MULTI AWARD - MDC CONTRACT NO: 5516-1/23(~I'I1Y ()(( III1ll .. E1lll
CONmACT AWARD
PURCHASING DEPARTMENr
MDC CONTRACT NO: 5516-1/23
DESCRIPTION: ARTS, CRAFTS, AND CERAMIC SUPPLIES
CONTRACT PERIOD: SEPTEMBER 1, 2018, THROUGH AUGUST 31, 2023, WITH AN OPTION OF ONE {l) ADDITIONAL FIVE-YEAR
PERIOD.
I SECTION #1-VENDOR AWARD
Name: SEE ATTACHED ROADMAP
Contact:
Phone:
Fax:
E-mail:
Name:
':ontact:
,.>hone:
Fax:
E-mail:
Name:
Contact:
Phone:
Fax:
E-mail:
Name:
Contact:
Phone:
Fax:
E-mail:
I SECTION #2 -AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON:
RESOLUTION NO:
ANNUAL CONTRACT AMOUNT: N/A
AMENDED AMOUNT: N/A
INSURANCE REQUIREMENTS: N/A
PERFORMANCE BOND: N/ A
APPLICABLE ORDINANCES: N/A
Notes: PLEASE FIND A COPY OF THE CURRENT CONTRACT FOR OMNIA PARTNERS, EFFECTIVE SEPTEMBER 1, 2018, THROUGH
AUGUST 31, 2023, WITH AN OPTION OF ONE {l) ADDITIONAL FIVE-YEAR PERIOD.
I SECTION #3 -REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF PURCHASING
Contract Administrator: Luis A. Suarez
Phone: 305-883-5988
I SECTION #4 -PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF PURCHASING
Contract Administrator: Luis A. Suarez
Phone: 305-883-5988
Prepared by: Luis A. Suarez, 9/19/2022
A CONTR AC T AWARD SHEET IN STRCUTIONAL GUID E TO ASS IST YOU WITH TH E IN FOR MATION CO NTACIN ED HERE IN IS AV A IL AB LE IN TH E
PUR CHA SIN G SECT ION OF OUR W EBPAGE AT:
www .hi alea hfl .go v
ITEM # z4A.:: ..
SEP 2 7 2022
COUNCIL AGENDA ITEM REQUEST FORM
This form, letter from the department head addressed to the Mayor and City Council, as well as
supporting documents are due the Monday of the week prior to the City Council Meeting . -I
Date of Request : 9/20/2022 RECEIVED
Requesting City Department: Purchasing Departm ent SEP 2 2 2022
Requested Council Meeting 9/27/2022 L MAYOR·s OFF1cE Date:
Action Requested from the 0 Issue a purchase order
City Council:
0 Increase a purchase order
0 Award a bid
0 Bid No.
0 Reject a bid
0 Bid No.
0 Special Ev ents Permit
0 Street Closure
0 Oth er:
AQQrov al to Qiggyback MDC contract 5516-1L23 for a
term of October 1, 2022, through Augu st 31, 2023 , with
an OQtion to renew for one (1) additional five-year Qeriod
through Au gust 31, 2028.
Scope of servi ce (s) or
product(s): Arts, Crafts, and Ceramic Supplies
V endor:
Multi Award
Expenditure Amount :
,
j
r-
Funding Source (i.e., account
funding the expenditure):
Purchasing Process :
Various
D Competitive Bidding
D An exception to competitive bidding applies:
D Professional services in the nature of
consultants, accountants, and attorneys
D Sole source provider
D Emergency based on obj ec t facts
D Credit facilities
D Competitive bidding is not required because the City
is utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
D Title of state, county or other governmental
agencies contract :
MDC contract 5516-1/23
D Pi gg y -back contrac t ex piration d at e :
Au gu st 31, 2028
D Waive Competitive Bidding
D Reaso n(s) it is not advantage ous to th e City to
u t ili ze competitive biddin g:
Signatures:
Piggyback Contract
MDC Contract No. 5516-1/23
Arts, Crafts & Ceramic Supplies
1. S&S Worldwide, INC.
2. Lakeshore Learning Materials
3. Black Art Materials, LLC
4 . Creations Plus , OBA Econocrafts
5. School Specialty, INC.
6 . Classroom Outfitters, LLC
7 . Pyramid Paper Company, OBA Pyramid School Products
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Monica Perez
Council Vice-President
September 20, 2022
Honorable Mayor Esteban Bovo, Jr.
And City Council Members
City of Hialeah
501 Palm A venue
Hialeah, FL 33010
City of Hialeah
RE: Piggyback-Multi Award -Arts, Crafts and Ceramic Supplies
Dear Mayor and Council members:
Council Members
Bryan Calvo
Vivian Casals-Munoz
Jacqueline Garcia-Roves
Luis Rodriguez
Jesus Tundidor
In accordance with the City of Hialeah Code Section 2-818 State, county, or other governmental agency bids or
contracts: Whenever advantageous to the city, the city may utilize bids that have been awarded or under contract
by the state, county, or other governmental agenci es. If the city utilizes state, county, or other governmental agency
· :ds, competitive bidding will not be required.
