Fisher Scientific, LLC - Lake County Contract #22-730CA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: LAKE COUNTY CONTRACT #22-730C
DESCRIPTION: PURCHASE UPDATED MANIFOLD AND HOSES TO RETROFIT OUR CURRENT: R.I.T. BAGS AND THE TRAINING
DIVISION 30 SCBA PACKS TO BE COMPATIBLE WITH OUR NEWLY PURCHASED BREATHING AIR EQUIPMENT
{SCBA, FACE MASK. CYLINDERS).
CONTRACT PERIOD: 09/13/2023 – 07/31/2025
SECTION #1 – VENDOR AWARD
Name: FISHER SCIENTIFIC LLC Name:
Contact: BRETT ORTENGREN Contact:
Phone: (352) 256-4925 Phone:
Fax: Fax:
E-mail: BRETT.ORTENGREN@THERMOFISHER.COM E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 09/26/2023, ITEM C AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $62,784.52 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF FIRE
Contract Administrator: Chief Willians Guerra
Phone: 305-883-6900
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF FIRE
Contract Administrator: Chief Willians Guerra
Phone: 305-883-6900
Prepared by: Marilin Gutierrez
\1EM#_ C_;
r SEP 26 2023
-
COUNCIL AGENDA ITEM REQUEST FORM
RECEIVED
SEP 1 3 2023
OFFICE OF
~MENT&BUDGET
This form, letter from the department head addressed to the Mayor and City Counc11, as well as
supporting documents are due the Monday of the week prior to the City Council Meeting.
Date of Request: September 1, 2023
Requesting City Department: Fire Department
Requested Council Meeting September -u,
1
2023
Date:
Action Requested from the ~ Issue a purchase order
City Council:
□ Increase a purchase order
□ Award a bid
□ Bid No.
□ Reject a bid
( □ Bid No.
□ Special Events Permit
□ Street Closure
□ Other:
Scope of service(s) or Purchase updated manifold and hoses to retrofit our current
product(s): R.I.T. bags and the Training Division 30 SCBA packs to be
compatible with our newly purchased Breathing air equipment
{SCBA, Face Mask. Cylinders).
Vendor:
Fisher Scientific LLC.
Expenditure Amount:
$62,784.52
(
Funding Source (i.e ., account
funding the expenditure): 109.2000.522640 (Capital Outlay-Equipment)
□ Competitive Bidding
□ An exception to competitive bidding applies:
□ Professional services in the nature of
consultants, accountants and attorneys
□ Sole source provider
□ Emergency based on object facts
□ Credit facilities
□ Competitive bidding is not required because the City
is utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
□ Title of state, county or other governmental
agencies contract:
_Lake County Contract# 22-730C ___ _
□ Piggy -back contract expiration date: __ _
D ___ July 31, 2025 ________ _
□ Waive Competitive Bidding
□ Reason(s) it is not advantageous to the City to
utilize competitive bidding:
(
Signatures:
Department Head
the Office of Management and Budget
(
(
Esteban Bovo, Jr.
Mayor
Monica Perez
Council President
Jacqueline Garcia-
Roves
Council Vice-President
September 12, 2023
Mayor Esteban Bovo
and City Council members
501 Palm Avenue
Hialeah, Florida 33010
City of Hialeah
Dear Mayor Bovo & Council members:
Council Members
Bryan Calvo
Vivian Casals-Munoz
Luis Rodriguez
Jesus Tundidor
Carl Zogby
Whenever advantageous to the city, the city may utilize bids that have been awarded or under contract by the state,
county or other governmental agencies. If the city utilizes state, county or other governmental agency bids ,
competitive bidding will not be required. Sec. 2-818. -State, county or other governmental agency bids or contracts.
I am respectfully requesting permission to Piggyback off Lake County's Contract# 22-730C and issue a Purchase
Order in the amount of $62~784.52 to Fisher Scientific LLC (Vendor#1214) 300 Indu stry Dr Pittsburgh, PA ,
15275-100 l for FY 22-23. This Purchase Order will be used to update and replace our current emergency R.I.T.
bags and 30 SCBA Packs for the Training Division with updated manifold and hoses to be compatible with the
newly purchased Scott SCBA breathing air equipment (Face masks, Air Cylinders & SCBA packs).
This request is to be funded from account# 109.2000.522.640 (Capital outlay Equipment).
Your consideration of this request will be greatly appreciated.
Respectful y,
~sG
Fire Chief
Hialeah Fire D~pa11ment
APPROVED/DISAPPROVED:
"--... APPROVED/DISAPPROVED:
Esteban Bovo Jr., Mayor
50 I Palm A ve nue , Hialeah , F lorida • 330 I 0-4 7 I 9
(
Fisher Scientific
Part of Thermo Fisher Scient1fic
QUOTATION
Quote Expires September 24, 2023
Person Quoted: Freddy Perez Date:
ACCT#: 814872001
Company Name : City of Hialeah Fire Department Logistics Division Phone:
Address :
City and State :
FOB:
9!Y UM
30
83 E. 5th St.
Hi aleah , FL 33010
Origin
PART#
201650-05
PO#:
Email:
Quoted By:
DESCRIPTION
3M™ Scottm E-Z Flo C5 Regulator 201650-05,
QD Hose , Rectus
Quoted Per Lake County Contract 22-730C Scott 25% off List Price . Pricing includes
shipping
LIST PRICE
Fisher Scientific
3970 Johns Creek Court, Suite 500
Suwanee, GA 30024
Phone: (352) 256-4925
Brett.ortengren@thermofisher.com
August10 ,2023
786-559-8369
H lperez@hialeahfl .gov
Brett Ortengren
YOUR PRICE EXT. PRICE
$2,495.09 $ 1,550 .00 "'$ __ --'4._6""'.s.,o""'o"'.o"'o
Total $ 46,500.00
Kf}Flsher.....,j 5907-D Hampton Oaks Pkwy Direct: (813) 630-0932
Tampa, Fl. 33610 Fax: (813) 630-0960
Toll Free#: 866-822-2723 www.thermofisher.com
Part of Thermo Fisher Scientific
SERVICE ORDER: TMPA00048582 CUST. AJC#: 814872-001
DATE : 6/22/2023 CUST. P.O.#: Verbal Freddy
COMPANY NAME: Hialeah Fire Rescue , City of
ADDRESS: 83 East 5th St.
CITY, STATE, ZIP Hialeah , FL 33010
CUSTOMER CONTACT: Freddy Perez
PHONE NUMBER: 786 -559-8369
EMAIL:
INSTRUMENT MANUFACTURER MODEL NUMBER SERIAL NUMBER
Scott
PROBLEM :
I Part sale UEBSS fittings for 7 rit paks I
ACTION TAKEN: !"''""' pee lake oo""O """'"' 22 730c
I
DESCRIPTION REP NO. Quantity RATE TOTAL
$0.00
labor 337 7 $25 .00 $175.00
$0 .00
$0 .00
TOTAL $175.00
PART NUMBER PART DESCRIPTION QTY. LIST PRICE TOTAL REP NO.
10008912 oring 14 $2 .26 $31 .64 330
31004104 adapter 14 $11 .71 $163.94 330
10011747 plug cejn 7 $92 .38 $646 .66 330
31003989 male rectus fitting 7 $225.06 $1 ,575.42 330
31003990 female rectus fitting 7 $225.06 $1,575.42 330
31003994 cover 7 $30 .73 $215.11 330
33528-501 adapter 7 $21.49 $150.43 330
TOTAL $4,358.62
I TOTAL NET I $4,533.62 I
Service Specialist : Pete Klieger Man No . 337 Date: 6/23/2023
Customer Signature: Date: 8112023
Fisher's liability for damages arising from the performance of the Services or otherwise arising from this engagement shall be limited
to the amount paid by Customer for the subject Service . Fisher shall not, under any circumstances or any legal theory, be liable to
Customer for any incidental, consequential, indirect, special, or punitive damages
For internal use only
Thermofisher Part -Quote
Quote Number: TMPA00048439 rev 2 Thermo Fisher
SCIENTIFIC
Hialeah FD 5907-D Hampton Oaks Pkwy
83 East 5th Street Tampa, Fl. 33610
Hialeah Fl 33010 Tel: (813) 426-8700
Humfredo Perez Fax: (813) 630-0960
786-525-3562 12eter.klieger@thermofisher.com
hl12erez@hialeahfl.gov rick .keddy@thermofisher .com
Quote Date : 8/10/2023
Part DescriE!tion QIY Cost Each Part Number Comments Total Cost
To Repla ce EBSS manifold
UEBSS manifold and hose 10 $56 4.34 201699-01 and hose assembly $5,643.40
lab or for inst all new UEBSS ,
Labor for install 10 $55.00 new Ip hose on pack $550.00
convert pack hansen Ip hose
cs female Ip hose 10 $555.75 201757-02 to rectus Ip hose $5,557.50
priced per lake cou nty
contract 22 730c $0.00
Grand Total : $11,750.90
Please contact Christine Shi12ley for 12avment 724-517-2294
christine .shi12ley@thermofisher.com
Additional services not included in above total:
Quote valid for 90 days
Terms: Net 30 with approved credit
FOB: Destination
Fisher's liability for damages arising from the performance of the Services or otherwise arising from this engagement shall be
limited to the amount paid by Customer for the subject Service. Fisher shall not, under any circumstances or any legal theory,
be liable to Customer for anv incidental , conseauential , indirect, special, or punitive damaaes
OocuSign Envelope ID : 6A645402-9A61-4O0B-B46O-5A62CE17163B
City of Hialeah
Purchasing Division Office
Fisher Scientific Company, LLC
Brett O1iengren
5907-D Hampton Oaks Pkwy
Tampa , FL 33610
501 Palm Avenue 4 th Floor
Hialeah, FL 33010
RE: Request to Piggyback Lake County Contract 22-730C -Fire Equipment, Supplies, and Services
Dear Mr. Ortengren,
The City of Hialeah Code of Ordinances permits the purchase of goods and services at the same terms ,
conditions , and pricing established in competitively solicited contract awards by state, county, or other
governmental agencies. The city would like to consider utilizing the above-referenced contract, effective
through July 31, 2025, as renewed or extended , at the same scope, terms, conditions, and pricing as set forth
and specifically delineated in the referenced contract.
Please acknowledge, by signing and returning this document to my attention , that Fisher Scientific
Company, LLC. will extend to the city the same scope, pricing , terms , and conditions established in the
referenced contract, and, for purchase orders issued prior to the expiration date of the contracts, the same scope,
pricing, terms, and conditions shall , at a minimum, survive the expiration or temiination of the contract until
the requirements of the purchase order(s) have been completed.
Any notice regarding a city matter required under the contract shall be in writing and shall be addressed to :
Luis A. Suarez, Purchasing Division Director, City of Hialeah, FL 501 Palm Avenue , Fourth Floor, Hialeah,
FL.
Please feel free to contact 305-883-5988 or lasuarez@hialeahfl.gov.
Sincerely,
LuuA, s~
Luis A. Suarez
Purchasing Division Director
Please sign below as your acceptance:
City of Hialeah Fisher Scientific Company, LLC.
Print: Luis A. Suarez P . N Brett Ortengren nnt ame : ---------
Title: Purchasing Division Director Title: Specialist II
Date: 9/13/2023 D 9/13/2023 ate: ------------
...ilMr.-.
E
COUNTY, FL
REH fLORIOA • II E A L CLOS£
CONTRACT NO. 22-730C
For
Fire Equipment, Supplies, and Services
LAKE COUNTY, FLORIDA, a political subdivision of the State of Florida, through its Board of County
Commissioners (hereinafter "County") does hereby accept, with noted modifications, if any, the bid of
Fisher Scientific Company, L.L.C. (hereinafter "Contractor") to supply Fire Equipment, Supplies, and
Services to the County pursuant to County Bid number 22-730 with any included addenda (hereinafter
"Bid"), with an opening date of 4/28/2022 , and Contractor's Bid response dated 4/26/2022, thereto with
all County Bid provisions governing .
A copy of the Contractor's signed Bid is attached hereto and incorporated herein , thus making it a part of
this Contract except that any items not awarded have been struck through. The attaclunents noted below
(if any) are attached hereto and are also made a part of this Contract.
ATTACHMENTS:
Addendum 1 & 2, Exhibit A -Scope of Work, Exhibit B -Insurance Requirements, Attaclunent 1 -
Submittal Fonn with General Tenns & Conditions acceptance, Attaclunent 2 -Pricing Sheet
No financial obligation under this Contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the tenns and conditions of this Contract.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract: NI A
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his option, declare this Contract tenninated, and for any
loss or damage by reason of such breach, whether this Contract is tenninated or not, said Contractor and
their surety for any required bond shall be liable.
This Contract is effective from 8/1/2022 through 7 /3 l/2023l except the County reserves the right to
tenninate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for two (2) two (2) year renewals at Lake
County's sole option at the tenns noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
Distiibution: O1iginal-Bid File
Copy-Contractor
Copy-Department
By:Grec1en ec e,
Contracting Officer II
Date: 07/26/2022
PROCUREMENT SERV ICES / A DI V ISION OF T HE OFF ICE OF MANAGEMENT AND BU DGET
P.O . BOX 7800 • 3 15 W . MA IN ST ., RM 44 1, TAVARES , FL 32778 • P 352.343 .9839 • F 352.343 .9473
Bo ard o.fC0111 1(1 • Co111111 iss i o11e rs • ww w.lak ec ount vll .!!nv
Fisher Scientific
SA VE AND SUBMIT AS AN EXCEL FILE
FIRM'S WEBSITE: www.fishersci.com
Warehouse Location(s): tampa, atlanta, pittsburgh, california
Contact Information For Emergencyillisaster Services (24/7)
Name: Buddy Mills
Email: buddy.mi ll s@thermofisher.com
Emergency Phone: 407-952-1077
List manufacturer brands supported.
MANUFACTURER Percent Off List In Stock/ Lead Time Freight WEBSITE Included
3M Scott SCBA 32.00% 30 days yes httg_s :LLwww.3m.comL3MLen us
3M Scott Therma l Imager 11.00% 30 days yes httg_s :L Lwww.3m .comL3MLen us
3M Scott parts 25.00% 3 days yes httg_s:LLwww .3m .comL3MLen us
3M Company respirators 20.00% 3 days yes httg_s :LLwww.3m .com
908 Devices 2.00% 30 days yes httg_s :LL908dev i ces .comfaroducts
Alco-Lite 12.00% 30 days yes httg_s :LLwww.fire ladder.com
Amerex 20.00% 3 days yes httg_:LLwww.amerex-fire .com
Ansell gloves 25.00% 3 days yes httg_s :LLwww.a nse l l.comLusLen
ansell chemical suits 10.00% 30 days yes www .anse ll.com
AEMC 3.00% 30 days yes httg_s :LLwww .aemc.com
Anchor Fire Protection 7.00% 30 days yes httg_s :LLwww. an ch orfi re g_rotection . com
Amkus 3.00% 30 days yes httg_s :LLa mkus.com
Ansul 16.00% 30 days yes httg_s :LLwww.ans ul .com
Ansul/chemguard 12.00% 30 days yes www .johnson controls.com
Blackline Safety 14.00% 14 days yes httg_s:LLwww.b lack li nesafety.com
Biocheck 5.00% 30 days yes httg_ :LLb iochecki nfo.com
Blowhard Fan s 12.00% 30 days yes httg_s :LLwww.b lowhardfans .com
Bouton Optical 10.00% 10 days ye s www.g_ig_g loba l .com
Bullard thennal 22.00% 30 days yes http_s :LLwww.bull ard .com
Bullard helmet 36.00% 30 days yes www .bu ll ard.com
Bullard other 20.00% 30 days yes www.bu ll ard.com
Conspace/Savox 5.00% 30 days yes httg_s:LLsavox.com
Coast Lights 12 .00% 10 days yes http_s :LLcoastg_ort land.com
CMC 15.00% 30 days yes httg_s:LLwww.cmcp_ro .com
Decon 7 5.00% 30 days yes httg_s :LLwww.decon 7 .com
Dragon Fire Gloves 5.00% 30 days yes http_s :LLwww.dragonfiregloves .com
Dupont 35.00% 10 days yes http_s :LLwww.dup_ont.com
Draeger instrumentation 12.00% 10 days yes http_s :LLwww.draeger.comLen-us us
Duo Safety 3 .00% 30 days yes http_s :LLwww.duosafety.com
Edwards and Cromwe ll 5.00% 30 days yes http_:LLedwardsandcromwe ll.c om
Ergodyne 35.00% 10 days yes httg_s:LLwww.ergodyne .co m
FireS led 2.00% 45 days yes httg_s : LLfi res ledfitness . com
Fire Innovations 10.00% 10 days yes www .firei nnovations.com
FireDex bunker gear 45 .00% 90 days ye s http_s :LLwww.firedex.com
Fire Dex accessories 25.00% 14 days yes www .firedex .com
FireDex helmets 40.00% 45 days yes www.firedex.com
firedex boots 40.00% 30 days yes www .firedex.com
Fire Wipes 5.00% 14 days yes http_s :LLfirew ip_es .com
Fox Fire Lites 5.00% 30 days yes httg_s :LLfoxfirelites.com
Fox Fury Light s 13.00% 14 days yes www .foxfury .com
genesis 2.00% 30 days yes www .genesi srescue.com
Gemtor 5.00% 14 days yes http_ :LLwww .gemtor.com
gear wash 2.00% 10 days yes www.gea rwash .com
Hot Shield 5.00% 30 days yes http_s :LLwww.hotsh ie ld .com
High Com 20.00% 30-45 days yes ht tp_s :LLwww.highcomarmor.c om
Honeywell instrumentation 18.00% 30 days yes httg_s :LLsg_s. honeywell . comL us
Innotex access ories 35 .00% 14 days yes htti:1s : LLi nnotexi:1rotection . comL en I
Innotex Gear 30.00% 90 days yes
Justrite 10.00% 10 days yes htti:1s :LLwww .justr ite.com
Kappler 12 .00% 30 days yes httQs :LLwww .kaQQ ler .com
Kochek 3.00% 30 days yes htti:1 s:LLkochek.com
KFT 3.00% 45 days yes httQs : LLwww . fi retra iner .com
koehler lights 14.00% 10 days yes
Lens Lock Body Cam 5.00% 30 days yes httQs :LLwww .lens lock.com
Lion chemical suits 7.00% 30 days yes www .lioni:1rotecs .com
Majestic Apparel cost+ 13 30 days yes httQs :LLma jhoods .com
moldex 35 .00% 10 day s yes www .moldex .com
MSA Gas Detection 12.00% 14 days ye s httQs :LLus . msasafety . co mLPorta b le-Gas-Detection
Niedner 25 .00% 30 days yes
OHD Quantifit machine 15.00% 14 days yes httQs :LLohdusa .com
OHD Quantifit access ories 7.00%
httQs :LLohdusa .com 14 days yes
PIP 20.00% 10 days yes www.us .QiQg loba l .com
Power Hawk 5.00% 30 days yes www.Qowerhawk.com
PowerBreezer 10.00% 30 days yes httQs:LLwww.Qowerbreezer .com
Paul Conway Shiel ds 10.00% 30 days yes httQs :LLwww .Qaulconwaysh ields .com
Pelican 15 .00% 14 days ye s htti:1s :LLwww.Qe lican .comLusLen
Petz! 28.00% 30 days yes htti:1s :LLwww .Qetz l.comLUSLen
Pigeon Mountain
15.00%
Industries 30 days yes httQ:LLwww .QmiroQe .com
Pacific Helmets 10.00% 30 days yes htti:1s:LLwww. Qacific helmets . com
Reflexite 5.00% 30 days yes httQs :LLreflexiteamericas.com
RIT Safety So lutions 8.00% 30 days yes httQs :LLritsafetyso lutions .com
Rae Systems meters 15 .00% 30 days yes www.rae-gasmo nitors .com
Rae Systems area monitor 2.00% 45 days yes www .rae-gasmonitors .com
Rescue Pro Inc 5 .00% 30 days y es httQs:LLrescueQro i nc .com
RPI 7.00% 30 days ye s www.rn iinc .net
Saint Gobain 15.00% 45 days yes www .Qlast ics .saint -goba in .cmo
She l by G l oves 20 .00% 10 days yes httQs :LLwww .s helbyglove .com
Sterl ing Rope 10.00% 30 days yes httQs:LLsterli ngroQe.com
SuperVac 18.00% 30 days yes httQs :LLsu i:1erv ac.com
Simul aids 12 .00% 30 days yes httQs :LLs i mulaids .co .
Stream l ight 43.00% 10 days yes httQs :LLwww .stream l ight .com
Silent Partner
5 .00% Techno l ogi es 10 days yes htti:1 s:LLwww .silentQartnertech.com
ThermoFisher Radi ation 3 .00% 30 days yes httQs :LLwww.thermofisher .comLus
ThermoFisher CAD 2 .00% 30 days yes httQs:LLwww.thermofisher.com
Thermofisher
2.00%
environmental 30 days yes www .fi shersci .com
Tactical E lectronics 5.00% 30 days yes httQs :LLwww .tactica l electronics .com
True North Gear 17.00% 14 days yes httQs :LLwww.truenorthgear.com
Tingley 12 .00% 10 days yes httQs :LLwww .ting leyrubber.com
Tel e-L ite 9.00% 14 days yes httQ :LLwww .te l e-lite.com
Tempest Fans 20.00% 30 days yes httQs:LLtem Qest. us.com
Turtle Plastics 5 .00% 30 days yes httQs:LLwww.turtleQ lastics.com
Underwater K ineti cs 10.00% 14 day s ye s httQs :LLuwk .com
Yates G ear 8.00% 30 days yes httQ :LLwww .yatesgear .com
Ziamatic 22.00% 30 days yes httQs :LLwww .zi amat ic.com
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
COUNTY. FL
REAL FLORIDA · REAl CLOSE
Office of Procurement Services
P.O . Box 7800 • 315 W. Main St., Suite 41 7 • Tava r es, FL 32 77 8
Solicitation Number: 22-730
Solicitation Title: FIRE EQUIPMENT, SUPPLIES, AND SERVICES
Pre-Bid Conference: See Section 3.0
Last Day to Ask Questions: 04/12/2022
CLOSING DA TE: 04/28/2022
CLOSING TIME: 3 :00 P .M. Eastern
ITB# 22-730
Vendors shall complete and return all information requested by the specified time and date or Submittal
shall be rejected.
TABLE OF CONTENTS
1.0 PURPOSE OF INVITATION TO BID ................................................................................... 2
1.1 EXHIBITS .............................................................................................................................. 2
1.2 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CONT ACT ............................................................................................................. 2
3.0 PRE-BID CONFERENCE ........................................................................................................ 2
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 2
5.0 METHOD OF AW ARD ............................................................................................................ 2
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS ........................................................... 3
Page 1 of 4
FIRE EQUIPMENT, SUPPLIES, AND SERVICES ITB# 22-730
1.0 PURPOSE OF INVITATION TO BID
The purpose of this solicitation is to solicit competitive sealed submittals to furnish FIRE
EQUIPMENT, SUPPLIES, AND SERVICES for Lake County , Florida. This solicitation is
officially posted on the County's website exclusively.
1.1 EXHIBITS
Exhibit A-Scope of Work
Exhibit B -Insurance Requirements
Exhibit C -Review General Terms and Conditions for Lake County Florida dated 5/6/21
1.2 ATTACHMENTS
Attachment 1 -Submittal Form
Attachment 2A -Services Pricing Sheet
Attachment 2B -Equipment & Supplies Pricing Sheet
Attachment 3 -Reference Form
2.0 POINT OF CONTACT
Direct all inquiries to the Contracting Officer ( official point of contact) listed:
Gretchen Bechtel, CPPB , Contracting Officer
Telephone : 352-343-9765
E-mail: gbechtel @ lakecountyfl.gov
3.0 PRE-BID CONFERENCE
NIA
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors must examine all solicitation documents including the General Terms and Conditions
for Lake County Florida. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is 04/12/2022. An addendum may be issued in response to any inquiry received ,
which changes or clarifies the terms, provisions, or requirements of the solicitation . No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Formal Sol icitations site
(lakecountyfl .gov) for this solicitation. Where there appears to be a conflict between this
solicitation and any addenda , the last addendum issued will prevail.
It is the Vendor 's responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award . The solicitation due date is static unless notified via addendum .
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
5.0 METHOD OF AW ARD
Each Submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Solicitation . (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
Page 2 of 4
FIRE EQUIPMENT, SUPPLIES, AND SERVICES ITB# 22-730
1. Total Cost;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit at least three verifiable references I relevant projects completed within the last
three years that are the same or similar in magnitude to this ITB. The County may be
listed as a reference. Use Attachment 3 -References Form;
4. All technical specifications associated with this Solicitation;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor's financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
Award(s) will be made to the lowest responsive, responsible Vendor(s).
The County reserves the right to make awards on a lowest price basis by individual item , group
of items, all or none , or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in submittals received.
Submittals received before the closing date and time listed will be opened, recorded, and
accepted for consideration. Vendors ' names will be read aloud and recorded. Submittals will be
available for inspection during normal business hours from the Office of Procurement Services
30 calendar days after the Solicitation due date or after recommendation of award, whichever
occurs first.
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS
A. Hand delivery of submittals will not be accepted.
B. RESPONSES MUST BE SUBMITTED THROUGH THE SOLICITATION RESPONSE
PORT AL TO BE CONSIDERED -Click Here for the Submission Portal.
C. A response will not be accepted if completed and submitted after the official due date and
time.
D. Submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Solicitation. Do not make any changes to the content or format
of any form without County permission . All infotmation must be legible.
E. Submittal must include:
□ Completed Attachment 1 -Submittal Form;
o Submittal must be signed by an official authorized to legally bind the firm to its
provisions. Include a memorandum of authority signed by an officer of the company
if the signor is not listed as a corporate officer on the firm 's SunBiz registration.
□ Proof of Sunbiz.org registration;
□ Include a completed W-9 form;
□ Completed Addenda issued. Failure to include signed addenda may be cause for
Submittal to be considered non-responsive;
□ Completed Attachment 2 -Pricing Sheet;
□ Completed Attachment 3 -Reference Form;
Page 3 of 4
FIRE EQUIPMENT, SUPPLIES, AND SERVICES ITB# 22-730
□ Proof of insurance or evidence of insurability at levels in Exhibit B -Insurance
Requirements;
□ Provide a downloadable file of catalog and manufacturer 's price list for products
quoted.
F. The County is not liable or responsible for any costs incurred in responding to this
Solicitation including, without limitation , costs for product or service demonstrations if
requested .
G . Interested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-
7400, Conference ID 971 920 36# or clicking on this link: Join Microsoft Teams Meeting
H. The County owns and retains all proprietary rights in its logos, trademarks, trade names,
and copyrighted images (Intellectual Property). Nothing in this solicitation permits or shall
be construed as authorization to use or display County 's Intellectual Property on
Respondent's submittal documents or proposal (including any exhibits attached thereto) in
response to this solicitation . Unless expressly authorized in writing by County, a
Respondent is not authorized and shall not make use of or display any County Intellectual
Property on or in its proposal or submittals. Unauthorized use of County's Intellectual
Property may constitute trademark and copyright infringement in violation of federal and
state laws. It is a violation of Lake County Code Section 2-1 and deemed a second-degree
misdemeanor under Florida Statutes Section 165.043.
