BERMEX, INC. - METER READING SERVICESA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: PIGGYBACK CITY OF SUNRISE CONTRACT NO. C-15-38-08-WL
DESCRIPTION: METER READING SERVICES
CONTRACT PERIOD: SEPTEMBER 27, 2022 THROUGH FEBRUARY 28, 2023
SECTION #1 – VENDOR AWARD
Name: BERMEX, INC. Name:
Contact: KENNY MURPHY Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 09/27/2022, ITEM Y AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $232.848.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF PUBLIC WORKS
Contract Administrator: Armando Vidal
Phone: 305-556-3800
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF PUBLIC WORKS
Contract Administrator: Armando Vidal
Phone: 305-556-3800
Prepared by: Marilin Gutierrez
IT E M #~
SEP 2 7 2022
COUNCIL AGENDA ITEM REQUEST FORM
This form, letter from the department head addressed to the Mayor and City Council, as well as
supporting documents are due the Monday of the week prior to the Cit eeting.
E.0
Date of Request: JULY 13, 2022
Requesting City Department: DEPARTMENT OF PUBLIC WORKS
------
Requested Council Meeting SEPTEMBER 13, 2022
Date :
Action Requested from the X Issue a purchase order
City Council:
Scope of service(s) or
product(s):
0 Increase a purchase order
0 Award a bid
0 Bid No .
n Reject a bid
0 Bid No.
0 Special Events Permit
0 Street Closure
X Other: PIGGYBACK CITY OF SUNRISE CONTRACT C-15-
38-08-WL BETWEEN CITY OF SUNRISE AND BERMEX,
INC., FOR METER READING SERVICES TO BE USED
DURING A SIX-MONTH DEMONSTRATION
IN ORDER TO ADDRESS CUSTOMERS PERCEPTION
REGARDING THE READI NG OF WATER METERS BY CITY
PERSONNEL THE DEPARTMENT IS ASKING AUTllORITY
TO ISSUE A PURCHASE ORDER TO BERM EX IN C., TO
UNDERTAKE A SIX-MONTH DEMONSTRATION PIGGY-
I3ACKING THE CITY OF SU NRISE CONTRACT WITH
BERMEX. INC., FOR THIS PROJECT. THE EVA LUATION
AND COMPARISON CRITERIA WILL BE THAT OUTLJNED
IN THE CO NTRACT J\ND WILL BE USED TO COMPARE
THE EFFECT IVEN ESS AND EFFICIENCY OF CIT Y
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...
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Vendor:
Expenditure Amount:
Funding Source (i .e ., account
funding the expenditure):
Purchasing Process:
BERM EX
SERVICES AND PRIVATE SERVICES READING WATER
METER ROUTES OF SIMILAR COMPLEXITY AND SIZE .
BERMEX INC.
$232;848.00 {INCLUDING A 10% CONTINGENCY)
CONTRACTUAL SERVICES ACCOUNT #450. 9500.536340 WITH A
TRANSFER OF $53,896.11 FROM CONTINGENCY RESERVE
ACCOUNT #450 .9500.536500
I] Competitive Bidding
0 An exception to competitive bidding applies:
D Professional services in the nature of
consultants, accountants and attorneys
D Sole source provider
D Em e rgency ba sed on objecti ve facts
D Credit facilities
X Competitive bidding is not required because the City
is utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
X Title of state, county or other governmental agencies
contract : METER READING SERVICES BID NO. 15-28-05-
WL CONTRA CT NO. C-15-3 8-08-WL
X Pi ggy-back contract expiration date: FEBRUARY 28,_
2 02 3
D Waive Competitive Bidding
D Rea son(s) it is not advantag eous to the City to
utilize comp etitive biddin g:
2
BERM EX
Signatures:
•
JUL 13 2022
Arm a· oo Vidal P.E Director
Lui
1rector of Finance Management
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CITY OF HIALEAH
DEPARTMENT OF PUBLIC WORKS
3700 W 4TH AVENUE, HIALEAH, FL 33012
MEMORANDUM
DATE: JULY 13, 2022
•
TO: Esteban Bovo, Jr., Mayor · \
FROM: Armando Vidal, P.E., Dire or
. Jiil 1 3 2022 SUBJECT: Bermex, Inc., Meter Readmg Demonstration
.RECOMMENDATION: APPROVE THE RECOMMENDATION OF THE DEPARTMENT TO
ISSUE A PURCHASE ORDER TO BERMEX, INC., TO UNDERTAKE A SIX-MONTH
DEMONSTRATION OF METER READING SERVICES USING A PRIVATE COMPANY
SPECIALIZING IN METER READING.
