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OFFICE DEPOT - OMNIA CONTRACT 19-12RA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE PURCHASING SECTION OF OUR WEBPAGE AT: www.hialeahfl.gov CITY OF HIALEAH CONTRACT AWARD PURCHASING DEPARTMENT CITY OF HIALEAH CONTRACT: OMNIA CONTRACT 19-12R DESCRIPTION: OFFICE SUPPLIES, PRODUCTS AND RELATED SERVICES CONTRACT PERIOD: October 1, 2022, through October 13, 2023, with an option to renew for one (1) additional four-year period through October 13, 2027. SECTION #1 – VENDOR AWARD Name: OFFICE DEPOT, INC. Name: Contact: Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: Name: Name: Contact: Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CITY COUNCIL APPROVED ON: 9/27/2022, ITEM Z AMENDED AMOUNT: N/A RESOLUTION NO: INSURANCE REQUIREMENTS: N/A ANNUAL CONTRACT AMOUNT: N/A PERFORMANCE BOND: N/A APPLICABLE ORDINANCES: N/A Notes: PLEASE FIND A COPY OF THE CURRENT CONTRACT FOR OMNIA PARTNERS, EFFECTIVE OCTOBER 14, 2019 THROUGH OCTOBER 13, 2023, WITH AN OPTION OF ONE (1) ADDITIONAL FOUR-YEAR PERIOD. SECTION #3 – REQUESTING DEPARTMENT CITY OF HIALEAH, DEPARTMENT OF PURCHASING Contract Administrator: Luis A. Suarez Phone: 305-883-5988 SECTION #4 – PROCURING AGENCY CITY OF HIALEAH, DEPARTMENT OF PURCHASING Contract Administrator: Luis A. Suarez Phone: 305-883-5988 Prepared by: LUIS A. SUAREZ ITEM# ~ SEP 2 7 202 2 COUNCIL AGENDA ITEM REQUEST FORM This form, letter from the department head addressed to the Mayor and City Council, as well as supporting documents are due the Monday of the week prior to the City Date of Request: 9/22/2022 Requesting City Department: Purchasing Department Requested Council Meeting 9/27/2022 Date: Action Requested from the City Council : Sc ope of se rvi ce (s) or product(s): V e ndor: Expenditure Amount : D Issue a purchase order D Increase a purchase order D Award a bid D Bid No. D Reject a bid D Bid No. D Special Ev e nts Permit D Street Closure Approval to piggybac k OMNIA partn e rs contract 19 -12 R for a term of October 1, 2022, throug h October 13, 2023 , with an option to re new for one (1) additional four-y ea r pe riod through Octobe r 13, 2027. Office Supplies, Products, and Relate d Se rvices Off ice Depot Funding Source (i .e ., account funding the expenditure): Purchasing Process: Various D Competitive Bidding D An exception to competitive bidding applies: D Professional services in the nature of consultants, accountants, and attorneys D Sole source provider D Emergency based on object facts D Credit facilities D Competitive bidding is not required because the City is utilizing a bid that has been awarded or under contract by state, county or other governmental agencies. D Title of state, county or other governmental agencies contract: OMNIA partners contract 19-12R 0 Piggy-back contract expiration d at e : Octob e r 13, 2027 D Waive Competitive Bidding 0 Reaso n(s) it is not ad v a ntageo u s to the City to utilize competitive bidding : Signatures: Esteban Bovo, Jr. ( Mayor Carl Zogby Council President Monica Perez Council Vice-President September 21, 2022 Honorable Mayor Esteban Bovo, Jr. And City Council Members City of Hialeah 501 Palm A venue Hialeah, FL 33010 City of Hialeah RE: Piggyback -Office Depot -Office Supplies Dear Mayor and Council members: Council Members Bryan Calvo Vivian Casals-Munoz Jacqueline Garcia-Roves Luis Rodriguez Jesus Tundidor In accordance with the City of Hialeah Code Section 2-818 State, county, or other governmental agency bids or contracts: Whenever advantageous to the City, the City may utilize bids that have been awarded or under contract -v the state, county, or other governmental agencies. If the City utilizes state, county, or other governmental ugency bids, competitive bidding will not be required. The City has used various contracts to procure office supplies through Office Depot. The latest contract has offered the City the most expansive and significant discounts on the core catalog. There fore, I request your approval to keep Office Depot as the primary vendor for the City's office supplies need. We will use the competitively bid contract, "Office Depot -Contract # l 9-12R for Office Supplies, Products and Related Services," via Omnia Partners, the largest cooperative purchasing organization for the public sector. This contract will be effective from October 1, 2022, through October 13, 2023 , with an option to renew for one (1) additional four-year period through October 13 , 2027. Funding will be provided by the depaiiments utilizing this vendor. I DISAPPROVED '8DISAPPROVED E steban Bovo, Jr., M ayor 501 Palm Ave nu e, Hi a le a h , Fl orida · 33 010-4 7 19 r OMNIA CONTRACT NO: 19-12R (;I'I1Y ()I~ III 1\.I~E 1\.II CONTRACT AWARD PURCHASING DEPARTMENT DESCRIPTION: OFFICE SUPPLIES, PRODUCTS, AND RELATED SERVICES CONTRACT PERIOD: OCTOBER 14, 2019, THROUGH OCTOBER 13, 2023, WITH AN OPTION OF ONE (1) ADDITIONAL FOUR-YEAR PERIOD. I SECTION #1 -VENDOR AWARD Name: OFFICE DEPOT Contact: Phone: Fax: E-mail: Name: Contact: Phone: Fax: E-mail: Name: Contact: Phone: Fax: E-mail: Name: Contact : Phone: Fax : E-mail : I SECTION #2 -AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CITY COUNCIL APPROVED ON: RESOLUTION NO: ANNUAL CONTRACT AMOUNT: N/A AMENDED AMOUNT: N/A INSURANCE REQUIREMENTS : N/A PERFORMANCE BOND: N/A APPLICABLE ORDINANCES: N/A Note s: PLEASE FIND A COPY OF TH E CURRENT CONTRACT FOR OMNIA PARTNERS, EFFECTIVE OCTOB ER 14, 2019, THROUGH OCTOBER 13, 2023, WITH AN OPTION OF ONE (1) ADDITIONAL FOUR-YEAR PERIOD. I SECTION #3 -REQUESTING DEPARTMENT CITY OF HIALEAH, DEPARTMENT OF PURCHASING Contract Administrator: Lui s A. Su ar e z Phon e : 3 0 5-883-5988 I SECTION #4 -PROCURING AGENCY CITY OF HIALEAH, DEPARTMENT OF PURCHASING Contract Administra tor: Lui s A . Su ar ez Phone: 3 0 5-883-5988 Pr e p ared by: Luis A . Su a rez, 9/19/2022 A CO NTRACT AW ARD SHEE T IN STR CUTIONAL GUIDE TO ASS IST YO U WI TH THE IN FO RM AT ION CO NTACINED HERE IN IS AVA ILAB LE IN TH E PURCHA SIN G SECT ION OF OUR W EBP AGE AT: www .hi a lea hfl .go v OMNIA P A R T N E R S OFFICE SUPPLIES, PRODUCTS AND RELATED SERVICES Executive Summary Lead Agency: City of Tamarac, FL Solicitation: 19-12R RFP Issued: March 3, 2019 Pre-Proposal Date: March 19, 2019 Response Due Date: May 9, 2019 Proposals Received: #2 Awarded to: Office Depot, Inc. The City of Tamarac Department of Procurement issued RFP 19-12R on March 3 , 2019 to establish a n ational cooperative contract for Office Supplies, Products and Related Services. The solicitation included cooperative purchasing language in Section I -Introduction and A. National Contract: I. INTRODUCTION The City is soliciting proposals as the lead agency on behalf of the City of Tamarac, participating age ncies of the South e a s t Florida Governmental Purchas ing Cooperative and OMNIA Partners, to obtain the services of a qualified firm to provide and deliver office supplies on a just-in-time basis. A. NATIONAL CONTRACT City of Tamarac, Florida, as the Principal Procurement Agency, defined in Attachment B, has partnered with OMNIA Partners to make the resultant contract (also known as th e "Master Agreem e nt" in materials distribute d by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit {"Public Agencies"), through OMNIA Partners' cooperative purchasing program. The City of Tamarac is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Mas ter Agreement. Use of th e Master Agreem e nt by any Public Age ncy is preceded by their regis tration with OMNIA Partners (a "Participating Public Agency"). Attachment B contains additional information about OMNIA Partners and the cooperative purchasing agreeme nt. Notice of the solicitation was sent to potential offerers, as well as advertised in the following: • City of Tamarac (Bid s & Tenders) • OMNIA Pa rtn ers, Public Sector w e b site • Sun Se ntin e l, FL • USA Today, nationwide • Arizona Busine ss Gazette, AZ Pa ge 1of2 • San Bernardino Sun, CA • Honolulu Star-Advertiser, HI • The Advocate -New Orleans, LA • New Jersey Herald, NJ • Times Union, NY • Daily Journal of Commerce, OR • The State, SC • Houston Community Newspapers, Cy Creek Mirror, TX • Deseret News, UT • Richmond Times, VA • Seattle Daily Journal of Commerce, WA • Helena Independent Record, MT On May 9, 2019 proposals were