The City of Hialeah provides programs and activities throughout various Departments that require the procurement
of arts , crafts, and ceramic supplies. Establishing a pool of vendors for this service will significantly streamline the
procurement process. Therefore, with your approval, we will use the established pool of approved vendors from
MDC for the procurement of arts, crafts, and ceramic supplies. We w ill use a competitively bid contract, "Atis,
Crafts, and Ceramic Supplies -Contract #5516-1123 ," through awarded MDC ITB-5516-1 /23 . This contract wi ll be
effective from October 1, 2022, through August 31 , 2023 , with an option to renew for one (1) additional five-year
period through August 31 , 2028 .
Funding will be provided by the d e patime nts utilizing this vendor.
~I DISAPPROVED
I DISAPPROVED
irector of Finance Managem ent Date
50 I Pa lm Av enue, Hi a leah, F lorid a · 33 0 I 0-4 7 19
www.hi a lea hfl .!!ov
D at e
(~I'I1Y ()(( III1ll .. E1lll
CONmACT AWARD
PURCHASING DEPARTMENr
MDC CONTRACT NO: 5516-1/23
DESCRIPTION: ARTS, CRAFTS, AND CERAMIC SUPPLIES
CONTRACT PERIOD: SEPTEMBER 1, 2018, THROUGH AUGUST 31, 2023, WITH AN OPTION OF ONE {l) ADDITIONAL FIVE-YEAR
PERIOD.
I SECTION #1-VENDOR AWARD
Name: SEE ATTACHED ROADMAP
Contact:
Phone:
Fax:
E-mail:
Name:
':ontact:
,.>hone:
Fax:
E-mail:
Name:
Contact:
Phone:
Fax:
E-mail:
Name:
Contact:
Phone:
Fax:
E-mail:
I SECTION #2 -AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON:
RESOLUTION NO:
ANNUAL CONTRACT AMOUNT: N/A
AMENDED AMOUNT: N/A
INSURANCE REQUIREMENTS: N/A
PERFORMANCE BOND: N/ A
APPLICABLE ORDINANCES: N/A
Notes: PLEASE FIND A COPY OF THE CURRENT CONTRACT FOR OMNIA PARTNERS, EFFECTIVE SEPTEMBER 1, 2018, THROUGH
AUGUST 31, 2023, WITH AN OPTION OF ONE {l) ADDITIONAL FIVE-YEAR PERIOD.
I SECTION #3 -REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF PURCHASING
Contract Administrator: Luis A. Suarez
Phone: 305-883-5988
I SECTION #4 -PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF PURCHASING
Contract Administrator: Luis A. Suarez
Phone: 305-883-5988
Prepared by: Luis A. Suarez, 9/19/2022
A CONTR AC T AWARD SHEET IN STRCUTIONAL GUID E TO ASS IST YOU WITH TH E IN FOR MATION CO NTACIN ED HERE IN IS AV A IL AB LE IN TH E
PUR CHA SIN G SECT ION OF OUR W EBPAGE AT:
www .hi alea hfl .go v
Contract Overview :
CONTRACT NO. 5516-1/23 and 5 516-1/23-1
ARTS, CRAFTS AND CERAMIC SUPPLIES
JitO~D,MA~
Th is contract is estab li sh ed to co ver t he ac q uisition o f art s, crafts and ceramic supplies in conjunction with the
County's needs o n an as needed when needed basis.
Contract Term :
Contract Term:
COMMODITY CODE :
Contracting Age nt:
Phone:
Fa x:
Em ail:
EVENT LOG I
ADD
NO. Date iss ued
._J,, ._J,,
5 09 /13/201 8
4 08/06/2018
3 02/28/2018
2 0 2/01/2018
1 4/7/16
5516-1 /23-September 01, 2013 -Augu st 31, 2018
55 16-1/23-1 Sept ember 01, 2018 -August 31, 2023
050-40, 305 -32 -
September 01, 2013 -August 31, 2018 (Jessica Tyrre ll)
September 01, 2018 -August 31, 2023 (Lou rd es Farley)
(305) 375-3045
{305) 375 -5409
farley@m iamidad e.gov
Eve nt
._J,,
Dick Blick Com p any d/b/a Blick Art Materials FEI N No. 36-4124121 I 01 was changed
to Bl ick Art Material s LLC d/ba Blick Art M at erial s FEIN No. 46-37 5613 2 I 01 per
letter dated on 07 /07 /2018 .
Acc e ptance of Ass ignment/Transfer of Contract rece iv ed by Bl ick Art Materi als LLC
d/b/a Blick Art M ateri als on 8/28/18.
Contact Person:
Tamby Peterson, Sr . Contract Bid Specialist
E-M a il Address w as cha nged to: contracts@dickblick.com
Everything else r e m ain s the sa m e.
Contract Ass ign ed to Lourd es Fa r ley
Contact information for v endor: Cr ea tions Plu s OBA Econocrafts w as updated
Per mod approval, In cr ease d co ntract am o unt by $37,500
Library : $12,500 Parks : $25 ,000
Per mod approval, i n cr ea sed contract amount by $75K .