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Page 4 of 4
EXHIBIT B -INSURANCE REQUIREMENTS 22-730
A. CONTRACTOR will purchase and maintain at all times during the term of this
Contract, without cost or expense to the COUNTY, policies of insurance as indicated below, with
a company or companies authorized to do business in the State of Florida, and which are acceptable
to the COUNTY, insuring the CONTRACTOR against any and all claims, demands, or causes of
action, for injuries received or damage to property relating to the performance of duties, services,
or obligations of the CONTRACTOR under the terms and provisions of the Contract. An original
certificate of insurance, indicating that CONTRACTOR has coverage in accordance with the
requirements of this section must be received and accepted by the COUNTY prior to contract
execution or before any work begins. It will be furnished by CONTRACTOR to the COUNTY'S
Project Manager and Procurement Services Director within five working days of such request. The
parties agree that the policies of insurance and confirming ce1tificates of insurance will insure the
CONTRACTOR in accordance with the following minimum limits :
i. General Liability insurance on forms no more restrictive than the latest edition of the
Occmrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limits and
coverage:
Each Occurrence/General Aggregate
Products-Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contractual Liability
$1,000,000/2,000,000
$2,000,000
$1,000,000
$50,000
$5,000
Included
ii. Automobile liability insurance, including owned, non-owned, and hired autos with the
minimum Combined Single Limit of $1,000,000
iii. Workers' compensation insurance based on proper reporting of classification codes and
payroll amounts in accordance with Chapter 440, Florida Statutes , and any other applicable law
requiring workers' compensation (Federal, maritime, etc.). If not required by law to maintain
workers compensation insurance, the CONTRACTOR must provide a notarized statement that if
he or she is injmed, he or she will not hold the COUNTY responsible for any payment or
compensation.
iv. Employers Liability with the following minimum limits and coverage:
Each Accident $1,000,000
Disease-Each Employer $1,000,000
Disease-Policy Limit $1,000,000
B. Lake County, a Political Subdivision of the State of Florida, and the Board of County
Commissioners, will be named as additional insured as their interest may appear all applicable
policies . Certificates of insurance must identify the RFP or ITB number in the Description of
Operations section on the Certificate.
C. CONTRACTOR must provide a minimum of30 days prior written notice to the County
of any change, cancellation, or nonrenewal of the required insurance.
Page 1 of 2
EXHIBIT B -INSURANCE REQUIREMENTS 22-730
D. Certificates of insurance must evidence a waiver of subrogation in favor of th e
COUNTY, that coverage must be primary and noncontributory, and that each evidenced policy
includes a Cross Liability or Severability of Interests provision, with no requirement of premium
by the COUNTY.
E. CONTRACTOR must provide a copy of all policy endorsements, reflecting the required
coverage, with Lake County listed as an additional insured along with all required provisions to
include waiver of subrogation . Contracts cannot be completed without this required insurance
documentation. A certificate of insurance (COI) will not be accepted in lieu of the policy
endorsements.
F. Certificate holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STA TE OF FLORIDA,
AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
G. All self-insured retentions will appear on the certificates and will be subject to approval
by the COUNTY. At the option of the COUNTY, the insurer will reduce or eliminate such self-
insured retentions; or CONTRACTOR will be required to procure a bond guaranteeing payment
of losses and related claims expenses.
H. The COUNTY will be exempt from, and in no way liable for, any sums of money,
which may represent a deductible or self-insured retention in any insurance policy. The payment
of such deductible or self-insured retention will be the sole responsibility of the CONTRACTOR
or subcontractor providing such insurance.
I. CONTRACTOR will be responsible for subcontractors and their insurance.
Subcontractors are to provide Certificates of Insurance to the COUNTY evidencing coverage and
terms in accordance with the CONTRACTOR'S requirements.
J. Failure to obtain and maintain such insurance as set out above will be considered a
breach of contract and may result in termination of the contract for default.
K. Neither approval by the COUNTY of any insurance supplied by CONTRACTOR, nor
a failure to disapprove that insurance, will relieve CONTRACTOR of full responsibility of
liability, damages, and accidents as set forth herein.
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Page2of2
ATTACHMENT I-SUBMITTAL FORM 22-730
The undersigned hereby declares that: Fisher Scientific has examined and accepts the
specifications, tenns, and conditions presented in this Solicitation, satisfies all legal requirements
to do business with the County, and to furnish FIRE EQUIPMENT, SUPPLIES, AND
SERVICES for which Submittals were advertised to be received no later than 3:00 P.M. Eastern
time on the date stated in the solicitation or as noted in an addenda. Furthennore, the undersigned
is duly authorized to execute this document and any contracts or other transactions required by
award of this Solicitation.
1.0 TERM OF CONTRACT
The Contract will be awarded for an initial one (I) year tenn with the option for two (2) subsequent
two (2) year renewals. Renewals are contingent upon mutual written agreement.
The Contract will commence upon the first day of the next calendar month after Board approval.
The Contract remains in effect until completion of the expressed and implied warranty periods.
The County reserves the right to negotiate for additional services/items similar in nature not known
at time of solicitation.
2.0 PAYMENT
The Contractor shall email the County's using department (egminer@lakecountyfl.gov) an
accurate invoice within 30 calendar days after delivery. Invoices should reference the
purchase/task order, ship date, tracking number, and ship-to address, list price, percent discount,
and unit cost. Failure to submit invoices in the presc1ibed maimer will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII, Chapter
218, Florida Statutes. The County will remit full payment on all undisputed invoices within 45
days from receipt by the appropriate County using department. The County will pay interest not
to exceed 1 % per month on all undisputed invoices not paid within 30 days after the due date.
All pricing will be FOB Destination unless otherwise specified in this solicitation document.
P1icing submitted will remain valid for a ninety (90) day period.
Vendor accepts MasterCard for payment: YES
3.0 CERTIFICATION REGARDING LAKE COUNTY TERMS AND CONDITIONS:
I certify that I have reviewed the Genera l Tenns and Conditions for Lake County F101ida and
accept the Lake County General Tenns and Conditions dated 5/6/21 as written including the
Proprietary/Confidential Infonnation section. YES
Failure to acknowledge may result in Submittal being deemed non-responsive.
4.0 CERTIFICATION REGARDING FELONY CONVICTION:
Has any officer, director, or an executive performing equivalent duties, of the bidding entity been
convicted of a felony during the past ten ( 10) years? NO
5.0 CONFLICT OF INTEREST DISCLOSURE CERTIFICATION:
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real
or apparent, due to ownership, other clients, contracts, or interests associated with this project;
and, this Submittal is made without p1ior understanding, agreement, or connection with any
Page 1 of 3
ATTACHMENT 1-SUBMITTAL FORM 22-730
corporation, firm, or person submitting a proposal for the same services, and is in all respects fair
and without collusion or fraud. None
6.0 CERTIFICATION REGARDING BACKGROUND CHECKS:
Under any County Contract that involves Contractor or subcontractor personnel working in
proximity to minors, the Vendor hereby confirms that any personnel so employed will have
successfully completed an initial, and subsequent annual, Certified Background Check, completed
by the Contractor at no additional cost to the Cotmty. The County retains the right to request and
review any associated records with or without cause, and to require replacement of any Contractor
employee found in violation of this requirement. Contractor shall indemnify the County in full for
any adverse act of any such personnel in this regard. Additional requirements may apply in this
regard as included within any specific contract award. YES
7.0 DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
The County does not establish specific goals for minority set-asides however, participation by
minority and non-minority qualified firms is strongly encouraged. If the film is a minority finn or
has obtained certification by the State of Florida, Office of Supplier Diversity, (OSD) (CMBE),
please indicate the appropriate classification(s) not applicable not applicable
and enter OSD Certification Number Click or tap here to e nter text.
and enter effective date Click or tap to enter a elate . to date Click or tap to enter a date.
8.0 FEDERAL FUNDING REQUIREMENT:
NIA
9.0 RECIPROCAL VENDOR PREFERENCE:
NIA
10.0GENERAL VENDOR INFORMATION:
Firm Name : Fisher Scientific
Street Address: 5907 Hampton Oaks pkwy, suite D
City: Tampa State and ZIP Code: 33610
Mailing Address (if different): Click or tap here to ente r tex t.
Telephone: 407-687-9509 Fax : C lick or tap here to enter te xt.
Federal Identification Number/ TIN: 23-2942737
DUNS Number: 00-4321519
11.0SUBMITTAL SIGNATURE:
I hereby certify the information indicated for this Submittal is true and accurate and that my
electronic signature shall have the same legal effect as if made under oath; that I am an authorized
representative of this Vendor and/or empowered to execute this Submittal on behalf of the Vendor.
I, individually and on behalf of the Vendor, acknowledge and agree to abide by all tenns and
conditions contained in this solicitation as well as any attachments, exhibits, or addenda.
Name of Legal Representative Submitting this Proposal: .J,fi<f.li.lJtll Bo¢;(
Date: 4/26/2022
Print Name: Michael Botet
Page 2 of3
ATTACHMENT 1-SUBMITTAL FORNI
Title: Sales Manager
Primary E-mail Address: mike.botet@thennofisher.com
Secondary E-mail Address: mbsecl23@gmail.com
22-730
The individual signing this Submittal affirms that the facts stated herein are true and that the
response to this Solicitation has been submitted on behalf of the aforementioned Vendor.
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Page 3 of 3
TABLE OF CONTENTS
TABLE OF CONTENTS ......................................................................................................................... 1
DEFINITIONS ......................................................................................................................................... 1
INSTRUCTIONS TO VENDORS ........................................................................................................... 1
PREPARATION OF PROPOSALS ......................................................................................................... 2
COLLUSION ............................................................................................................................................ 2
PROHIBITION AGAINST CONTINGENT FEES ................................................................................. 2
CONTRACTING WITH COUNTY EMPLOYEES ................................................................................ 3
fNCURRED EXPENSES ......................................................................................................................... 3
AWARD ................................................................................................................................................... 3
GRANT FUNDING .................................................................................................................................. 3
STATE REGISTRATION REQUIREMENTS ........................................................................................ 4
PRIME CONTRACTOR .......................................................................................................................... 4
SUBCONTRACTING .............................................................................................................................. 4
DISADVANTAGED BUSINESSES ....................................................................................................... 4
GENERAL CONTRACT CONDITIONS ................................................................................................ 4
GOVERNING LAW ................................................................................................................................ 4
COMPLIANC E OF LAWS , REGULATIONS, AND LICENSES .......................................................... 4
CONTRACT EXTENSION ..................................................................................................................... 5
MODIFICATION OF CONTRACT ........................................................................................................ 5
ASSIGNMENT ......................................................................................................................................... 5
NON-EXCLUSIVITY .............................................................................................................................. 5
OTHER AGENCIES ................................................................................................................................ 5
CONTINUATION OF WORK ................................................................................................................. 5
WARRANTY ........................................................................................................................................... 5
DEFICIENCIES IN WORK TO BE CORRECTED BY THE CONTRACTOR .................................... 5
COUNTY IS TAX-EXEMPT ................................................................................................................... 6
SHIPPING TERMS, F.O .B . DESTINATION .......................................................................................... 6
ACCEPTANCE OF GOODS OR SERVICES ......................................................................................... 6
ESTIMATED QUANTITIES ................................................................................................................... 6
PURCHASE OF OTHER ITEMS ............................................................................................................ 7
SAFETY ................................................................................................................................................... 7
MATERIAL SAFETY DAT A SHEET (MSDS) ..................................................................................... 7
TOBACCO PRODUCTS ......................................................................................................................... 7
CLEAN-UP ............................................................................................................................................... 7
PROTECTION OF PROPERTY .............................................................................................................. 8
CERTIFICATE OF COMPETENCY/LICENSURE, PERMITS, AND FEES ....................................... 8
TRUTH IN NEGOTIATION CERT IFICATE ......................................................................................... 8
COMPETENCY OF VENDORS AND ASSOCIATED SUBCONTRACTORS .................................... 8
RESPONSIBILITY AS EMPLOYER ...................................................................................................... 8
MINIMUM WAGES ................................................................................................................................ 9
PRICE REDETERMINATIONS .............................................................................................................. 9
INDEMNIFICATION .............................................................................................................................. 9
TERMINATION FOR CONVENIENCE ................................................................................................ 9
LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
r TERMINATION DUE TO UNAVAILABILITY OF CONTINUING FUNDING ................................. 9
TERMINATION FOR DEFAULT ........................................................................................................... 9
FRAUD AND MISREPRESENTATION .............................................................................................. 10
RIGHT TO AUDIT ................................................................................................................................ 10
PROPRIETARY/CONFIDENTIAL INFORMATION .......................................................................... 10
PUBLIC RECORDS LAW ..................................................................................................................... 10
COPYRIGHTS ....................................................................................................................................... 12
SOVEREIGN IMMUNITY .................................................................................................................... 12
COMPLIANCE WITH FEDERAL STANDARDS ............................................................................... 12
E-VERIFY .............................................................................................................................................. 12
HEAL TH INSURANCE PORT ABILITY AND ACCOUNTABILITY ACT (HIPP A) ....................... 12
FORCE MAJEURE ................................................................................................................................ 13
NO CLAIM FOR DAMAGES ............................................................................................................... 13
CERTIFICATION REGARDING SCRUTINIZED COMPANIES ...................................................... 13
ANTI-TRAFFICKING RELATED ACTIVITIES ................................................................................. 13
NOTICES ............................................................................................................................................... 14
TOC
Version 05.06.2021
LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
DEFINITIONS
Contract: The agreement to perform the services set forth in a document signed by both patties with
any attachments specifically incorporated.
Contractor: The Vendor to whom award has been made.
County: Lake County, Florida, a political subdivision of the State of Florida.
Proposal: Any offer submitted in response to a solicitation.
Solicitation: The written document requesting bids , quotes , or proposals from the marketplace.
Vendor: Any entity responding to a solicitation or performing under any resulting contract.
INSTRUCTIONS TO VENDORS
A. Vendor Qualification : The County requires Vendors provide evidence of compliance with the
requirements below upon request:
1. Disclosure of Employment.
2. Disclosure of Ownership.
3. Drug-Free Workplace.
4. W-9 and 8109 Forms -as required by the Internal Revenue Service.
5. Americans with Disabilities Act (ADA).
6. Conflict of Interest.
7. Debarment Disclosure Affidavit.
8. Nondiscrimination.
9. Family Leave.
10. Antitrust Laws -By acceptance of any contract, the Vendor agrees to comply with all applicable
antitrust laws.
B. Public Entity Crimes: Pursuant to Section 287.133, Florida Statutes, a person or affiliate who has
been placed on the convicted vendor list following a conviction of a public entity crime may not be
awarded or perform work as a contractor, supplier, subcontractor, or contractor under a contract with
any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes,
for Category Two for a period of thirty-six (36) months from the date of being placed on the
convicted vendor list.
C. Contents of Solicitation and Vendors' Responsibilities: The Vendor shall be thoroughly familiar
with the requirements of this solicitation. Ignorance of these matters by the Vendor will not be
accepted as a basis for varying the requirements of the County, or the compensation to be paid.
E. Restricted Discussions: From the date of solicitation issuance until final County action, Vendors will
not discuss any part of the solicitation with any employee, agent, or other representative of the
County except as expressly authorized by the designated procurement representative. The only
communications that will be considered pertinent to a solicitation are appropriately signed written
documents from the Vendor to the designated procurement representative and any relevant written
document promulgated by the designated procurement representative .
F. Changes to Proposal: Prior to the scheduled due date , a Vendor may change its Proposal by
submitting a new one with a letter on the film's letterhead , signed by an authorized agent stating that
the new submittal replaces the original. The new submittal must contain the letter and all information
as required in the so licitation.
G. Withdrawal of Proposal: A Proposal will be irrevocable unless it is withdrawn as provided in a
solicitation. A Proposal may be withdrawn, either physically or by written notice, at any time prior
to solicitation award. If withdrawn by written notice , that notice must be addressed to , and received
TOC Page 1 of 14
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
by , the designated procurement representative . The letter must be on company letterhead and signed
by an authorized agent of the Vendor.
H. Conflicts within the Solicitation: Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical Specifications, the Pricing Section, or any
addendum issued, the order of precedence will be: the last addendum issued , the Proposal Price
Section, the Technical Specifications, the Special Conditions, and then the General Terms and
Conditions. It is incumbent upon the Vendor to identify such conflicts to the designated procurement
representative prior to the Proposal due date.
I. Prompt Payment Terms: Payment for all purchases by County agencies will be made in a timely
manner and interest payments will be made on late payments in accordance with Part VII , Chapter
218, Florida Statutes , known as the Florida Prom pt Payment Act. The Vendor may offer cash
discounts for prompt payments; however, such discounts will not be considered in determining the
lowest price during Proposal evaluation.
PREPARATION OF PROPOSALS
A. The pricing section of a solicitation defines requirements of items to be purchased and must be
completed and submitted with the Proposal. Use of any other fo1m or alteration of the form may
result in rejection of the Proposal.
B. The Proposal submitted must be legible. Vendors shall type or use an ink to complete the Proposal.
All changes must be crossed out and initialed in ink. Failure to comply with these requirements may
cause the bid to be rejected.
C. An authorized agent of the Vendor's firm must sign the Proposal. The County may reject any Proposal
not signed by an authorized agent.
D. The Vendor may submit alternate Proposals for the same solicitation provided that such offer is
allowable under the terms and conditions. The alternate Proposal must meet or exceed the minimum
requirements and be submitted as a separate Proposal marked "Alternate Proposal."
E. When there is a discrepancy between the unit prices and any extended prices, the unit prices will
prevail. The County reserves the right to allow for clarification of questionable entries and the
correction of obvious mistakes.
F. Any Proposal received after the designated receipt date will be considered late and will not be
considered for award.
COLLUSION
Where two (2) or more related parties each submit a Proposal for the same contract, such Proposals will
be presumed to be collusive. Furthermore, any prior understanding , agreement, or connection between
two (2) or more corporations, firms , or persons submitting a Proposal for the same materials , supplies ,
services, or equipment will also be presumed to be collusive. Proposals found to be collusive will be
rejected. Vendors which have been found to have engaged in collusion may be considered non-
responsible and may be suspended or debarred. Any contract resulting from collusive bidding may be
terminated for default.
PROHIBITION AGAINST CONTINGENT FEES
The Vendor warrants that they have not employed or retained any company or person , other than a bona
fide employee working solely for the Vendor to solicit or secure the Contract and that they have not paid
or agreed to pay any person , company , corporation , individual , or firm , other than a bona fide employee
working solely for the Vendor , any consideration contingent upon or resulting from the award or making
of the Contract.
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
CONTRACTING WITH COUNTY EMPLOYEES
Any County employee or immediate family member seeking to contract with the County shall seek a
conflict of interest opinion from the County Attorney prior to submittal of a Proposal. The affected
employee shall disclose the employee's assigned function within the County and interest or the interest
of his or her immediate family in the proposed contract and the nature of the intended contract.
INCURRED EXPENSES
A solicitation does not commit the County to make an award nor will the County be responsible for any
cost or expense which may be incurred by any Vendor in preparing and submitting a Proposal, or any
cost or expense incurred by any Vendor prior to the execution of a purchase order or contract.
AWARD
A. The Contract resulting from a solicitation may be awarded to the responsible Vendor which submits
a Proposal determined to provide the best value to the County with price , technical , and other
applicable factors considered. The County reserves the right to reject any and all Proposals , to waive
irregularities or technicalities , and to re-advertise for all or any part of this solicitation as deemed in
its best interest. The County will be the sole judge of its best interest.
B. When there are multiple line items in a solicitation, the County reserves the right to award on an
individual item basis , any combination of items , total low bid , or in whichever manner deemed in
the best interest of the County. This provision specifically supersedes any method of award criteria
stated in the solicitation when such action is necessary to protect the best interests of the County.
C. The County reserves the right to reject any and all Proposals if it is determined that prices are
excessive or determined to be unreasonable , or it is otherwise determined to be in the County's best
interest to do so.
D . The County reserves the right to reject offers containing terms or conditions contradictory to the
County's.
E. Award of a solicitation will be made to firms satisfying all necessary legal requirements to do
business with the County. The County may conduct a pre-award inspection of the Vendor 's site or
hold a pre-award qualification hearing to determine if the Vendor can perform the requirements of a
solicitation.
F. The Vendor's performance as a Contractor or subcontractor on previous County contracts will be
considered in evaluating the responsibility of the Vendor.
G. Any tie situations will be resolved in consonance with current written County procedure.
H. The County ha s imposed a reciprocal match local vendor preference practice to ensure an equal
procurement environment for all potential vendors unless prohibited by the funding source. More
information is available on Section 2-222, Local Vendor Preference.
I. Award of the contract resulting from this solicitation may be predicated on compliance with and
submittal of all required documents as stipulated in the solicitation.
J. A Vendor wishing to protest any award decision resulting from a solicitation may do so per the
Procurement Protest Procedures site .
GRANT FUNDING
In the event any part of a Contract is to be funded by federal, state, or other local agency monies , the
Vendor hereby agrees to comply with all requirements of the funding entity applicable to the use of the
monies, including full application ofrequirements involving the use of minority firms, women's business
enterprises, and labor surplus area firms. Contractors are advised that payments under the Contract may
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LAKE COUNTY, FLORIDA -GENERAL TERMS AND CONDITIONS
be withheld pending completion and submission of all required forms and documents required of the
Contractor pursuant to the grant funding requirements.
STATE REGISTRATION REQUIREMENTS
Any entity conducting business in Florida shall either be registered or have applied for registration with
the Florida Department of State in accordance with Florida law, unless exempt from registration . A copy
of the registration may be required prior to award of a Contract. Additional information is available by
visiting the Florida Department of State home page.
PRIME CONTRACTOR
The Vendor awarded a Contract shall act as the Prime Contractor and will assume full responsibility for
the successful performance under the Contract. The Awarded Vendor (Contractor) will be considered
the sole point of contact regarding meeting all requirements of the Contract. All subcontractors may be
subject to advance review by the County regarding competency and security concerns. No change in
subcontractors may be made without the consent of the County after the award of the Contract.
Contractor will be responsible for all insurance , permits , licenses , and related matters for any and all
subcontractors. County may require the Contractor to provide any insurance certificates required by the
work to be performed even if the subcontractor is self-insured.
SUBCONTRACTING
Unless otherwise stipulated in a solicitation, the Contractor shall not subcontract any portion of the work
without the prior written consent of the County. Subcontracting without the prior consent of the County
may result in termination of the Contract for default.
DISADVANTAGED BUSINESSES
The County has adopted policies which assure and encourage the full participation of Disadvantaged
Business Enterprises (DBE) in the provision of goods and services. The County encourages joint
ventures between majority-owned firms and qualified disadvantaged/minority/wo men-owned firms.
GENERAL CONTRACT CONDITIONS
The Contract will be binding upon and will inure to the benefit of each of the parties and respective
successors and permitted assigns. The Contract may not be amended, released , discharged , rescinded or
abandoned, except by a written instrument duly executed by the parties . The failure of any party at any
time to enforce any of the provisions of the Contract will in no way constitute or be construed as a waiver
of such provision or of any other provision of the Contract, nor in any way affect the validity of, or the
right to enforce , each and every provision of the Contract. Any dispute arising during Contract
performance that is not readily rectified by coordination between the Contractor and the County user
department will be referred to Procurement Services.
GOVERNING LAW
The interpretation, effect, and validity of any contract will be governed by the laws and regulations of
the State of Florida, and Lake County, Florida. Venue of any court action will be solely in Lake County,
Florida. The Contractor hereby waives its right to a jury trial.
COMPLIANCE OF LAWS, REGULATIONS, AND LICENSES
The Contractor shall comply with all federal , state , and local laws and regulations applicable to provi sion
of the goods or services specified in a solicitation. During the term of a Contract, the Contractor assures
that it is in compliance with Title VII of the 1964 Civil Rights Act, as amended, and the Florida Civil
Rights Act of 1992 , in that the Contractor doe s not on the grounds ofrace, color, national origin, religion ,
sex, age, disability or marital status , discriminate in any form or manner against its employees or
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
applicants for employment. The Contractor understands that any Contract is conditioned upon the
veracity of this statement.
CONTRACT EXTENSION
The County has the unilateral option to extend a Contract for up to ninety (90) calendar days beyond the
current Contract period. In such event, the County will notify the Contractor in writing of such
extensions. The Contract may be extended beyond the initial ninety (90) day extension upon mutual
agreement between the County and the Contractor. Exercise of the above options requires the prior
approval of the Procurement Services Director.
MODIFICATION OF CONTRACT
Any Contract resulting from a solicitation may be modified by mutual consent of duly authorized parties,
in writing through the issuance of a modification to the Contract or purchase order as appropriate. This
presumes the modification itself complies with all applicable County procedures.
ASSIGNMENT
The Contractor shall not assign or transfer any Contract resulting from a solicitation, including any
rights, title or interest in the Contract, or its power to execute such Contract to any entity without the
prior written consent of the County. This provision includes any acquisition or hostile takeover of the
Contractor. Failure to comply may result in termination of the Contract for default.
NON-EXCLUSIVITY
It is the intent of the County to enter into an agreement that will satisfy its needs as described within a
solicitation. However, the County reserves the right to perform, or cause to be performed, all or any of
the work and services described in a solicitation in the manner deemed to represent its best interests. In
no case will the County be liable for billings in excess of the quantity of goods or services provided
under the Contract.
OTHER AGENCIES
Other governmental agencies may make purchases in accordance with the Contract with Contractor
consent. Purchases are governed by the Contract's terms and conditions except for the change in agency
name. Each agency will be responsible and liable for its own purchases for materials or services received.
CONTINUATION OF WORK
Any work that commences prior to , and will extend, beyond the expiration date of any Contract period
must, unless terminated by mutual written agreement between the County and the Contractor, continue
until completion without change to the then current prices , terms and conditions.
WARRANTY
All warranties express and implied, must be made available to the County for goods and services covered
by a solicitation. All goods furnished must be fully guaranteed by the Contractor against factory defects
and workmanship. They will be covered by the most favorable commercial warranty given for
comparable quantities of products or services and the rights and remedies provided in the Contract will
be in addition to the warranty and do not limit any right afforded to the County by any other provision
of a solicitation. Contractor shall correct any and all apparent and latent defects that may occur within
the manufacturer 's standard warranty period at no expense to the County. The special conditions of a
solicitation may supersede the manufacturer 's standard warranty.
