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VISUALSCAPE, INC. - ITB NO. 2022-23-3110-12-001A CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE PURCHASING SECTION OF OUR WEBPAGE AT: www.hialeahfl.gov CITY OF HIALEAH CONTRACT AWARD PURCHASING DEPARTMENT CITY OF HIALEAH CONTRACT: ITB NO. 2022-23-3110-12-001 DESCRIPTION: RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 1 CONTRACT PERIOD 2/1/2023 – 09/30/2024 SECTION #1 – VENDOR AWARD Name: VISUALSCAPE, INC. Name: Contact: IVAN CARLOS VILLA Contact: Phone: 305-362-2404 Phone: Fax: 305-362-2403 Fax: E-mail: IVILLA@VISUALSCAPEINC.COM E-mail: Name: Name: Contact: Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CITY COUNCIL APPROVED ON: 11/14/2023, ITEM S AMENDED AMOUNT: RESOLUTION NO: 2023-174 INSURANCE REQUIREMENTS: ANNUAL CONTRACT AMOUNT: $85,122.40 PERFORMANCE BOND: APPLICABLE ORDINANCES: Notes: SECTION #3 – REQUESTING DEPARTMENT CITY OF HIALEAH, DEPARTMENT OF STREETS Contract Administrator: JOSE SANCHEZ Phone: 305-687-2611 SECTION #4 – PROCURING AGENCY CITY OF HIALEAH, DEPARTMENT OF STREETS Contract Administrator: JOSE SANCHEZ Phone: 305-687-2611 Prepared by: MARILIN GUTIERREZ This form, letter from the department head addressed to the Mayor and City Council, as well as supporting documents are due the Monday of the week prior to the City Council Meeting. Date of Request: October 20, 2023 Requesting City Department : Streets Requested Council Meeting November 14 , 2023 Date: Action Requested from the □ Issue a purchase order City Council : □ Increa se a purchase order 0 Award a bid 0 Bid No. 2022-23-3110-12-001 □ Reject a bid □ Bid No . □ Specia l Events Permit □ Street Cl osure D Other: Scope of servi ce(s) or Right-of-Way Turf & Landscape Maintenance product(s): Sector 1 -Renewal No . 1 Vendor: Primary contract: VisualScape, In c. Secondary {backup) contract: Super Landscape & Maintenance, In c. Exp e nditure Amount: $85,122.40 Funding Source (i.e., account funding the expenditure): Purchasing Process: ROW Maintenance -Sector 1 Account 101.3210.541467-1 0 Competitive Bidding □ An exception to competitive bidding applies: □ Professional services in the nature of consultants, accountants and attorneys □ Sole source provider □ Emergency based on objective facts □ Credit facilities □ Competitive bidding is not required because the City is utilizing a bid that has been awarded or under contract by state, county or other governmental agencies. □ Title of state, county or other governmental agencies contract: □ Piggy-back contract expiration date: □ Waive Competitive Bidding □ Reason(s) it is not advantageous to the City to utilize competitive bidding: Signatures: Department Head Esteban Bovo, J , Este ban Bovo, Jr. Mayor Monica Pe rez Counc il Pres ident J acqueline Ga rcia -Roves Council Vice-President Octobe r 20, 2023 Hono rabl e Mayo r Esteban Bova, Jr. and Ci ty Co un cil Members City of Hi ale ah Hialea h, Florid a 33010 City of Hialeah Re: 1TB 2022-23-31 10-1 2-001 Ri ght-of-Way Tu rf & Landscape Maintenance Sector 1 - Renewal No .1 Dear Mayo r and Council Members: Co uncil Members Bryan Calvo V iv ian C asa ls-Muiioz Luis R odriguez Jesus T undidor C arl Zogby The Charter of the City of Hialeah sta tes that contracts in amou nts greater than $25,000.00 sha ll be awarded on the basis of specifications and formal sealed bids. The council may award a contract to the lowest responsible and respo nsive bidder, or it may re ject all bids and re-advertise ; or it may waive competitive bidding w hen it fi nds it to be in the best interest of the Ci ty. The City of Hialeah pu blished 1TB No . 2022-236-3 11 0-12-00 1 (Righ t-o f-Way Turf & Land scape Ma intenance -Sector 1) to es tab lish two contracts , a pri mary a nd a secondary, securing the services of contractors wi t h t he abil ity to supply all labor, equipment and materials to maintain designated rig ht-of-ways a nd prope rties within the city. A tota l of fo ur resp on ses were received . The Right-of-Way Turf & Landscape Maintenance Contract Selection Committee reviewed the respons es an d ranked the responsive and responsible bidders based on (a) price , (b) qua li fic ations , experience , manpower and equipment, and (c) contractor's approach to scope of work . Upon completion of the review and ranking , the selection committee reco mme nded Visual Scape, Inc. for the primary contract and Super Landscape & Maintenance , Inc. for the secondary contract. The selectio n comm ittee 's recommendati on was upheld in Fiscal Year 2023 and Visual Scape, Inc. and Super Land scape & Mai ntenance , Inc. we re awa rd ed the primary and seco ndary contracts, respectively, of th e Rig ht-of-Way Turf & Lan dscape Ma in tenance Sector 1 services with the opt io n to renew the ag re emen ts for fo ur consecutive on e-yea r terms. Th e Fi scal Year 2023 agreements expired on Septem ber 30 , 2023 however, the ve ndors have agreed to renew the co ntract for an ad dition al one-year term ending on September 30111, 2024 . I am therefore respectfully requesting your approval to renew the Right-of- Way Turf & Landscape Maintenance Secto r 1 primary agreement with VisualScape Inc. in an amount not to excee d $85 ,122.40 for maintenance services up to September 30111, 2024. I am further requesting approval to renew the secondary agreement, as ba ckup to primary ag re ement, with Super Landscape & Maintenance, Inc. in an amou nt to exceed $87 ,769.00 for maintenance services up to Septembe r 30th , 2024 . Fund ing fo r this expend itu re will be draw n against ROW Ma in tenance -Sector 1 Acco un t 101.32 10.541467-1 . VisualScape , Inc. an d Super La ndscape & Maintenance, In c. are both act ive corporatio n in good standing in the State of Florida. Respectfully , c;W:/ Jose Sanchez Director of