Library approved to access contract and allotted $25K
PROS in crease d all ocation by $5 0k
Page 1of3
AGENT
._J,,
Lo u rd es
Fa r l ey
Lourd es
Far ley
Mylena
Gonza lez
Myl en a
Gonza lez
Naj aly Bod e
PART #1: AWARDED VENDOR{S)
Vendor FEIN/ Suffix Contact Name
I
Phone Number Fax Number
BID NO.: 5516-1/23-1
BID TITLE : Arts Crafts and Cerami c Supplie s
E-mail Address Catalog Discount
S & S Worldwid e, In c. 060520020 02 Carol Mares (800} 642-7354 (860) 432-2842 Bids@Ssww.Com S & S Worldwide, Inc: 20% Ext . 2255
Lakeshore Learning 941525814 01 Ashley Bicanek {800) 421 -5354 {310) 537-7990 Bidd ept@ Lakes ho rel ea rn i ng. Com Lak es hore -5% Mate rials
Blick Art Materia ls, Li e 463756132-01 Tam by {800) 704-7744 {800) 621-8293 co ntrac t s@Dick bl ick.Com Blick A rt Materials -20% Peterso n
Creations Plu s DBA 383645083 01 Yo ni Czegledi (800) 216 -1601 (877) 216-1604 yoni @eco noc rafts.com Economy Handicrafts -21%
Econ ocr afts x 215
School Specia lity, Inc -15%
Sc h ool Specia lty, Inc. 390971239 0 2 Joe Gooden {888) 388-3224 {888} 388-6344 Bid no ti ces@Sc hoolspe cialty. Com ABC Sch ool Products -15%
Sax Arts an d Cr afts -15%
Classroom Outfitters, 364626586 01 Richard A. {877} 509-0664 {7 86) 738-8399 Rick@Cla ss roomoutfitter s.Com Classroo m Outfitter -8%
Li e
Pyrami d Paper
Company DBA
Py r am id Sc hool
Product s
Brewer {786} 735-1155
590932660 01 Lawrence {813 ) 621-6446 (813) 621-7688 Bid s@ Pyramidsp .Com Pyram id Products -10%
Miller
METHOD OF AWARD: TO THE HIGHEST PERCENTAGE DISCOUNT OFF CATALOG PRICE
Award of this contrac t will b e made to th e r es pon sive, respon sibl e v end or(s) who offers the hi gh es t p erce ntage
disco unt off publi shed cata log prices from the cata log's li st e d in Section 4 . Award will b e m ad e on a ca t alog by
cata log (lin e ite m) b as is.
PRICES SHALL BE BASED ON DISCOUNTS FROM PUBLISHED PRICE LISTS
Offers shall be submitted on th e bas is of a discount from the catalog pri ces. Di sco unted offers sh all apply to the most
r ece nt cata log avai lable and sh all remain fi xe d and firm for initi al t erm of the contract . Such published list(s) must
b e co mmon to, and acce pted by, th e indu stry in ge nera l.
CATALOG PRODUCT LIST
Catalogs li sted below are a sam ple and are not ex haustive . Catalogs not li sted may be added to the contract after
the initial aw ard of this contrac t base d on the County's need s.
1. Sc hool Spec ialty, In c.
2. S & S Worldwid e, In c.
3. ABC Schoo l Produ ct s
4. Pyramid Sc h ool Products
5 . Sax Arts and Crafts
6. Aco rn Group, In c. DBA/ Acorn Natural ist
7. AFP Indu stries, In c.
8. NASCO
9. Pear l Art and Craft Supply
10. Mi ami Ce r amic and Clay Supplies
11. Eco nomy Handi craft s
ADDITIONAL CATALOGS MAY BE ADDED
Alth ough this so li citatio n and res ultant co ntrac t ide ntifi es specific ca t alogs, it is here by un der st oo d an d ag r eed that
add itio n al ca t alogs m ay b e ad ded to this co ntract at the option of th e Co unty. Award of these a dditio nal ca t alog (s))
Page 2 of 3
BID NO.: 5516-1/23-1
BID TITLE: Arts Crafts and Ceramic Supplies
shall be confirmed through the issuance of an addendum to the award sheet. These items shall become a part of
the contract.
The incumbent vendor(s) has/have no exclusive right to provide these additional brand(s). The County may
determine to obtain similarly structured pricing inputs from other vendors in response to situations where
incumbent vendors do not provide for fair and reasonable pricing or for other reasons at the County's sole discretion.
APPLICABLE ORDINANCES
Each Solicitation shall be consistent with the Master Procurement Implementing Order (1.0 .) N0.3-38.
The Local Preference, Locally Headquartered Business, Cone of Silence, UAP & Insp ec tor General Ordinances sha ll
be applicable to each solicitation issued under this contract.
USER DEPARTMENT RESPONSIBILITY
It is the responsibility of the user Department to ensure compliance with the above-mentioned procedures.
Purchase under this contract will be subject to random review or audit by County authorities, including the
Procurement Management Services Divi sion, Audit and Managem ent, and the Office of the Inspector General.
RECORD RETENTION
For each purchase order issued under this contract, the user department shall maintain a record of the purchase
including : market research performed, all quotes sought, all quotes obtained, required exception forms, and any
other documentation supporting each purchase to ensure compliance an d to establish the necessary accountability
for a udit. The record shall be maintained by th e use r department in a location (eith er electronic or paper) eas ily
acce ss ible for revi ew or audit in accordance with th e County Reco rd s Retention r eg ul ations.