DEFICIENCIES IN WORK TO BE CORRECTED BY THE CONTRACTOR
Contractor shall promptly correct all apparent and latent deficiencies or defects in work, or any work
that fails to conform to the Contract documents regardless of project completion status. All corrections
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must be made within seven (7) calendar days after such rejected defect s, deficiencies , or non-
conformances are verbally reported to the Contractor by the County's project administrator. Contractor
must bear all costs of correcting such rejected work. If the Contractor fails to correct the work within the
period specified, the County may , at its discretion , notify the Contractor, in writing , that the Contractor
is subject to contractual default provisions if the corrections are not completed to the satisfaction of the
County within seven (7) calendar days of receipt of the notice. If the Contractor fails to correct the work
within the period specified in the notice , the County may place the Contractor in default, obtain the
services of another Contractor to correct the deficiencies , and charge the incumbent Contractor for these
costs, either through a deduction from the final payment owed to the Contractor or through invoicing. If
the Contractor fails to honor this invoice or credit memo, the County may terminate the contract for
default.
COUNTY IS TAX-EXEMPT
When purchasing on a direct basis , the County is generally exempt from Federal Exc ise Taxes and all
State of Florida sales and use taxes (85-8013874 700C-l ). Visit Lake County Tax Exemption Certificate
~to print a copy of the certificate. Except for items specifically identified by the Contractor and
accepted by the County for direct County purchase under the Sales Tax Recovery Program, Contractors
doing business with the County are not exempt from paying sales tax to their suppliers for materials to
fulfill contractual obligations with the County, nor will any Contractor be authorized to use any of the
County's Tax Exemptions in securing such materials .
SHIPPING TERMS, F.O.B. DESTINATION
The F.O.B. point for any product ordered will be F.O.B.: DESTINATION -Inside Delivery, FREIGHT
ALLOWED . The County will not consider any Proposal showing a F.O.B. point other than F .O.B.:
Destination -Inside Delivery.
ACCEPTANCE OF GOODS OR SERVICES
The products delivered as a result of a solicitation will remain the property of the Contractor, and services
rendered under the Contract will not be deemed complete, until a physical inspection and actual usage
of the products or services is accepted by the County and is in compliance with the terms in the contract.
Any goods or services purchased as a result of a solicitation or Contract may be tested/inspected for
compliance with specifications. In the event that any aspect of the goods or services provided is found
to be defective or does not conform to the specifications, the County reserves the right to terminate the
Contract or initiate corrective action on the part of the Contractor, to include return of any non-compliant
goods to the Contractor at the Contractor's expense, requiring the Contractor to either provide a direct
replacement for the item, or a full credit for the returned item. The Contractor shall not assess any
additional charges for any conforming action taken by the County under this clause. The County will not
be responsible to pay for any product or service that do es not conform to the Contract specifications.
In addition, any defective product or service or any product or service not delivered or performed by the
date specified in a purchase order or Contract, may be procured by the County on the open market, and
any increase in cost may be charged against the Contractor. Any cost incurred by the County in any re-
procurement plus any increased product or service cost will be withheld from any monies owed to the
Contractor by the County for any Contract or financial obligation.
ESTIMATED QUANTITIES
Estimated quantities or dollars are for the Vendor's guidance only and may be used in the award
evaluation process. No guarantee is expressed or implied as to quantities or dollar value that will be used
during the Contract period. The County is not obligated to place any order for a given amount subsequent
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to the award of a solicitation. In no event will the County be liable for payments in excess of the amount
due for quantities of goods or services actually ordered.
PURCHASE OF OTHER ITEMS
While the County has listed all major items within a solicitation, there may be ancillary or similar items
purchased by the County during the term of a Contract. The Contractor will provide a price quote for the
ancillary items. The County may request price quotes from all Contractors under Contract if there are
multiple Contracts. The County reserves the right to award these ancillary items to the primary
Contractor, another Contract Contractor based on the lowest price quoted , or to acquire the items through
a separate solicitation.
Although a Contract may identify specific locations to be serviced, it is hereby agreed and understood
that any County department or facility may be added or deleted to the Contract at the option of the
County. The location change will be addressed by formal Contract modification. The County may obtain
price quotes for the additional facilities from other Vendors if fair and reasonable pricing is not obtained
from the Contractor, or for other reasons at the County's discretion. It is hereby agreed and understood
that the County may delete service locations when such service is no longer required , upon fourteen ( 14)
calendar days ' written notice to the Contractor.
SAFETY
The Contractor will be responsible for initiating , maintaining, and supervising all safety precautions and
programs in connection with the work and for complying with all requirements of the Occupational
Safety and Health Administration Act (OSHA). The Contractor shall take all necessary precautions for
the safety of and shall provide the necessary protection to prevent damage, injury, or loss to persons or
property.
The Contractor shall provide all standard equipment, work operations, safety equipment, personal
protective equipment, and lighting required or mandated by State, Federal, OSHA, or Americans with
Disabilities Act of 1990 (ADA) regulations.
The Contractor shall designate a competent person of its organization whose duty will be the prevention
of accidents at the site. This person must be literate and able to communicate fully in the English
language because of the necessity to read job instructions and signs, as well as the need for conversing
with County personnel. This person must be the Contractor's superintendent unless otherwise designated
in writing by the Contractor to the Contract Manager.
MATERIAL SAFETY DATA SHEET (MSDS)
The Contractor is responsible to ensure the County has received the latest version of any MSDS required
by 29 C.F.R. Section 1910.1200 with the first shipment of any hazardous material. The Contractor shall
promptly provide a new MSDS to the County with the new information relevant to the specific material
at any time the content of an MSDS is revised.
TOBACCO PRODUCTS
Tobacco use, including both smoke and smokeless tobacco, is prohibited on County owned property.
CLEAN-UP
If applicable, all unusable materials and debris must be removed from the premises at the end of each
workday and dispo sed of in an appropriate manner. The Contractor shall thoroughly clean up all areas
where work has been involved as mutually agreed with the associated user department's project manager
upon final completion.
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PROTECTION OF PROPERTY
All existing structures , utilities , services, roads , trees , shrubbery , and property in which the County has
an interest must always be protected against damage or interrupted services by the Contractor during the
term of a Contract. The Contractor will be held responsible for repairing or replacing property to the
satisfaction of the County which is damaged by reason of the Contractor's operation on the property. In
the event the Contractor fails to comply with these requirements , the County reserves the right to secure
the required services and charge the costs of such services back to the Contractor.
CERTIFICATE OF COMPETENCY/LICENSURE, PERMITS, AND FEES
Any Vendor that submits an offer in response to a County solicitation shall, at the time of such offer if
required, hold a valid Certificate of Competency or appropriate current license issued by the State or
County Examining Board qualifying the Vendor to perform the work proposed . If work for other trades
is required in conjunction with a solicitation, and such work will be performed by subcontractors hired
by the Vendor, an applicable Certificate of Competency/license issued to the subcontractors must be
submitted with the Vendor's offer. The County may at its option and in its best interest, allow the Vendor
to supply the subcontractors certificate/license to the County during the offer evaluation period. The
Contractor is responsible to ensure that all required licenses, permits, and fees (to include any inspection
fees) required for a project are obtained and paid for, and shall comply with all laws, ordinances ,
regulations, and building or other code requirements applicable to the work contemplated in a
solicitation. Damages , penalties, or fines imposed on the County or the Contractor for failure to obtain
required licenses, permits , inspection or other fees, or inspections will be borne by the Contractor.
TRUTH IN NEGOTIATION CERTIFICATE
Any organization awarded a Contract must execute a truth-in-negotiation certificate stating that the wage
rates and other factual unit costs are accurate , complete, and current, at the time of contracting for each
Contract that exceeds $195 ,000.00. Any Contract requiring this certificate will contain a provision that
the original Contract price and any additions will be adjusted to exclude any significant sums by which
the County determines the Contract price was increased due to inaccurate, incomplete, or non-current
wage rates and other factual unit costs. All such Contract adjustments will be made within one (1) year
following the end of the Contract.
COMPETENCY OF VENDORS AND ASSOCIATED SUBCONTRACTORS
Proposals will be considered from firms which are regularly engaged in the business of providing or
distributing the goods or services described in the solicitation, and who can produce evidence of a
consistent satisfactory record of performance . The County may consider any evidence available to it of
the financial, technical , and other qualifications and abilities of any Vendor responding under a
solicitation, including past performance with the County . Vendors must have sufficient financial support
and organization to ensure satisfactory delivery under the stated solicitation terms and conditions of any
Contract awarded. In the event the Vendor intends to subcontract any part of its work or will obtain the
goods specifically offered under the Contract from another source of supply, the Vendor may be required
to verify the competency of its subcontractor or supplier. The County reserves the right, before awarding
the Contract, to require a Vendor to submit such evidence of its or its subcontractor's qualifications.
RESPONSIBILITY AS EMPLOYER
The employees of the Contractor will always be considered its employees, and not an employees or
agents of the County. The Contractor shall provide employees capable of perfo1ming the work as
required. The County may require the Contractor to remove any employee it deems unacceptable. All
employees of the Contractor may be required to wear appropriate identification.
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MINIMUM WAGES
Under the Contract, the wage rate paid to all laborers , mechanics and apprentices employed by the
Contractor for the work under the Contract, must not be less than the prevailing wage rates for similar
classifications of work as established by the Federal Government and enforced by the U.S. Department
of Labor, Wages and Hours Division , and Florida's Minimum Wage requirements in A1iicle X, Section
24 (f) of the Florida Constitution and enforced by the Florida Legislature by statute or the State Agency
for Workforce Innovation by rule , whichever is higher.
PRICE REDETERMINATIONS
Contractor may petition for a price redetermination with documented increases in the cost of wages, fuel,
or materials within 30 calendar days of the anniversary date of the Contract. Price redeterminations will
be based upon changes documented by the applicable Employment Cost Index (ECI) or Producer Price
Index (PPI) as published on the Bureau o(Labor Statistics site here . Contractor may petition for price
redetermination for Contractor's minimum wage employees should the minimum wage increase during
the Contract. Upon verification , the County may grant an increase matching the minimum wage increase .
INDEMNIFICATION
To the extent pe1mitted by law , the Contractor shall indemnify and hold harmless the County and its
officers, employees, agents and instrumentalities from any and all liability , losses or damages , including
attorneys' fees and costs of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims , demands, suits, causes of actions or proceedings of any
kind or nature arising out of, relating to or resulting from the performance of the Contract by the
Contractor or its employees, agents, servants, partners , principals or subcontractors. The Contractor shall
pay all claims and losses in connection with those claims and losses , and shall investigate and defend all
claims , suits or actions of any kind or nature in the name of the County, where applicable, including
appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may be incurred.
The Contractor expressly understands and agrees that any insurance protection required by the Contract
or otherwise provided by the Contractor will in no way limit the responsibility to indemnify , keep and
hold haimless and defend the County or its officers, employees, agents and instrumentalities as provided
in a solicitation or any Contract arising from a solicitation.
TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate the Contract upon thirty (30) days '
written notice. Upon receipt of such notice , the Contractor shall not incur any additional costs under the
Contract. The County will be liable only for reasonable costs inetmed by the Contractor prior to notice
of termination. The County will be the sole judge of "reasonable costs."
TERMINATION DUE TO UNAVAILABILITY OF CONTINUING FUNDING
When funds are not appropriated or otherwise made available to support continuation of performance in
a current or subsequent fiscal year, the Contract will be cancelled, and the Contractor will be reimbursed
for the reasonable value of any non-recurring costs incurred amo1tized in the price of the supplies or
services/tasks delivered under the contract.
TERMINATION FOR DEFAULT
The County reserves the right to terminate any Contract arising from a solicitation, in part or in whole,
or affect other appropriate remedy in the event the Contractor fails to perform in accordance with the
terms and conditions stated in the Contract. The County futiher reserves the right to suspend or debar
the Contractor in accordance with the County's ordinances, resolutions and administrative orders. The
Contractor will be notified by letter of the County's intent to terminate and the Contractor will be given
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ten (10) calendar days to cure the breach. In the event of termination for default, the County may procure
the required goods and services from any source and use any method deemed in its best interest. All re-
procurement costs will be borne by the Contractor.
FRAUD AND MISREPRESENTATION
Any individual, corporation or other entity that attempts to meet its contractual obligations through fraud,
misrepresentation or other material misstatement, may be debarred for up to five (5) years. The County
as a further sanction may terminate or cancel any other Contracts with such individual , corporation or
entity with such Contractor held responsible for all direct or indirect costs associated with termination
or cancellation, including attorneys' fees.
RIGHT TO AUDIT
The County reserves the right to require the Contractor to submit to an audit, by any auditor of the
County's choosing. The Contractor shall provide access to all of its records , which relate directly or
indirectly to the contract at its place of business during regular business hours. The Contractor shall
retain all records pertaining to the contract and upon request make them available to the County for three
(3) complete calendar years following expiration of the contract. The Contractor agrees to provide such
assistance as may be necessary to facilitate the review or audit by the County to ensure compliance with
applicable accounting and financial standards.
If the Contractor provides technology services, the Contractor must provide Statement of Standards for
Attestations Engagements (SSAE) 16 or 18 and System and Service Organization Control (SOC) reports
upon request by the County. The SOC reports must be full Type II reports that include the Contractor's
description of control processes, and the independent auditor's evaluation of the design and operating
effectiveness of controls. The cost of the reports will be paid by the Contractor.
If an audit inspection or examination pursuant to this section discloses overpricing or overcharges of any
nature by the Contractor to the County in excess of one percent (1 %) of the total contract billings, in
addition to making adjustments for the overcharges, the reasonable actual cost of the County 's audit
must be reimbursed to the County by the Contractor. Any adjustments or payments which must be made
as a result of any such audit or inspection of the Contractor's invoices or records must be made within a
reasonable amount of time, but in no event may the time exceed ninety (90) calendar days, from
presentation of the County's audit findings to the Contractor.
This provision is hereby considered to be included within , and applicable to, any subcontractor
agreement entered into by the Contractor in performance of any work under the contract.
PROPRIETARY /CONFIDENTIAL INFORMATION
Vendors are hereby notified that all information submitted as part of a Proposal will be available for
pub! ic inspection in compliance with Chapter 119 of the Florida Statutes (the "Public Record Act"). The
Vendor should not submit any information in response to a solicitation which the Vendor considers
proprietary or confidential. The submission of any information to the County in connection with a
solicitation will be deemed a waiver from release of the submitted information unless such information
is exempt or confidential under the Public Records Act.
PUBLIC RECORDS LAW
Pursuant to section 119 .0701 (2)(a), Florida Statutes , the County is required to provide Contractor with
this statement and establish the following requirements as contractual obligations pursuant to the
contract:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY
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( TO PROVIDE PUBLIC RECORDS RELATING TO THIS SOLICITATION,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 352-343-9839,
PURCHASING@LAKECOUNTYFL.GOV, BY MAIL, OFFICE OF
PROCUREMENT SERVICES, ATTN: RON FALANGA, P.O. BOX 7800
TAVARES, FL 32778.
By entering into the Contract, Contractor acknowledges and agrees that any records maintained ,
generated , received, or kept in connection with, or related to the performance of services provided under ,
the Contract are public records subject to the public records disclosure requirements of section 119 .07(1 ),
Florida Statutes , and Article I, section 24 of the Florida Constitution. Pursuant to section 119 .0701 ,
Florida Statutes, any Contractor entering into a contract for services with the County is required to:
A. Keep and maintain public records required by the County to perform the services and work provided
pursuant to the Contract.
B. Upon request from the County's custodian of public records , provide the County with a copy of the
requested record s or allow the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided in Chapter 119 , Florida Statutes, or as otherwise provided by
law.
C . Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the Contract term and
following completion or termination of the Contract if the Contractor does not transfer the records
to the County.
D. Upon completion or termination of the Contract, transfer, at no cost, to the County all public records
in the possession of the Contractor or keep and maintain public records required by the County to
p e rform the service. If the Contractor transfers all public records to the County upon completion or
termination of the Contract, the Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements . If the Contractor keeps and
maintains public records upon completion or termination of the Contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored electronically must be
provided to the County, upon request from the County 's custodian of public records, in a format that
is compatible with the information technology systems of the County.
Requests to inspect or copy public records relating to the County 's Contract for services must be made
directly to the County. If Contractor receives any such request, Contractor shall instruct the requestor to
contact the County . If the County does not possess the records requested , the County shall immediately
notify the Contractor of such request , and the Contractor must provide the records to the County or
otherwise allow the records to be inspected or copied within a reasonable time.
Contractor acknowledges that failure to provide the public records to the County within a reasonable
time may be subject to penalties under section 119 .10 , Florida Statutes. Contractor further agrees not to
release any records that are statutorily confidential or otherwise exempt from disclosure without first
receiving prior written authorization from the County . Contractor shall indemnify , defend , and hold the
County harmless for and against any and all claims , damage awards , and causes of action arising from
the Contractor's failure to comply with the public records disclosure requirements of section 119.07(1),
Florida Statutes, or by Contractor 's failure to maintain public records that are e xempt or confidential and
exempt from the public records disclosure requirements, including , but not limited to , any third party
claims or awards for attorney 's fees and costs arising therefrom. Contractor authorizes County to seek
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declaratory , injunctive, or other appropriate relief against Contractor from a Circuit Court in Lake
County on an expedited basis to enforce the requirements of this section .
COPYRIGHTS
Any copyright derived from a Contract will belong to the author. The author and the Contractor shall
expressly assign to the County nonexclusive, royalty free rights to use any and all information provided
by the Contractor in any deliverable or report for the County 's use which may include publishing in
County documents and distribution as the County deems to be in its best interests . If anything included
in any deliverable limits the rights of the County to use the information, the deliverable will be
considered defective and not acceptable and the Contractor will not be eligible for any compensation.
The County owns and retains all proprietary rights in its logos, trademarks , trade names , and copyrighted
images (Intellectual Property). As such, nothing in any solicitation pe1mits or shall be construed as
authorizing Vendor or Contractor to use or display County's Intellectual Property. The County has the
right to redact the County Logo displayed on any submission.
SOVEREIGN IMMUNITY
County expressly retains all rights , benefits and immunities of sovereign immunity in accordance with
Section 768.28 , Florida Statutes. Nothing will be deemed as a waiver of immunity or the limitations of
liability of County beyond any statutory limited waiver of immunity or limits of liability. Nothing will
inure to the benefit of any third patty for the purpose of allowing any claim against County, which would
otherwise be barred under the law.
COMPLIANCE WITH FEDERAL ST AND ARDS
All items to be purchased under a Contract must be in accordance with all governmental standards to
include , but not be limited to, those issued by the Occupational Safety and Health Administration
(OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire
Protection Association (NFPA).
E-VERIFY
Upon award of a Contract, the Contractor shall utilize the U.S. Department of Homeland Security's E-
Verify system in accordance with the terms governing use of the system to confirm the employment
eligibility of all new persons hired by the Contractor during the term of the Contract.
The Contractor shall include in all contracts with subcontractors performing work pursuant to any
Contract, an express requirement that subcontractors utilize the U.S. Department of Homeland Security's
E-Verify system in accordance with the te1ms governing use of the system to confirm the employment
eligibility of all new employees hired by subcontractors during the term of the subcontract.
HEAL TH INSURANCE PORT ABILITY AND ACCOUNTABILITY ACT (HIPP A)
The Contractor may be required to execute a Business Associate Agreement, pursuant to the Health
Insurance Po1tability and Accountability Act of 1996 (P.L. 104-191) (codified at 42 U.S.C . Section
1320d , et. seq.), and regulations contained in 45 C.F .R. Patts 160 and 164.
If the Contractor obtains any information governed by 42 U.S.C. Section 290dd-2 and the regulations
implemented by the Substance Abuse and Mental Health Services Administration at 42 C.F .R. Part 2
(collectively referred to as th e "SAMHSA regulations"), whether from the County or another source ,
while providing services to the County under the contract, the Contractor shall only use or disclose that
infonnation pursuant to the SAMHSA regulations.
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The Contractor will also comply with any and all laws under the State of Florida governing the
confidentiality of health information, including but not limited to records or other documents containing
medical , mental health, or substance abuse information .
FORCE MAJEURE
The parties will exercise every reasonable effort to meet respective obligations under the Contract but
will not be liable for delayed performance or nonperformance resulting from a force majeure. A party
that becomes aware of a force majeure that will significantly delay performance will notify the other
patty promptly, within 15 calendar days , after if discovers the force majeure. If a force majeure occurs,
the parties may execute a contract modification or change order to extend the performance schedule or
make accommodations that are reasonable under the circumstances.
NO CLAIM FOR DAMAGES
No claim for damages or any claim other than for an extension of time may be made or asserted against
the County because of any delays . No interruption , interference, inefficiency , suspension, or delay in the
commencement or progress of the work will relieve the Contractor of duty to perform or give rise to any
right to damages or additional compensation from the County. The Contractor's sole remedy will be the
right to seek an extension to the Contract time. However, this provision will not preclude recovery of
damages by the Contractor for hindrances or delays due solely to fraud , bad faith, or active interference
on the part of the County.
CERTIFICATION REGARDING SCRUTINIZED COMPANIES
The Contractor hereby certifies that , pursuant to Section 287.135, Florida Statutes, it is not listed on the
Scrutinized Companies that Boycott Israel and is not patticipating in a boycott oflsrael. The Contractor
understands that pursuant to Section 287 .135 , Florida Statutes, the submission of a false certification
may subject it to civil penalties, attorneys' fees, and costs. The Contractor further understands that any
contract with the County for goods or services may be terminated at the option of the County if the
Contractor is found to have submitted a false certification or has been listed on the Scrutinized
Companies that Boycott Israel list or is participating in a boycott oflsrael.
For purchases of $1 million or more:
By submitting a response to any solicitation, the Contractor hereby certifies that , pursuant to Section
287.135, Florida Statutes, it is not listed on the Scrutinized Companies with activities in the Iran
Petroleum Energy Sector List, or the Scrutinized Companies with Activities in Sudan List, is not listed
on the Scrutinized Companies that Boycott Israel and is not participating in a boycott of Israel , and is
not engaged in busines s operations in Cuba or Syria. The Contractor understands that pursuant to Section
287.135, Florida Statutes, the submission of a false certification may subject it to civil penalties ,
attorneys' fees, and costs. The Contractor further understands that any contract with the County for goods
or services of$1 million or more may be terminated at the option of the County if the Contractor is found
to have submitted a false certification or has been listed on the Scrutinized Companies with activities in
the Iran Petroleum Energy Sector List or the Scrutinized Companies with Activities in Sudan List, is
listed on the Scrutinized Companies that Boycott Israel list or is participating in a boycott oflsrael, or is
engaged in business operations in Cuba or Syria.
ANTI-TRAFFICKING RELATED ACTIVITIES
The U.S. Government has adopted a policy prohibiting trafficking in persons including the trafficking-
related activities listed below. These prohibitions specifically apply to come federally funded contracts
and prohibit contractors, contractor employees, and their agents from:
A. Engaging in severe forms of trafficking in persons during the period of performance of the contract;
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B. Procuring commercial sex acts during the period of performance of the contract ;
C. Using forced labor in the performance of the contract;
D . Destroying, concealing, confiscating, or otherwise denying access by an employee to the employee's
identity or immigration documents , such as passports or drivers' licenses, regardless of issuing
authority;
E . Using misleading or fraudulent practices during the recruitment of employees;
F. Charging employees or potential employees recruitment fees;
G. Failing to provide return transportation or paying for the cost of return transportation upon the end
of employment for certain employees;
H. Providing or arrange housing that fails to meet the host country housing and safety standards; or
I. Failing to provide an employment contract, recruitment agreement, or other required work
documents in writing, as required by law or contract.
NOTICES
All notices given by one party to the other patty under a contract must be delivered to the receiving
party's address set forth on the Contract either by hand, qualified courier, or e-mail and will be deemed
received the day after it is transmitted. For County, it must be addressed to the Office of Procurement
Services , Post Office Box 7800, 315 West Main Street, Suite 441, Tavares, Florida , 32778 or emailed to
purchasing@lakecountyfl.gov.
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EXHIBIT A -SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
The County is establishing a vendor pool for fire equipment, supplies , and services. The County
does not guarantee a dollar amount to be expended on any resulting contract(s).
1. SCOPE OF SERVICES
All items purchased shall be in accordance with all governmental standards to include, but not be
limited to , those issued by the Occupational Safety and Health Administration (OSHA), the
National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection
Association (NFPA). MSDS sheets shall be provided with the shipment of any hazardous materials
as required by 29 CFR 1910.1200.
2. CONTRACTOR'S RESPONSIBILITIES
Contractor shall:
2.1. Provide a website address for product and price lists for viewing and downloading.
2.2. Provide (upon request) a downloadable file of current catalog and manufacturer's price lists
for the brands quoted.
2.3. Provide all labor, material, and equipment necessary for contract performance.
2.4. Provide an intensive training program to County staff regarding the use of the products or
services supplied .
2.4.1 . Contractor shall bare all costs of registration fees , manuals, texts , or instructional
materials associated with the required training.
2.4.2 . Training shall be at no additional cost to the County.
3. DELIVERY REQUIREMENTS AND ACCEPTANCE
3 .1. Deliveries shall be FOB Destination -Inside Delivery.
3.2. Delivery will be to a county location named during order placement.
3 .3 . Deliveries shall be made within ten (10) calendar days and during regular business hours
3.3.1. Monday through Friday , 8:00 a.m. to 5:00 p.m.
3 .3.2. Excludes County Holidays
3 .4. Emergency orders shall be delivered within forty-eight ( 48) hours .
3 .4.1. The County will advise when the order is an emergency.
3.4.2. Emergency/Disaster deliveries may be required during non-business hours.
3 .5 . Back orders shall be filled within ten (10) calendar days from the initial scheduled delivery.
3 .5.1 . Back orders may be cancelled after shipment period has lapsed.
Page 1 of 3
(
EXHIBIT A -SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
3 .6. County staff may pick-up in person if authorized in writing by supervisor.
3 .6.1. Contractor shall maintain a copy of the written authorization.
3. 7. County reserves the right to cancel an order after the order shipment period has lapsed .
4. REBA TES AND SPECIAL PROMOTIONS
4.1. All rebates and special promotions offered by a manufacturer shall be passed on to the
County.
4 .2. Contractor shall be responsible to notify the County of rebates or special promotions.
4.3. Special promotions shall be offered to the County if pricing is lower than contract pricing.
5. REP AIR SERVICES
5.1. Hourly rates shall be straight-time and be full compensation for labor, equipment use , travel
time, and any other incidentals.
5.2. Contractor shall possess all required equipment necessary to make effective repairs.
5.3. Contractor shall be factory certified to service equipment.
5.4. Contractor shall assume risk of loss or damage to County prope1ty until returned and
accepted by County.
5.5. Contractor shall submit a written estimate for each service project.
5.5.1. The estimate shall be itemized and include:
5.5.1.1. Anticipated start date and completion date.
5.5.1.2. Number of hours at contracted hourly wages for project completion
5 .5.1.3. List price of materials and discount per Attachment 2 -Pricing Sheet.
5.5.1.4. Lump sum estimates are not acceptable.
5.6. No work shall commence without a written Notice to Proceed.
5.7. All materials , workmanship, and equipment shall be subject to inspection and approval.
5.8. The Contractor shall correct all deficiencies/defects in work failing to conform to standard
within ten (I 0) calendar days of notification at Contractor's expense.