Streets Department ~approved isapproved 50 1 Palm Avenue, H i aleah, Florida · 33 0 10-47 19 ww w .hial eah O.gov Esteban Bovo, Jr. Mayor Monica Perez Counci l Pres id ent Jacqueline Garcia-Roves Council V ice-Pres ide nt City of Hialeah Council Members Bryan Calvo Vivian Casals-Munoz Luis Rodriguez Jesus Tundidor Carl Zogby • Right-of-Way Turf & Landscape Maintenance Sector 1, 1TB No. 2022-23-3110-12-001 • Right-of-Way Turf & Landscape Maintenance Sector 2, 1TB No. 2022-23-3110-12-005 • Right-of-Way Turf & Landscape Maintenance Sector 3, 1TB No. 2022-23-3110-12-006 • Right-of-Way Turf & Landscape Maintenance Sector 4, 1TB No. 2022-23-3110-12-007 • Right-of-Way Turf & Landscape Maintenance Sector 5 , 1TB No. 2022-23-3110-12-008 • Right-of-Way Turf & Landscape Maintenance Sector 6, 1TB No. 2022-23-3110-12-009 1. CALL TO ORDER COMMITTEE MEETING MINUTES Date of Meeting: January 11, 2023 A. REPORT: Streets Department Director Jose Sanchez called the meeting to order at 1:30pm. 2. ROLL CALL -1:33PM A. REPORT: Jose Sanchez called the roll with the following Committee members present: l . Jorge Martinez 2. William San ch ez 3 . Ruth Rubi (Committee C hair) Othe r m eetin g membe rs present: 4. Jose Sanc hez 5. Dav id J ove 6. Lui s S uarez 7 . Yamil A lquizar 3. APPROVAL OF MEETING MINUTES FOR NOVEMBER 30TH MEETING OF THE RIGHT-OF- WA Y TURF & LANDSCAPE MAINTENANCE CONTRACT SELECTION COMMITTEE REPORT: Motion to approve by Ruth Rubi . Se conde d by William Sanchez. l :35pm. Voted un an imo us ly by all me mbe rs present. Approved (3-0-0) 4. CONTINUE EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23-3110-12-001, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 1 REPORT: Jose Sanchez summarized results ofNov. 30 meeting. a. IDENTIFY RESPONSIVE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? Found responsive by selection committee on Nov. 30, 2022 meeting. ii. SFM Landscape? Found responsive by selection committee on Nov. 30, 2022 meeting. iii. Super Landscape? Found responsive by selection committee on Nov. 30, 2022 meeting. iv. VisualScape? Found responsive by selection committee on Nov. 30, 2022 meeting. b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? Motioned to reconsider the bidder responsiveness open for the next committee meeting on December 14th, 2022. December 14th , 2022 meeting was rescheduled to January 11 th , 2023. REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsible. Seconded by William Sanchez. 1 :36pm. Approved (3-0-0) ii. SFM Landscape? Found responsible by selection Committee on Nov. 30, 2022 meeting. REPORT: Motion by Ruth Rubi to waive omission of yearly report document and to find SFM Landscaping responsible. Seconded by William Sanchez. 1:37pm. Approved (3-0-0) iii. Super Landscape? REPORT: Motion by Ruth Rubi to find Super Landscape Responsible. Seconded by William Sanchez. 1 :38pm. Approved (3-0-0) iv. Visual Scape? REPORT: Motion by William Sanchez to find VisualScape Responsible. Seconded by Ruth Rubi. 1 :38pm. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. The Committee's recommendation to the Streets Department was the following: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector 1 's primary contract to Visual Scape. Seconded by William Sanchez. 2: 13pm. Approved (3-0-0) ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector l's secondary contract to Super Landscape. Seconded by Jorge Martinez. 2: 18pm. Approved (3-0-0) 5. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23- 3110-12-005, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 2 REPORT: Committee chair requested to consider items Sa and Sb together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? iii. Super Landscape? iv. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? u. SFM Landscape? iii. Super Landscape? 1v. VisualScape? REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find SFM Landscape responsive and responsible. Seconded by Ruth Rubi. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find Super Landscape responsive and responsible. Seconded by William Sanchez. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find Super Landscape responsive and responsible. Seconded by William Sanchez. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Jorge Martinez to award sector 2' s primary contract to Visual Scape. Seconded by Ruth Rubi 2:38pm. Approved (3-0-0) ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 2's secondary contract to Super Landscape. Seconded by Jorge Martinez. 2:39pm. Approved (3-0-0) 6. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23- 3110-12-006, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR3 REPORT: Committee chair requested to consider items 6a and 6b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? n. SFM Landscape? iii. Super Landscape? iv. Visual Scape? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? 111. Super Landscape? iv. Visual Scape? REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 2:42pm Approved (3-0-0) REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by William Sanchez. 2:42pm. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find Super Landscape responsive and responsible. Seconded by Ruth Rubi. 2:43pm. Approved (3-0-0) REPORT: Motion by Jorge Martinez to find VisualScape responsive and responsible. Seconded by William Sanchez. 2:43pm. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Jorge Martinez to award sector 3's primary contract to Super Landscape. Seconded by William Sanchez 2:53pm. Approved (3-0-0) ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 3's secondary contract to Visual Scape. Seconded by Jorge Martinez. 2:53pm. Approved (3-0-0) The committee chair granted a five-minute recess at 2:55pm. Call to order and restarted meeting at 3 :00pm. 7. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23-3110- 12-007, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR. REPORT: Committee chair requested to consider items 7a and 7b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). v. Rock & Rose Complete Landscaping Experience? vi. SFM Landscape? vii. Super Landscape? vm. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? iii. Super Landscape? iv. VisualScape? REPORT: Motion by Jorge Martinez to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 3 :02pm. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by Jorge Martinez. 3 :02pm. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find Super Landscape responsive and responsible. Seconded by Jorge Martinez. 3:03pm. Approved (3-0-0) REPORT: Motion by Ruth Rubi to find VisualScape responsive and responsible. Seconded by William Sanchez. 3:03pm. Approved (3-0-0) c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector 4's primary contract to Super Landscape. Seconded by Jorge Martinez 3: 10pm. Approved 3-0 ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector 4's secondary contract to Visual Scape. Seconded by William Sanchez Martinez. 3:12pm. Approved 3-0 8. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23- 3110-12-008, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 5 REPORT: Committee chair requested to consider items 8a and 8b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). i. Rock & Rose Complete Landscaping E?Cperience? 11. SFM Landscape? iii. Super Landscape? iv. VisualScape? v. Mystic Gardens Lawn Contractors Inc.? b. IDENTIFY RESPONSIBLE BIDDER(S). i. Rock & Rose Complete Landscaping Experience? ii. SFM Landscape? iii. Super Landscape? 1v. VisualScape v. Mystic Gardens Lawn Contractors Inc.? REPORT: Motion by Ruth Rubi to find Rock and Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 3:13pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by William Sanchez. 3: 13pm. Approved 3-0-0 REPORT: Motion by William Sanchez to find Super Landscape responsive and responsible. Seconded By Jorge Martinez. 3: I 4pm. Approved 3-0-0 REPORT: Motion by Jorge Martinez to find VisualScape responsive and responsible. Seconded by William Sanchez. 3: 14pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find Mystic Gardens Lawn Contractors Inc. not Responsive and not responsible. Seconded by Jorge Martinez. 3: 16pm Approved 3-0-0 c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector S's primary contract to Super Landscape. Seconded by Jorge Martinez 3 :25pm. Approved 3-0-0 ii. Secondary Contract REPORT: Motion by Ruth Rubi to award sector S's secondary contract to Visual Scape. Seconded by William Sanchez. 3 :25pm. Approved 3-0-0 9. EVALUATION OF RESPONSES RECEIVED IN RESPONSE TO 1TB NO. 2022-23- 3110-12-009, RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE SECTOR 6 REPORT: Committee chair requested to consider items 9a and 9b together. The committee will consider whether each bidder is responsive and responsible at once. a. IDENTIFY RESPONSIVE BIDDER(S). i. Mystic Gardens Lawn Contractors Inc.? ii. Rock & Rose Complete Landscaping Experience? m. SFM Landscape? iv. Super Landscape? v. VisualScape? b. IDENTIFY RESPONSIBLE BIDDER(S). 1. Mystic Gardens Lawn Contractors Inc.? ii. SFM Landscape? iii. Super Landscape? iv. Visual Scape v. Rock & Rose Complete Landscaping Experience? REPORT: Motion by Ruth Rubi to find Mystic Gardens Lawn Contractors Inc. not responsive and not responsible. Seconded by Jorge Martinez. 3:25pm Approved 3-0-0 REPORT: Motion by Jorge Martinez to find Rock & Rose Complete Landscaping Experience not responsive and not responsible. Seconded by William Sanchez. 3:27pm Approved 3-0-0 REPORT: Motion by Ruth Rubi to find SFM Landscape responsive and responsible. Seconded by Jorge Martinez. 3:27pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find Super Landscape responsive and responsible. Seconded by Jorge Martinez. 3:27pm. Approved 3-0-0 REPORT: Motion by Ruth Rubi to find VisualScape responsive and responsible. Seconded by Jorge Martinez. 3 :28pm. Approved 3-0-0 c. EVALUATE AND SCORE RESPONSIVE AND RESPONSIZBLE BIDDER(S). REPORT: The Committee scored and ranked responsive and responsible bidders. d. THE COMMITTEE'S RECOMMENDATION TO THE STREETS DEPARTMENT WAS THE FOLLOWING: i. Primary Contract REPORT: Motion by Ruth Rubi to award sector 6's primary contract to VisualScape. Seconded by William Sanchez 3 :28pm. Approved 3-0-0 ii. Secondary Contract REPORT: Motion by Jorge Martinez to award sector 6's secondary contract to Super Landscape. Seconded by William Sanchez. 3 :28pm. Approved 3-0-0 Committee chair granted a recess at 3:33pm. Call to order and restarted meeting at 3:36pm. REPORT: Final committee discussions took place. 10. MEETING ADJOURNMENT REPORT: Motion to adjourn meeting by Ruth Rubi. Seconded by William Sanchez. 3:39pm. Approved 3-0-0 Meeting adjourned at 3:39pm. Right-of-Way Turf & Landscap e M aintenance Sector 1 1TB No. 2022·23·3110-12-001 Selection Committee Evaluation Sheet Summary Contractor being evalua t ed: Super Landscape Evaluation Criteria SCORING RANGE COMMITTEE MEMBER JORGE MARTINEZ Contractor's price O·S O U.S( Contractor's quallrications, experience, manpower, & equipment 0-35 -~ Contractor's approach to scope of work 0-15 1 n Total 0-100 'I!: 'i( AVERAGE SCORE ....,,. . ::;l,?, Contractor being evaluated: Rock and Rose Lawn care LLC Evaluati on Criteria SCOR ING RANGE COMMITTEE MEMBER JORGE MARTINEZ Contractor's price 0-50 Contractor's qualifications, experien ce, rnanpower, & equipmen t 0-35 Contractor's approach to scope of work 0-15 Total 0-100 AVERAGE5CORE Contractor being evaluated: VisualScape Eva luation Criteria SCORING RANGE COMMITTEE MEMBER JORGE MARTINEZ Contractor's price 0-50 =,,, Contractor's qualifications, experience, manpower, & equipment 0-35 ::2.'::, Contractor's approach to scope of work 0-15 1 ~ Total 0-100 I f-v-.. AVERAGE SCORE I C'\I'\ Contra ct or being evalua ted: SFM Landscape Evaluation Cri t eria SCORING RANGE COMMITTEE MEMBER JORGE MARTINEZ Con tractor's price 0-50 ?.I Contractor's qualifications, experience, manpower, & equ ipment 0-35 ,,.,,._ Contractors approach to scope of work 0-15 ,~ Total 0-100 <;<'I AVERAGE SCORE I",/ COMMITTEE M EM BER CO MMITTEE MEMBER RUTH RUBI WILLIAM SANCHEZ l.J.v' U,f( -~l=:: ~ C: I C: n l<' a?. CIA .