PROJECT NAME: DEMONSTRATION PROJECT METER READING
PROJECT LOCATION; CITYWIDE
PROJECT DESCRIPTION/EXPLANATION:IN ORDER TO ADDRESS CUSTOMER'S
PERCEPTION REGARDING THE READING OF WATER METERS BY CITY PERSONNEL THE
DEPARTMENT IS ASKING AUTHORITY TO UNDERTAKE A SIX-MONTH DEMONSTRATION
PROJECT PIGGY-BACKING THE CITY OF SUNRISE CONTRACT WITH BERMEX. INC. THE
EVALUATION AND COMPARISON CRITERIA WILL BE THAT OUTLINED IN THE CONTRACT
AND WILL BE USED TO COMPARE THE EFFECTIVENESS AND EFFICIENCY OF CITY
SERVICES AND PRIVATE SERVICES READING WATER METER ROUTES OF SIMILAR
COMPLEXITY AND SIZE .
MANAGING DEPARTMENT: DEPARTMENT OF PUBLIC WORKS
FISCAL IMPACT /FUNDING SOURCE: DEPARTMENT OF PUBLIC WORKS FUNDS IN THE
AMOUNT OF $232,848.00 (INCLUDING A 10% CONTINGENCY) ACCOUNT
#450.9500.536340, WITH A TRANSFER OF $53,896.11 FROM CONTINGENCY RESERVE
ACCOUNT #450.9500.536500.
P GE 2 QF 2
Vidal, Armando
From:
Sent:
To:
Cc:
Subject:
Attachments:
David Mack <dmack@bermexinc.com>
Tuesday, June 28, 2022 1 :42 PM
Vidal, Armando
Tommy Combs; Ken Warner; Kenny Murphy; Brian Astman
Meter Reading Pilot for City of Hialeah
Sunrise 4th Amendment C-15-38-08-WL.cleaned.pdf; Sunr ise Third_Amendment-
(2021.11.09_v._2)-2Final.cleaned.pdf
WARN I NG: This email originated outside of the City of Hialeah. Do not click on any links or attachments unless you
recognize the sender and know the content is safe.
This email's attachments were cleaned of potential threats by Check Point Sand Blast.
Click here if the original attachments are required (justification needed).
Good Afternoon, Armando
Our team really enjoyed the visit to your system last week. We really appreciated the opportunity to see some of the
challenges that your readers face firsthand .
Based on our visit though we can already see that production will be hindered in several areas which will require more
time than is typical for area that have water meter boxes in the front of the properties.
We are asking that during the pilot that you use the contract that we have with the City of Sunrise. I have attached the
latest 2 Amendments to their contract.
The per read rate for this contract is $1.20 per read.
This contract is in effect until February 2gth, 2023 and provides us enough time to determine if we want to move forward
with a full outsourced solution .
My team looks forward to working with your group in the coming months. If you have any questions, please let me
know and I will be happy to work with your team to get any further documentation necessary to help with your piggy
back contract.
David Charles Mack II
Business Development-Client Relationship Manager
Bermex Metering Services I 4500 Courthouse Boulevard, Suite 150, Stow, OH 44224
C 614-649-5097 IE dmack@bermexin c .co m I W bermexinc.com
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In error and that any review, dissemination, distribution, or copying of this communication is strictly prohibited .