6. TRAINING
6.1. Contractor shall supply a minimum of one (I) comprehensive repair and parts manual.
6.1.1. Manuals shall be included with equipment upon delivery .
Page 2 of 3
(
EXHIBIT A -SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
6.1.2. Manuals may be electronic.
7. WARRANTY REQUIREMENTS
7.1. The Contractor agrees that all material s shall be new , warranted for their merchantability ,
and fit for a particular purpose.
7 .2. The Contractor agrees that the product and/or service furnished shall be covered by the most
favorable commercial warranty.
7.3. Contractor shall assume the risk of loss of damage to the County's property during
possession and until delivery and acceptance of property to the County.
7.4. The Contractor shall correct all apparent or latent deficiencies , defects in work, or any work
that fails to conform at the Contractor's expense within ten (10) calendar days.
[Th e remainder of this page intentionally left blank]
Page 3 of 3
EXHIBIT B -INSURANCE REQUIREMENTS 22-730
A. CONTRACTOR will purchase and maintain at all times during the term of this
Contract, without cost or expense to the COUNTY, policies of insurance as indicated below, with
a company or companies authorized to do business in the State of Florida, and which are acceptable
to the COUNTY, insuring the CONTRACTOR against any and all claims, demands, or causes of
action , for injuries received or damage to property relating to the performance of duties, services,
or obligations of the CONTRACTOR under the te1ms and provisions of the Contract. An original
certificate of insurance , indicating that CONTRACTOR has coverage in accordance with the
requirements of this section must be received and accepted by the COUNTY prior to contract
execution or before any work begins. It will be furnished by CONTRACTOR to the COUNTY'S
Project Manager and Procurement Services Director within five working days of such request. The
parties agree that the policies of insurance and confirming certificates of insurance will insure the
CONTRACTOR in accordance with the following minimum limits:
i. General Liability insurance on forms no more restrictive than the latest edition of the
Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limits and
coverage:
Each Occurrence/General Aggregate
Products-Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contractual Liability
$1,000,000/2 ,000,000
$2,000,000
$1 ,000 ,000
$50 ,000
$5,000
Included
ii. Automobile liability insurance, including owned , non-owned, and hired autos with the
minimum Combined Single Limit of $1,000,000
iii. Workers' compensation insurance based on proper reporting of classification codes and
payroll amounts in accordance with Chapter 440, Florida Statutes , and any other applicable law
requiring workers' compensation (Federal, maritime, etc.). If not required by law to maintain
workers compensation insurance, the CONTRACTOR must provide a notarized statement that if
he or she is injured, he or she will not hold the COUNTY responsible for any payment or
compensation .
iv . Employers Liability with the following minimum limits and coverage:
Each Accident $1 ,000 ,000
Disease-Each Employer $1 ,000 ,000
Disease-Policy Limit $1 ,000,000
B . Lake County , a Political Subdivision of the State of Florida, and the Board of County
Commissioners , will be named as additional insured as their interest may appear all applicable
policies. Certificates of insurance must identify the RFP or ITB number in the Description of
Operations section on the Certificate.
C. CONTRACTOR must provide a minimum of30 days prior written notice to the County
of any change, cancellation, or nonrenewal of the required insurance.
Page 1 of 2
EXHIBIT B -INSURANCE REQUIREMENTS 22-730
D. Certificates of insurance must evidence a waiver of subrogation in favor of the
COUNTY, that coverage must be primary and noncontributory , and that each evidenced policy
includes a Cross Liability or Severability of Interests provision , with no requirement of premium
by the COUNTY.
E. CONTRACTOR must provide a copy of all policy endorsements, reflecting the required
coverage, with Lake County listed as an additional insured along with all required provisions to
include waiver of subrogation. Contracts cannot be completed without this required insurance
documentation. A certificate of insurance (COi) will not be accepted in lieu of the policy
endorsements.
F. Certificate holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA,
AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAY ARES , FL 32778-7800
G. All self-insured retentions will appear on the certificates and will be subject to approval
by the COUNTY. At the option of the COUNTY, the insurer will reduce or eliminate such self-
insured retentions; or CONTRACTOR will be required to procure a bond guaranteeing payment
of losses and related claims expenses.
H. The COUNTY will be exempt from, and in no way liable for , any sums of money,
which may represent a deductible or self-insured retention in any insurance policy. The payment
of such deductible or self-insured retention will be the sole responsibility of the CONTRACTOR
or subcontractor providing such insurance.
I. CONTRACTOR will be responsible for subcontractors and their insurance .
Subcontractors are to provide Certificates oflnsurance to the COUNTY evidencing coverage and
terms in accordance with the CONTRACTOR'S requirements .
J. Failure to obtain and maintain such insurance as set out above will be considered a
breach of contract and may result in termination of the contract for default.
K. Neither approval by the COUNTY of any insurance supplied by CONTRACTOR, nor
a failure to disapprove that insurance, will relieve CONTRACTOR of full responsibility of
liability, damages , and accidents as set forth herein.
[The remainder of this page is intentionally left blank.}
Page 2 of 2
ADDENDUM NO. #1
~
i~RE
COUNTY, FL
REAL FLOR I O!· R EAL C LOSE
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St .. Sui te 44 1 • Tava r es, FL 32778
SOLICTATION: Fire Equipment, Supplies, and Services
22-730
03/28/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award .
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Ql. I reviewed the attachments for bid 22-730 on Lake County's website and it doesn't look like the
attachments have any items that need to be priced. Is there a file with the equipment and supplies you
would like pricing for?
Rl. Attachments 2A and 2B -The vendor shall list manufacturer brands supported.
Q2. I am looking at the Bid/RFP Number: 22-730 bid opportunity and wanted to find ifl am not
seeing the Attachment 2B, properly? I have opened and downloaded, but I am not seeing any of the
equipment or supplies listed.
R2. Attachments 2A and 2B -The vendor shall list manufacturer brands supported.
ACKNOWLEDGEMENT
Firm Name: Cli ck or tap her e to enter text.
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Cli ck or tap here to enter text.
Date: Cli ck or tap to enter a elat e.
Print Name: Cli ck or tap h ere to ente r text.
Title: Click or tap here to enter text
Primary E-mail Address: Cli ck or tap h ere to enter text.
Secondary E-mail Address : C lick or tap here to enter tex t.
Page 1 of 1
ADDENDUM NO. #2
---E
COUNTY, FL
REAL fLORIOA • REAL CLOS£
Office of Procurement Services
P.O . Box 7800 • 315 W. Ma in St., Su i te 44 1 • Tava r es, FL 32778
SOLi CT A TION: Fire Equipment, Supplies , and Services
22-730
04/12/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Ql. Section 5.0 Method of Award -Is it the County 's intention to award to multiple vendors as they
have done in the past?
Rl. Per Section 5.0 Method of Award; The County reserves the right to make awards on a lowest
price basis by individual item, group of items, all or none, or a combination; with one or more
Vendors
Q2. Section 3.0 Delivery Requirements and Acceptance -bid calls for delivery of all products within
10 calendar days. For items in stock this is possible , but for items on order the delivery time will
vary by product and brand. The delivery time can be given when a quote is requested.
R2. Per Section 3.0 Delivery Requirements and Acceptance Section 3.5.1 Back order may be
cancelled after the shipment period has lapsed. Cancellation of orders are at the discretion
of the County.
Q3. Certain manufacturers are now including a significant surcharge to our cost which is in addition to
the list price. For the county to purchase these brands off this contract, a surcharge will need to
be allowed.
R3. The solicitation provides for percent off list price. Cost shall be in accordance with contract
pricing. Any additional fees shall be borne of the vendor.
ACKNOWLEDGEMENT
Firm Name: C lick or t ap here to ente r t ext.
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Cli ck or t ap here Lo ente r texl.
Date: Cli ck or t ap to e nt er a date .
Page 1 of 2
ADDENDUM NO. #2
Print Name: Click or tap here to enter text.
Title: Click or tap here to enter text.
Primary E-mail Address: Click or tap here to enter text.
Secondary E-mail Address: Click or tap here to enter text.
22-730
Page 2 of 2
ADDENDUM NO. #2
--E
COUNTY, FL
REAL FLOR I OA • REH CL OSE
Off ice of Procurement Services
P.O. Bo x 7800 • 315 W. M ain St., Sui te 44 1 • Tavare s, FL 32778
SOLICTATION: Fire Equipment, Supplies , and Services
22-730
04/12/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DA TE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Ql. Section 5.0 Method of Award -Is it the County's intention to award to multiple vendors as they
have done in the past?
Rl. Per Section 5.0 Method of Award; The County reserves the right to make awards on a lowest
price basis by individual item, group of items, all or none, or a combination; with one or more
Vendors
Q2. Section 3.0 Delivery Requirements and Acceptance -bid calls for delivery of all products within
10 calendar days. For items in stock this is possible, but for items on order the delivery time will
vary by product and brand. The delivery time can be given when a quote is requested.
R2. Per Section 3.0 Delivery Requirements and Acceptance Section 3.5.1 Back order may be
cancelled after the shipment period has lapsed. Cancellation of orders are at the discretion
of the County.
Q3. Certain manufacturers are now including a significant surcharge to our cost which is in addition to
the list price . For the county to purchase these brands off this contract, a surcharge will need to
be allowed.
R3. The solicitation provides for percent off list price. Cost shall be in accordance with contract
pricing. Any additional fees shall be borne of the vendor.
ACKNOWLEDGEMENT
Firm Name : Cli ck or tap here t o enter t ext.
I hereby certify that my electronic signature has the same legal effect as if made under oath ; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Cli ck or tap here to enter te x t.
Date: Cli ck or t ap to enter a date.
Page 1 of 2
ADDENDUM NO. #2
Print Name : Click or tap here to enter text.
Title: Click or tap here to enter text.
Primary E-mail Address: Click or tap here to enter text.
Secondary E-mail Address: Click or tap here to enter text.
22-730
Page 2 of 2
COUNTY. FL
MODIFICATION OF CONTRACT
Modification Numbcr:Two (2) Co ntract Num be r: 22-730C
E ffective Date : 8/1 /2 023 T itle: Fire Equ ipment, Supp lies, and Services
Effective Date : 08/01/2022
Contracting Officer: Gretchen Bechtel CPPD Contractor Name and Address :
E-mail: Gretchcn .bcchtcl@ lakccountyfl .gov
Name: Fisher Scientific Company, L.L.C. Telephone Number: 352-343-9765
Issued By: Address: 5907 Hampton Oaks Pkwy, STE D
Procurement Services City: Tamp~ FL 336 I 0
Lake County Administration Building A ITENTION: Mike Botet 31 S W. Main St., Suite 441
Tavares. Florida 32778-7800 Mike.botetf@thennofishcr.com
INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modificatio n and ~
thi~ fonn 1Q Procurement Servi~ within ten (JO} ~s after receint. Once fully executed, a copy of this modification will be
returned to the Contractor to attach to the oriizinal Contract.
DESCRIPTION OF MODIFICATION: Contract modification to extend the agreement for two annual terms to expire on
07/31/2025.
CONTRACTOR SIGNATURE BLOCK LAKE COUNlY SIGNA 1URE BLOCK
Signature: ~tl: :::,. Signature: Digitally signed by
Print Name: ~idr-i~( ~ 0+€-f-Print Name: Gretchen Bechtel, Gretchen Bechtel, CPPB,
Title: ~Les ~vt'j& Title:
CPPB, Contracting Contracting Officer II
Officer II Date: 2023 .04.07
Date: 'I /,1-:2 3 Date: 09 :06:59 -04 '00 '
E-mail: h,,. ,te , B o +et-6 -ffter-;,,,,, u fc'Sh.& , Co;,.,
Secondary E-mail: Y"\b ">e c/;). 3 ~ b;n..~,1, co~
Distribution:
Original -Bid File
Copy-ContracfOr
Conlrac:ting Officer
PROCUREMENT SERVI CES -DIVISION OF OFFIC E OF MANAG EME r Ai"\ID BUIXi ET SER\11 F-
P.O BOX 7800 • 3 15 W. MAIN ST . TAVA RES. fl. 32778 • P 352 .l-13 98.39 • F _15:!.3-B 9 . .p1
/Joard o/Coumv Co1111111ss1011er., • 11...-11• lakc cou nl)fl 11c,1·
i
MODIFICATION OF CONTRACT
Modification Number:One (1) Contract Number: 22-730C
Effective Date: 9/6/2022 Title: Fire Equipment, Supplies, and Services
Effective Date : 08/01/2022
Contracting Officer: Gretchen llechtel, CPPB Contractor Name and Address:
E-mail: Grctchcn.bcchtcl @ lakccountytl.gov
Name: Fisher Scientific Company, L.L.C. Telephone Number: 352-343-9765
Issued By: Address: 5907 Hampton Oaks Pkwy, STE D
Procurement Services City: Tampa. FL 33610
Lake County Administration Building ATTENTION: Mike Botet 3 15 W. Main St., Suite 441
Tavares, Florida 32778-7800 Mike.botetlaltherrnofisher.com
INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and return
this form to Procurement Services within ten ( I 0) da~s after receint. Once fully executed, a copy of this modification will be
returned to the Contractor to attach to the original Contract.
DESCRIPTION OF MODIFICATION: Contract modification to add an additional manufacturer per the attached pricing
sheet.
CONTRACTOR SIGNATURE BLOCK LAKE COUNlY SIGNATURE BLOCK
Signature: ~-,2=:::::::::) Signature: Digitally signed by
Print Name: Yh)Chae1 fSQIR-r Print Name: Gretchen Bechtel, Gretchen Bechtel CPPB , ,
CPPB, Contracting Contracting Officer II
Title: ~ ~-es y'\,'\(/\l'v\~r Title: Officer II Date: 2023.0 2.09
Date: 2 L~ l ·23 Date: 15:08:21 -05 '00'
E-mail: Yhij~, l'.>Q ~,td,+{en,-,,,o-f-iihff, { 0~
Secondary E-mail: f'irt 0 sec I J 3 d b~i I , Co t,,s,-,.
Distribution :
Ori ginal -Did File
Copy -Contractor
Contracting Officer
1 •·. I ,I ','I',! ,J 1(\1, 1 ', J1l\ J',J<1 \;11! • 11 Ill I Ill \I \' .. \,;J \ii '-l \,Ill·<''«! I,;:,\· .. ,
,;,,-., ·.,, .. ,,.1-11 \J.\J,,I I\\ \Ill' II -2-0 ,.,, ,,: _;;.,_,,., .,_. I• ,1 ·.
IJ1 111 ;;1r11 r uf
C; Dl:2CJl0Yl'1CJi HJ
Q.!,partment of State / Division of Corpo rations I Sea rch Reco rds I Sea rch by Entity Name /
Detail by Entity Name
Foreign Limited Liability Company
FISHER SCIENTIFIC COMPANY L.L .C.
Filing Information
Document Number
FEI/EIN Number
Date Filed
M98000000045
23-2942737
01/16/1998
State DE
Status ACTIVE
Princii:ial Address
300 INDUSTRY DRIVE
PITTSBURGH , PA 15275
Changed : 03/11/2011
Mailing Address
168 THIRD AVENUE
WALTHAM , MA 02451
Changed: 04/20/2017
Registered Agent Name & Address
CAPITOL CORPORATE SERVICES, INC .
515 EAST PARK AVENUE
2ND FL
TALLAHASSEE, FL 32301
Name Changed : 06/23/2009
Address Changed : 08/16/2017
Authorized Person(§.) Detail
Name & Address
Title MANAGER
FISHER SCIENTIFIC INTERNATIONAL LLC
168 THIRD AVENUE
WALTHAM, MA02451
Annual Rei:iorts
Report Year
2021
2022
2023
Document Images
Filed Date
04/28/2021
04/26/2022
04/24/202 3
04/24/2023 ANN UAL REPORT View image in PDF format ---------~
04/26/2022 --ANNUAL REPORT View image in PDF format ---------~
DIVISION OF CORPORAT I O NS
04/28/2021 -ANNUAL REPORT View image in PDF forma t
05/04/2020 -ANNUAL REPORT View image in PDF format
04/25/20J9 -ANNUAL REPORT View image in PDF format
r 04/25/2018 --ANNUAL REPORT View image in PDF format
04/20/2017 -ANNUAL REPORT View imag e in PDF format
04/08/2016 -ANNUAL REPORT View image in PDF format
0~/26/2015-ANNUAL REPORT View image in PDF format
03/25/2014 --ANNUAL REPORT View image in PDF fo rmat
Q4/02/2013 -ANNUAL REPORT View image in PDF format
02/29/20 12 -ANNUAL REPORT View image in PDF format
03/11/2011 --ANNUAL REPORT View image in PDF format
03/J0/2010 -ANNUAL REPORI View image in PDF format
06/23/2009 -Reg,._Agent Changg View image in PDF forma t
01/29/2009 -ANNUAL REEORT View image in PDF format
01/29/2008 -ANNUAL REPORT View image in PDF format
04/j 8/2007 -ANNUAL REPORT View image in PDF format
05/01/2006 -ANNUAL REPORT View im age in PDF format
04/29/2005 -ANNUAL REPORT View image in PDF format
04/27/2004 --ANNUAL REPORT View image in PDF format
05/01/2003 -ANNUAL REPORT View image in PDF format
04/0j/2002 -ANNUA L REPORI View image in PDF format
04/30/2001 -ANNUAL REPORT View image in PDF format
06/19/2000 -ANNUAL REPORT View image in PDF fo rmat
04/02/1999 --ANNUAL REPORT View image in P DF format
01/16/1998 -Foreign Limited View image in PDF format
109 Fire Rescue Transportation Fund Fiscal Year: 2023
Account P,er,cent
109 .2000.522640 56 %
CAPITAL OUTLAY -EQUIPMENT
Total for (3) Capital Expenses
Total expenses 2000 (Fund 109)
FI-Fire
ill otal 1E:X!pense.s {o;r IF1 und il 09
109
Fire Rescue Transportation Fund
~ riated
96,000.00
508,500.00
96,000.00
508,500.00
96,000.00
508,500.00
9'6, '()00. 0.0
508,500.00
Fund Totals
$508,500.00
Revenue/Expenses Balance:
1E ended
282,884.89
282,884.89
282,884.89
282,884.89
$282,884.89
$282,884.89
I 09 Fire Rescue Transportation Fund
Trial Balance -Expenses
!Encumbe11ed
151,224.28
151,224.28
151,224.28
it Sl,224.28
$151,224.28
Trial Balance -
IBalance !Last Date
74,390.83 9/8/2023
74,390.83
74,390.83
'.if4,3 90.83 E~enses
$74,390.83
74,390•83 +
62 ,784•52 -
11,606•31 *
Printed: 9/13 /2023 Page : 2
RESOLUTION NO. --------
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF HIALEAH, FLORIDA, APPROVING A PIGGYBACK
CONTRACT BY THE CITY OF LAKE COUNTY
CONTRACT#22-730C WITH FISHER SCIENTIFIC COMPANY,
LLC FOR CERTAIN FIRE EQUIPMENT REFERENCED
BELOW; AND AUTHORIZING THE MAYOR OR HIS
DESIGNEE AND THE CITY CLERK, AS ATTESTING
WITNESS, ON BEHALF OF THE CITY, TO ISSUE A
PURCHASE ORDER TO FISHER SCIENTIFIC LLC IN THE
AMOUNT NOT TO EXCEED $62,784.52, FOR THE PURCHASE
OF RAPID INTERVENTION TEAM (R.I.T.) BAGS AND SELF-
CONTAINED BREA THING APPARATUS (SCBA) PACKS TO
BE UTILIZED BY THE CITY OF HIALEAH FIRE
DEPARTMENT, AND IN SUBSTANTIAL CONFORMITY
WITH THE AGREEMENT ATTACHED HERETO AND MADE
A PART HEREOF AS "EXHIBIT A", AND AUTHORIZING THE
MAYOR TO ENTER INTO A SUPPLEMENTAL AGREEMENT
ATTACHED HERETO AND MADE A PART HEREOF AS
"EXHIBIT B," AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 2-816 of the City of Hialeah Code of Ordinances,
whenever advantageous to the City, the City may utilize bids that have been awarded or under
contract by the state, county or other governmental agencies; and
WHEREAS, if the City uses a "piggyback" from state, county, or other governmental
agency bids, competitive bidding is not required by the City Code; and
WHEREAS, the City of Hialeah Fire Department has a need for Rapid Intervention Team
(R.I.T.) bags and Self-Contained Breathing Apparatus (SCBA) packs to be utilized by members
of the Fire Department while exercising official duties, which include search and rescue missions;
and
WHEREAS, Fisher Scientific Company, LLC is an existing contractor under Lake County's
Contract #22-730C, effective through July 31, 2025 (as extended), see attached "Exhibit A,", that the
City of Hialeah Fire Department is seeking to piggyback for the purchase the above referenced
equipment; and
WHEREAS, the City finds it is in the City's best interest to enter into a supplemental
agreement to the contract between Fisher Scientific Company, LLC and Lake County, Florida (a
RESOLUTION NO. -------
Page No. 2
political subdivision of the State of Florida), see attached "Exhibit B," for the purchase of fire
equipment, supplies and services when advantageous to the City ; and
WHEREAS, Fisher Scientific Company, LLC is an active corporation in good standing in
the State of Florida, see attached "Exhibit C "; and
WHEREAS , Fisher Scientific Company , LLC has provided a quote of $62 ,784.52 for above
referenced equipment, see attached "Exhibit D"; and
WHEREAS, funding for this project will be from account #109.2000 .522.640 (Capital
Outlay Equipment); and
WHEREAS, the City finds it is advantageous to the City and in the best interest, health,
and welfare of the community to approve the piggyback contract specified above;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF HIALEAH, FLORIDA, THAT:
Section 1: The foregoing facts and recitations contained in the preamble to this resolution
are hereby adopted and incorporated by reference as if fully set forth herein.
Section 2: The City of Hialeah, Florida authorizes and approves the use of the piggy back
contract referenced above for the purchase of goods specified in this Resolution, and authorizes
the Mayor or his designee and the City Clerk, as attesting witness , on behalf of the City to issue a
purchase order to Fisher Scientific Company , LLC in the total amount not to exceed $62 ,784.52, for
the purchase of Rapid Intervention Team (R.I.T .) bags and Self-Contained Breathing Apparatus
(SCBA) packs, and in substantial conformity with the agreement attached hereto as "Exhibit A ,"
and authorizing the Mayor to enter into a supplemental agreement attached hereto as "Exhibit B."
RESOLUTION NO . -------
Page No. 3
Section 3: This resolution shall become effective when approved by majority vote of
the City Council and signed by the Mayor or at the next regularly scheduled City Council meeting,
if the Mayor 's signature is withheld or if the City Council overrides the Mayor 's veto.
PASSED AND ADOPTED this __ day of _________ , 2023.
Monica Perez
Council President
Attest: Approved on this __ day of ________ , 2023.
Marbelys Fatjo, City Clerk Mayor Esteban Bovo , Jr.
Approved as to legal sufficiency and as to form:
Ra£ ity Attorney
S :IBARBARA T GO VEA\K-CONTRAC TS\2023 \K-2023 -1 69 (9)-FISHE R SC IFI C (PI GGYBAC K LAK E CO LJN TY)IRES OL UT ION -Fi sher Scien1ifi c.docx
DocuSlgn Envelope 10 : 6A645402-9A61-4O0B-B46O-5A62CE17163B
City of Hialeah
Purchasing Division Office
Fisher Scientific Company, LLC
Brett Ortengren
5907-D Hampton Oaks Pkwy
Tampa, FL 33610
501 Palm Avenue 4 th Floor
Hialeah , FL 33010
RE : Request to Piggyback Lake County Contract 22-730C -Fire Equipment, Supplies, and Services
Dear Mr . Ortengren,
The City of Hialeah Code of Ordinances permits the purchase of goods and services at the same terms ,
conditions, and pricing established in competitively solicited contract awards by state, county, or other
governmental agencies . The city would like to consider utilizing the above-referenced contract, effective
through July 31, 2025 , as renewed or extended , at the same scope, terms, conditions, and pricing as set forth
and specifically delineated in the referenced contract.
Please acknowledge, by signing and returning this document to my attention, that Fisher Scientific
Company, LLC. will extend to the city the same scope, pricing, terms , and conditions established in the
referenced contract, and, for purchase orders issued prior to the expiration date of the contracts, the same scope,
pricing, terms, and conditions shall, at a minimum, survive the expiration or termination of the contract until
the requirements of the purchase order(s) have been completed.
Any notice regarding a city matter required under the contract shall be in writing and shall be addressed to :
Luis A. Suarez, Purchasing Division Director, City of Hialeah, FL 501 Palm Avenue, Fourth Floor, Hialeah,
FL .
Please feel free to contact 305-883-5988 or lasuarez@hlaleahfl.gov.
Sincerely,
-'l.«i4 A. SetalleJ
Luis A. Suarez
Purchasing Division Director
Please sign below as your acceptance:
City of Hialeah
By~7$~
' 8"'9E19E8i\9E8418 ...
Print: Luis A. Suarez
Title : Purchasing Division Director
Date: 9/13/2023
I
EXHIBIT
A-
Fisher Scientific Company, LLC.
r-:DocuSlgned by:
By:~~
P . N Bretl Ortengren nnt ame : _______ _
Title: Specialist JI
9/13/2023 e : -----------
c&t
COUNTY, FL
UH fLORI OA • RE H CLOSE
CONTRACT NO. 22-730C
For
Fire Equipment, Supplies, and Services
LAKE COUNTY, FLORIDA, a political subdivision of the State of Florida, through its Board of County
Commissioners (hereinafter "County") does hereby accept, with noted modifications, if any, the bid of
Fisher Scientific Company, L.L.C. (hereinafter "Contractor") to supply Fire Equipment, Supplies, and
Services to the County pursuant to County Bid number 22-730 with any included addenda (hereinafter
"Bid"), with an opening date of 4/28/2022, and Contractor's Bid response dated 4/26/2022, thereto with
all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract.
A TI ACHMENTS:
Addendum l & 2, Exhibit A -Scope of Work, Exhibit B -Insurance Requirements, Attachment 1 -
Submittal Form with General Terms & Conditions acceptance, Attachment 2 -Pricing Sheet
No financial obligation under this Contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the terms and conditions of this Contract.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract: N/ A
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his option, declare this Contract terminated, and for any
loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor and
their surety for any required bond shall be liable.