• -::,?, Qr,, ....,_..,_ COMMITTEE MEMBER CO MMITTEE MEMBER RUTH RUBI WILLIAM SANCHEZ COMMITTEE MEMBER COMMITTEE MEMBER RUTH RUBI WILLIAM SANCHEZ '-.rl <I\ ~c;-~"- is-1 5 /,DO Tn o I Q() f (")l') COMMITTEE MEMBER COMMITTEE MEMBER RU TH RUBI WILLIAM SANC HEZ ?./ • ...., I -::i c.-2 S ;c;:-) ~ '<:c I 'i<I Y I ~l CITY OF HIALEAH TAB SHEET BID NO.: 2022-23-3110-12-001 Title: Right-of Way Turf & Landscape Maintenance -Sector 1 OPENING: November 10, 2022 at 11:00 a.m. BIDDERS BIDS Super Landscape & Maintenance $87,769.00 2272 W 79 Street Hialeah, Florida 33016 VisualScape $85,122.40 17801 Northwest 137 Avenue Miami, Florida 33018 SFM Landscape $135,354.56 9700 Northwest 79 Avenue Hialeah Gardens, Florida 33016 Rock & Rose Complete Landscaping Experience $104,808.00 26251 Southwest 187 A venue Homestead, Florida 33031 Page 1 of 1 DATEffIME OF SUBMITTAL 11/10/2022 at 10:51 a.m. 11/10/2022 at 8:59 a.m. 11/10/2022 at 10:39 a.m. 11/10/2022 at 9:25 a.m. J Visual&ape 17801 NW 137 Ave Miami, FL 33018 Contact: Ivan C. Vila 305-362-2404 * * 1TB #2022-23-3110-12-001 Right-of-Way & Landscape & Landscape Maintenance Sector - 1 City of Hialeah Office of The City Clerk City Hall, 3 rd floor 501 Palm Avenue Hialeah, FL 33010-4719 Due Date: November 10, 11 :00 AM [J ORIGINAL Appendix A BID SUBMITTAL FORM: RIGH-O F-WAY TURF & LANDSCAPE MAINTENANCE-SECTOR I 1TB No.: 2022-23-3110-12-001 FEIN NO. : 4 / 5 -_2_ / 5 / 9 / 9 / 4 / O / 2 (Bidder's f ederal Employer Identification Number) I f none, Bidder's Social Security Number ·n,e undersigned Bidder certifies that this bid is submitted in accordance with th e bid specifications and conditions govern in g this bid, and that the Bidder will accept any award(s) made to him as n result of this bid. FlRi\11 NAME: STREET ADDRESS: C ITY /STATE/ZIP CODE: TELEPHONE NO.: E- MAfL: VisualScape Inc. 17801 NW 137 Avenue Miami, FL 33018 (305) 362-2404 FAX NO.: (305) 362-2403 IVila@visualscapeinc.com 11s of this So/icitafio11. AUTHORIZED SI GNATURE .,.-Pf: Date November 7, 2022 RIZED TO ENTER INTO CONTRACTUAL AGREEMENT PRINT NAME OF BIDDER'S REPRESENTATIVE Ivan C . V ila -------------------------- TITLE OF BIDDER'SREPRESENTATIVE President ------------------------------- THE EXECUT I ON OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDER TO BE BOUN D BY THE TERMS OF ITS BID. FAILURE TO SI GN THI S SOLI CITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON- RESPONSI VE. THE CITY MAY, HOWE~R, I N ITS SOLE DISC RETION, ACC EIYr ANY BID THAT I NCL UDES AN EXECUTED DO CUMENT WHICH UN EQUIVOCA LLY BINDS H E BID f1l TO THE TERMS OF ITS OFFER. __-,---,,. (signature) Sworn to and subsc ribed before me this _?_th ____ day of November , 20 22 Per so nally known _x _____ _ OR Produced Identification n/a n/a (Type of identi ficati on) ===------ Notar Public. Sta te of_F_lo_r_id_a ____ _ (Printed typed or stamped commissio ned nam e of notary pub l ic) ... -;;,,,,, •.. ,, JOSE M. QUINlERO /f ·'£,~~-\ MY COMMISSION II HH 01 3695 ~:.j_~_:;J EXPIRES: Augu st 11, 2024. ·•,1~~-... -0~./ 8 ded ""ru No'•"' Public Underwriters •. ,.~t!~•·· on 111 ~, Appendix B BID SUllMllTAL CI-IECl<LIST RIGHT-OF-WAY & LANDSCAPE MAINTENANCE SECTOR-I 1TB No.: 2022-23-3110-36-00 I This check list is provided for Bidd e r's convenience on ly. It identifies the sections of thi s s ubmi tta l do cument that must be comp leted and subm itted with each response. Any Bid that fa il s to in c lu de one or more of th ese sections may be rejec ted as being non - respons ive . Please be advised that this checklist may not nec essaril y include all of the requirements listed in this Solic it ation. Thi s check li st sets guidelines for consideration and may be added to as the ne ed ari ses. Bidd er's Nam e: VisualScape Inc. BID PACKAGE ,/ Appendix A -Bid Submitt a l Form ,/ Append ix B -Sub mitt al Check li st ✓ Appendix C: Cost Proposa l /. Letter of Intent ./ 1 Bidder's Sta tement of Organ iza tion ✓ 2 Subcontractors ./ 3 Insurance Requ irements ✓ 4 In surance Check L ist ✓ 5 Publi c Entity Crim es Affidavit ✓ 6 Non-Collusion Affidav it ✓ 7 Dru g-Free Workplace ./ 8 Acknow ledgment of Addenda ./ 9 Certificatio n to Acc uracy of B id ./ JO Bidder's Acknow ledgmen t .,/ II City of Hia lea h Disc losure Affidavit ✓ 12 Ass ignme nt of Antitrust Claim s ./ 13 E-Verify Sworn Statement ti{~ 14 -Bid Bo nd ~,Ii/Jo 15-Contractor's Performance an d Payme nt Bond 'r-1 I iA 16 - Re lease o f Li en 17 -Certifica ti on Regarding Debarment, Suspensio n, and ot her ✓ Responsibil ity Matters FOR PURCHAS ING OFFI CE USE ON LY 0 Re sponsive Co mm ent: D Non-Responsive D Other: Addend um No. 1 Page 5 of 8 - -··. - ~ - - - Appendix C BID COST PROPOSAL: RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE -SECTOR 1 ITB No.: 2022-23-3110-12-00 I THIS BID S HALL BE VALID FOR ONE HUNDRED EIGHTY (180) DAYS FROM DATE OF OPENIN G Compa n y Name VisualScape Inc. Co mpany Address 17801 NW 137 Avenue City ______ M_ia_m_i _____ State FL Zip .....:....33_0:..._1_8 __ _ Telephone ~) _36_2_-2_4_0_4 ________ Fax ( 305 ) _3_6_2_-2_4_0_3 ______ _ E-Mail Add r ess __ I_V_ila_@=--v_is_u_al_s_ca--'p_e_in_c_.c_o_m _________________ _ Date: 8/31/2022 Se ctor 1 Maintenance Location From To Notes A gency