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EMPLOYEE
Gomez Godoy, Joannes
Leon, William
Marin, Ricardo
Beltran, Ana
Morales, Osliady
Olive Sanchez, Guillermo
Santiago, Benny
Vazquez, Luis
Lopez, Oscar L
City of Hialeah -Public Works Department
Meter Reading Analysis
2021-2022 Bl-WEEKLY
D. 0. H. VALUE POSITION BASE OTHER GROSS ANNUAL
08/16/21 1
10/16/00 1
09/08/98 1
01/10/12 0.50
10/01/21 1
07/01/14 1
Temp 1
07/01/14 1
06/01/04 1
Totals
Meter Reader $1,055 $0
Meter Reader 2,038 166
Meter Reader 2,038 176
1/2 time Meter Reader 728 20
Meter Reader 1,055 0
Meter Reader (A) 1,682 0
Meter Reader (Temp) 1,055 0
Meter Reader (A) 1,226 0
Senior Meter Reader 2,149 68
13,026 430
Burden (65%)
Total
Reads Per Year (Avg monthly per YC annualized)
Amount per Read
Amount per Read (Excluding Oscar)
Reads Per Year (Avg monthly per YC annualized)
Ft. Lauderdale Contract per read
$1,055
2,204
2,214
748
1,055
1,682
1,055
1,226
2,217
13,456
Annual Estimated Contract Amount -using FTL Contract
$27,430
57,308
57,568
19,448
27,430
43,732
27,430
31,876
57,629
349,850
227,403
$577,253
359,544
$1.61
$1.34
359,544
$0.66
$237,299
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Exhibit "A"
FOURTH AMENDMENT TO
CONTRACT C-15-38-08-WL
BETWEEN
THE CITY OF SUNRISE
AND
BERMEX, INC.
FOR
METER READING SERVICES
This Fourth Amendment to Contract No. C-15-38-05-Wl for Meter Reading
Services is made by and between the City of Sunrise (City) and Bermex, Inc.
(Contractor).
WHEREAS, Bid No. 15-28-05-WL and Contract No. C-15-38-08-WL for Meter
Reading Services was awarded to Bermex, Inc., a foreign corporation authorized to
transact business in Florida on September 8, 2015 via Resolution No. 15-140; and
WHEREAS the Initial Term expired on October 25, 2018; and
WHEREAS, a First Amendment to the Contract was executed by the Purchasing
Manager on October 14, 2019 to update terms per Florida Statutes; and
WHEREAS, the Contract was renewed in accordance with the contract, for two (2)
additional one-year renewal terms through October 25, 2020 and was extended for 180
days, which expired on April 24, 2021; and
WHEREAS, the Second Amendment extended the Contract term through
December 31, 2021, modified the pricing, and added statutory language for E-Verify; and
WHEREAS, the Third Amendment modified the price and extended the contract
for a two-month period from January 1, 2022 through February 28, 2022; and
WHEREAS, the parties agree that a Fourth Amendment to the Contract is
necessary to extend the contract for one year period through February 28, 2023 .
NOW THEREFORE, in consideration of the mutual covenants and obligations
created hereby, as well as other good and valuable considerations, the parties agree as
follows:
1. Recitals lncoroorated. The foregoing recitals are incorporated by
reference and made a part of this Fourth Amendment.
2. Amendment to Contract. The foregoing Contract provisions are amended to add
words in underscore and to delete words in stFikothrough~
cnY initials _<l __ _ CONTRACTOR Initials KM
Section 3 Initial Contract Period and Contract Renewal is revised to read as
follows:
The parties agree that the Contract shall be effective on April 24, 2021 and shall
expire at midnight on February 28, 2023'3y Fobr1.1ary 28, 2022. No further
extensions •.viii be gra~d except by a written amendment approved by the--Gity
CommissiGFh
In the event the services are scheduled to end by either Contract expiration or by
termination by the City of Sunrise, the City in Its sole discretion may require the
Contractor to continue the Services for ninety (90) days until new services can be
completely operational. The Purchasing Manager. or designee. may extend the
Contract for a period not to exceed ninety (90} days. At no time shall this
transitlonal period extend more than ninety (90) days beyond the expiration date
of the existing Contract. The Contractor will be reimbursed for this service at the
rate in effect when this transitional period clause is invoked by the City. No further
extensions will be granted except by a written amendment approved by the City
Commission.