This Contract is effective from 8/1/2022 through 7/31/20232 except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for two (2) two (2) year renewals at Lake
County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
Dishibution: Original-Bid File
Copy-Contractor
Copy-Department
By: Gr ec e,
Contracting Officer II
Date: 07/26/2022 •
PROCUREMENT SERVICES I A DIVISION OF T HE OFFICE OF MANAGEMENT AND BUDGET
P.O. BOX 7800 • 315 W.MAIN ST ., RM 441 , TAVARES, FL 32778 • P 352.343 .9839 • F 352.343.9473
Board oJCo ,111(1• Co 111111iss i01wrs • www ,ln kcc ountyO .gpy
Fisher Sc~ettdffe '/ ,
SA VE AND SUBMIT AS AN EXCEL FILE
FIRM'S WEBSITE: www.fish~tscl.com
Warehouse Location(s): tampa, atlanta, pittsburgh, california
Contact Information For Emergency/Disaster Services (24/7)
Name: Buddy Mills
Email: budd~.mills@thermofisher.com
Emer2ency Phone: 407-952-1077
List manufacturer brands supported,
MANUFACTURER Percent Off List In Stock/ Lead Time Freight WEBSITE Included
3M Scott SCBA 32.00% 30 days yes httos://www.3m.com/3M/en us
3M Scott Thermal lmager 11.00% 30 days yes http_s:L[www.3m.coml3ML en us
3M Scott parts 25.00% 3 days yes httos://www.3m.com/3M/en us
3M Company respirators 20.00% 3 days yes httos://www.3m.com
908 Devices 2.00% 30 days yes httns: //908device~.com/oroducts
Alco-Lite 12.00% 30 days yes http_s:lfwww.fireladder.com
Amerex 20.00% 3 days yes htto://www.amerex-fire.com
Ansell gloves 25.00% 3 days yes http_s:L[www.ansell.comfusle □
ansell chemical suits 10.00% 30 days yes www.ansell.com
AEMC 3.00% 30 days yes httos://www.aemc.com
Anchor Fire Protection 7.00% 30 days yes httos: / /www.anchorflreorotection .com
Amkus 3.00% 30 days yes httos://amkus.com
Ansul 16.00% 30days yes httos://www.ansul.com
Ansul/chemguard 12 .00% 30days yes www.lohnsoncontrols.com
Blackline Safety 14.00% 14 days yes httos://www.blacklinesafetv.com
Biocheck 5.00% 30 days yes htto://biocheckinfo.com
Blowhard Fans 12.00% 30days yes httos://www.blowhardfans .com
Bouton Optical 10.00% 10 days yes www.oiDlllobal.com
Bullard thermal 22.00% 30 days yes httos://www.buliard.com
Bullard helmet 36.00% 30days yes www.bullard.com
Bullard other 20.00% 30 days yes www.bullard.com
Conspace/Savox 5.00% 30 days yes httos://savox.com
Coast Lights 12.00% 10 days yes httos://coastoortland.com
CMC 15.00% 30 days yes httos://www.cmcoro.com
Decon 7 5.00% 30days yes httos://www.decon7.com
Dragon Fire Gloves 5.00% 30 days yes httns: //www .dra11onfire11loves .com
Dupont 35.00% 10 days yes httns://www.duoont.com
Draeger instrumentation 12.00% 10 days yes httos://www.drae2er.com/en-us us
Duo Safety 3.00% 30 days yes httos://www.duosafetv.com
Edwards and Cromwell 5.00% 30days yes htto:/ /edwardsandcromwell.com
Ergodyne 35.00% 10 days yes httns://www.er11odvne.com
FireSled 2.00% 45 days yes httils: / /firesledfitness.com
Fire Innovations 10.00% 10 days yes www.fireinnovations.com
FireDex bunker gear 45 .00% 90 days yes http_s :flwww.flr!1dex.com
Fire Dex accessories 25.00% 14 days yes www .firedex.com
FireDex helmets 40.00% 45 days yes www.fire!Jex.com
firedex boots 40.00% 30 days yes www.firedex.com
Fire Wioes 5.00% 14 days yes httos;/ /firewioes.com
Fox Fire Lites 5.00% 30 days yes httos:/ /foxfirelltes.com
Fox Fury Lights 13.00% 14 days yes www.foxfurv.com
genesis 2.00% 30 days yes www.senesisrescue.com
Gemtor 5.00% 14 days yes httn://www.11emtor.com
1gear wash 2.00% 10 days yes www,11earwash .com
Hot Shield 5.00% 30 days yes httos://www.hotshield .com
High Com 20.00% 30-45 days yes httos://www.hi11hcomarmor.com
Honeywell instrumentation 18.00% 30 days yes httns://sos. honevwell .com/us
lnnotex accessorie-s 35 .00% 14 days yes httos:/ /lnnotexorotection .com/en
Innotex Gear 30.00% 90 days yes
Justrite 10 .00% 10 days yes httos://www.lustrite.com
Kappler 12.00% 30 days yes httos://www.kaooler.com
Kochek 3.00% 30days yes httos://kochek.com
KFT 3.00% 45 days yes httos://www.firetralner.com
koehler lights 14.00% 10 days yes
Lens Lock Body Cam 5.00% 30 days yes httos://www.lenslock.com
Lion chemical suits 7.00% 30 days yes www.lionnrntecs .com
Majestic Apparel cost+ 13 30 days yes httos://malhoods.com
moldex 35 .00% 10 days yes www.moldex.com
MSA Gas Detection 12 .00% 14 days yes httos:/ /us . msasafetv. com/Portable-Gas-Detection
Niedner 25 .00% 30 days yes
OHD Quantifit machine 15.00% 14 days yes httos://ohdusa .com
OHD Quantifit accessories 7.00% 14 days httos:/ /ohdusa .com yes
PIP 20.00% 10 days yes www.us.oloolobal.com
Power Hawk 5.00% 30 days yes www.oowerhawk .com
PowerBreezer 10.00% 30 days yes httos://www.oowerbreezer.com
Paul Conway Shields 10.00% 30 days yes httos:/ /www.naulconwavshlelds .com
Pelican 15 .00% 14 days yes httos://www.oelican.com/us/en
Petz! 28 .00% 30 days yes httos://www.oetzl .com/US/ en
Pigeon Mountain 15.00%
Industries 30 days yes htt1:1 :LLwww.1:1m l ro1:1e .com
Pacific Helmets 10.00% 30 days yes httos:/ /www.oacifichelmets.com
Reflexite 5.00% 30 days yes httos://reflexlteamericas.com
RlT Safety Solutions 8.00% 30days yes httos://rltsafetvsolutlons.com
Rae Systems meters 15.00% 30 days yes www .rae-gasmonitors.com
Rae Systems area monitor 2.00% 45 days yes www.rae -11asmonltors.com
Rescue Pro Inc 5.00% 30 days yes httos://rescueoroinc.com
RPI 7.00% 30 days yes www.r1:1llnc .net
Saint Gobain 15.00% 45 days yes www.olastics.sa lnt-11obaln .cmo
Shelby Gloves 20.00% 10 days yes httos: //www.shelbvolove.com
Sterling Rope 10.00% 30 days yes httos://sterlinllrooe.com
SuoerVac 18.00% 30 days yes httos:/ l<uoervac.com
Simula ids 12 .00% 30 days yes httos:/ /slmulalds.co .
Stream light 43.00% 10 days yes httos:/ /www.streamll11ht.com
Silent Partner 5.00%
Technologies 10 days yes httos://www .sllentoartnertech.com
ThennoFisher Radiation 3.00% 30days yes httos://www.thermofisher.com/us
ThennoFisher CAD 2.00% 30 days yes httos://www.thermofisher.com
Thennofisher 2.00%
environmental 30 days yes www.fisherscl.com
Tactical Electronics 5.00% 30 days yes httos://www.tactlcalelectronics .com
True North G ear 17 .00% 14 days yes httos://www.truenorth11ear.com
Tingley 12 .00% 10 days yes httos://www .tln11levrubber .com
Tele-Lite 9.00% 14 days yes htto://www.tele-lite.com
Tempest Fans 20 .00% 30 days yes htt1:1s:LLtem11est .us .com
Turtle Plastics 5.00% 30 days yes httos://www.turtleolasti cs .com
Underwater Kinetics 10.00% 14 days yes htt[!s:LLuwk.com
Yates Gear 8.00% 30 days yes htto ://www.vatesl!eal'.com
Zianiatic 22 .00% 30 days yes httos:/ /www ,zia matic.com
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
db
COUNTY, FL
HAL flOR I Di • U H CLOSE
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St .. Suite 41 7 • Tavar es, Fl 32 77 8
Solicitation Number: 22-730
Solicitation Title: FIRE EQUIPMENT, SUPPLIES, AND SERVICES
Pre-Bid Conference: See Section 3.0
Last Day to Ask Questions: 04/12/2022
CLOSING DA TE: 04/28/2022
CLOSING TIME: 3:00 P.M. Eastern
ITB# 22-730
Vendors shall complete and return all information requested by the specified time and date or Submittal
shall be rejected.
TABLE OF CONTENTS
1.0 PURPOSE OF INVITATION TO BID ................................................................................... 2
1.1 EXHIBITS .............................................................................................................................. 2
1.2 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CO .NT ACT ............................................................................................................. 2
3.0 PRE-BID CONFERENCE ........................................................................................................ 2
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 2
5.0 METHOD OF AWARD ............................................................................................................ 2
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS ........................................................... 3
Page 1 of 4
FIRE EQUIPMENT, SUPPLIES, AND SERVICES ITB# 22-730
1.0 PURPOSE OF INVITATION TO BID
The purpose of this solicitation is to solicit competitive sealed submittals to furnish FIRE
EQUIPMENT, SUPPLIES, AND SERVICES for Lake County, Florida. This solicitation is
officially posted on the County's website exclusively.
1.1 EXHIBITS
Exhibit A -Scope of Work
Exhibit B -Insurance Requirements
Exhibit C -Review General Terms and Conditions for Lake County Florida dated 5/6/2 l
1.2 ATTACHMENTS
Attachment I -Submittal Form
Attachment 2A -Services Pricing Sheet
Attachment 2B -Equipment & Supplies Pricing Sheet
Attachment 3 -Reference Form
2.0 POINT OF CONTACT
Direct all inquiries to the Contracting Officer (official point of contact) listed:
Gretchen Bechtel, CPPB, Contracting Officer
Telephone: 352-343-9765
E-mail: gbechtel@lakecountyfl .gov
3.0 PRE-BID CONFERENCE
NIA
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors must examine all solicitation documents including the General Terms and Conditions
for Lake County Florida. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2 .0. The last day for questions or requests
for exceptions is 04/12/2022. An addendum may be issued in response to any inquiry received ,
which changes or clarifies the terms, provisions, or requirements of the solicitation . No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Formal Solicitations site
(lakecountyfl.gov) for this solicitation. Where there appears to be a conflict between this
solicitation and any addenda , the last addendum issued will prevail.
It is the Vendor 's responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award . The solicitation due date is static unless notified via addendum.
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
5.0 METHOD OF AW ARD
Each Submittal will be evaluated for conformance as re sponsive and responsible using the
following criteria :
A. Proper submittal of ALL documentation as required by this Solicitation. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
Page 2 of 4
FIRE EQUIPMENT, SUPPLIES, AND SERVICES lTB# 22-730
I. Total Cost;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit at least three verifiable references / relevant projects completed within the last
three years that are the same or similar in magnitude to this 1TB. The County may be
listed as a reference. Use Attachment 3 -References Form;
4. All technical specifications associated with this Solicitation;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor's financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
Award(s) will be made to the lowest responsive, responsible Vendor(s).
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in submittals received.
Submittals received before the closing date and time listed will be opened, recorded, and
accepted for consideration. Vendors' names will be read aloud and recorded. Submittals will be
available for inspection during normal business hours from the Office of Procurement Services
30 calendar days after the Solicitation due date or after recommendation of award, whichever
occurs first.
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS
A. Hand delivery of submittals will not be accepted.
B. RESPONSES MUST BE SUBMITTED THROUGH THE SOLICITATION RESPONSE
PORT AL TO BE CONSIDERED -Click Here for the Submission Portal.
C . A response will not be accepted if completed and submitted after the official due date and
time.
D. Submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Solicitation. Do not make any changes to the content or format
of any form without County permission. All information must be legible.
E. Submittal must include:
□ Completed Attachment 1 -Submittal Form;
o Submittal must be signed by an official authorized to legally bind the firm to its
provisions. Include a memorandum of authority signed by an officer of the company
if the signor is not listed as a corporate officer on the firm's SunBiz registration.
□ Proof of Sunbiz.org registration;
□ Include a completed W-9 form;
□ Completed Addenda issued. Failure to include signed addenda may be cause for
Submittal to be considered non-responsive;
□ Completed Attachment 2 -Pricing Sheet;
□ Completed Attachment 3 -Reference Form;
Page 3 of 4
FIRE EQUIPMENT, SUPPLIES, AND SERVICES lTB# 22-730
□ Proof of insurance or evidence of insurability at levels in Exhibit B -Insurance
Requirements;
□ Provide a downloadable file of catalog and manufacturer's price list for products
quoted.
F. The County is not liable or responsible for any costs incurred in responding to this
Solicitation including , without limitation, costs for product or service demonstrations if
requested .
G. lnterested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-
7400, Conference ID 971 920 36# or clicking on this link: Join Microsoft Teams Meeting
H. The County owns and retains all proprietary rights in its logos, trademarks, trade names,
and copyrighted images (Intellectual Property). Nothing in this solicitation permits or shall
be construed as authorization to use or display County's Intellectual Property on
Respondent's submittal documents or proposal (including any exhibits attached thereto) in
response to this solicitation. Unless expressly authorized in writing by County, a
Respondent is not authorized and shall not make use of or display any County Intellectual
Property on or in its proposal or submittals. Unauthorized use of County's lntellectual
Property may constitute trademark and copyright infringement in violation of federal and
state laws. It is a violation of Lake County Code Section 2-1 and deemed a second-degree
misdemeanor under Florida Statutes Section 165.043.
[The remainder of this page i ntentionally left blank]
Page 4 of 4
EXHIBIT B -INSURANCE REQUIREMENTS 22-730
A. CONTRACTOR will purchase and maintain at all times during the term of this
Contract, without cost or expense to the COUNTY, policies of insurance as indicated below, with
a company or companies authorized to do business in the State of Florida, and which are acceptable
to the COUNTY, insuring the CONTRACTOR against any and all claims, demands, or causes of
action, for injuries received or damage to property relating to the performance of duties, services,
or obligations of the CONTRACTOR under the terms and provisions of the Contract. An original
certificate of insurance, indicating that CONTRACTOR has coverage in accordance with the
requirements of this section must be received and accepted by the COUNTY prior to contract
execution or before any work begins. It will be furnished by CONTRACTOR to the COUNTY'S
Project Manager and Procurement Services Director within five working days of such request. The
parties agree that the policies of insurance and confirming certificates of insurance will insure the
CONTRACTOR in accordance with the following minimum limits:
i. General Liability insurance on forms no more restrictive than the latest edition of the
Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limits and
coverage:
Each Occurrence/General Aggregate
Products-Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contract11al Liability
$1,000,000/2,000,000
$2,000,000
$1,000,000
$50,000
$5,000
Included
ii. Automobile liability insurance, including owned, non-owned, and hired autos with the
minimum Combined Single Limit of $1,000,000
iii. Workers' compensation insurance based on proper reporting of classification codes and
payroll amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law
requiring workers' compensation (Federal, maritime, etc.). If not required by law to maintain
wol'kers compensation insurance, the CONTRACTOR must provide a notarized statement that if
he or she is injured, he or she will not hold the COUNTY responsible for any payment or
compensation.
iv. Employers Liability with the following minimum limits and covernge:.
Each Accident $1,000,000
Disease-Each Employer $1,000,000
Disease-Policy Limit $1,000,000
B. Lake County, a Political Subdivision of the State of Florida, and the Board of County
Commissioners, will be named as additional insured as their interest may appear all applicable
policies . Certificates of insurance must identify the RFP or ITB number in the Description of
Operations section on the Certificate.
C. CONTRACTOR must provide a minimum of 30 days prior written notice to the County
of any change, cancellation, or nonrenewal of the required insurnnce.
Page 1 of 2
EXHIBIT B -INSURANCE REQUIREMENTS 22-730
D. Certificates of insurance must evidence a waiver of subrogation in favor of the
COUNTY, that coverage must be primary and noncontributory, and that each evidenced policy
includes a Cross Liability or Severability of Interests provision, with no requirement of premium
by the COUNTY.
E . CONTRACTOR must provide a copy of all policy endorsements, reflecting the required
coverage, with Lake County listed as an additional insured along with all required provisions to
include waiver of subrogation. Contracts cannot be completed without this required insurance
documentation. A certificate of insurance (COI) will not be accepted in lieu of the policy
endorsements .
F. Certificate holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA,
AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
G. All self-insured retentions will appear on the certificates and will be subject to approval
by the COUNTY. At the option of the COUNTY, the insurer will reduce or eliminate such self-
insured retentions; or CONTRACTOR will be required to procm·e a bond guaranteeing payment
of losses and related claims expenses.
H. The COUNTY will be exempt from, and in no way liable for, any sums of money,
which may represent a deductible or self-insured retention in any insurance policy. The payment -
of such deductible or self-insured retention will be the sole responsibility of the CONTRACTOR
or subcontractor providing such insurance.
L CONTRACTOR will be responsible for subcontractors and their insurance.
Subcontractors are to provide Certificates of Insurance to the COUNTY evidencing coverage and
terms in accordance with the CONTRACTOR'S requirements.
J. Failure to obtain and maintain such insurance as set out above will be considered a
breach of contract and may result in termination of the contract for default.
K. Neither approval by the COUNTY of any insurance supplied by CONTRACTOR, nor
a failure to disapprove that insurance, will relieve CON '[RACTOR of full responsibility of
liability, damages, and accidents as set forth herein.
[The remainder of this page is intentionally left blank.]
Page 2 of 2
ATTACHMENT I-SUBMITTAL FORM 22-730
The undersigned hereby declares that: Fisher Scientific has examined and accepts the
specifications, tenns, and conditions presented in this Solicitation, satisfies all legal requirements
to do business with the County, and to furnish FIRE EQUIPMENT, SUPPLIES, AND
SERVICES for which Submittals were advertised to be received no later than 3:00 P.M. Eastern
time on the date stated in the solicitation or as noted in an addenda. Furthermore, the undersigned
is duly authorized to execute this document and any contracts or other transactions required by
award of this Solicitation.
1.0 TERM OF CONTRACT
The Contract will be awarded for an initial one ( 1) year term with the option for two (2) subsequent
two (2) year renewals. Renewals are contingent upon mutual written agreement.
The Contract will commence upon the first day of the next calendar month after Board approval.
The Contract remains in effect until completion of the expressed and implied warranty periods .
The County reserves the right to negotiate for additional services/items similar in nature not known
at time of solicitation.
2.0 PAYMENT
The Contractor shall email the County's using department (egminer@lakecountyfl.gov) an
accurate invoice within 30 calendar days after delivery. Invoices should reference the
purchase/task order, ship date, tracking number, and ship-to address, list price, percent discount,
and unit cost. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII, Chapter
218, Flmida Statutes. The County will remit full payment on all undisputed invoices within 45
days from receipt by the appropriate County using department. The County will pay interest not
to exceed 1 % per month on all undisputed invoices not paid within 30 days after the due date.
All pricing will be FOB Destination unless otherwise specified in this solicitation document.
Pricing submitted will remain valid for a ninety (90) day period.
Vendor accepts MasterCard for payment: YES
3.0 CERTIFICATION REGARDING LAKE COUNTY TERMS AND CONDITIONS:
I certify that I have reviewed the General Terms and Conditions for Lake County Florida and
accept the Lake County General Terms and Conditions dated 5/6/21 as written including the
Proprietary/Confidential Information section. YES
Failure to acknowledge may result in Submittal being deemed non-responsive.
4.0 CERTIFICATION REGARDING FELONY CONVICTION:
Has any officer, director, or an executive performing equivalent duties, of the bidding entity been
convicted of a felony during the past ten ( 10) years? NO
5.0 CONFLICT OF INTEREST DISCLOSURE CERTIFICATION:
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real
or apparent, due to ownership , other clients, contracts, or interests associated with this project;
and, this Submittal is made without prior understanding, agreement, or connection with any
Page 1 of3
ATTACHMENT 1-SUBMITTAL FORM 22-730
corporation, firm, or person submitting a proposal for the same services, and is in all respects fair
and without collusion or fraud. None
6.0 CERTIFICATION REGARDING BACKGROUND CHECKS:
Under any County Contract that involves Contractor or subcontractor personnel working in
proximity to minors, the Vendor _hereby confitms that any personnel so employed will have
successfully completed an initial, and subsequent annual, Certified Background Check, completed
by the Contractor at no additional cost to the County. The County retains the right to request and
review any associated records with or without cause, and to require replacement of any Contractor
employee found in violation of this requirement. Contractor shall indemnify the County in full for
any adverse act of any such perso.m1el in this regard. Additional requirements may apply in this
regard as included within any specific contract award. YES
7.0 DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
The Cow1ty does not establish specific goals for minority set-asides however, participation by
minority and non-minority qualified firms is strongly encouraged. If the firm is a minority firm or
has obtained certification by the State of Florida, Office of Supplier Diversity, (OSD) (CMBE),
please indicate the appropriate classification(s) not applicable not applicable
and enter OSD Certification Number Click or tap here to enter text.
and enter effective date Click or tap to enter a elate . to date Click or tap to enter a date.
8.0 FEDERAL FUNDING REQUIREMENT:
NIA
9.0 RECIPROCAL VENDOR PREFERENCE:
NIA
10.0GENERAL VENDOR INFORMATION:
Firm Name: Fisher Scientific
Street Address: 5907 Hampton Oaks pkwy, suite D
City : Tampa State and ZIP Code: 33610
Mailing Address (if different): Click or tap here to enter text.
Telephone: 407-687-9509 Fax: Click or tap here to enter text.
Federal Identification Number/ TIN: 23-2942737
DUNS Number: 00-4321519
11.0SUBMITTAL SIGNATURE:
I hereby certify the information indicated for this Submittal is true and accurate and that my
electronic signature shall have the same legal effect as if made under oath; that I am an authorized
representative of this Vendor and/or empowered to execute this Submittal on behalf of the Vendor.
I, individually and on behalf of the Vendor, acknowledge and agree to abide by all te1ms and
conditions contained in this solicitation as well as any attachments, exhibits, or addenda.
Name of Legal Representative Submitting this Proposal: NidAllfJ./ ~"¢
Date: 4/26/2022
Print Name: Michael Botet
Page 2 of3
ATTACHMENT 1-SUBMITTAL FORM
Title: Sales Manager
Primary E-mail Address: mike.botet@thermofisher.com
Secondary E-mail Address: mbsec123@gmail.com
22-730
The individual signing this Submittal affirms that the facts stated herein are trne and that the
response to this Solicitation has been submitted on behalf of the aforementioned Vendor.
[The remainder of this page is intentionally blank]
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TABLE OF CONTENTS
TABLE OF CONTENTS ......................................................................................................................... l
DEFINITIONS ......................................................................................................................................... I
INSTRUCTIONS TO VENDORS ........................................................................................................... I
PREPARATION OF PROPOSALS ......................................................................................................... 2
COLLUSION ............................................................................................................................................ 2
PROHIBITION AGAINST CONTINGENT FEES ................................................................................. 2
CONTRACTING WITH COUNTY EMPLOYEES ................................................................................ 3
INCURRED EXPENSES ......................................................................................................................... 3
AWARD ................................................................................................................................................... 3
GRANT FUNDING .................................................................................................................................. 3
STA TE REGISTRATION REQUIREMENTS ........................................................................................ 4
PRIME CONTRACTOR .......................................................................................................................... 4
SUBCONTRACTING .............................................................................................................................. 4
DISADVANTAGED BUSINESSES ....................................................................................................... 4
GENERAL CONTRACT CONDITIONS ................................................................................................ 4
GOVERNING LAW ................................................................................................................................ 4
COMPLIANCE OF LAWS , REGULATIONS, AND LICENSES .......................................................... 4
CONTRACT EXTENSION ..................................................................................................................... 5
MODIFICATION OF CONTRACT ........................................................................................................ 5
ASSIGNMENT ......................................................................................................................................... 5
NON-EXCLUSIVITY .............................................................................................................................. 5
OTHER AGENCIES ................................................................................................................................ 5
CONTINUATION OF WORK ................................................................................................................. 5
WARRANTY ........................................................................................................................................... 5
DEFICIENCIES IN WORK TO BE CORRECTED BY THE CONTRACTOR .................................... 5
COUNTY IS TAX-EXEMPT ................................................................................................................... 6
SfflPPING TERMS, F.O.B. DESTINATION .......................................................................................... 6
ACCEPTANCE OF GOODS OR SERVlCES ......................................................................................... 6
ESTIMATED QUANTITIES ................................................................................................................... 6
PURCHASE OF OTHER ITEMS ............................................................................................................ 7
SAFETY ................................................................................................................................................... 7
MATERIAL SAFETY DATA SHEET (MSDS) ..................................................................................... 7
TOBACCO PRODUCTS ......................................................................................................................... 7
CLEAN-UP ............................................................................................................................................... 7
PROTECTION OF PROPERTY .............................................................................................................. 8
CERTIFICATE OF COMPETENCY/LICENSURE, PERMITS, AND FEES ....................................... 8
TRUTH IN NEGOTIATION CERTIFICATE ........................................................................................ :8
COMPETENCY OF VENDORS AND ASSOCIATED SUBCONTRACTORS .................................... 8
RESPONSIBILITY AS EMPLOYER ...................................................................................................... 8
MINlMUM WAGES ................................................................................................................................ 9
PRICE REDETERMINATIONS .............................................................................................................. 9
INDEMNIFICATION .............................................................................................................................. 9
TERMINATION FOR CONVENIENCE ................................................................................................ 9
LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
TERMINATION DUE TO UNA VAlLABILITY OF CONTINUING FUNDING ................................. 9
TERMINATION FOR DEFAULT ........................................................................................................... 9
FRAUD AND MISREPRESENT A TI ON .............................................................................................. I 0
RJGHT TO AUDIT ................................................................................................................................ 10
PROPRIETARY/CONFIDENTIAL fNFORMATION .......................................................................... 10
PUBLIC RECORDS LAW ..................................................................................................................... 10
COPYRIGHTS ....................................................................................................................................... 12
SOVEREIGN fMM.UNITY .................................................................................................................... 12
COMPLIANCE WITH FEDERAL ST AND ARDS ............................................................................... 12
E-VERIFY .............................................................................................................................................. 12
HEAL TH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPP A) ....................... 12
FORCE MAJEURE ................................................................................................................................ 13
NO CLAIM FOR DA.MAGES ............................................................................................................... 13
CERTIFICATION REGARDING SCRUTINIZED COMPANIES ...................................................... 13
ANTI-TRAFFICKING RELATED ACTIVITIES ................................................................................. 13
NOTICES ............................................................................................................................................... 14
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
DEFINITIONS
Contract: The agreement to perform the services set forth in a document signed by both parties with
any attachments specifically incorporated.
Contractor: The Vendor to whom award has been made.
County: Lake County , Florida, a political subdivision of the State of Florida.
Proposal: Any offer submitted in response to a solicitation.
Solicitation: The written document requesting bids , quotes , or proposals from the marketplace.