Per Vea r Unit Cost T ot a l Palm Av Okee Rd 21 St 1 STREETS 26 X $83.00 $2,158.00 E 17 St E 7 Ave E 8Ave 134 STREETS 26 X $50.00 = $1 ,300.00 Hialeah Dr E4Av E lOAv 2 FOO T 26 X $132.00 = $3,432 .00 Le Jeune Rd SR 953 E 21 St Okee Rd 1 FOOT 26 X $132.00 = $3,432.00 Okeechobee Rd SR 25 RR NW 36St W4Av 1 FOOT 26 X $1,716.00 = $44,616.00 SE 10 Ct R/W SE 10 St SE 14 St 19 STREETS 26 X $99.00 $2,574.00 Farmer's Market 9 CITY 26 X $264.00 = $6,864 .00 SE 14 St 9Av llCt 1 STREETS 26 X $66 .00 = $1 ,716.00 Entry Pl aza Le Jeune Rd Okee Rd 19 CITY /STREETS 30 X $1 32.00 $3 ,960 .00 1750 E 2 Av Station 54 p Pu blic Works 12 X $26.00 = $312.00 200 W 17 St Station 55 p Public Works 12 X $26.00 = $312.00 1651 E 9 Av Station 9 p Public Works 26 X $26.00 $676.00 6998 NW 37 Av Station 8 456P Public Works 26 X $26.00 $676.00 311 W llSt Station 53 p Public Works 12 X $26 .00 = $312 .00 950 E 2 Av Station 52 p Public Wor ks 12 X $26.00 = $312.00 935 E 8 St Stati on 7 p Public Works 26 X $26.00 $676.00 790W lAv Stati on 51 p Public Works 26 X $26.00 $676.00 610 E 6 Av Station 6 SP Public Works 26 X $26.00 = $676.00 1198 E 6 St Station 5 45P Public Works 26 X $26.00 = $676.00 287 Circle Dr Station 50 p Pub lic Works 26 X $26.00 $676.00 1051 SE 7 Av Station 3 46P Pub lic Works 26 X $26.00 = $676.00 4515 NW 37 Ct Station 1 6P Public Works 26 X $26.00 = $676.00 Sub-total $77,384.00 Contingency (10%) $7,738.40 Total $85,122.40 Notes: 1 Maintain right-of-way 2 Maint ain medi an(s) 3 Maintain north right-of-way Firm Name: V i sualScape Inc. 1·~~ 4 Maintain south right-of-way . 5 Maintain west right-of-way Authorized Representative signature: 6 Maintai n east right-of-way 7 Maintain canal right-of-way Bidder's Representative (print name): Ivan C . Vila 8 Maintain r oundabout 9 Maintain property Bidder's Representative Title: President p Maintain pump station area/lot VisualScape Inc. Name of Bidder (P lease Print) Ivan C . Vila Namoof~~ Sig na tt re of Bidder's Agent WITNESSES: Brandon Morris Witness Name (Please Print) (signature) Appendix C ( continued) President Title: November 7, 2022 Date: Sworn to and s ub sc ribed before me this .,..7_t_h ___ day of November 20--1_?. Personally known _x ____ _ OR Produced Ident ifi cation n/a n/a --- (Type of identifi cation) Notary Publ ic -State of_F:....:..::lo..:.;ri:.=d-=a ___ _ (Name ofNotary Pub lic) ... ·r~~~~ifi;-, JOSE M. QUINTERO !}. A·,r:-: MY coMM1ss10N n HH 013695 \i-~·~..' EXPIRES:Augusl 11, 2024 '•·%'f.f~?~··· Bonded Thru Nalary Public Und oJWrl ters Right-of-Way Turf & Landscape Maintenance Bid November 10, 2022 Prepared for; City of Hialeah 501 Palm Avenue Hialeah, FL 33010 Prepared by; Juan Carlos Hervis President Super Landscape & Maintenance 2272 W79 St. Hialeah, FL 33016 Ph: 305-362-3355 Email: Superlandscapesm@gmail.com Juan Carlos Hervis, President Appendix A BID SUBMITTAL FORM: RIGH-OF-WAY TURF & LANDSCAPE MAINTENANCE -SECTOR 1 1TB NO.: 2022-23-3110-12-001 FEINNO.: 65f0n2383 I I I I I I (Bidder's Federal Employer Identification Number) If none, Bidder's Social Security Number The undcTSigncd Bidder certifies that this bid is submitted in accordance with the bid specifications and conditions governing this bid, and that th.c Bidder will accept any award(s) made to him as a result of this bid. FIRMNAME: STREET ADDRESS: CITY/STATE/ZIP CODE: TELEPHONE NO.: E- MAil,: Super Landscape and Maintenance 2272 W 79th St. Hialeah, FL 33016 _____ 3_o5-3_s_2_-335_s ______ FAXNO.: supertandscapesm@gmall.com By signing this document, the Bidder agrees to all of the terms and conditions of this Solicitation. 305-362-6434 AUTHORIZED SIGNATURE · > ~-Date • \ [ ( q r "J-. <J._ PERSON AUTHORIZED TO ENTER INTO CONTRAcru',\l,tGJ:EMENT PRINT NAME OF BIDDER'S REPRESENTATIVE ___ J"l-'V\'----~....,.--C-=--°'<'~ ... l...,12"'"-"r-_ ___,/,..J_,,Q..._('_v-"-,; .... s~------- TITLE OFBIDDER'SREPRESENTATJVE ___ ~e~f-€.~l~t" ... J__,_(?~Q-+~---------------- THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDER TO BE BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN TBIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON- RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION,ACCEPT ANYBID THAT INCLUDES AN EXECUTED DOCUMENT WffiCH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. (signature) Sworn to and subscribed before me this __ 9~ __ doy of NoMQf ~ Personally known______ CZfilaS_ ~ OR Produced Identification L_ Notary Public -State of tto Cr JO\ f l i2 c-~vP cs lt,\€.,f\~ Lo \~~5 @t'hc60 (Type of identifica~n) • (Printed typed or stamped commissioned name of notary public) LOUIS PARDO Notary Publ ic, State of Fl orida My Comfl". Expires 01/07/2024 Commission No . GG944074 AppendixB Bm SUBM1TT AL CHECKLIST RIGHT-OF-WAY & LANDSCAPE MAINTENANCE SECTOR-1 1TB No,; 2022-23 -3110-36-001 This checkl ist is provided for Bidder's convenience only. It identifies the sections of this submittal d ocument that must be completed and s ubmitted with each response. Any Bid that fails to include one or more of these sections may be rejected as being non- responsive. Please be advised that this checklist may not necessarily include all of the requirements listed in this Solicitation. This checklist sets guidelines for consid eration and may be added to as the need arises. Bidder's Name: Super Landscape & Maintenance Appendix B -Submittal Checklist Appendix C: Cost Proposal Letter of Intent 1 Bidder's Statement of Organization 2 Subcontractors 3 Insurance Requirements 4 Ins urance Check List 5 P ubli c Entity Crimes Affidavit 6 Non-Collusion Affidavit 7 Drug-Free Workplace 8 Acknowledgme nt of Addenda 9 Certification to Accuracy of Bid 10 Bidder'sAcknowledgment 11 C ity of Hialeah Disclosure Affidavit 12 Assignment of Antitrust Claims 13 E-Verify Sworn Statement 14 -Bid Bond 15-Contractor's Performance and P ay ment Bond 16 -Release ofLien 17 -Certification Regarding Debarment, Suspension, and other Responsibility Matters FOR PURCHASING OFFICE USE ONLY D Responsive Comment: D Non-Responsive D Other: Addendum No . 