ability to supply all labor, equipment, and materials to maintain these areas within the City; and WHEREAS, the City sought two Turf and Landscape Maintenance Agreements by which there were primary and secondary Agreements; and, WHEREAS, both the above-named contractors were recommended by the Right-of-Way Turf and Landscape Maintenance Contract Selection Committee and were awarded Agreements by the City Council, of which all Agreements expired on September 30, 2023; nevertheless, the above-named contractors have agreed to renew their Agreements for an additional one-year term expiring on September 30, 2024; and WHEREAS, the parties wish to renew their agreement for an additional year subject to the same terms and conditions; and WHEREAS, the parties are authorized to enter into these Renewal Agreements pursuant to applicable laws and regulations; and WHEREAS, both of the above-named contractors are incorporated business entities in good standing with the State of Florida; and WHEREAS, it is in the best interest of the health, safety, and welfare of the City of Hialeah to renew these Turf and Landscape Maintenance Agreements to ensure the safety of the residents of the City as well as to improve the aesthetic value of the community. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT: Section 1: The foregoing facts and recitations contained in the preamble to this resolution are hereby adopted and incorporated by reference as if fully set forth herein. Section 2: RESOLUTION NO . 2023-178 Page2 The City of H ial eah, Florida he re by approves the r enewal of the Turf and Lan dscape Maintenance Agreement-Sector 5 with the primary Agreement with Super Landscape & Maintenance, Inc. in an amount not to exceed $86,570 .00, and the secondary Agreement with V isualScape, Inc. in an amount not to exceed $182 ,200.60 respectively, for the maintenance of turf and landscape on designated ro ads within the corporate limits of the City of Hialeah , for an additional one-year term, commencing on October 1, 2023 and ending on September 30 , 2024, in an amount as specifi ed herein. Funding for thi s expenditure is to be drawn against Right-of-Way (ROW) Account 101.3210.541467-5. Section 3: T he Mayor and the C ity C lerk, as attesting w itness, are hereby authorized to execute, o n behalf of the City , t he Renewal Agreement, and/or a ll other customary and necessary documents to carry out this reso lution. The Mayor is additionally a uthorized to adm inistratively renew these Agreements, as provided for by the Agreements, provided that avai lable funding is allocated and appro ved and that the Contractors honor th e renewal term s. All actions taken to date by officers of the City in furtherance of th e performance of this agreement are hereby approved, confirmed, and ratified. Section 4: This reso lution shall become effective whe n approved by a majority vote of the City Council and signed by the Mayor or at t he next regularly sc heduled City Council m eeting, if the Mayor 's signature is withhe ld or if the City Counci l overrides the Mayor's veto. PASSED and ADOPTED thi s 1...1_ day of November , 2023. ~~e MJ5~ Council President [Si gn ature Page Cont inues] RESOLUTIONNO. 2023 -178 Page 3 Attest:~ t o , City Clerk Mayo r Esteb Approved as to form a d legal suffic iency : -;z;:✓,!atfl ? J -~/~ R afae E . Suarez-Rivas, City Attorney S:\RAFAEL SUAREZ-RIVAS\ASSI Gl\"MENTS\202l\A·2023-358 (10) RESO-Rerrwa.1-ROW Turi'&. Landscape-Visu:i1Sc:3pc &. Super LandsQpc\A•2J•H8(10)Tutfandurdscap::~Uiru.rtncW3ISECTORS doc.~ Resoluti o n was adopted by 7-0 wi th Coun c il Pres id e nt Pe rez, Council Vice Pres id e nt Garcia-Roves, Co unci l Membe rs Calvo, Pac heco. Rodrigu ez, Tund ido r, and Zogby vo tin g ··Yes".