Page 3 of 3
MIAMI·· mm ..,
I BID NO.: 5516-1/23 I
OPENING: 2:00 P.M.
MIAMI-DADE COUNTY, FLORIDA
INVITATION
T 0 B I D
TITLE:
ARTS CRAFTS AND CERAMIC SUPPLIES
FOR INFORMATION CONTACT:
FRIDAY
MAY 17, 2013
Sherry Y. Crockett, CPPB, 305-375-4693, Crocket@miamidade.gov
IMPORTANT NOTICE TO BIDDERS:
• READ THIS ENTIRE DOCUMENT, THE GENERAL TERMS AND
CONDITIONS, AND HANDLE ALL QUESTIONS IN ACCORDANCE WITH
THE TERMS OUTLINED IN PARAGRAPH 1.2(D} OF THE GENERAL TERMS
AND CONDITIONS.
• FAILURE TO SIGN BID SUBMITTAL FORM IN SECTION 4 WILL RENDER
YOUR BID NON-RESPONSIVE
MIAMI-DADE COUNTY
INTERNAL SERVICES DEPARTMENT
PROCUREMENT MANAGEMENT DIVISION
r INVITATION TO BID
Bid Number: 5516-1/23
Title: Arts, Crafts and Ceramic Supplies
Procurement Contracting Officer: Sherry Y. Crockett, CPPB
Bids will be accepted until 2:00 p.m. on May 17, 2013
At the:
Procurement Management
Vendor Assistance Section
Stephen P. Clark Center
111 NW 1st Street, 13th Floor
Miami, Florida 33128-1983
Bids will be publicly opened. The County provides equal access and does not discriminate
on the basis of disability in its programs or services. It is our policy to make all
communication available to the public, including those who may be visually or hearing
impaired. If you require information in a non-traditional format please call 305-375-1530.
Instructions:
• The ISO/PM Vendor Assistance Unit business hours are 8:00am to 5:00pm, Monday
through Friday. Additionally, the Unit is closed on holidays observed by the County.
• Each Bid submitted shall have the following information clearly marked on the face of the
envelope:
The Bidder's name
The Bidder's return address
The Bid number
The Bid opening date
The title of the Bid
• All Sealed Informal Bids received time and date stamped by the Internal Services
Department, Procurement Management Division (ISO/PM) prior to the bid submittal
deadline shall be accepted as timely submitted. The circumstances surrounding all bids
received and time stamped by ISO/PM after the bid submittal deadline will be evaluated
by ISO/PM, in consultation with the County Attorney's Office, to determine whether the
bid will be accepted as timely.
• Included in the sealed envelope or container submit an original and two copies of the Bid
Submittal, the required Affidavits, plus attachments if applicable.
Failure to comply with the submittal instructions may result in your Bid not being
considered for award.
NOTIC E TO ALL BIDDERS:
• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID NON-
RESPONSIVE.
• THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS THAT REQUIRE
REVIEW AND COMPLETION BY ANY VENDOR RESPONDING TO THIS SOLICITATION
MIAMI-DADE COUNTY
INTERNAL SERVICES DEPARTMENT
PROCUREMENT MANAGEMENT DIVISION
MIAMI-DADE COUNTY BID NO.: 5516-1/23
SECTION 1
GENERAL TERMS AND CONDITIONS
ARTS CRAFTS AND CERAMIC SUPPLIES
All general terms and conditions of Miami-Dade County Procurement Contracts for
Invitations to Bid are posted online. Persons and Companies that receive an award from
Miami-Dade County through Miami-Dade County's competitive procurement process must
anticipate the inclusion of these requirements in the resultant Contract. These standard
general terms and conditions are considered non-negotiable subject to the County's final
approval.
All applicable terms and conditions pertaining to this solicitation and resultant contract may
be viewed online at the Miami-Dade County Procurement Management website by clicking
on the below link:
http://www.miamidade.gov/procurement/library/general-terms-and-conditions-itb.pdf
-I -
Re v ised 11 /6/12
Versio n 12
MIAMI-DADE COUNTY BID NO.: 5516-1/23
2.1 PURPOSE
SECTION 2
SPECIAL CONDITIONS
ARTS CRAFTS AND CERAMIC SUPPLIES
The purpose of this solicitation is to establish a contract and to cover the acquisition of arts,
crafts and ceramic supplies in conjunction with the County's needs on an as needed when
needed basis.
2.2 TERM OF CONTRACT: FIVE (5) YEARS
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise
stipulated in the Notice of Award Letter which is distributed by the County's Procurement
Management Division, and contingent upon the completion and submittal of all required bid
documents. The contract shall expire on the last day of the last month of the contract term.
2.3 OPTION TO RENEW FOR FIVE (5) ADDITIONAL YEARS {Maintain Same
Discounts)
Miami-Dade County shall have the option to renew this contract for an additional five (5)
year term provided the vendor will maintain the original contract discount(s) from catalog
published price list(s). Continuation of the contract beyond the initial period is a County
prerogative, and not a right of the bidder. This prerogative may be exercised only when
such continuation is clearly in the best interest of the County.
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER A GIVEN CONTRACT,
ANY OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC
ITEMS OF WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR.