1 Page 5 of 8 AppendixC BID COST PROPOSAL: RIGHT-OF-WAY TURF & LANDSCAPE MAINTENANCE-SECTOR 1 ITBNO.: 2022-23-3110-12-001 THIS BID SHALL BEV ALID FOR ONE HUNDRED EIGHTY (180) DAYS FROM DATE OF OPENING CompanyName ________ s_upe_rLa_nd_sca_pe_&_Ma_lntena __ nce _________ _ Company AddRSS _________ 2272 __ w_7_9th_St. ___________ _ Hialeah FL 33016 City ____________ State _________ Zp ____ _ Telephone ( aos ) ____ 36_2_~_as_s _____ Fax c...!!...) ____ 362_~_34 ____ _ E-Mail Address _____ su_per1_a_nc1scapes ___ m_®_gm_an_.com _____________ _ Date: 8/31/2022 Sector 1 Maintenance Location From To Notes Agency Per Yea r Unit Cost Total Palm Av Okee Rd 21St 1 STREETS 26 X $1000 $26,000 E 17 St E 7 Ave E8Ave 134 STREETS 26 X $40 $1 040 Hialeah Or E4Av E lOAv 2 FOOT 26 X $60 $1,560 LeJeune Rd SR953 E 21 St Okee Rd 1 FOOT 26 X $450 $11,700 Okeechobee Rd SR2S RR NW36St W4Av 1 FOOT 26 X $1 000 $26,000 SE 10 Ct R/W SE 10St SE 14St 19 STREETS 26 X $100 $2,600 Fanner's Market 9 CITY 26 X $100 $2,600 SE 14St 9Av llCt 1 STREETS 26 X $25 $650 Entry Plaza Le Jeune Rd Okee Rd 19 CITY/STREETS 30 X $100 $3000 17SO E 2 Av Station 54 p Public Works 12 X $10 $120 200W 17 St Station ss p Public Works 12 X $10 S:120 16S1 E 9 Av Station 9 p Public Works 26 X $15 $390 6998 NW37 Av Station 8 456P Public Works 26 X $15 = $390 311 W 11 St Station 53 p Public Works 12 X $10 $120 950 E 2Av Station 52 p Public Works 12 X $10 $120 935 E 8St Station 7 p Public Works 26 X ll5 $390 790W lAv Station 51 p Public Works 26 X 115 $390 610 E 6Av Station 6 SP Public Works 26 X S2.5 $651) 1198 E 6 St Station 5 45P Public Works 26 X lil5 $390 287 Circle Dr Station so p Public Works 26 X $20 $520 1051SE 7 Av Station 3 46P Public Works 26 X $20 $520 4515 NW37 Ct Station 1 GP Public Works 26 X $20 $520 Sub-total $79,790 Conti ngency (10%) $7979 Total $87.769 Notes: l Maintain right-of-way 2 Maintain median(s) 3 Maintain north right-of-way Finn Name: Super Landscapes & Maintenance 4 Maintain south right-of-way 5 Maintain west right-of-way Authorized Represen tative signature: 6 Maintain east right-of-way Ju .. a C&tCla.s f.luvt; 7 Maintain canal right-of-way Bidder's Representative (print name): 8 Maintain roundabout 9 Maintain property Bidder's Representative Title: President p Maintain pump station area/lot So..eL( L~ti dr~e I f M""rrkt'IMlC Na~e fBidder {Pl1'15e in~ . .J {, ,•'(l c~ t" tk-""'{ s Name of Bidder's Agelrt (Please Print) ~©>-- Signature of Bidder's Agent WITNESSES: Lo1l1 s Witness Name (Please Print) .Appendix C (continued) Title: I l~;j u, W~ Signature Witness Name (Please Print) ~-r~,,_ Sworn to and subscribed before me this __ q __ day of.....,_,_~-r--''+-'.,._,,-=-,e-,-_.-,1_ Personally known--~~- OR Produ~ Identification x_ fL \2 <'1VE C'~ \ \ce t\j€, (Type of identification) (Name ofNotary Public) ~ _..-~ LOUIS PARDO t =·-= Notary Public, State of Florida ~~rnlll~f· My Comm, Expires 01/07/2024 <~• Commission No. GG944074 -Visua/Scape July 11, 2023 Mr. Oscar Guevara City of Hialeah Department of Parks and Recreation 5601 East 8 th Avenue Bldg. #4 Hialeah, FL 33013 Ref: Right-of-Way & Landscape Maintenance Contract Extension for Sectors 1, 2 and 6 This letter serves as VisualScape Inc. agreement to extend our current co ntract for one year term lasting through September 30, 2024 for the following Sectors: • Sector 1-IT B #2022-23-3110-12-001, Annual Contract Value $85,122.40 • Sector 2 -ITB #2022-23-3110-12 -00 5, Annua l Co ntract Value $188,188.00 • Sector 6 -ITB #2022-23-3110-12-009, Annual contract Value $18,480.00 All current terms and conditions will remain through contract extension period. VisualScape In c. ownership, m a nagement, a nd employees are gratefu l to be a City o f Hialeah ve ndor and s e rvice provider. Since7 _:~ ,,,,-::---Ivan C. Vila President 17801 NW 137 Ave nue I Miami, Florida 33 0 18 I 3 0 5-362-240 4 July 21, 2023 To whom it may concern, It has been our pleasure serving the City of Hialeah Streets Department in the Right-of- Way Turf Maintenance for Sectors 3, 4 & 5 over the last fiscal year: This letter is intended to inform you that we are willing to hold our current price into the next fiscal year to continue servicing these 3 sectors. Regards, Juan-Carlos Hervis p:e \I I _r,---, D!'f.Gmi I of ~1;,0~rg C 01r fJ 01v1T101 -r 0 .......---=--~ w, ojjki!!.l 3Ime uj F!tJtidu W!!bJite Qirnartment of State I Division of Cor11orations I Search Records / ~...fnllJY. Name / Detail by Entity Name Florida Profit Corporation V ISUALSCAPE, INC. Filing Information Document Number FEI/EIN Number Date Filed State Status PrinciRal Address 17801 NW 137th Ave MIAMI, FL 33018 Changed: 01/25/2017 Mailing Address 17801 NW 137th Ave MIAM I, FL 33018 Changed : 01/25/2017 P11000057735 45-2599402 06/21/2011 FL ACTIVE Registered Agent Name & Address KES H EN , NELSON CESQ 9155 SO DADELAND BLVD , SU ITE 1718 MIAMI , FL 33156 Officer/Di r ect o r De tail Name & Address Title President V ILA, IVAN CARLOS 17801 NW 137th Ave MIAMI, FL 33018 Annual Re ~ Report Year 2021 2022 2023 Filed Date 01 /14/2021 03/1 4/2022 02/10/2023 DIVISION OF CORPORATIONS Document Images 02110/2023 -ANNUAL REPORT View image in PDF format 03/14/2022 -ANNUAL REPORT View image in PDF format 01 /14/2021 -ANNUAL REPORT View image in PDF format 01 I 21I2020 -ANNUAL REPORT View image in PDF format 02/04/2019 -ANNUAL REPORT View image in PDF fo rmat 01/31/2018 -ANNUAL REPORT View image in PDF format 01/25/2017 -ANNUAL REPORT View image in PDF format 01/28/2016 -ANNUAL REPORT View image in PDF format 01/22/2015 ANNUAL REPORT View