Vendor: Any entity responding to a solicitation or performing under any resulting contract.
INSTRUCTIONS TO VENDORS
A. Vendor Qualification: The County requires Vendors provide evidence of compliance with the
requirements below upon request:
1. Disclosure of Employment.
2. Disclosure of Ownership.
3. Drug-Free Workplace.
4. W-9 and 8109 Forms -as required by the Internal Revenue Service.
5 . Americans with Disabilities Act (ADA).
6 . Conflict of Interest.
7. Debarment Disclosure Affidavit.
8. Nondiscrimination.
9. Family Leave.
10. Antitrust Laws -By acceptance of any contract, the Vendor agrees to comply with all applicable
antitrust laws.
B. Public Entity Crimes: Pursuant to Section 287 .133 , Florida Statutes, a person or affiliate who has
been placed on the convicted vendor list following a conviction of a public entity crime may not be
awarded or perform work as a contractor, supplier, subcontractor, or contractor under a contract with
any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes,
for Category Two for a period of thirty-six (36) months from the date of being placed on the
convicted vendor list.
C. Contents of Solicitation and Vendors ' Responsibilities: The Vendor shall be thoroughly familiar
with the requirements of this solicitation. Ignorance of these matters by the Vendor will not be
accepted as a basis for varying the requirements of the County, or the compensation to be paid.
E. Restricted Discussions: From the date of solicitation issuance until final County action, Vendors will
not discuss any part of the solicitation with any employee , agent, or other representative of the
County except as expressly authorized by the designated procurement representative . The only
communications that will be considered pertinent to a solicitation are appropriately signed written
documents from the Vendor to the designated procurement representative and any relevant written
document promulgated by the designated procurement representative.
F. Changes to Proposal: Prior to the scheduled due date , a Vendor may change its Proposal by
submitting a new one with a letter on the fom's letterhead, signed by an authorized agent statin g that
the new submittal replaces the original. T he new submittal must contain the letter and all information
as required in the solicitation.
G . Withdrawal of Proposal: A Proposal will be irrevocable unless it is withdrawn as provided in a
solicitation. A Proposal may be withdrawn , either physically or by written notice , at any time prior
to solicitation award. If withdrawn by written notice , that notice must be addressed to , and received
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
by, the designated procurement representative. The letter must be on company letterhead and signed
by an authorized agent of the Vendor.
H. Conflicts within the Solicitation: Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical Specifications, the Pricing Section, or any
addendum issued, the order of precedence will be: the last addendum issued, the Proposal Price
Section, the Technical Specifications, the Special Conditions, and then the General Terms and
Conditions. It is incumbent upon the Vendor to identify such conflicts to the designated procurement
representative prior to the Proposal due date .
I. Prompt Payment Terms: Payment for all purchases by County agencies will be made in a timely
manner and interest payments will be made on late payments in accordance with Part VII, Chapter
218, Florida Statutes, known as the Florida Prompt Payment Act. The Vendor may offer cash
discounts for prompt payments; however, such discounts will not be considered in determining the
lowest price during Proposal evaluation.
PREPARATION OF PROPOSALS
A. The pricing section of a solicitation defines requirements of items to be purchased and must be
completed and submitted with the Proposal. Use of any other form or alteration of the form may
result in rejection of the Proposal.
B. The Proposal submitted must be legible. Vendors shall type or use an ink to complete the Proposal.
All changes must be crossed out and initialed in ink. Failure to comply with these requirements may
cause the bid to be rejected.
C. An authorized agent of the Vendor's firm must sign the Proposal. The County may reject any Proposal
not signed by an authorized agent.
D. The Vendor may submit alternate Proposals for the same solicitation provided that such offer is
allowable under the terms and conditions. The alternate Proposal must meet or exceed the minimum
requirements and be submitted as a separate Proposal marked "Alternate Proposal."
E . When there is a discrepancy between the unit prices and any extended prices, the unit prices will
prevail. The County reserves the right to allow for clarification of questionable entries and the
correction of obvious mistakes.
F. Any Proposal received after the designated receipt date will be considered late and will not be
considered for award.
COLLUSION
Where two (2) or more related parties each submit a Proposal for the same contract, such Proposals will
be presumed to be collusive. Furthermore, any prior understanding, agreement, or connection between
two (2) or more corporations, firms , or persons submitting a Proposal for the same materials, supplies,
services , or equipment will also be presumed to be collusive. Proposals found to be collusive will be
rejected. Vendors which have been found to have engaged in collusion may be considered non-
responsible and may be suspended or debarred . Any contract resulting from co llusiv e bidding may be
terminated for default.
PROHIBITION AGAINST CONTINGENT FEES
The Vendor warrants that they have not employed or retained any company or person , other than a bona
fide employee working solely for the Vendor to solicit or secure the Contract and that they have not paid
or agreed to pay any person , company, corporation , individual, or firm , other than a bona fide employee
working solely for the Vendor , any consideration contingent upon or resulting from the award or making
of the Contract.
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
CONTRACTING WITH COUNTY EMPLOYEES
Any County employee or immediate family member seeking to contract with the County shall seek a
conflict of interest opinion from the County Attorney prior to submittal of a Proposal. The affected
employee shall disclose the employee's assigned function within the County and interest or the interest
of his or her immediate family in the proposed contract and the nature of the intended contract.
INCURRED EXPENSES
A solicitation does not commit the County to make an award nor will the County be responsible for any
cost or expense which may be incurred by any Vendor in preparing and submitting a Proposal, or any
cost or expense incurred by any Vendor prior to the execution of a purchase order or contract.
AWARD
A. The Contract resulting from a solicitation may be awarded to the responsible Vendor which submits
a Proposal determined to provide the best value to the County with price, technical, and other
applicable factors considered. The County reserves the right to reject any and all Proposals, to waive
irregularities or technicalities, and to re-advertise for all or any part of this solicitation as deemed in
its best interest. The County will be the sole judge of its best interest.
B. When there are multiple line items in a solicitation, the County reserves the right to award on an
individual item basis, any combination of items, total low bid, or in whichever manner deemed in
the best interest of the County. This provision specifically supersedes any method of award criteria
stated in the solicitation when such action is necessary to protect the best interests of the County.
C. The County reserves the right to reject any and all Proposals if it is determined that prices are
excessive or determined to be unreasonable, or it is otherwise determined to be in the County's best
interest to do so.
D. The County reserves the right to reject offers containing terms or conditions contradictory to the
County's .
E. Award of a solicitation will be made to firms satisfying all necessary legal requirements to do
business with the County. The County may conduct a pre-award inspection of the Vendor 's site or
hold a pre-award qualification hearing to determine if the Vendor can perform the requirements of a
solicitation.
F. The Vendor's performance as a Contractor or subcontractor on previous County contracts will be
considered in evaluating the responsibility of the Vendor.
G. Any tie situations will be resolved in consonance with current written County procedure.
H. The County has imposed a reciprocal match local vendor preference practice to ensure an equal
procurement environment for all potential vendors unless prohibited by the funding source. More
information is available on Section 2-222. Local Vendor Preference.
I. Award of the contract resulting from this solicitation may be predicated on compliance with and
submittal of all required documents as stipulated in the solicitation .
J. A Vendor wishing to protest any award decision resulting from a solicitation may do so per the
Procurement Protest Procedures site.
GRANT FUNDING
In the event any part of a Contract is to be funded by federal, state, or other local agency monies, the
Vendor hereby agrees to comply with all requirements of the funding entity applicable to the use of the
monies, including full application ofrequirements involving the use of minority firms, women's business
enterprises, and labor surplus area firms. Contractors are advised that payments under the Contract may
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
be withheld pending completion and submission of all required forms and documents required of the
Contractor pursuant to the grant funding requirements.
STATE REGISTRATION REQUIREMENTS
Any entity conducting business in Florida shall either be registered or have applied for registration with
the Florida Department of State in accordance with Florida law, unless exempt from registration. A copy
of the registration may be required prior to award of a Contract. Additional information is available by
visiting the Florida Department of State home page.
PRIME CONTRACTOR
The Vendor awarded a Contract shall act as the Prime Contractor and will assume full responsibility for
the successful performance under the Contract. The Awarded Vendor (Contractor) will be considered
the sole point of contact regarding meeting all requirements of the Contract. All subcontractors may be
subject to advance review by the County regarding competency and security concerns. No change in
subcontractors may be made without the consent of the County after the award of the Contract.
Contractor will be responsible for all insurance, permits, licenses, and related matters for any and all
subcontractors. County may require the Contractor to provide any insurance certificates required by the
work to be performed even if the subcontractor is self-insured.
SUBCONTRACTING
Unless otherwise stipulated in a solicitation, the Contractor shall not subcontract any portion of the work
without the prior written consent of the County. Subcontracting without the prior consent of the County
may result in termination of the Contract for default.
DISADVANTAGED BUSINESSES
The County has adopted policies which assure and encourage the full participation of Disadvantaged
Business Enterprises (DBE) in the provision of goods and services. The County encourages joint
ventures between majority-owned firms and qualified disadvantaged/minority/women-owned firms .
GENERAL CONTRACT CONDITIONS
The Contract will be binding upon and will inure to the benefit of each of the parties and respective
successors and permitted assigns. The Contract may not be amended, released, discharged, rescinded or
abandoned, except by a written instrument duly executed by the parties. The failure of any party at any
time to enforce any of the provisions of the Contract will in no way constitute or be construed as a waiver
of such provision or of any other provision of the Contract, nor in any way affect the validity of, or the
right to enforce, each and every provision of the Contract. Any dispute arising during Contract
performance that is not readily rectified by coordination between the Contractor and the County user
department will be refen·ed to Procurement Services.
GOVERNING LAW
The interpretation, effect, and validity of any contract will be governed by the laws and regulations of
the State of Florida, and Lake County, Florida . Venue of any court action will be solely in Lake County,
Florida. The Contractor hereby waives its right to a jury trial.
COMPLIANCE OF LAWS, REGULATIONS, AND LICENSES
The Contractor shall comply with all federal , state, and local laws and regulations applicable to provision
of the goods or services specified in a solicitation. During the term of a Contract , the Contractor assures
that it is in compliance with Title VTI of the 1964 Civil Rights Act, as amended, and the Florida Civil
R ights Act of 1992 , in that the Contractor does not on the grounds of race, color, national origin, religion,
sex, age , disability or marital status , discriminate in any form or manner against its employees or
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
applicants for employment. The Contractor understands that any Contract is conditioned upon the
veracity of this statement.
CONTRACT EXTENSION
The County has the unilateral option to extend a Contract for up to ninety (90) calendar days beyond the
current Contract period . In such event, the County will notify the Contractor in writing of such
extensions. The Contract may be extended beyond the initial ninety (90) day extension upon mutual
agreement between the County and the Contractor . Exercise of the above options requires the prior
approval of the Procurement Services Director.
MODIFICATION OF CONTRACT
Any Contract resulting from a solicitation may be modified by mutual consent of duly authorized parties,
in writing through the issuance of a modification to the Contract or purchase order as appropriate . This
presumes the modification itself complies with all applicable County procedures.
ASSIGNMENT
The Contractor shall not assign or transfer any Contract resulting from a solicitation, including any
rights, title or interest in the Contract, or its power to execute such Contract to any entity without the
prior written consent of the County. This provision includes any acquisition or hostile takeover of the
Contractor. Failure to comply may result in termination of the Contract for default.
NON-EXCLUSIVITY
It is the intent of the County to enter into an agreement that will satisfy its needs as described within a
solicitation. However, the County reserves the right to perform, or cause to be performed, all or any of
the work and services described in a solicitation in the manner deemed to represent its best interests. In
no case will the County be liable for billings in excess of the quantity of goods or services provided
under the Contract.
OTHER AGENCIES
Other governmental agencies may make purchases in accordance with the Contract with Contractor
consent. Purchases are governed by the Contract's terms and conditions except for the change in agency
name. Each agency will be responsible and liable for its own purchases for materials or services received.
CONTINUATION OF WORK
Any work that commences prior to , and wi II extend, beyond the expiration date of any Contract period
must, unless terminated by mutual written agreement between the County and the Contractor, continue
until completion without change to the then current prices, terms and conditions.
WARRANTY
All warranties express and implied, must be made available to the County for good s and services covered
by a solicitation. All goods furnished must be fully guaranteed by the Contractor against factory defects
and workmanship. They will be covered by the most favorable commercial warranty given for
comparable quantities of products or services and the rights and remedies provided in the Contract will
be in addition to the warranty and do not limit any right afforded to the County by any other provision
of a solicitation. Contractor shall correct any and all apparent and latent defects that may occur within
the manufacturer's standard warranty period at no expense to the County . The special conditions of a
solicitation may supersede the manufacturer's standard warranty .
DEFICIENCIES IN WORK TO BE CORRECTED BY THE CONTRACTOR
Contractor shall promptly correct all apparent and latent deficiencies or defects in work , or any work
that fails to conform to the Contract documents regardless of project completion status. All corrections
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must be made within seven (7) calendar days after such rejected defects, deficiencies, or non-
conformances are verbally reported to the Contractor by the County's project administrator. Contractor
must bear al 1 costs of correcting such rejected work. If the Contractor fails to correct the work within the
period specified, the County may, at its discretion, notify the Contractor, in writing, that the Contractor
is subject to contractual default provisions if the corrections are not completed to the satisfaction of the
County within seven (7) calendar days ofreceipt of the notice. If the Contractor fails to correct the work
within the period specified in the notice, the County may place the Contractor in default, obtain the
services of another Contractor to correct the deficiencies, and charge the incumbent Contractor for these
costs , either through a deduction from the final payment owed to the Contractor or through invoicing. If
the Contractor fails to honor this invoice or credit memo, the County may terminate the contract for
default.
COUNTY IS TAX-EXEMPT
When purchasing on a direct basis, the County is generally exempt from Federal Excise Taxes and all
State of Florida sales and use taxes (85-80 l 3874700C-l ). Visit Lake County Tax Exemption Certificate
~to print a copy of the certificate. Except for items specifically identified by the Contractor and
accepted by the County for direct County purchase under the Sales Tax Recovery Program, Contractors
doing business with the County are not exempt from paying sales tax to their suppliers for materials to
fulfill contractual obligations with the County, nor will any Contractor be authorized to use any of the
County 's Tax Exemptions in securing such materials.
SHIPPING TERMS, F.O.B. DESTINATION
The F.O.B. point for any product ordered will be F.O .B.: DESTINATION -Inside Delivery , FREIGHT
ALLOWED. The County will not consider any Proposal showing a F.O.B. point other than F.O.B.:
Destination -Inside Delivery.
ACCEPTANCE OF GOODS OR SERVICES
The products delivered as a result of a solicitation will remain the property of the Contractor, and services
rendered under the Contract will not be deemed complete, until a physical inspection and actual usage
of the products or services is accepted by the County and is in compliance with the terms in the contract.
Any goods or services purchased as a result of a solicitation or Contract may be tested/inspected for
compliance with specifications. In the event that any aspect of the goods or services provided is found
to be defective or does not conform to the specifications, the County reserves the right to terminate the
Contract or initiate corrective action on the part of the Contractor, to include return of any non-compliant
goods to the Contractor at the Contractor's expense, requiring the Contractor to either provide a direct
replacement for the item , or a full credit for the returned item . The Contractor shall not assess any
additional charges for any conforming action taken by the County under this clause. The County will not
be responsible to pay for any product or service that does not conform to the Contract specifications.
In addition , any defective product or service or any product or service not delivered or performed by the
date specified in a purchase order or Contract, may be procured by the County on the open market , and
any increase in cost may be charged against the Contractor. Any cost incurred by the County in any re-
procurement plus any increased product or service cost will be withheld from any monies owed to the
Contractor by the County for any Contract or financial obligation .
ESTIMATED QUANTITIES
Estimated quantities or dollars are for the Vendor 's guidance only and may be used in the award
evaluation process . No guarantee is expressed or implied as to quantities or dollar value that will be used
during the Contract period . The County is not obligated to place any order for a given amount subsequent
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
to the award of a solicitation. In no event will the County be liable for payments in excess of the amount
due for quantities of goods or services actually ordered.
PURCHASE OF OTHER ITEMS
While the County has listed all major items within a solicitation, there may be ancillary or similar items
purchased by the County during the term of a Contract. The Contractor will provide a price quote for the
ancillary items. The County may request price quotes from all Contractors under Contract if there are
multiple Contracts. The County reserves the right to award these ancillary items to the primary
Contractor, another Contract Contractor based on the lowest price quoted, or to acquire the items through
a separate solicitation.
Although a Contract may identify specific locations to be serviced, it is hereby agreed and understood
that any County department or facility may be added or deleted to the Contract at the option of the
County. The location change will be addressed by formal Contract modification. The County may obtain
price quotes for the additional facilities from other Vendors if fair and reasonable pricing is not obtained
from the Contractor, or for other reasons at the County's discretion. It is hereby agreed and understood
that the County may delete service locations when such service is no longer required, upon fourteen (14)
calendar days ' written notice to the Contractor.
SAFETY
The Contractor will be responsible fo r initiating , maintaining, and supervising all safety precautions and
programs in connection with the work and for complying with all requirements of the Occupational
Safety and Health Administration Act (OSHA). The Contractor shall take all necessary precautions for
the safety of and shall provide the necessary protection to prevent damage, injury, or loss to persons or
property.
The Contractor shall provide all standard equipment, work operations, safety equipment, personal
protective equipment, and lighting required or mandated by State, Federal , OSHA, or Americans with
Disabilities Act of 1990 (ADA) regulations.
The Contractor shall designate a competent person of its organization whose duty will be the prevention
of accidents at the site. This person must be literate and able to communicate fully in the English
language because of the necessity to read job instructions and signs, as well as the need for conversing
with County personnel. This person must be the Contractor's superintendent unless otherwise designated
in writing by the Contractor to the Contract Manager.
MATERIAL SAFETY DAT A SHEET (MSDS)
The Contractor is responsible to ensure the County has received the latest version of any MSDS required
by 29 C.F .R. Section l 910.1200 with the first shipment of any hazardous material. The Contractor shall
promptly provide a new MSDS to the County with the new information relevant to the specific material
at any time the content of an MSDS is revis ed .
TOBACCO PRODUCTS
Tobacco use , including both smoke and smokeless tobacco , is prohibited on County owned property.
CLEAN-UP
If applicable, all unusable materials and debris must be removed from the premises at the end of each
workday and disposed of in an appropriate manner. The Contractor shall thoroughly clean up all areas
where work has been inv olved as mutually agreed with the associated user department's project manager
upon final completion.
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PROTECTION OF PROPERTY
All existing structures, utilities, services, roads, trees, shrubbery, and property in which the County has
an interest must always be protected against damage or interrupted services by the Contractor during the
term of a Contract. The Contractor will be held responsible for repairing or replacing property to the
satisfaction of the County which is damaged by reason of the Contractor's operation on the property . In
the event the Contractor fails to comply with these requirements, the County reserves the right to secure
the required services and charge the costs of such services back to the Contractor.
CERTIFICATE OF COMPETENCY/LICENSURE, PERMITS, AND FEES
Any Vendor that submits an offer in response to a County solicitation shall, at the time of such offer if
required, hold a valid Certificate of Competency or appropriate current license issued by the State or
County Examining Board qualifying the Vendor to perform the work proposed. If work for other trades
is required in conjunction with a solicitation, and such work will be performed by subcontractors hired
by the Vendor, an applicable Certificate of Competency/license issued to the subcontractors must be
submitted with the Vendor's offer. The County may at its option and in its best interest, allow the Vendor
to supply the subcontractors certificate/license to the County during the offer evaluation period. The
Contractor is responsible to ensure that all required licenses, permits, and fees (to include any inspection
fees) required for a project are obtained and paid for, and shall comply with all laws, ordinances,
regulations, and building or other code requirements applicable to the work contemplated in a
solicitation. Damages, penalties, or fines imposed on the County or the Contractor for failure to obtain
required licenses, pennits, inspection or other fees, or inspections will be borne by the Contractor.
TRUTH IN NEGOTIATION CERTIFICATE
Any organization awarded a Contract must execute a truth-in-negotiation certificate stating that the wage
rates and other factual unit costs are accurate, complete, and current, at the time of contracting for each
Contract that exceeds $195,000.00. Any Contract requiring this certificate will contain a provision that
the original Contract price and any additions will be adjusted to exclude any significant sums by which
the County determines the Contract price was increased due to inaccurate, incomplete, or non-current
wage rates and other factual unit costs. All such Contract adjustments will be made within one (1) year
following the end of the Contract.
COMPETENCY OF VENDORS AND ASSOCIATED SUBCONTRACTORS
Proposals will be considered from firms which are regularly engaged in the business of providing or
distributing the goods or services described in the solicitation, and who can produce evidence of a
consistent satisfactory record of performance . The County may consider any evidence available to it of
the financial, technical, and other qualifications and abilities of any Vendor responding under a
solicitation, including past performance with the County. Vendors must have sufficient financial support
and organization to ensure satisfactory delivery under the stated solicitation terms and conditions of any
Contract awarded. In the event the Vendor intends to subcontract any part of its work or will obtain the
goods specifically offered under the Contract from another source of supply, the Vendor may be required
to verify the competency of its subcontractor or supplier. The County reserves the right , before awarding
the Contract, to require a Vendor to submit such evidence of its or its subcontractor's qualifications.
RESPONSIBILITY AS EMPLOYER
The employees of the Contractor will always be considered its employees, and not an employees or
agents of the County. The Contractor shall provide employees capable of performing the work as
required. The County may require the Contractor to remove any employee it deems unacceptable. All
employees of the Contractor may be required to wear appropriate identification.
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MINIMUM WAGES
Under the Contract, the wage rate paid to all laborers, mechanics and apprentices employed by the
Contractor for the work under the Contract, must not be less than the prevailing wage rates for similar
classifications of work as established by the Federal Government and enforced by the U.S. Department
of Labor, Wages and Hours Division, and Florida's Minimum Wage requirements in Article X, Section
24 (f) of the Florida Constitution and enforced by the Florida Legislature by statute or the State Agency
for Workforce Innovation by rnle, whichever is higher.
PRICE REDETERMINATIONS
Contractor may petition for a price redetermination with documented increases in the cost of wages, fuel,
or materials within 30 calendar days of the anniversary date of the Contract. Price redeterminations will
be based upon changes documented by the applicable Employment Cost Index (ECI) or Producer Price
Index (PPI) as published on the Bureau o(Labor Statistics site here. Contractor may petition for price
redetermination for Contractor's minimum wage employees should the minimum wage increase during
the Contract. Upon verification, the County may grant an increase matching the minimum wage increase.
INDEMNIFICATION
To the extent permitted by law, the Contractor shall indemnify and hold harmless the County and its
officers, employees, agents and instrumentalities from any and all liability, losses or damages, including
attorneys ' fees and costs of defense, which the County or its officers , employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any
kind or nature arising out of, relating to or resulting from the performance of the Contract by the
Contractor or its employees, agents, servants, partners, principals or subcontractors. The Contractor shall
pay all claims and losses in connection with those claims and losses, and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the County, where applicable, including
appellate proceedings, and shall pay all costs , judgments, and attorneys' fees which may be incurred.
The Contractor expressly understands and agrees that any insurance protection required by the Contract
or otherwise provided by the Contractor will in no way limit the responsibility to indemnify, keep and
hold harmless and defend the County or its officers, employees , agents and instrumentalities as provided
in a solicitation or any Contract arising from a solicitation.
TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate the Contract upon thirty (30) days'
written notice. Upon receipt of such notice, the Contractor shall not incur any additional costs under the
Contract. The County will be liable only for reasonable costs incurred by the Contractor prior to notice
of termination. The County will be the sole judge of "reasonable costs."
TERMINATION DUE TO UNAVAILABILITY OF CONTINUING FUNDING
When funds are not appropriated or otherwise made available to support continuation of performance in
a current or subsequent fiscal year, the Contract will be cancelled, and the Contractor will be reimbursed
for the reasonable value of any non-recurring costs incurred amortized in the price of the supplies or
services/tasks delivered under the contract.
TERMINATION FOR DEF AULT
The County reserves the right to terminate any Contract arising from a solicitation , in part or in whol e,
or affect other appropriate remedy in the event the Contractor fails to perform in accordance with th e
terms and conditions stated in the Contract. The County further reserves the right to suspend or debar
the Contractor in accordance with the County's ordinances, resolutions and administrative orders. The
Contractor will be notified by letter of the County 's intent to terminate and the Contractor will be given
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
ten ( l 0) calendar days to cure the breach. In the event of termination for default, the County may procure
the required goods and services from any source and use any method deemed in its best interest. All re-
procurement costs will be borne by the Contractor.
FRAUD AND MISREPRESENTATION
Any individual, corporation or other entity that attempts to meet its contractual obligations through fraud ,
misrepresentation or other material misstatement, may be debarred for up to five (5) years. The County
as a further sanction may terminate or cancel any other Contracts with such individual, corporation or
entity with such Contractor held responsible for all direct or indirect costs associated with termination
or cancellation, including attorneys' fees .
RIGHT TO AUDIT
The County reserves the right to require the Contractor to submit to an audit, by any auditor of the
County 's choosing. The Contractor shall provide access to all of its records, which relate directly or
indirectly to the contract at its place of business during regular business hours. The Contractor shall
retain all records pertaining to the contract and upon request make them available to the County for three
(3) complete calendar years following expiration of the contract. The Contractor agrees to provide such
assistance as may be necessary to facilitate the review or audit by the County to ensure compliance with
applicable accounting and financial standards.
If the Contractor provides technology services, the Contractor must provide Statement of Standards for
Attestations Engagements (SSAE) 16 or 18 and System and Service Organization Control (SOC) reports
upon request by the County. The SOC reports must be full Type II reports that include the Contractor 's
description of control processes, and the independent auditor's evaluation of the design and operating
effectiveness of controls. The cost of the reports will be paid by the Contractor.
If an audit inspection or examination pursuant to this section discloses overpricing or overcharges of any
nature by the Contractor to the County in excess of one percent (I%) of the total contract billings , in
addition to making adjustments for the overcharges, the reasonable actual cost of the County's audit
must be reimbursed to the County by the Contractor. Any adjustments or payments which must be made
as a result of any such audit or inspection of the Contractor's invoices or records must be made within a
reasonable amount of time, but in no event may the time exceed ninety (90) calendar days, from
presentation of the County 's audit findings to the Contractor.
This provision is hereby considered to be included within , and applicable to, any subcontractor
agreement entered into by the Contractor in performance of any work under the contract.
PROPRIETARY /CONFIDENTIAL INFORMATION
Vendors are hereby notified that all information submitted as part of a Proposal will be available for
public inspection in compliance with Chapter 119 of the Florida Statutes (the "Public Record Act"). The
Vendor should not submit any information in response to a solicitation which the Vendor considers
proprietary or confidential. The submission of any information to the County in connection with a
solicitati.on will be deemed a waiver from release of the submitted information unless such information
is exempt or confidential under the Public Records Act.