2.4 METHOD OF AWARD: TO THE HIGHEST PERCENTAGE DISCOUNT OFF CATALOG
PRICE:
Award of this contract will be made to the responsive, responsible vendor(s) who offers the
highest percentage discount off published catalog prices from the catalog 's listed in Section
4. Award will be made on a catalog by catalog (line item) basis.
DISCOUNT RANGE SHALL NOT BE ACCEPTED AND SHALL RENDER THE BID NON-
RESPONSIVE FOR THAT SPECIFIC ITEM.
It shall be the sole prerogative of the County as to the total of awarded vendors on
this contract. During the term of this contract, the County reserves the right to add or
delete catalog lines and/or vendors as necessary.
2.5 PRICES SHALL BE BASED ON DISCOUNTS FROM PUBLISHED PRICE LISTS:
Offers shall be submitted on the basis of a discount from the catalog prices. Discounted
offers shall apply to the most recent catalog availabl e and shall re main fi xed and firm for
initial term of the contract. Such publish ed list(s) must be common to, and acc epted by, th e
industry in general. .
-1 -
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
ARTS CRAFTS AND CERAMIC SUPPLIES
2.6 METHOD OF PAYMENT: INVOICES FOR COMPLETED PURCHASES
BID NO.: 5516-1/23
The vendor(s) shall submit an invoice(s) to the County user department(s) after purchase
has been completed , whether the specific item(s) were picked up by authorized County
personnel or delivered to the site by the vendor. In addition to the general in voice
requirements set forth below, the invoices shall reference the corresponding delivery ticket
number or packing slip number that was signed by an authorized representative of the
County user department at the time the items were delivered and accepted. Submittal of
these periodic invoices shall not exceed thirty (30) calendar days from the delivery of the
items. Under no circumstances shall the invoices be submitted to the County in advance of
the delivery and acceptance of the items .
All invoices shall contain the following basic information:
I. Vendor Information :
The name of the business organization as specified on the contract
between Miami-Dade County and vendor
Date of invoice
Invoice number
Vendor 's Federal Identification Number on file with Miami-Dade County
II. County Information:
Miami -Dade County Release Purchase Order or Small Purchase Order
Number
Ill. Pricing Information:
Unit price of the goods, services or property provided
Extended total price of th e goods, services or property
Applicable discounts
IV. Goods or Services Provided per Contract:
Description
Quantity
V. Delivery Information :
Delivery terms set forth within the Mi am i-Dade County Release Pu rchase
Ord er
Loc ation a nd d at e of de livery of goods, servi ces or prope rty
2.7 CONTACT PERSON
For any ad dition al inform ation rega rding the t er ms and conditions of this solicit at io n and
resultant co ntr act, Contact: Sherry Y. Crockett, CPPB at (30 5) 375 -4693 or vi a e mail -
-2 -
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
ARTS CRAFTS AND CERAMIC SUPPLIES
BID NO.: 5516-1/23
Crocket@miamidade .gov with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.
Administrative Order 3-27, Cone of Silence, prohibits oral communication regarding a bid
during the period the Cone is in effect. The County reserves the right to change the contact
person throughout the term of the agreement. Any changes will be communicated in writing
to Vendors as needed.
2.8 DELIVERY SHALL BE TWENTY-ONE (21) DAYS AFTER DATE OF ORDER
The vendor shall make deliveries within twenty-one (21) calendar days after the date of the
order. All deliveries shall be made in accordance with good commercial practice and all
required delivery timeframes shall be adhered to by the vendor(s); except in such cases
where the delivery will be delayed due to acts of nature, strikes , or other causes beyond the
control of the vendor. In these cases, the vendor shall notify the County of the delays in
advance of the original delivery date so that a revised del ivery schedule can be
appropriately considered by the County.
Certain County employees may be authorized in writing to pick-up materials under this
contract. Vendors shall require presentation of this written authorization. The vendor shall
maintain a copy of the authorization . If the vendo r is in doubt about any aspect of material
pick-up , vendor shall contact the appropri at e us er departm ent to con fi rm the authorization.
2.9 ADDITIONAL CATALOGS MAY BE ADDED
Although this solicitation and resultant contract identifies specific catalogs, it is hereby
understood and agreed that additional catalogs may be added to this contract at t he option
of the County. Aw ard of these additional catalog(s)) shall be confirmed through th e issuance
of an add e ndum to the award sh eet. Thes e it ems shall becom e a part of the contract.
The incumbent vendor(s) has/have no exclusive right to provide these additional brand(s).
The County may determine to obtain similarly structured pricing inputs from other vendors in
response to situations where incumbent vendors do not provide for fair and reasonabl e
pricing or for oth er reasons at the County's sol e disc retion.
-3 -
MIAMI-DADE COUNTY
SECTION 3
TECHNICAL SPECIFICATIONS
ARTS CRAFTS AND CERAMIC SUPPLIES
3.1 SCOPE OF WORK
BID NO.: 5516-1/23
The purpose of this solicitation is to establish a contract and to cover the acquisition of arts,
crafts and ceramic supplies in conjunction with the County's needs on an as needed when
needed basis.
3.2 CATALOG PRODUCT LIST
Catalogs listed below are a sample and are not exhaustive . Catalogs not listed may be
added to the contract after the initial award of this contract based on the County's needs.