image 1n PDF format 02118/2014-ANNUAL REPORT View image in PDF format 02/17/2013 -ANNUAL REPORT View image in PDF format ----------------' 03/28/2012 -ANNUAL REPORT View image in PDF format 06/21/2011 -Domestic Profit View image in PDF format Qsmartment of State / Division of Corr1orations / Search Records / Search by Entity Name / Detail by Entity Name Florida Profit Co rporation SUPER LANDSCAPE & MA INTENANCE , IN C. Elling Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date ~ipal Address 2272 W79 ST HI AL EAH, FL 33016 Changed : 02/16/2015 Mailing Address 2272 W79 ST HIALEAH , FL 33016 Cha nge d: 02/16/2015 P97000064748 65-0772383 07/28/1997 FL AC TI VE NAMECHANGEAMENDME NT 09/10/2002 NONE Registered Agent Name & Address HERVIS, JU AN -CAR LOS , Jr. 2272 W79 ST HIALEAH, F L 330 16 Name Changed: 06/14/2023 Address Chang ed: 02/16/2015 Officer/Director Detail Name & Address Titl e P DIVISION OF CORPORATIONS HERVIS, JUAN-CARLOS, Jr. 2272 W79 ST HIALEAH , FL 33016 Annual Reports Report Year 2022 202 3 2023 Document Images Filed Date 04/30/2022 04/28/2023 06/14/2023 06/14/2023 -AMENDED ANNUAL REPORT View image ,n PDF format ------------~ 04/28/2023 -ANNUAL REPORT View image in PDF format 04/30/2022 -ANNUAL REPORT 04/27/2021 -ANNUAL REPORT 06/15/2020 -ANNUAL REPORT 04/14/2019 -ANNUAL REPORT 04/29/2018 -ANNUAL REPORT 04/24/2017 -ANNUAL REPORT 04/25/2016 -ANNUAL REPORT 02/16/2015 -ANNUAL REPORT 04/24/2014 -ANNUAL REPORT 03/22/2013 ANNUAL REPORT 03/27/2012 -ANNUAL REPORT 03/17/2011 -ANNUAL REPORT 04/26/201 0 ANNUAL REPORT 04/08/2009 -ANNUAL REPORT 02I011200s -ANNUAL REPORT 04/09/2007 -ANNUAL REPORT 04/12/2006 -ANNUAL REPORT 03/25/2005 -ANNUAL REPORT 04/27/2004 -ANNUAL REPORT 04/11/2003 -ANNUAL REPORT 09/10/2002 -Name Chang!l 05/06/2002 ANNUAL REPORT 04125/2001 ANNUAL REPORT 05/16/2000 -ANNUAL REPORT 02/13/1999 -ANNUAL REPORT 03/24/1998 ANNUAL REPORT 07/28/1997 -Domesltc Profit Articles View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image ,n PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format f., l • 101 S treets Fund Fiscal Y ear: 2024 Acco unt Percent AJ!~ro~riated I O 1.3 2 10.541467 -1 0 % 88,000.0 0 ROW Main! -Sector 1 88,00 0.00 Total for (2) Ope rati ng Expenses 88,000.00 88,000.00 Total expenses 32 10 (Fund 101) S T Total Expenses for F und 101 I OI Streets Fund 88,000.00 88,000.00 88,000.00 88,000.00 F und Totals $88,000.00 Rev enue/Expenses Ba la n ce: I O I Str eets Fund T r ia l Ba lan ce - ExJ)ended 0.00 $0.00 $0.00 Expens es Encu mbered 0.00 0.00 0.00 0.00 $0.00 Tria l Balance - Ba lance 88,00 0.0 0 88,000.00 88,000.00 Last Date 10/1/2023 88,000.00 Expenses $88,000.00 ~--* 85•l92 .. ~J"' 2..,2Z?,~ "* Prin ted: 10/25/2023 Page: 2 RESOLUTION NO. ----- RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA APPROVING THE RENEWAL OF A RIGHT-OF-WAY TURF AND LANDSCAPE MAINTENANCE AGREEMENT FOR SECTOR 1 WITHIN THE CORPORATE LIMITS OF THE CITY OF HIALEAH, FOR A TERM OF ONE YEAR, COMMENCING ON OCTOBER 1, 2023 AND ENDING ON SEPTEMBER 30, 2024, IN AMOUNTS AS SPECIFIED HEREIN WITH VISUALSCAPE, INC. AND SUPER LANDSCAPE & MAINTENANCE, INC.; AUTHORIZING THE MAYOR AND THE CITY CLERK, AS ATTESTING WITNESS, ON BEHALF OF THE CITY, TO EXECUTE THE CONTRACT RENEWAL AND ALL OTHER CUSTOMARY AND NECESSARY DOCUMENTS TO CARRY OUT THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Hialeah ("City") published an Invitation to Bid (1TB) No. 2022- 236-3110-12-001 for Right-of-Way Turf and Landscape Maintenance Sector - 1 within the corporate limits of the City of Hialeah which sought the services of contractors with the ability to supply all labor, equipment, and materials to maintain these areas within the City; and WHEREAS, the City sought two Turf and Landscape Maintenance Agreements by which there were primary and secondary Agreements; and WHEREAS, both the above-named contractors were recommended by the Right-of-Way Turf and Landscape Maintenance Contract Selection Committee and were awarded Agreements by the City Council, of which all Agreements expired on September 30, 2023; nevertheless, the above-named contractors have agreed to renew their Agreements for an additional one-year term expiring on September 30, 2024; and WHEREAS, the parties wish to renew their agreement for an additional year subject to the same terms and conditions; and WHEREAS, the parties are authorized to enter into these Renewal Agreements pursuant to applicable laws and regulations; and WHEREAS, both of the above-named contractors are incorporated business entities in good standing with the State of Florida; and WHEREAS, it is in the best interest of the health, safety, and welfare of the City of Hialeah to renew these Turf and Landscape Maintenance Agreements to ensure the safety of the residents of the City as well as to improve the aesthetic value of the community. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT: Section 1: The foregoing facts and recitations contained in the preamble to this resolution are hereby adopted and incorporated by reference as if fully set forth herein. RESOLUTION NO. ----Page2 Section 2: The City of Hialeah, Florida hereby approves the renewal of the Turf and Landscape Maintenance Agreement-Sector 1 with the primary Agreement with VisualScape, Inc. in an amount not to exceed$ 85,122.40, and the secondary Agreement with Super Landscape & Maintenance, Inc. in an amount not to exceed $87,769.00, respectively, for the maintenance of turf and landscape on designated roads within the corporate limits of the City of Hialeah, for an additional one-year term, commencing on October 1, 2023 and ending on September 30, 2024, in an amount as specified herein. Funding for this expenditure is to be drawn against Right-of-Way (ROW) Account 101.3210.541467-l. Section 3: The Mayor and the City