PUBLIC RECORDS LAW
Pursuant to section 119 .0701 (2)(a), Florida Statutes, the County is required to provide Contractor with
this statement and establish the following requirements as contractual obligations pursuant to the
contract:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
TO PROVIDE PUBLIC RECORDS RELATING TO THIS SOLICITATION,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 352-343-9839,
PURCHASING@LAKECOUNTYFL.GOV, BY MAIL, OFFICE OF
PROCUREMENT SERVICES, ATTN: RON FALANGA, P.O. BOX 7800
TAVARES, FL 32778.
By entering into the Contract, Contractor acknowledges and agrees that any records maintained,
generated, received, or kept in connection with, or related to the performance of services provided under,
the Contract are public records subject to the public records disclosure requirements of section 119.07(1 ),
Florida Statutes, and Article I, section 24 of the Florida Constitution. Pursuant to section 119.0701,
Florida Statutes, any Contractor entering into a contract for services with the County is required to :
A. Keep and maintain public records required by the County to perform the services and work provided
pursuant to the Contract.
B. Upon request from the County's custodian of public records, provide the County with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by
law.
C. Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the Contract term and
following completion or termination of the Contract if the Contractor does not transfer the records
to the County.
D. Upon completion or termination of the Contract , transfer, at no cost, to the County all public records
in the possession of the Contractor or keep and maintain public records required by the County to
perform the service. If the Contractor transfers all public records to the County upon completion or
termination of the Contract, the Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements . If the Contractor keeps and
maintains public records upon completion or termination o f the Contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored electronically must be
provided to the County , upon request from the County's custodian of public records , in a format that
is compatible with the information technology systems of the County .
Requests to inspect or copy public records relating to the County 's Contract for services must be made
directly to the County. If Contractor receives any such request, Contractor shall instmct the requestor to
contact the County. If the County does not possess the records requested , the County shall immediately
notify the Contractor of such request , and the Contractor must provide the records to the County or
otherwise allow the records to be inspected or copied within a reasonable time.
Contractor acknowledges that failure to provide the public records to the County within a reasonable
time may be subject to penalties under section 119 .10 , Florida Statutes. Con tractor further agrees not to
release any records that are statutorily confidential or otherwise exempt from disclosure without first
receiving prior written authorization from the County. Contractor shall indemnify, defend, and hold the
County harmless for and against any and all claims , damage awards, and causes of action arising from
the Contractor 's failure to comply with the public records disclosure requirements of section 119.07(1),
Florida Statutes , or by Contractor 's failure to maintain public records that are exempt or confidential and
exempt from the public records disclosure requirements , including, but not limited to , any third party
claim s or awards for attorney 's fees and costs arising therefrom . Contractor authorizes County to seek
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
declaratory, injunctive, or other appropriate relief against Contractor from a Circuit Court in Lake
County on an expedited basis to enforce the requirements of this section.
COPYRIGHTS
Any copyright derived from a Contract will belong to the author. The author and the Contractor shall
expressly assign to the County nonexclusive, royalty free rights to use any and all infonnation provided
by the Contractor in any deliverable or report for the County's use which may include publishing in
County documents and distribution as the County deems to be in its best interests. If anything included
in any deliverable limits the rights of the County to use the information, the deliverable will be
considered defective and not acceptable and the Contractor will not be eligible for any compensation.
The County owns and retains all proprietary rights in its logos , trademarks, trade names, and copyrighted
images (Intellectual Property). As such, nothing in any solicitation permits or shall be construed as
authorizing Vendor or Contractor to use or display County's Intellectual Property. The County has the
right to redact the County Logo displayed on any submission .
SOVEREIGN IMMUNITY
County expressly retains all rights, benefits and immunities of sovereign immunity in accordance with
Section 768.28, Florida Statutes. Nothing will be deemed as a waiver of immunity or the limitations of
liability of County beyond any statutory limited waiver of immunity or limits of liability. Nothing will
inure to the benefit of any third party for the purpose of allowing any claim against County, which would
otherwise be barred under the law.
COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under a Contract must be in accordance with all governmental standards to
include, but not be limited to, those issued by the Occupational Safety and Health Administration
(OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire
Protection Association (NFPA).
E-VERIFY
Upon award of a Contract, the Contractor shall utilize the U.S. Department of Homeland Security's E-
Verify system in accordance with the terms governing use of the system to confirm the employment
eligibility of all new persons hired by the Contractor during the term of the Contract.
The Contractor shall include in all contracts with subcontractors performing work pursuant to any
Contract, an express requirement that subcontractors utilize the U.S. Department of Homeland Security 's
E-Verify system in accordance with the terms governing use of the system to confirm the employment
eligibility of all new employees hired by subcontractors during the term of the subcontract.
HEAL TH INSURANCE PORT ABILITY AND ACCOUNT ABILITY ACT (HIPP A)
The Contractor may be required to execute a Business Associate Agreement, pursuant to the Health
Insurance Portability and Accountability Act of 1996 (P.L. 104-191) (codified at 42 U.S.C. Section
1320d , et. seq.), and regulations contained in 45 C.F.R. Parts 160 and 164 .
If the Contractor obtains any information governed by 42 U .S.C. Section 290dd-2 and the regulations
implemented by the Substance Abuse and Mental Health Services Administration at 42 C.F.R. Part 2
(collectively referred to as the "SAMHSA regulations "), whether from the County or another source ,
while providing services to the County under the contract, the Contractor shall only use or disclose that
information pursuant to the SAMHSA regulations .
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LAKE COUNTY, FLORIDA -GENERAL TERMS AND CONDITIONS
The Contractor will also comply with any and all laws under the State of Florida governing the
confidentiality of health information, including but not limited to records or other documents containing
medical, mental health, or substance abuse information .
FORCE MAJEURE
The parties will exercise every reasonable effort to meet respective obligations under the Contract but
will not be liable for delayed performance or nonperformance resulting from a force majeure. A party
that becomes aware of a force majeure that will significantly delay performance will notify the other
party promptly, within 15 calendar days, after if discovers the force majeure . If a force majeure occurs,
the parties may execute a contract modification or change order to extend the performance schedule or
make accommodations that are reasonable under the circumstances.
NO CLAIM FOR DAMAGES
No claim for damages or any claim other than for an extension of time may be made or asserted against
the County because of any delays. No interruption, interference, inefficiency, suspension, or delay in the
commencement or progress of the work will relieve the Contractor of duty to perform or give rise to any
right to damages or additional compensation from the County. The Contractor's sole remedy will be the
right to seek an extension to the Contract time. However, this provision will not preclude recovery of
damages by the Contractor for hindrances or delays due solely to fraud, bad faith, or active interference
on the part of the County.
CERTIFICATION REGARDING SCRUTINIZED COMPANIES
The Contractor hereby certifies that, pursuant to Section 287.135, Florida Statutes, it is not listed on the
Scrutinized Companies that Boycott Israel and is not participating in a boycott oflsrael. The Contractor
understands that pursuant to Section 287.135 , Florida Statutes, the submission of a false certification
may subject it to civil penalties, attorneys ' fees, and costs. The Contractor further understands that any
contract with the County for goods or services may be terminated at the option of the County if the
Contractor is found to have submitted a false certification or has been listed on the Scrutinized
Companies that Boycott Israel list or is participating in a boycott oflsrael.
For purchases of$) million or more :
By submitting a response to any solicitation, the Contractor hereby certifies that, pursuant to Section
287.135, Florida Statutes, it is not listed on the Scrutinized Companies with activities in the Iran
Petroleum Energy Sector List, or the Scrutinized Companies with Activities in Sudan List, is not listed
on the Scrutinized Companies that Boycott Israel and is not participating in a boycott of Israel , and is
not engaged in business operations in Cuba or Syria. The Contractor understands that pursuant to Section
287 .135, Florida Statutes, the submission of a false certification may subject it to civil penalties ,
attorneys' fees, and costs. The Contractor further understands that any contract with the County for goods
or services of $1 million or more may be terminated at the option of the County if the Contractor is found
to have submitted a false certification or has been listed on the Scrutinized Companies with activities in
the Iran Petroleum Energy Sector List or the Scrutinized Companies with Activities .in Sudan List, is
listed on the Scrutinized Companies that Boycott Israel list or is participating in a boycott oflsrael, or is
engaged in business operations in Cuba or Syria .
ANTI-TRAFFICKING RELATED ACTIVITIES
The U .S. Government has adopted a policy prohibiting trafficking in persons including the trafficking-
related activities listed below. These prohibitions specifically apply to come federally funded contracts
and prohibit contractors, contractor employees , and their agents from :
A. E ngaging in severe forms of trafficking in persons during the period of performance of the contract;
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LAKE COUNTY, FLORIDA-GENERAL TERMS AND CONDITIONS
B. Procuring commercial sex acts during the period of performance of the contract ;
C. Using forced labor in the performance of the contract;
D. Destroying, concealing, confiscating, or otherwise denying access by an employee to the employee's
identity or immigration documents, such as passports or drivers' licenses , regardless of issuing
authority;
E. Using misleading or fraudulent practices during the recruitment of employees ;
F. Charging employees or potential employees recruitment fees;
G. Failing to provide return transportation or paying for the cost of return transportation upon the end
of employment for certain employees;
H. Providing or arrange housing that fails to meet the host country housing and safety standards; or
I. Failing to provide an employment contract, recruitment agreement, or other required work
documents in writing, as required by law or contract.
NOTICES
All notices given by one party to the other party under a contract must be delivered to the receiving
party's address set forth on the Contract either by hand, qualified courier, or e-mail and will be deemed
received the day after it is transmitted. For County, it must be addressed to the Office of Procurement
Services, Post Office Box 7800 , 315 West Main Street, Suite 441, Tavares, Florida, 32778 or emailed to
purchasing@lakecountyf1.gov .
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EXHIBIT A -SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
The County is establishing a vendor pool for fire equipment, supplies, and services. The County
does not guarantee a dollar amount to be expended on any resulting contract(s).
1. SCOPE OF SERVICES
All items purchased shall be in accordance with all governmental standards to include, but not be
limited to, those issued by the Occupational Safety and Health Administration (OSHA), the
National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection
Association (NFPA). MSDS sheets shall be provided with the shipment of any hazardous materials
as required by 29 CFR 1910.1200.
2. CONTRACTOR'S RESPONSIBILITIES
Contractor shall:
2.1. Provide a website address for product and price lists for viewing and downloading.
2.2. Provide (upon request) a downloadable file of current catalog and manufacturer's price lists
for the brands quoted.
2.3. Provide all labor, material, and equipment necessary for contract performance.
2.4. Provide an intensive training program to County staff regarding the use of the products or
services supplied.
2.4.1. Contractor shall bare all costs of registration fees, manuals , texts, or instructional
materials associated with the required training.
2.4.2 . Training shall be at no additional cost to the County.
3. DELIVERY REQUIREMENTS AND ACCEPTANCE
3.1. Deliveries shall be FOB Destination -Inside Delivery.
3.2. Delivery will be to a county location named during order placement.
3 .3 . Deliveries shall be made within ten (IO) calendar days and during regular business hours
3.3 .1. Monday through Friday, 8:00 a.m. to 5:00 p .m.
3.3.2. Excludes County Holidays
3.4 . Emergency orders shall be delivered within forty-eight (48) hours.
3.4.1. The County will advise when the order is an emergency.
3.4.2. E mergency/Disaster deliveries may be required during non-business hours.
3.5. Back orders shall be filled within ten (10) calendar days from the initial sc heduled delivery.
3.5.1. Back orders may be cancelled after shipment period has lapsed.
Page 1 of 3
EXHIBIT A -SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
3.6. County staff may pick-up in person if authorized in writing by supervisor.
3 .6.1. Contractor shall maintain a copy of the written authorization.
3.7. County reserves the right to cancel an order after the order shipment period has lapsed.
4. REBATES AND SPECIAL PROMOTIONS
4.1. All rebates and special promotions offered by a manufacturer shall be passed on to the
County.
4.2. Contractor shall be responsible to notify the County of rebates or special promotions.
4.3. Special promotions shall be offered to the County if pricing is lower than contract pricing.
5. REP AIR SERVICES
5.1. Hourly rates shall be straight-time and be full compensation for labor, equipment use, travel
time, and any other incidentals.
5.2. Contractor shall possess all required equipment necessary to make effective repairs.
5.3. Contractor shall be factory certified to service equipment.
5.4. Contractor shall assume risk of loss or damage to County property until returned and
accepted by County.
5.5. Contractor shall submit a written estimate for each service project.
5.5. l. The estimate shall be itemized and include:
5.5.1 .1. Anticipated start date and completion date.
5.5.1.2. Number of hours at contracted hourly wages for project completion
5.5 .1.3 . List price of materials and discount per Attachment 2 -Pricing Sheet.
5.5 .1.4. Lump sum estimates are not acceptable.
5.6 . No work shall commence without a written Notice to Proceed.
5.7. All materials , workmanship, and equipment shall be subject to inspection and approval.
5 .8. The Contractor shall correct all deficiencies/defects in work failing to conform to standard
within ten ( I 0) calendar days of notification at Contractor's expense .
6. TRAINING
6.1. Contractor shall supply a minimum of one ( l) comprehensive repair and parts manual.
6.1.1. Manuals shall be included with equipment upon delivery.
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EXHIBIT A -SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
6.1.2. Manuals may be electronic.
7. WARRANTY REQUIREMENTS
7.1. The Contractor agrees that all materials shall be new, warranted for their merchantability,
and fit for a particular purpose.
7 .2. The Contractor agrees that the product and/or service furnished shall be covered by the most
favorable commercial warranty.
7.3. Contractor shall assume the risk of loss of damage to the County's property during
possession and until delivery and acceptance of property to the County.
7.4. The Contractor shall correct all apparent or latent deficiencies, defects in work, or any work
that fails to conform at the Contractor's expense within ten (10) calendar days.
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EXHIBIT B -INSURANCE REQUIREMENTS 22-730
A. CONTRACTOR will purchase and maintain at all times during the term of this
Contract, without cost or expense to the COUNTY , policies of insurance as indicated below , with
a company or companies authorized to do business in the State of Florida, and which are acceptable
to the COUNTY, insuring the CONTRACTOR against any and all claims , demands, or causes of
action, for injuries received or damage to property relating to the performance of duties, services,
or obligations of the CONTRACTOR under the terms and provisions of the Contract. An original
certificate of insurance, indicating that CONTRACTOR has coverage in accordance with the
requirements of this section must be received and accepted by the COUNTY prior to contract
execution or before any work begins . It will be furnished by CONTRACTOR to the COUNTY'S
Project Manager and Procurement Services Director within five working days of such request. The
parties agree that the policies of insurance and confirming certificates of insurance will insure the
CONTRACTOR in accordance with the following minimum limits:
i. General Liability insurance on forms no more restrictive than the latest edition of the
Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limits and
coverage:
Each Occurrence/General Aggregate
Products-Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contractual Liability
$1,000,000/2,000,000
$2 ,000,000
$1 ,000,000
$50,000
$5,000
Included
ii. Automobile liability insurance , including owned, non-owned, and hired autos with the
minimum Combined Single Limit of $1,000,000
iii. Workers' compensation insurance based on proper reporting of classification codes and
payroll amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law
requiring workers' compensation (Federal, maritime, etc.). Tf not required by law to maintain
workers compensation insurance , the CONTRACTOR must provide a notarized statement that if
he or she is injured , he or she will not hold the COUNTY responsible for any payment or
compensation.
iv. Employers Liability with the following minimum limits and coverage:
Each Accident $1 ,000,000
Disease-Each E mployer $1,000 ,000
Disease-Policy Limit $1 ,000,000
B. Lake County , a Political Subdivision of the State of Florida, and the Board of County
Commissioners , will be named as additional insured as their interest may appear all applicable
policies . Certificates of insurance must identify the RFP or 1TB number in the Description of
Operations section on the Certificate .
C. CONTRACTOR must provide a minimum of 30 days prior written notice to the County
of any change , cancellation , or nonrenewal of the required insurance .
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EXIDBIT B -INSURANCE REQUIREMENTS 22-730
D. Certificates of insurance must evidence a waiver of subrogation in favor of the
COUNTY, that coverage must be primary and noncontributory, and that each evidenced policy
includes a Cross Liability or Severability of Interests provision, with no requirement of premium
by the COUNTY.
E. CONTRACTOR must provide a copy of all policy endorsements, reflecting the required
coverage, with Lake County listed as an additional insured along with all required provisions to
include waiver of subrogation. Contracts cannot be completed without this required insurance
documentation. A certificate of insurance (COI) will not be accepted in lieu of the policy
endorsements.
F. Certificate holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA,
AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
G. All self-insured retentions will appear on the certificates and will be subject to approval
by the COUNTY. At the option of the COUNTY, the insurer will reduce or eliminate such self-
insured retentions; or CONTRACTOR will be required to procure a bond guaranteeing payment
of losses and related claims expenses.
H . The COUNTY will be exempt from, and in no way liable for, any sums of money,
which may represent a deductible or self-insured retention in any insurance policy. The payment
of such deductible or self-insured retention will be the sole responsibility of the CONTRACTOR
or subcontractor providing such insurance.
I. CONTRACTOR will be responsible for subcontractors and their insurance.
Subcontractors are to provide Certificates of lnsurance to the COUNTY evidencing coverage and
terms in accordance with the CONTRACTOR'S requirements.
J. Failure to obtain and maintain such insurance as set out above will be considered a
breach of contract and may result in termination of the contract for default.
K. Neither approval by the COUNTY of any insurance supplied by CONTRACTOR, nor
a failure to disapprove that insurance, will relieve CONTRACTOR of full responsibility of
liability, damages, and accidents as set forth herein.
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Page 2 of 2
ADDENDUM NO. #1 22-730
t
COUNTY. FL
RHL FlORI OI • Hll CLO $!
Office of Procurement Services
P.O. Bo x 7800 • 315 W. Main St., Suite 441 • Tavares, FL 3277 8
SOLICTATION: Fire Equipment, Supplies, and Services 03/28/2022
Vendors are responsible for the receipt and acknowledgement of aU addenda to a solicitation . Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
QI. I reviewed the attachments for bid 22-730 on Lake County's website and it doesn 't look like the
attachments have any items that need to be priced. Is there a file with the equipment and supplies you
would like pricing for?
RI. Attachments 2A and 2B -The vendor shall list manufacturer brands supported.
Q2. I am looking at the Bid/RFP Number: 22-730 bid opportunity and wanted to find if I am not
seeing the Attachment 2B, properly? I have opened and downloaded, but I am not seeing any of the
equipment or supplies listed.
R2. Attachments 2A and 2B -The vendor shall list manufacturer brands supported.
ACKNOWLEDGEMENT
Firm Name: C li ck or t ap here lo ent e r text.
I hereby certify that my electronic signature has the same legal effect as if made under oath ; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: li ck or tap here to e nt er text.
Date: C lick or lap to enter a date .
Print Name: 'li ck or lap here to ent r text
Title: Cli ck or tap here to e nt er le l.
Primary E-mail Address: C li ck or tap here to enter text.
Secondary E-mail Address: C li ck or tap h re to en ter text.
Pagel of l
ADDENDUM NO. #2
R[H ILORIOA • REH CLOSE
Office of Procurement Services
P.O. Bo x 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
SOLICTATlON: Fire Equipment, Supplies, and Services
22-730
04/12/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Ql. Section 5.0 Method of Award -Is it the County's intention to award to multiple vendors as they
have done in the past?
Rl. Per Section 5.0 Method of Award; The County reserves the right to make awards on a lowest
price basis by individual item, group of items, all or none, or a combination; with one or more
Vendors
Q2. Section 3.0 Delivery Requirements and Acceptance -bid calls for delivery of all products within
10 calendar days. For items in stock this is possible, but for items on order the delivery time will
vary by product and brand. The delivery time can be given when a quote is requested.
R2. Per Section 3.0 Delivery Requirements and Acceptance Section 3.5.1 Back order may be
cancelled after the shipment period has lapsed. Cancellation of orders are at the discretion
of the County.
Q3. Certain manufacturers are now including a significant surcharge to our cost which is in addition to
the list price. For the county to purchase these brands off this contract, a surcharge will need to
be allowed.
R3. The solicitation provides for percent off list price. Cost shall be in accordance with contract
pricing. Any additional fees shall be borne of the vendor.
ACKNOWLEDGEMENT
Firm Name: C lick or tap he re to enter text.
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Cl ick or tap here Lo en ler texl.
Date: Click or tap to ente r a elate.
Page 1 o f 2
ADDENDUM NO. #2
Print Name: Click or tap here to enter text.
Title: Click or tap here to enter text.
Primary E-mail Address: Click or tap here to enter text.
Secondary E-mail Address: Click or tap here to enter text.
22-730
Page 2 of 2
ADDENDUM NO. #2
RCAL flORIDl • R[Al CL OSE
Office of Procurement Services
P.O. Bo x 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
SOLICTATION: Fire Equipment, Supplies, and Services
22-730
04/12/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendwn with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
QI. Section 5.0 Method of Award -Is it the County's intention to award to multiple vendors as they
have done in the past?
Rl. Per Section 5.0 Method of Award; The County reserves the right to make awards on a lowest
price basis by individual item, group of items, all or none, or a combination; with one or more
Vendors
Q2. Section 3.0 Delivery Requirements and Acceptance -bid calls for delivery of all products within
10 calendar days. For items in stock this is possible, but for items on order the delivery time will
vary by product and brand. The delivery time can be given when a quote is requested.
R2. Per Section 3.0 Delivery Requirements and Acceptance Section 3.5.1 Back order may be
cancelled after the shipment period has lapsed. Cancellation of orders are at the discretion
of the County.
Q3. Certain manufacturers are now including a significant surcharge to our cost which is in addition to
the list price. For the county to purchase these brands off this contract, a surcharge will need to
be allowed.
R3. The solicitation provides for percent off list price. Cost shall be in accordance with contract
pricing. Any additional fees shall be borne of the vendor.
ACKNOWLEDGEMENT
Firm Name : Click or tap here to enter text.
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Cl ick or lap here to enter lext.
Date: C lick or tap to e nter a elate .
Page 1 of 2
ADDENDUM NO. #2
Print Name: Click or tap here to enter text.
Title: Click or tap here to enter text.
Primary E-mail Address: Click or tap here to enter text.
Secondary E-mail Address: Click or tap here to enter text.
22-730
Page 2 of 2
LltlE
COUNTY. FL
MODIFICATION OF CONTRACT
Modification Number.Two (2) Contract Number: 22-730C
Effective Date: 8/1/2023 Title: Are Equipment, Supplies, and Services
Effective Date: 08/0ln.022
Contracting Offic.cr: Gretchen Bechtel. CPPB Contractor Name and Address:
E-mail: Gretchcn.bcchtcl@lakecountyfl.gov Name: Fisher Scientific Company , L.L.C . Telephone Nwnbcr: 352-343-9765
ls.sued By: Address: 5907 Hampton Oaks Pkwy, STE D
Procurement Services City: Tampa, FL 33610
Lake County Administration Building ATTENTION: Mike Botet 315 W. Main St, Suite 441
Tav~ Florida 32778-7800 Milce.botctamhcrmofisher.com
INSTRUCTIONS: Contractor shall sign Signature Block showing acccptaucc of the below written modiflCBlion and mYm
thb form 1Q Procurcmml Scrvi,w widlio kn ( I 0) dal'.5 aft.er recei12l-Once fully executed, a copy of this modification wi 11 be
l'dUJnt.d to the Coob'actor to attach to the orilrinal Contract.
DF.SCRIPrION OF MODIFICATION: Contract modification to extend the agreement for two annual terms to expire on
07/31/2025.
CONTRACTOR SIGNATURE BLOCK LAKE COUNIY SIGN A TIJRE BLOCK
Signature: /1.-Z~ :::.. Signature: Digitally signed by
Print Name: ~cCM.D\Rt ~D~ Print Name : Gretchen Bechtel, Gretchen Bechtel , CPPB,
Tide: ~LR.s \/l,-\N\pt ~.er Title: CPPB, Contracting Contracting Officer II
Officer II Date : 2023.04.07
Date: 'I/(,/') 3 Date: .. 09 :06 :59 -04'00'
E-mail: h-.ik!, 13 o +et-s rfter-l'>iu f,s1"& . c ();,.,
Secondary &mail: f')'\la 5e CI ;2 3 ~ bY,,."11/,, C (J h...
Distribution:
Oripial -Bid File
C,opy -Coob-aclOr
Comac:ting Offic:u
PROC UREMI:"NT SERVI CES -DIVISION OF OFFICE OF MA NAGEMENT AND BUOO E SERVI FS
P.O IJO X 7800 • 31S W. MAIN ST .. l"AVAlmS . f L 32778 • 1'352 .143 9839 • F H.?.3-1.l 9-1 1
Board of Co11 nty C 0 1111111u 1011ers • 11ww 1<1/w,·oun ~ fl eC11 ·
\
~ ~ ..
-;ii' .. ~ ··-W.. •.• ·:~ . {'7,:a
MODIFICATION OF CONTRACT
Modification Number:Onc ( 1) Contract Number: 22-730C
Effective Date: 9/6/2022 Title: Fire Equipment, Supplies, and Services
Effective Date: 08/01/2022
Contracting Officer: Gretchen Bechtel, CPPB Contractor Name and Address:
E-mail: Grctchcn.bcchtcl@lakccountyfl.gov
Name: Fisher Scientific Company, L.L.C. Telephone Number: 352-343-976S
Issued By: Address: 5907 Hampton Oaks Pkwy, STE D
Procurement Services City: Tampa, FL 33610
Lake County Administration Building ATTENTION: Mike Botet 31 S W. Main St., Suite 441
Tavares. Florida 32778-7800 Mike.botettalthennofisher.com
INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and~
this f~um 12 Procu!!tmi.n1 Smi~~ mthin ten (10} dill'.~ ift,r receig1. Once fully executed, a copy of this modification will be
returned to the Contractor to attach to the orhtinal Contract.
DESCRIPTION OF MODIFICATION: Contract modification to add an additional manufacturer per the attached pricing
sheet .
CONTRACTOR SIGNATURE BLOCK LAKE COUN1Y SIGNA 11JRE BLOCK
Signature: ~ r2---::::::::::: Signature: Digitally signed by
Print Name: YhlChaet t3Q~-r Print Name: Gretchen Bechtel; Gretchen Bechtel, CPPB,
CPPB, Contracting Contracting Officer II
Title: ~ ~-e S y'IA~O\~r Title: Officer II Date : 2023.02.09
Date: 2~~ / -Z 3 Date: 15 :08 :21 -05'00'
'
E-mail: Yhj== /$Q l,e-t_&-fier""'Q-fiiJ..&, (~
Secondary E-mail: f"'losec. IJ3d b~il, Co~
Distribution:
Original -Did File
Copy -Conlnlclor
Contracting Officer
, •: •. I ;1 '.'I \,I ~I 1,'.h I'> iii\ hi• 1'\1 •I • ,1 11 1 I r>I \l\' .. \,,1 \JI ,:1 \.i!H i '.l••l I .,!;,\',,,
1i ••\ ·,fltl • ,1: \ ,, .. ,,,"', I \\ ,u , '\II-~-,~~!' 1.."~ d ~·h•·••t ,:._· ,,,,,·,
THE CITY OF HIALEAH, FLORIDA SUPPLEMENTAL AGREEMENT TO
PURCHASE FIRE EQUIPMENT, SUPPLIES, AND SERVICES RESULTING FROM
CONTRACT 22-730C BETWEEN LAKE COUNTY, FLORIDA AND FISHER
SCIENTIFIC COMPANY, LLC.