1. School Specialty, Inc.
2. S & S Worldwide, Inc.
3 . ABC School Products
4. Pyramid School Products
5. Sax Arts and Crafts
6. Acorn Group, Inc. OBA/ Acorn Naturalist
7. AFP Industries , Inc.
8. NASCO
9 . Pearl Art and Craft Supply
10. Miami Ceramic and Clay Supplies
-4 -
MIAMI-DADE COUNTY
Submit Bid To:
Procurement Management Services
Vendor Assistance Section
Stephen P. Clark Center
111 NW 1st Street, 13th Floor
Miami, Florida 33128-1983
SECTION 4
BID SUBMITTAL FORM
MIAMI·· B•MW ~
BID NO.: 5516-1/23
OPENING: 2:00 P.M.
FRIDAY
MAY 17, 2013
PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES,
DELIVERED IN MIAMI-DADE COUNTY, FLORIDA.
NOTE: Miami-Dade County is exempt from all taxes (Federal, State, Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued ISO/PM Date Issued : This Bid Submittal Consists of
by: SVC 5/6/13 Pages 5 th rough 9
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal.
Such other contract provisions, specifications , drawings or other data as are attached or incorpo rated by
reference in the Bid Submittal, will be received at the office of the Clerk of the Board at the address shown
above until the above stated time and date, and at that time , publicly opened for furnishing the s upplies or
services described in the accompanying Bid Submittal Requirement.
Title:
ARTS CRAFTS AND CERAMIC SUPPLIES
A Bid Deposit in the amount of N/A t he total amount of the bid shall accompany all bids.
A Performance Bond in the amount of N/A the total amount of the bid will be requ ired upon execu ti on of the
contract by the successful bidder and Miami-Dade County.
DO NOT WRITE IN THIS SPACE
ACCEPTED
NON-RESPONSIVE
DATE B.C .C. ___ _
HIGHER THAN LOW
NON -RESPONSIBLE
NOBID
ITEM NOS. ACCEPTED _________ _
COMMODITY CODE: 050-40 & 305-32
Procurement Contracting Officer: Sherry Y.
Crockett, CPPB
FIRM NAME ___________ _
RETURN ONE ORIGINAL AND TWO COPIES OE BID SUBMITTAL PAGES AND AFFIDAVITS.
FAILURE TO SIGN THE BID SUBMITTAL FORM IN SECTION 4 WILL BENDER YOUR BID
NON-RESPONSIVE.
-5 -
MIAMI-DADE COUNTY BID NO.: 5516-1 /23
SECTION 4
BID SUBMITIAL FOR:
ARTS CRAFTS AND CERAMIC SUPPLIES
FIRM NAME: ______________________ _
4.1 PRICING
Award of this con t ract will be made to the responsive , responsible vendo r (s) who offe rs the
highest pe rcentag e d iscount off most recent published catalog p ri ces f rom the catalog 's
listed below. Award will be made on a c atalog -by-cat alog (line it em) bas is
Item No Catalogs Estimated Catalog %Discount
Spend
1. School Specialt y , Inc. $50 ,000.00
2. S & S Worldwide , Inc. $60,000 .00
3 . ABC Sch ool Products $50,000.00
4.
Pyramid School Products $5,000.00
5 .
Sax Arts and Crafts $5,000.00
6. Acorn Group ,
Inc.ID BA/ Acorn Naturalist $5,000.00
7 .
AFP Industries , Inc. $5,000.00
8 .
NASCO $2 ,000.00
9.
Pearl Art and Craft Supply $1 ,000.00
10. Mi a mi Ce ramic a nd Cl ay
Supplies $4,000.00
NOTE: BIDDERS CAN SUBMITI A BID ON ANY OR ALL CATALOGS LISTED. THE COUNTY
WILL USE THE "ESTIMATED CATALOG SPEND " TIMES THE "%DISCOUNT" TO
ARRIVE AT A TOT AL ESTIMATED COST OFF ER DISCOUNT FOR COMPARATIVE
PURPOSES TO APPLY THE PREFER ENCES DESCRIB ED IN SECTION 1,
PARAGRAPHS 1.10AND1.43.
-6 -
MIAMI-DADE COUNTY BID NO.: 5516-1/23
SECTION 4
BID SU BM ITT AL FOR:
ARTS CRAFTS AND CERAMIC SUPPLIES
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART 11 , WHICHEVER APPLIES
PARTI:
LIST BELOW THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1 , Dated __________ _
Addendum #2, Dated __________ _
Addendum #3, Dated __________ _
Addendum #4, Dated -----------
Addendum #5, Dated __________ _
Addendum #6, Dated __________ _
Addendum #7, Dated __________ _
Addendum #8, Dated __________ _
PART II:
0 NO ADD ENDUM WAS REC EIV ED IN CONN ECT ION WI T H T HIS BID
FIRM NAME: -----------------------
AUTHORIZED SIGNATURE: __________ _ DATE: ____ _
TITLE OF OFFICER: --------------
-7 -
MIAMI-DADE COUNTY BID NO.: 5516-1/23
MIAMl·DADE.
rEmm
BID SUBMITTAL FORM
Bid Title: Arts, Crafts and Ceramic Supplies
Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other
legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10)
years shall disclose this information at the time of bid or proposal submission.