Clerk, as attesting witness, are hereby authorized to execute, on behalf of the City, the Renewal Agreement, and/or all other customary and necessary documents to carry out this resolution. The Mayor is additionally authorized to administratively renew these Agreements, as provided for by the Agreements, provided that available funding is allocated and approved and that the Contractors honor the renewal terms. All actions taken to date by officers of the City in furtherance of the performance of this agreement are hereby approved, confirmed, and ratified. Section 4: This resolution shall become effective when approved by majority vote of the City Council and signed by the Mayor or at the next regularly scheduled City Council meeting, if the Mayor's signature is withheld or if the City Council overrides the Mayor's veto. PASSED and ADOPTED this_ day of _________ 2023. Monica Perez Council President [Signature Page Continues] RESOLUTION NO. ---- Page 3 Attest: Approved on this_ day of _______ , 2022. Marbelys Fatjo, City Clerk Mayor Esteban Bovo, Jr. Approved as to form y: ~ I S:\RAFAEL SUAREZ-RJVAS\ASSIGN~1.El'-FT'S\2023\A-2023 -358 (10) RESO-Rcnewal-ROW Turf & Land.scape• VisualSc;ipc ,~ Super Unld§Clpc\A-H-3S8(10)TurfandL•uwiscapc:,.bimrcncw-;ilSECTOR I doc."\" RESOLUTION NO. 2023-174 RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA APPROVING THE RENEWAL OF A RIGHT-OF-WAY TURF AND LANDSCAPE MAINTENANCE AGREEMENT FOR SECTOR 1 WITHIN THE CORPORATE LIMITS OF THE CITY OF HIALEAH, FOR A TERM OF ONE YEAR, COMMENCING ON OCTOBER 1, 2023 AND ENDING ON SEPTEMBER 30, 2024, IN AMOUNTS AS SPECIFIED HEREIN WITH VISUALSCAPE, INC. AND SUPER LANDSCAPE & MAINTENANCE, INC.; AUTHORIZING THE MAYOR AND THE CITY CLERK, AS ATTESTING WITNESS, ON BEHALF OF THE CITY, TO EXECUTE THE CONTRACT RENEWAL AND ALL OTHER CUSTOMARY AND NECESSARY DOCUMENTS TO CARRY OUT THIS RESOLUTION; AND PROVIDING FORAN EFFECTIVE DATE. WHEREAS, the City of Hialeah ("City") published an Invitation to Bid (1TB) No. 2022- 236-3110-12-00 l for Right-of-Way Turf and Landscape Maintenance Sector -1 within the corporate limits of the City of Hialeah which sought the services of contractors with the ability to supply all labor, equipment, and materials to maintain these areas within the City; and WHEREAS, the City sought two Turf and Landscape Maintenance Agreements by which there were primary and secondary Agreements; and WHEREAS, both the above-named contractors were recommended by the Right-of-Way Turf and Landscape Maintenance Contract Selection Committee and were awarded Agreements by the City Council, of which all Agreements expired on September 30, 2023; nevertheless, the above-named contractors have agreed to renew their Agreements for an additional one-year term expiring on September 30, 2024; and WHEREAS, the parties wish to renew their agreement for an additional year subject to the same terms and conditions; and WHEREAS, the parties are authorized to enter into these Renewal Agreements pursuant to applicable laws and regulations; and WHEREAS, both of the above-named contractors are incorporated business entities in good standing with the State of Florida; and WHEREAS, it is in the best interest of the health, safety, and welfare of the City ofHialeah to renew these Turf and Landscape Maintenance Agreements to ensure the safety of the residents of the City as well as to improve the aesthetic value of the community. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT: Section 1: The foregoing facts and recitations contained in the preamble to this resolution are hereby adopted and incorporated by reference as if fully set forth herein. Section 2: RESOLUTION NO. 2023-174 Page 2 The City of Hialeah, Florida hereby approves the renewal of the Turf and Landscape Maintenance Agreement-Sector 1 with the primary Agreement with VisualScape, Inc. in an amount not to exceed $ 85 ,122.40, and the secondary Agreement with Super Landscape & Maintenance, Inc. in an amount not to exceed $87,769.00, respectively, for the maintenance of turf and landscape on designated roads within the corporate limits of the City of Hialeah, for an additional one-year term, commencing on October 1, 2023 and ending on September 30, 2024, in an amount as specified herein. Funding for this expenditure is to be drawn against Right-of-Way (ROW) Account 101.3210.541467-1. Section 3: The Mayor and the City Clerk, as attesting witness, are hereby authoriz ed to execute, on behalf of the City, the Renewal Agreement, and/or all other customary and necessary documents to carry out this resolution. The Mayor is additionally authorized to administratively renew these Agreements , as provided for by the Agreements , provided that available funding is allocated and approved and that the Contractors honor th e renewal terms. All actions taken to date by officers of the City in furtherance of the performance of this agreement are hereby approved, confirmed, and ratified. Section 4: This resolution shall become effective when approved by majority vote of the City Council and signed by the Mayor or at the next regularly scheduled City Council meeting, if the Mayor's signature is withheld or if the City Council o verrides the M ay or's veto. PASSED and ADOPTED this 14 day of--=.:.N....:...o_v_e_m_b_e_r ______ , 2023. Council President [Signature Page Continues] Attest: RESOLUTIONNO. 2023-174 Page 3 Mayor Esteb S:\R.AFAEL SUAREZ-RIVAS\ASSIGN~1 ENTS\2023\A-202J·JSS (10) R.ESO-Rcncw:tl-ROW Turf & Landscape-Visu:i!Scapc: ,t. Super L:md5e:1pe\A-23 -J58(10)Turt'andL:udscap:M3intn::ncwalSECTORl.doc:,: . do ted by 7-0 with Reso lution "".as a p uncil Vice Council President. Perez, Co Counc il ·ct Garc ia-Roves, Pres1 ent I Pacheco , Rodriguez, Members Ca vo, . «yes" Tundidor, and Zogby voting •