This Supplemental Agreement entered into this ____ day of _______ _
2023 by and between the City of Hialeah , a municipal corporation organized and existing under
and by virtue of the laws of the State of Florida (hereinafter "City"), and Fisher Scientific
Company, LLC , an active corporation in good standing in the State of Florida (hereinafter
"Contractor), hereby supplements Contract No . 22-730C entered into between Lake County ,
Florida and Fisher Scientific Company, and states as follows:
WHEREAS, the City agrees to enter into this Supplemental Agreement with the
Contractor and the Contractor agrees to accept engagement under the terms and conditions set
forth in this Supplemental Agreement; and
WHEREAS, the City has determined it is in the public 's best interest to proceed as
provided for in this Supplemental Agreement ;
NOW THEREFORE, the recitals above are incorporated herein by reference and this
Supplemental Agreement shall be effective as of the above referenced date , and shall supplement
the agreement as follows:
I. SCOPE OF WORK
Contractor agrees to extend to the City the same scope, terms, conditions , and pricing as
set forth and delineated in Contract No. 22-730C between Lake County , Florida and Contractor,
for purchase orders issued prior the expiration date or termination of the contract until the
requirements of the purchase order(s) have been completed.
II. TERM
This Supplemental Agreement shall remain in effect for a period beginning upon full
execution of this agreement and ending when Contract No. 22-730C expires or terminates.
III. COMPENSATION AND TERMS OF PAYMENT
A. The City shall have thirty (30) days from submission of an invoice by Contractor
to pay upon satisfactory determination that the services have been provided to the satisfaction of
the City.
B . Contractor understands and agrees that this supplemental agreement is non-
exclusive and the City reserves the right to seek similar or identical good and/or services elsewhere
if deemed in the best interest of the City. The City does not make any wananty or representation
about the demand for goods and /or services by the City.
EXHIBIT
I ft
IV. COMPLIANCE WITH FEDERAL, STA TE AND LOCAL LAWS
Contractor shall not discriminate as to religion, race , sex, color, creed, national origin, age
or disability or any other legally protected status , in connection with its performance under this
Supplemental Agreement. Contractor shall comply with all federal, state and local laws applicable
to Contractor 's services . The City reserves the right, but not the obligation, to verify Contractor 's
compliance with all applicable laws. Failure to comply with any applicable laws will be grounds
for termination of this Supplemental Agreement for cause.
V. NOTICE
All notices or other communications which shall or may be given pursuant to this
Supplemental Agreement shall be in writing and shall be delivered by personal service, or by
certified mail addressed to the other party at the address indicated herein or as the same may be
changed from time to time. Such notice shall be deemed given on the day on which personally
served; or if by mail, when deposited in the United States Mail.
CITY
Esteban Bovo, Jr., Mayor
City of Hialeah, FL
c/o Ismare Monreal , Chief of Staff
501 Palm Avenue -4th Floor
Hialeah, FL 33010
With a copy to:
Luis Suarez, Purchasing Division Director
501 Palm Avenue - 4
th Floor
Hialeah, FL 33010
CONTRACTOR
Print Name
Title: ---------
5907-D Hampton Oaks Pkwy
Tampa, FL 33610
VI. PUBLIC RECORDS
Contractor shall comply with all applicable requirements contained in the Florida Public
Records Law (Chapter 119, Florida Statutes), including any applicable provisions in Section
119.0701, Florida Statutes. To the extent that Contractor and this Supplemental Agreement are
subject to the requirements in Section 119.0701 , Florida Statutes , and to the extent Contractor
retains records not otherwise transferred to the City pursuant to this Supplemental Agreement , the
Contractor shall:
A. Keep and maintain public records required by the City to perform the services
provided hereunder.
B. Upon request from the City 's custodian of public records , provide the City with a
copy of the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119 , Florida Statutes , or as
otherwise provided by law .
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law for the duration of
the term of this Supplemental Agreement and following completion of this Supplemental
Agreement if the Contractor does not transfer the records to the City.
D. Upon completion of the Supplemental Agreement, transfer, at no cost, to the City
all public records in the possession of the Contractor or keep and maintain public records required
by the City to perform the service. If the Contractor transfers all public records to the City upon
completion of the Supplemental Agreement, the Contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure requirements. If
the Contractor keeps and maintains public records upon completion of the Supplemental
Agreement, the Contractor shall meet all applicable requirements for retaining public records . All
records stored electronically must be provided to the City, upon request from the City's custodian
of public records , in a format that is compatible with the infmmation technology systems of the
City.
If Contractor fails to comply with the requirements in this Section, the City may enforce these
provisions in accordance with the terms of this Supplemental Agreement. If Contractor fails to
provide the public records to the City within a reasonable time, it may be subject to penalties under
Section 119 .10 , Florida Statutes.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS SUPPLEMENTAL AGREEMENT, THE
CONTRACTOR SHOULD CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS: THE CITY CLERK, BY TELEPHONE (305/883-5820), E-MAIL
(CityClerk@hialeahfl.gov), OR MAIL (CITY OF HIALEAH, OFFICE OF THE CITY
CLERK, 501 PALM A VENUE, 3RD FLOOR, HIALEAH, FLORIDA 33010).
VII. INSURANCE
A. Contractor shall provide , pay for an maintain in force at all times during the term
of this Supplemental Agreement , such insurance against the risks identified, in such amounts and
subject to the terms and conditions specified in Contract No. 22-730C .
B. Such policy or policies shall be issued by the United States Treasury-approved
companies authorized to do business in the State of Florida, and having agents upon whom service
of process may be made in the State of Florida. Contractor shall specifically protect the City by
naming the City as additional insured under the Comprehensive General Liability Insurance Policy .
C. Contractor shall provide the City with a Ce11ificate of Insurance or copy of all
insurance policies required by this section. All endorsements and certificates shall state that the
City shall be given 30 days ' notice prior to expiration or cancellation of the policy .
VIII. NONDELEGABLE PERFORMANCE
The rights, duties and obligations undertaken by the Contractor pursuant to this
Supplemental Agreement shall not be delegated or assigned to any person or entity , in whole or in
part, unless the City shall first consent in writing to the performance or assignment of such service
or any part thereof by another person or entity.
IX. AW ARD OF AGREEMENT
The Contractor warrants that it has not employed or retained any person employed by the
City to solicit or secure this Supplemental Agreement and that she has not offered to pay, paid , or
agreed to pay any person employed by the City any fee, commission, percentage, brokerage fee,
or gift of any kind contingent upon or resulting from the award of this Supplemental Agreement.
X. CONSTRUCTION OF AGREEMENT
This Supplemental Agreement, its interpretation and performance , the relationship
between the Parties and any dispute arising from or relating to any of the foregoing , shall be
governed, construed, interpreted, and regulated under the laws of the State of Florida . Venue for
any litigation, which may arise in connection with this Supplemental Agreement, shall be in
Miami-Dade County , Florida. The Contractor agrees to be subject to the jurisdiction (subject
matter and in personam) of the courts in Miami-Dade County, Florida and amenable to process .
XI. SUCCESSORS AND ASSIGNS
This Supplemental Agreement shall be binding upon the patties herein, their heirs ,
executors , legal representatives , successors and assigns .
XII. INDEMNIFICATION
Contractor shall be fully liable for the actions of its agents , employees, paitners or
subcontractors and shall fully , for itself, its successors , assigns , executors, administrators, and
anyone else who might attempt to sue on its behalf, waive , release , hold harmless , indemnify,
covenant not to sue, agree to defend , and forever discharge the City of Hialeah, its officers , elected
or appointed , directors , employees , agents, attorneys , contractors and all other persons , entities ,
organizations and corporations affiliated therewith ( all of whom constitute the "Released Parties")
from any and all kinds of claims , suits, causes of action , damages , losses , liabilities , costs or
expenses , including court costs and attorney's fees at all level of proceedings (including appellate
level), and any judgments, orders or decrees entered thereon or resulting therefrom , for any personal
injury, loss of life , damage to property, or any other liability, loss, cost or expense of any kind
( collectively "Claims"), arising out of, resulting from, or relating to services to be provided pursuant
to this Supplemental Agreement or Contractor's exercise of any right or discharge of any obligation
pursuant to the terms of this Supplemental Agreement, except for Claims caused or resulting from
the sole negligent acts or omissions of the Released Parties . This Section shall survive the
termination of this Supplemental Agreement.
Contractor agrees, at Contractor's expense, after written notice from the City, to defend any
action against the City that falls within the scope of an indemnity provided in this Section XIII, or
the City, at the City's option, may elect instead to secure its own attorney to defend any such action
and the reasonable costs and expenses of such attorney incurred in defending such action shall be
payable by Contractor. Contractor will satisfy, pay and discharge any and all settlement
agreements, judgments, orders or decrees that may be entered against the Released Parties in any
such action or proceeding.
XIII. LIMITATION OF LIABILITY
The City's total liability to the Contractor for any and all liabilities , claims , or damages
arising out of or relating to this Supplemental Agreement, howsoever caused and regardless of the
legal theory asserted, including but not limited to breach of contract, tort, strict liability, statutory
liability or otherwise, shall not in the aggregate, exceed the total amount of compensation set forth
in Contract No. 22-730C.
In no event shall the City be liable to the Contractor for any exemplary, special, indirect,
incidental, or consequential damages (including, but not limited to, lost profits, lost business
opportunities, loss of use or equipment down time, and loss of or corruption of data) arising out of
or relating to this Supplemental Agreement, regardless of the legal theory under which such
damages are sought, and even if the parties have been advised of the possibility of such damages
or loss. The City may, in addition to other remedies available to the City at law or equity and upon
notice to Contractor, retain such monies from amounts due Contractor or set off any liability or
other obligation to Contractor as may be necessary to satisfy any Claim asserted against the City.
XIV. CONFLICT OF INTEREST
A. The Contractor covenants that no person under her employ who presently exercises any
functions or responsibilities on behalf of the City in connection with this Supplemental Agreement
has any personal financial interests, direct or indirect, with the Contractor. The Contractor further
covenants that, in the performance of the Supplemental Agreement, no person having such
conflicting interest shall be employed. Any such interest on the part of the Contractor or her
employees must be disclosed in writing to the City.
B. The Contractor is aware of the conflict of interest laws of the City, Hialeah Code Ch
26 , Art. I and II; Code of Ethics of Miami-Dade County, Florida, § 2-11.1 et seq., and the State of
Florida, Chapter 112, Part III, Florida Statutes and agree that it shall fully comply in all respects
with the terms of such laws.
XV. INDEPENDENT CONTRACTOR
The Contractor, its employees, agents or representatives, shall be deemed to be independent
contractors and not partners, joint-ventures, agents or employees of the City. The City shall have
no obligation to pay or provide for Contractor, Contractor's employees, agents, representatives, or
subcontractors. Contractor, its employees, agents, representatives, or subcontractors shall not
attain any right or benefit under the civil service or pension ordinances of the City, or any right or
benefit generally afforded classified or unclassified employees of the City, such as pension
benefits, worker's compensation, health insurance, unemployment benefits, or any other right or
privilege granted to the City's officers and employees.
XVI. TERMINATION
A. Termination without Cause: The City retains the right to terminate this
Supplemental Agreement upon 30 days written notice without penalty to the City . In that event,
notice of termination of this Supplemental Agreement shall be in writing to the Contractor who
shall be paid for good delivered or those services performed to the satisfaction of and accepted by
the City prior to the date of its receipt of the notice of termination. In no case, however, will City
pay the Contractor an amount in excess of the total sum provided in an invoice.
B. Termination for Cause: The City may te1minate this Supplemental Agreement for
cause, which shall include but not be limited to the following:
1. Contractor's failure to comply and/or perform in accordance with this Supplemental
Agreement and/or Contract No. 22-730C; or
2. Contractor's performance of this Supplemental Agreement, for any reason, 1s
rendered impossible or not feasible; or
3. Contractor's filing of a voluntary petition in bankruptcy or reorganization, or making
any assignment for the benefit of creditors, or seeking any similar relief under any
present or future statute , law or regulations relating to relief of debtors; or
4. Contractor is adjudicated bankrupt or has any involuntary petition in bankruptcy filed
against it;
5. If Contractor causes or commits one or more of the foregoing acts or events that
would give rise to termination for cause, then, after seven (7) days written notice
provided to Contractor by the City within which to cease and/or coITect such
deficiencies, and upon failure to do so after such written notice, this Supplemental
Agreement is hereby revoked and canceled without the need for other or further
action by City.
C. Default and Notice to Cure: Before the City terminates this Supplemental
Agreement pursuant to this subsection B, it shall give written notice to the Contractor that a default
exists which will, unless corrected, constitute an event of default. The notice shall inform the
Contractor that this Supplemental Agreement shall be terminated unless the default is cured within
seven (7) calendar days following the Contractor's receipt of the notice. If a cure cannot reasonably
be effected within seven (7) days despite the exercise of due diligence, the Contractor may request
an extension of the cure period in writing providing a detailed explanation why the cure cannot be
completed within seven (7) days. The request shall be delivered prior to the expiration of the cure
period. If the Contractor's request is reasonable, as determined by the City's representative or
his/her designee, the time to cure the default shall be extended for such additional time as in the
City's discretion is reasonably necessary to effect a cure, provided that the Contractor exercises
continuous diligent efforts to cure the default during the extended cure period. If the Contractor
fails to cure the default within the cure period, or fails to exercise continuous diligent efforts to cure
the default, the City may terminate this Supplemental Agreement. The termination shall take effect
as of the date specified in the notice of default provided by the City. Upon termination, the City
may cure the default at the expense of the Contractor, and have recourse to every other right and
remedy to which the City is entitled under this Supplemental Agreement, at law, or in equity.
D. Effect of Termination: It is hereby understood that any payment made to the
Contractor in accordance with this section shall be made only if the Contractor is not in default
under the terms of this Supplemental Agreement. If the Contractor is in default , then the City shall
in no way be obligated to pay and shall not pay the Contractor any sum.
XVIII. NONDISCRIMINATION
Contractor represents and warrants to City that Contractor does not and will not engage in
unlawful discriminatory practices and that there shall be no unlawful discrimination in connection
with Contractor's performance under this Supplemental Agreement on account of race, color, sex,
religion, age, handicap, disability , marital status, national origin, ancestry, familial status, or sexual
orientation. Contractor further covenants that no otherwise qualified individual shall , solely by
reason of his/her race, color, sex, religion, age, handicap, marital status, national origin, ancestry,
familial status, or sexual orientation unlawfully be excluded from participation in, be denied
services, or be subject to discrimination under any provision of this Supplemental Agreement.
XIX. E-VERIFY SYSTEM
Contractor shall not employ, contract, hire or retain any person who is not legally
authorized under federal law to be employed in the United States, as set forth in 8 U.S.C. section
132a(h)(3), as interpreted by any applicable federal rule or regulation and pursuant to Chapter
448 .95 of the Florida Statutes. Furthermore, Contractor represents that it is registered to use, uses,
and shall continue to use the E-Verify system, an internet-based system operated by the United
States Department of Homeland Security that allows participating employers to electronically
verify the employment eligibility of newly hired employees, throughout the Term of this
Supplemental Agreement. Contractor also represents that it will require from all subcontractors
providing labor, goods or services in connection with this Supplemental Agreement a sworn
statement attesting to subcontractor's registration and use of the E-Verify system, and disclaiming
the contracting, employment or hiring of unauthorized aliens consistent with the requirements of
section 448.095(2)(b)l. And (b)2. for the duration of this Supplemental Agreement. Contractor
acknowledges that breach of this provision, by either Contractor or any subcontractor of
Contractor, shall result in immediate termination of this Supplemental Agreement.
XX. ENTIRE AGREEMENT
This Supplemental Agreement and Contract No. 22-730C, as amended, constitute the sole
and only agreement of the parties and accurately sets forth the rights, duties, and obligations of
each to the other. Any prior agreements, promises, negotiations, or representations not expressly
set forth in this Supplemental Agreement or Contract No . 22-730C are of no force and effect.
XXI. AMENDMENT
No amendments to this Supplemental Agreement shall be binding on either party unless in
writing and signed by both parties.
XXII. MISCELLANEOUS
A. Captions, title and paragraph headings are for convenient reference and are not a pmi
of this Supplemental Agreement. Such captions, title or paragraph headings shall not be deemed
in any manner to modify, explain, enlarge or restrict any of the provisions contained in this
Supplemental Agreement.
B. In the event of conflict between the terms of this Supplemental Agreement and any
terms or conditions Contract No. 22-730C; the terms in Contract No . 22-730C shall prevail.
C. No waiver or breach of any provision of this Supplemental Agreement shall constitute
a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall
be effective unless made in writing.
D. Should any provisions, paragraph, sentence, work or phrase contained in this
Supplemental Agreement be determined by a court of competent jurisdiction to be invalid, illegal
or otherwise unenforceable under the laws of the State of Florida or the City of Hialeah, such
provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent
necessary in order to conform with such laws, or if not modifiable to conform with such laws, then
same shall be deemed severable, and in either event, the remaining terms and provisions of this
Supplemental Agreement shall remain unmodified and in full force and effect.
E. Further Assurances. All pmiies hereto upon the request of any other party shall execute
such further instruments or documents as may be reasonably required by the requesting party to
implement the terms, conditions and provisions of this Supplemental Agreement.
F. All rights, obligations and provisions that by their nature are to be performed after any
termination of this Supplemental Agreement, shall survive any such termination.
G. The person signing this Supplemental Agreement on behalf of Contractor wanants that
they are duly authorized to do so and to bind the Contractor.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the
respective officials thereunto duly authorized, this the day and year first above written.
Attest:
Marbelys Fatjo
City Clerk
(SEAL)
Approved as to legal sufficiency and as to form:
Rafael Suarez-Riva
City Attorney
Witness
Printed/typed name: ________ _
Witness
Printed/typed name: ________ _
City of Hialeah, Florida
501 Palm Avenue
Hialeah, Florida 33010-0040
Authorized signature on behalf of
City of Hialeah
Mayor Esteban Bovo, Jr. Date
FISHER SCIENTIFIC COMPANY LLC
Contractor
Elmo Urra, President Date
9/18/23, 12 :20 PM Detail by Entity Name
FL,llUll.\ Dl P.\:(".'\ll'\T, ',1 ST.\Tl
DeRartm en t o f State I Divis ion of CorRorations / Sea rch Records / Search by Entity Name /
Detail by Entity Name
Foreign Limited Liability Company
FISHER SCIENTIFIC COMPANY L.L .C.
Filing Information
Document Number
FEI/EIN Number
Date Filed
State
Status
Princigal Address
300 INDUSTRY DRIVE
PITTSBURGH, PA 15275
Changed: 03/11/2011
Mailing Address
168 THIRD AVENUE
WAL THAM, MA 02451
Changed: 04/20/2017
M98000000045
23-2942737
01/16/1998
DE
ACTIVE
Registered Agent Name & Address
CAPITOL CORPORATE SERVICES, INC.
515 EAST PARK AVENUE
2ND FL
TALLAHASSEE, FL 32301
Name Changed : 06/23/2009
Address Changed: 08/16/2017
Authorized Person(§) Detail
Name & Address
Title MANAGER
FISHER SCIENTIFIC INTERNATIONAL LLC
168 THIRD AVENUE
WALTHAM, MA 02451
Annual Regorts
EXHIBIT
i C
https :/ /search .s unbiz.o rg/I nqu iry/CorporationSearch/Search Resultoetai I? inq ui rytype= EntityN ame&d i re ction Type= In itial&searc h NameOrder= FISHERS . . 1 /2
9/18/23, 12:20 PM
Report Year
2021
2022
2023
Filed Date
04/28/2021
04/26/2022
04/24/2023
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Flo11rl<1 Oep<irtmer.t of Shit-e, D1v1<;1on of Cm pm <1t1ons
https //search. su nbiz.org/I nquiry/CorporationSearch/Search Resu ltDetai I? i nqu i rytype= EntityName&d irection Type= In itial&searchNa meOrder= FISHERS . . 2/2
2023 FOREIGN LIMITED LIABILITY COMPANY ANNUAL REPORT
DOCUMENT# M98000000045
Entity Name: FISHER SCIENTIFIC COMPANY L.L.C .
Current Principal Place of Business:
300 INDU STRY DRI V E
PITTS BURGH , PA 152 7 5
Current Mailing Address:
168 THIRD AVENUE
WAL THAM, MA 02451 US
FEI Number: 23-2942737
Name and Address of Current Registered Agent:
CAPITOL CO RP O RATE SER V IC ES, IN C .
5 15 EAST PARK AVENUE
2 ND FL
TALLAHASS EE, FL 32301 US
FILED
Apr 24, 2023
Secretary of State
021089831 occ
Certificate of Status Desired: No
The a bove named entity submits this s tatement for th e purpose of changing its registered offi ce or re gistere d agent, or both , in th e Sta te of Florid a.
SIGNATURE:
Elec troni c Si gn ature of Reg iste red Age nt
Authorized Person(s) Detail :
Titl e MANAGER
Na me FI SHER S CIENTIFIC INTERNATIONAL
LLC
Addre ss 16 8 THIRD AV ENUE
City-S ta te-Zip : WAL THAM MA 02451
Date
I hereby certify tha t the information indicated on this report or supp lemental report is true and accurate and that my electro nic signature shall have the same legal effect as if made under
oath; tha t I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and
that my name appears above , or on an attachment with all other li ke empowered.
SIGNATURE: JAMES E BRUNI MANAGER OF MEMBER 04/24/2023
El ec troni c Si gnature of Signing Auth ori ze d Pe rso n(s) Deta il Date
(f) Fisher Scleatlflc
Part of Thermo Fisher Scientific
Person Quoted:
Company Name:
Add reSB:
City and State:
FOB :
Qr! .!lM
30
QUOTATION
Quote Expires September 24, 2023
Freddy Perez Data :
ACCT#: 814872001
City of Hialeah F~e Department logistics Division Phone :
83 E. 5th St.
fialeah , Fl 33010
Origin
fABil
201650-05
PO#:
Email:
Quoted By:
DESCRIPTION
3M™ Scott™ E-Z Flo CS Regulator 201650-05,
OD Hose, Rectus
Quoted Per Lake County Contract 22-730C Scott 25% off List Price. Pricing Includes
shipping
EXHIBIT
t?
LIST PRICE
Fisher Scientific
3970 Johns Creek Court , Suite 500
Suwanee, GA 30024
Phone: (352) 256-4925
Brett,ortengran@thermofisher.com
August 10, 2023
786-559-8369
Hloerez@hlaJeahfl.gov
Brett Ortengren
YOUR PRICE EXT. PRICE
$2,495.09 $ 1,sso.00 xS __ -"4,.6,,..50..,o_..oo..,.
Total $ 46,500.00
(f'J ....... w.,l 5907•0 Hampton Oaks Pkwy Direct: (813) 630-0932
Tampa, Fl. 33610 Fax: (813) 630-o960
Toll Free# : 866-822-2723 www.thermoflsher.com
Part of Thermo Fisher Scientific
SERVICE ORDER: TMPA00048582 CUST.A/C#: 814872-001
DATE: 6'2212023 CUST. P.O.#: Verbal Freddy
COMPANY NAME: Hialeah Fire Rescue. Ci!z: of
ADDRESS: 83 East 5th St.
CITY, STATE, ZIP Hialeah, FL 33010
CUSTOMER CONTACT: Freddy Perez
PHONE NUMBER: 786-559-8369
EMAIL:
INSTRUMENT MANUFACTURER MODEL NUMBER SERIAL NUMBER
Scott
PROBLEM:
I Part sale UEBSS fittings for 7 rit paks I
ACTION TAKEN: r-, ..... -., """""· ,, , ..
I
DESCRIPTION REP NO. Quantltv RATE TOTAL
$0 .00
labor 337 7 $25.00 $175 .00
$0 .00
$0.00
TOTAL $175.00
PART NUMBER PART DESCRIPTION QTY. LIST PRICE TOTAL REP NO.
10008912 orlna 14 $2 .26 $31.64 330
31004104 adacter 14 $11.71 $163.94 330
10011747 olua celn 7 $92.38 $646.66 330
31003989 male rectus flttlna 7 $225.06 $1,575.42 330
31003990 female rectus flttlna 7 $225.06 $1 575.42 330
31003994 cover 7 $30.73 $215.11 330
33528-501 adapter 7 $21.49 $150.43 330
TOTAL ·u:358.62
I TOTAL NET I s41s33.s2 I
Service Speclatlst: Pete Klleger Man No . 337 Date: 6/23/2023
Customer Signature: Date: 8//2023
Fisher's liability for damages arising from the performance of the Services or otherwise arising from this engagement shall be limited
to the amount paid by Customer for the subject Service . Fisher shall not , under any circumstances or any legal theory, ba liable to
Customer for any incidental, consequential , indirect, special, or punitive damages
For internal use only
Thermofisher Part -Quote
Quote Number: TMPA00048439 rev 2 Thermo Fisher
SCIENTIFIC
Hialeah FD 5907-D Hampton Oaks Pkwy
83 East 5th Street Tampa, Fl. 33610
Hialeah Fl 33010 Tel: (813) 426-8700
Humfredo Perez Fax: (813) 630-0960
786-525-3562 ~t!i![,kllgg!i!r@!h!i!l!!!Qfisher.!,Qm
hfperez@h(ateahfl .gov rlck .keddv@thermoflsher.com
Quote Date: 8/10/2023
Part Daacrlotlon QTY Cost Each Part Number Cnwoments Total Cost
To Replace EBSS manifold
UEBSS manifold and hose 10 $564 .34 201699-01 and hose assembly $5 ,643.40
labor for install new UEBSS ,
Labor for install 10 $55.00 new Ip hose on pack $550 .00
convert pack hansen Ip hose
c5 female Ip hose 10 $555.75 201757-02 to rectus Ip hose $5,557 .50
priced per lake county
contract 22 730c $0.00
Grand Total: $11,750.90
elHI!! !ii2Dlil!!l !;;bcl111D!I §blPl!!l! fgr P!lll!W!!Dl Z2~-SlZ·2~~
chrlstlne.shlplev@thermoflsher.com
Additional services not Included In above total:
Quote valid for 90 days
Terms : Net 30 with approved credit
FOB : Destination
Fisher's liability for damages ari sing from th e performance of the Serv ices or otherwise arising from this engagement shall be
limited to the amount paid by Customer for the subject Service. Fisher shall not, under any ci rcumstances or any legal theory,
be liable to Customer for anv Incidental conseauential indirect soecial or ounitive damaoes