D Place a check mark here only if bidder has such conviction to disclose.
By executing this proposal through a duly authorized representative, the proposer certifies that the proposer is not
on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, as those terms are used and defined in sections 287.135 and 215.473 of the Florida
Statutes. In the event that the proposer is unable to provide such certification but still seeks to be considered for
award of this solicitation, the proposer shall execute the proposal through a duly authorized representative and shall
also initial this space: . In such event, the proposer shall furnish together with its proposal a duly
executed written explanation of the facts supporting any exception to the requirement for certification that it claims
under Section 287.135 of the Florida Statutes. The proposer agrees to cooperate fully with the County in any
investigation undertaken by the County to determine whether the claimed exception would be applicable. The
County shall have the right to terminate any contract resulting from this solicitation for default if the proposer is
found to have submitted a false certification or to have been placed on the Scrutinized Companies for Activities in
Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List.
LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a "local business" is a business
located within the limits of Miami-Dade County (or Broward County in accordance with the lnterlocal Agreement
between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions
of this solicitation and contributes to the economic development of the community in a verifiable and measurable
way. This may include, but not be limited to, the retention and expansion of employment opportunities and the
support and increase to the County's tax base.
D Place a check mark here only if affirming bidder meets requirements for Local Preference. Failure to
complete this certification at this time {by checking the box above) may render the vendor ineligible for
Local Preference .
LOCALLY-HEADQUARTERED BUSINESS CERTIFICATION: For the purpos e of this certification , a "locally-
headquartered busin ess" is a Local Busin ess whos e "principal plac e of bu sin ess " is in Miami-Dade County, as
defined in Section 1.1 O of the Gen e ral Te rms and Conditions of this solicitation.
D Place a check mark here only if affirming bidder meets requirements for the Locally-Headquartered
Preference {LHP). Failure to complete this certification at this time {by checking the box above) may render
the vendor ineligible for the LHP. The address of the locally-headquartered office is
LOCAL CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local
Certified Service -Disabl ed Veteran Business Ent erprise is a firm that is (a) a local busin ess pursuant to Section 2-
8.5 of th e Code of Miami -Dad e County and (b) prior to bid submission is ce rtifi ed by th e State of Florida
Depa rtm ent of Man agement Se rvi ces as a se rvice-di sabl ed veteran bu sin ess e nt e rpris e pursuant to Section
295.187 of th e Florid a Statutes .
D Place a check mark here only if affirming bidder is a Local Certified Service-Disabled Veteran Business
Enterprise. A copy of the certification must be submitted with this proposal.
-8 -
Rev ised 11 /6/12
V ersio n 12
r
MIAMI-DADE COUNTY BID NO.: 5516-1/23
MIAMl·DADE.
mm'.I
BID SUBMITTAL FORM
COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program
For the County's information , the bidder is requested to indicate, at 'A' and 'B' below, its general interest in
participating in the Joint Purchase Program of the County User Access Program (UAP) described in Section 2.21 of
this contract solicitation , if that section is present in this solicitation document. Bidder participation in t he Joint
Purchase portion of the UAP is voluntary, and the bidder's expression of general interest at 'A' and 'B' below is for
the County's information only and shall not be binding on the bidder.
A. If awarded this County contract , would you be interest in part icipating in the Joint Purchase portion of the
UAP with respect to other governmental , quasi-governmental or not-for-profit entities located within t he
geographical boundaries of Miami-Dade County?
Yes ___ _ No ___ _
B. If awarded this County contract , would you be interested in participating in th e Joint Purchase portion of the
UAP with resp ect to other governmental , quasi -governmental or not-for-profit en t ities located outside th e
geographical boundaries of Miami -Dade County?
Yes ___ _ No ___ _
Firm Name:
---------------------------------~
Stree t Address : ---------------------------------
Mailing Address (if dttferen0: ___________________________ _
Telephone No.: _________________ _ Fa x No .: _________ _
Email Address : _________________ _ FEIN No._/_-_/_/_/_/_/_/_
Prompt Payment Terms: __ 0/o __ days net __ days (Please see paragraph 1.2 Hof General Terms and
Conditions)
Signature: (Signature of authorized agent)
*"By signing this document the bidder agrees to all Terms and Conditions of this Solicitation and the
resulting Contract."
Pr int Name: __________________ _ Titl e: ____________ _
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE
BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED
ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE.
THE COUNTY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN
EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER.
-9 -
Revised 11 /6/12
Versio n 12
r
MIAMl··E S·1•UH'•
APPENDIX
AFFIDAVITS
FORMAL BIDS
(
MIAMI-DADE COUNTY BID NO.: 5 5 16-1/23
M7aml·Dcde Caunly
Internal Services Department
ProclJrement Management Dfvfsfein
Affirmation of Vend or Affidavits
In ac..cor<.k.im~e with Ordinance 07-143 amending Seclion 2-8.l of the Code of Miami-Dc:tde County, effec live June l , 2008,
vendors are required to complete a Dft'tl Vendor RegJ:;tra llon Pc1ckage, lncludlng a Uniform Aff!dovlt Pocket {Vendor Affidavlts
FormJ, before being ov,1arded a new contract. The undersigned affirms t hat the Vendor Affidavits Form submlfted with the
Vendor Reglslra1ion Package Is current, complete and t1CCurate for each affldcvlt listed below.