received from the following offerers: • Office Depot, Inc. • The Office Cart, LLC The proposals were evaluated by evaluation committee member agencies of the Southeast Florida Governmental Purchasing Cooperative. Using the evaluation criteria established in the RFP, the committee evaluated and ranked proposals based on the most advantageous with "1" being the highest ranking . The City of Tamarac executed the agreement with a contract effective date of October 14, 2019. Term: Initial agreement from October 14, 2019 through Octob e r 13, 2023 with the option to renew for one (1) additional four (4) year periods through October 13, 2027. Contract includes: • Customizable Core List capabilities • Print and Copy Services • Furniture, Technology, Workspace Fac ilities Pricing/Discount: • Category Discounts • De sk Top Delivery options OMNIA Partners, Publi c Sector Web La nding Pages: https ://www.omniapartne rs .com/pub licsector/ con tracts/ supp lier-contracts/offi ce-depot Page 2of2 ( (866) 875-3299 REGISTER ©fffis9 ~'!J:p:[!)11~::;, iT<er;.h'ru1!1'11!1~Jll ~n~ an1er.ri:sil ie Whl1-9:tl't!liltt'I Sf!>1t!!1l~r1~ IP1t©?!h:i ~~ i!lnil ~<er11~~'!::~) ~'.Ch1!11!11 ~'!Jl:p:p1la~. IF1.nifl1l!llN) <Um'I ~n:lt-!l'llul11!1n,, 11n!IT4I®!l?i'.I fFl;rh<i• ~i/l)Jfllti'f<l:i) ~~'hll t!i1'i'til'f:i!l1 ~'1.r:rp:pna,,,l .J.l:<mR~ilill S'.t!!'fiJ:p'fl9~ Click to expand menu T Contact Us ~ U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners , have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities , or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract's approved te rm. In the event w e believe re-registration is necessary for any reason, OMNIA Partners will let you know. In May 2022, Offi ce Depot's Business Solutions Divi sion is reem erging as a B2B-dedicated organization with a new name : ODP Business Solutions. There are changes to names , invoices , and Tax ID. Below are some resources that were sent to current customers as part of the new company under the ODP Corporation umbrella . Click on the link below to access the documents. • Customer Email • W-9 -ODP Business Solutions, LLC • Proof of EIN • Certificate of Insurance ODP Business Solutions Contracts • Office Supplies, Related Products and Services (Contract #R190303 awarded by Region 4) • Office Supplies and Products (Contract #PUR-05407 awarded by FIU) • Educational School Supplies (Contract #R190502 awarded by Region 4) • Furn iture & Installation (Contract #R191812 awarded by Region 4) • Janitorial Supplies & Equipment (Contract #2020.002300 awarded by The University of California) • Cleaning Supplies, Breakroom, and Re lated Products (Contract #R211302 awarded by Reg ion 4) • Managed Print Solutions (Contract #R 171404 awarded by Region 4) • Office & Educational Supplies (Contract #JP156810 awarded by Oregon State University) • Office Supplies (Contract #19-12R awarded by City of Tamarac) • Technology Solutions, Products and Services (Contract #R210405 awarded by Region 4) • Online Marketplace (Contract #MA3459 awarded by The State of Utah) Office Supplies , Related Products and Services Region 4 ESC -TX Contract Number: R190303 July 1, 2019 through June 30, 20 24 Option to renew for five (5) additional one-year periods through June 30, 2029 Executive Summary • Exe cutive Summa ry • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Documents ( • Contract Award Letter • Notice of Material Change to the Vendor Contract 1 • Notice of Material Change to the Vendor Contract 2 • Contract Update -Tariff Import Surcharge Fees • Contract Update -Authorized Dealer • Contract Update -Authori z ed Distributo rs/Dealers • Contract Update -Authorized Distributors/Dealers • Contract Update -Authorized Distributors/Dealers • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing Response Evaluation • Evaluation Documents Solicitation Process • Origin a l R FP Docum e nt • RFP Quest ion s & An sw ers • Proof of Publication • RFP Req uest Li st • RFP Op e ning Doc um e nt s Previous Contract • R14170 3 Office Supplies and Products Florida International University, FL ( Contract Number: PUR-05407 ( August 13, 2022 through August 12, 2027 