Fadetal Employer
Co-ntl'uci No. : __ l dll!ntlflcotlon Number (FE IN):
C o ntract Tiil e:
Affidavits a nd Leglslatlon/ Gov e rn ing Bo dy .. J M iami-Dade C o unty Ownership . Disclosure 6, Mfaml-Da d e County Vendor Ob llgaflo~ lo County
Ser:. 2•8, l oi tile Counf)1 Code . SF.!1..ilot1 2-&. l of i11e Go ur.ty Cocis
2. ~1l~Dade County Empfo yment Disclosure 7. Mlaml-Dade Co ullty Code of Buslne~s Ethics
Counly Ord:rm rv.;a No. 00· f 33, oroonding Ssctlon 2.8-1/cfl 12) of Arllcle 1, Section 2·8.i(t} and 2·Hfb)(IJ :Jftf1e Coul!'f)'Codr:,. lllfougt> {6}
Jt:e Covnly Code and (9} of lhe Counl)1 Code and Count["' 0rT:/Jl1C1>'1Ce No (!0·1 amendir.g
Sectkm 2·11.1(c/ oi Iha Co1J11ly Codo
r· Mlaml -Dade Co r.mty Employment Dn.rg-free e. Miaml-Dade County F<imlty Le-ave
Wotkpktce Cerfllic(,tfion Article v of Ch<1pler J 1 at 1he County Code
Section 2-8.1.2 (b) f t.'1a County Coda
T MlamHiade Counly DlsablJlly Non -Dlscrlmlnalion g, Mlaml·Dad& County Uving Wage
Article L Sedion 2-8.1.S Re".AJ/llfion r~ 162-00 amendln!;1 · Section 2·8. 9 of the C(1 w 1fy Code
R~385-9S
L Miami-Dade C ounty.Deb arme nt .D/sc/o.s ure 10. Mlom l "Dade Coun Jy Do m estic i e a ve and ReP<Jrllng
Section 10.38 of the Counly Code Arlfcle B, Sectlon I IA ·60 1 IA-67 of ff'le Count>/ Code
P1int ed Narn0 o f Affiant Printed Title of Alflont Slgnah.xG o f Am e.mt
Norns of Arrn Date
Stole lip Code
Nritarv PublJc fnformo'flon
Noi a!)' Public -state of ------------Counl y r;}f
Subscribed and sworn to (or affirmed) before me this _______ day oi, 20 -----~
by He or sh e Is personally !mown lo me D or has produced ldsntmcatlon 0
Type of id enllficoi1on produc ed
Signature of Nota1y Publ ic Se ri a l Number
Print or Stomp of Notory Public Expi ration Dote Noiory Pub li c Seal
Page 1 of 3
Revi se d 1 /12/12
-
MIAMI DADE COUNTY BID NO.: 5516-1/23
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35)
In compliance with Miami~Dade County Ordinance 97~35, the Bidder shall submit with the bid proposal a
detailed statement of its policies and procedures (use separate sheet if necessa1~y) for a\Yarding
subcontractors in accordance with Section 1, Panigxaph 1.15
-----·-----
-----~-~···--·---·-----
_____ .,... ______ --------.................. -~-----·--'"._,,__., ___ . __ . ________ . ....,,,4~-·····
-----·--·----------·---· ------·----------
------------------------"-----··
0 NO SUBCONTRACTORS \VILL BE UTILIZED F OR THIS CONTRACT
Date
Page 2 of 3
Revi sed 2/11 /11
MIAMI-DADE COUNTY BID NO.: :>516-1/23 SUBCONTRACTOR/SUPPLIER LISTING (Miami-Dade County Code Sections 2-8.1, 2-8.8 and 10-34) Arm Name of Prime Contractor/Respondent FEIN# ____________ _ Pmject/Contract .Nl.Jm.9..er -·----·""""'~ 1·Lw·~~Wiiiliitimau4~ifiiliW™1ii5.w®6itilitA•~~~~i i -... • a I j ·r·~---.~" "ftd'Rw.~ • ~! j ~ i ~ ~--~atWo*tom ~~ ~~ ~~'..'l.Z~r&t ~ ~-~~~;12~ ~-~ w I lllllC8Mlllfldr "I • 1iii! 111111111 A .. ~~mr~--ii ~~~~Jll lf?l'ilt&t~d~~ ijm'~~~~ ~tlli~ ~~-~~ ·--~lilll --8lmlm .. I • I I 111111~1111 Bo==· ""'=''"" ! = ~-·· I~ =1: ~ D I " tt~-M ~~ I ! · ! II ~=~ I' ~ 1, ,,--~-----~~-----~~ I ~~~~ I ~~Mm~d ~'fttr~~~Sf i ~1 ~ ~ ~ ~!fl ~~~.~~bi~~F I . . . ( 1 • 1~·1111. L_.g I I t~ I I l ~ i ~ 1 certify tltat the represenrario:ns coruained in this Subconlra<."for/&ippliu ti.sting are to rhc best of my kJJowledgc tru~ a11d accurate. Signature ofi B~dder/Re$l>O.nden.t Print Name Prirtt Titte Date SUB 100 Rev. 6/12