May be renewed in writing by parties for two (2) additional two (2) year terms through August 12, 2031 Executive Summary • Executive Summary • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Documents • Contract Amendment 1 Response Evaluation • Supplier Response to RFP • Evaluation Documents Solicitation Process • Original RFP Document • RFP Addendum 1 • Proof of Publication • RFP Request List • Historically Underutilized Business Outreach • RFP Opening Documents Educational School Supplies Region 4 ESC -TX Contract Number: R190502 July 1, 2019 through June 30, 2022 Option to renew for two (2) additional one-year periods through June 30 , 2024 ( RENEWED THROUGH June 30, 2023 Executive Summary • Execut ive Summary • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Documents • Contract Award Letter • Not ice of Material Change to the Vendor Contract 1 • Notice of Material Change to the Vendor Contract 2 • Contract Renewal 1 • Contract Update -Tariff Import Surcharge Fees • Contract Update -Authorized Dealer ( • Contract Update -Authorized Distributors/Dealers • Contract Update -Authorized Distributors/Dealers • Contract Update -Authorized Distributors/Dea lers • Contract Update -Pric ing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Upd ate -Pricing • Contra ct Upd ate -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Con tract Update -Pricing Response Evaluation • Suppli er Respon se to RFP • Eva lu ation Docum e nts Solicitation Process • Origin a l RFP Document • RFP Q ues tion s & An sw ers • Proof of Publication • RFP Request List • RFP Opening Documents Previous Contract • R141605 Furniture , Installation and Related Services Region 4 ESC -TX Contract Number: R191812 May 1, 2020 through April 30, 2023 Option to renew for two (2) additional one -year periods through April 30 , 2025 Executive Summary • Executive Summary • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Documents • Notice of Material Change to the Vendor Contract 1 • Notice of Material Change to the Vendor Contract 2 • Contract Update -Authorized Distributor/Dealer • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pr icin g • Contra ct Upd ate -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract U p date -Pr ic ing • Contract Update -Pricing Response Evaluation • Supplier Response to RFP { • Evaluation Documents Solicitation Process • Original RFP Document • RFP Addendum 1 • RFP Questions and Answers • Proof of Pub lication • RFP Request List • RFP Open ing Documents Previous Contract • Previous Contract Janitorial Supplies & Equipment University of California, CA Contract Number: 2020002300 June 22, 2020 to June 21, 2027 Option to renew for three (3) additional one -year periods through June 21, 2030 Executive Summary • Executive Summary • Pricing • Du e Diligence Master Agreement Documents • Offici a l Signed Contract • Co ntra ct Aw ard Do cum ents • Contract Amendment 1 • Contract Amendment 2 Response Evaluation • Supplier Response to RFP • Evaluation Documents r Solicitation Process • Original RFP Document • Proof of Publication • RFP Request List • RFP Opening Documents Clean ing Supplies , Breakroom , and Re lated Products Reg ion 4 ESC -TX Contract Number: R211302 February 1, 2022 through January 31, 2025 Option to renew for two (2) additional one-year periods through January 31 , 2027 Executive Summary • Executive Summary • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Documents • Notice of Material Change to the Vendor Contract • Contra ct Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contra ct Upd ate -Pricing Response Evaluation • Ev a lu ation Docum e nt s Solicitation Process • Original RFP Document { • RFP Addendum 1 • Proof of Publication • RFP Request List • RFP Opening Documents Previous Contract • R162102 Managed Print Solutions Region 4 ESC -TX Contract Number: R171404 March 1, 2018 through February 28, 2021 Option to renew for two (2) additional one-year periods through February 28 , 2023 RENEWED THROUGH February 28, 2023 Executive Summary • Executive Summary • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Documents • Contract Award Letter • Contract Amendment 1 • Notice of Material Change to the Vendor Contract 1 • Notice of Material Change to the Vendor Contract 2 • Contract Renewal 1 • Contract Renewal 2 • Contract Update -Tariff Im port Surcharge Fees • Contract Update -Rebate Ince ntives • Contract Update -Pricing • Contract Update -Pricing ( • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing Response Evaluation • Evaluation Documents Solicitation Process • Determination for RFP • Original RFP Document • RFP Addendum 1 • RFP Addendum 2 • Proof of Publication • RFP Request List • RFP Opening Documents Office and Educational Supplies Oregon State University, OR Contract Number: JP156810 January 1, 2012 to December 31, 2019 Option to renew for one (1) additional four-year period through December 31, 2023 RENEWED THROUGH December 31, 20 23 Executive Summary • Ex e cutive Summ ary Mas te r Agreement Documents • Official Signed Contract • Intent to Award Letter • Contract Amendment 1 • Contract Amendment 2 • Contract Amendment 3 Response Evaluation • Evaluation Score Sheets: 1st Stage • Evaluation Score Sheets : 2nd Stage • Evaluation Score Sheets: 3rd Stage Solicitation Process • Origina l RFP Document • RFP Addenda • Proof Addenda • RFP Response Receipt Office Supplies, Products and Related Services City of Tamarac, FL Contract Number: 19-12R Octob e r 14 , 2019 through October 13, 2023 Option to renew for one (1) additional four-year period through October 13 , 2027 Executive Summary • Executive Summary • Pric ing • AZ Compliance Questionnaire Master Agreement Documents • Official Signed Contract • Contract Award Documents • Contract Amendment 1 Response Evaluation • Supplier Response to RFP ( • Evaluation Documents Solicitation Process • Original RFP Document • RFP Addenda • Proof of Publication • RFP Request List • RFP Opening Documents Previous Contract • 13-23R.pdf Technology Solutions, Products and Services Region 4 ESC -TX Contract Number: R210405 June 1, 2021 to May 31, 2024 Option to renew for two (2) additional one-year periods through May 31 , 20 26 Executive Summary • Executive Summary • Pricing • Due Diligence Master Agreement Documents • Official Signed Contract • Contract Award Docum ents • Contract Award Lette r • Notice of Material Change to the Vendor Contract • Contract Update -Pricing • Contract Update -Pricing • Co ntract Upd at e -Pri cing • Contract Update -Pricing • Contract Update -Pricing • Contract Update -Pricing Response Evaluation • Supplier Response to RFP • Evaluation Documents Solicitation Process • Original RFP Document • RFP Addendum 1 • RFP Questions and Answers • Proof of Publication • RFP Request List • RFP Opening Documents Previous Contract • R160204 Online Marketplace State of Utah Contract Number: MA3459 May 16, 2020 through May 5, 2025 No renewal options. Executive Summary • Executive S ummary • Du e Dilig ence Master Agreement Documents • Offici a l Signed Contract • Contract Award Documents ( Response Evaluation • Supplier Response to RFP • Evaluation Documents Solicitation Process • Original RFP Document • RFP Questions and Answers • Proof of Publication • RFP Request List REQUEST CONTRACT INFORMATION . --··---··-·---·-------·--·-·-··-···----·--·----·-----· ( ( Contact Information Valya Brayer -Director, Strategic Partnerships Drew Tuller -Public Sector Program Manager Email: valya.broyer@officedepot.com Email: drew.tuller@officedepot.com Phone: 303.704.8107 Phone: 518.538.1948 • hlr f You 1n ~ tD Get in Touch 840 Crescent Centre Drive Suite 600 Frankl in , TN 37067 866-875-3299 info@omniapartners.com SUPPLIER WEBSITE Sign up to receive email updates from OMNIA Partners, Public Sector First name** Last name** Company name** Ag e ncy Typ e ** Email ** v By providing email address(es) and/or any other personal information, as defined under applicable law, you represent that you have the authority to provide such information and acknowledge that you are agreeing to OMNIA Partners' use of your information as provided in the Terms of Use and Privacy Notice. 0 I agree* SIGN UP FOR EMAIL UPDATES Contracts Solicitations About Us Who We Serve Resources Contact Us Careers Privacy Policy I Terms of Use