3. Conflicting Terms. In the event the terms of this Fourth Amendment conflict with
those of the Contract, the terms of the First Amendment, Second Amendment, or
Third Amendment, the terms of this Fourth Amendment shall govern. All other
terms of the Contract shall remain and continue in full force and effect.
4 . Captions. The captions of this Fourth Amendment are for convenience only and
are not to be construed as defining or limiting in any way the scope or intent of the
provisions of this Amendment.
5. Effective Date. This Fourth Amendment shall be effective when it is fully executed
by the parties.
CITY Initials J 2 CONT RACTOR Initials KM
IN WITNESS WHEREOF , the CITY and CONTRACTOR have caused this
Fourth Amendment to the Contract to be executed effective as of the date indicated
above.
CI TY Initials a 3
BERMEX, INC.
By: iL'.~ Print:Ke~hy
Title : President
Date: 01/24/2022
CONTRACTOR Initials KM
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Exhibit "A"
THIRD AMENDMENT TO
CONTRACT C-15-38-08-WL
BETWEEN
THE CITY OF SUNRISE
AND
BERMEX, INC.
FOR
METER READING SERVICES
This Third Amendment to Contract No. C-15~38-05-WL for Meter Reading
Services is made by and between the City of Sunrise (City) and Bermex, Inc.
(Contractor).
WHEREAS, Bid No. 15-28-05-WL and Contract No. C-15-38-08-WL for Meter
Reading Services was awarded to Bermex, Inc., a foreign corporation authorized to
transact business in Florida on September 8, 2015 via Resolution No. 15-140; and
WHEREAS the Initial Term expired on October 25, 2018; and
WHEREAS, a First Amendment to the Contract was executed by the Purchasing
Manager on October 14, 2019 to update terms per Florida Statutes; and
WHEREAS, the Contract was renewed, in accordance with the Contract, for two
(2) additional one-year renewal terms through October 25, 2020 and was through April
23,2021; and
WHEREAS, the Second Amendment extended the Contract term through
December 31, 2021, modified the pricing and added statutory language for E-Verify; and,
WHEREAS, the parties agree that a Third Amendment to the Contract is
necessary to modify the price and extend the Contract for a two-month period, from
January 1, 2022 through February 28, 2022.
NOW THEREFORE, in consideration of the mutual covenants and obligations
created hereby, as well as other good and valuable considerations, the parties agree as
follows:
1. Recitals Incorporated. The foregoing recitals are incorporated by
reference and made a part of this Third Amendment.
2. Amendment to Contract. The foregoing Contract provisions are amended to add
words in underscore and to delete words in &tr..fketf11-e1J§-l=I-:
a. Section 2. Payments is revised to read as follows :
City Initia ls ___ _ Contractor Initials KM
Effective January 1. 2022, &f-e~ril 24, 2@-the Contractor will bill the City
at the completion of each job for services rendered toward the completion of the
of the work defined herein at the rate of $1.20 $MQ., per meter read for the
Contract period. Submit invoices to:
City of Sunrise
Attn: Accounts Payable Dept.
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
Invoices received from the Contractor pursuant to this contract will be reviewed
and approved by the City's representative, indicating that services have been
rendered in conformity with the contract and then will be sent to the Finance
Department for payment. Invoices will generally be paid within thirty (30) days
following the City Representative's approval.
Final Notice: In order for both parties herein to close their books and records, the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to the
City. This certifies that all services have been properly performed and all charges
and costs have been invoiced to the City. Since the account will thereupon be
closed any and other further charges, if not properly included on the final invoice,
or which are in excess of the not to exceed amount, are waived by the Contactor.
b) Section 3 Initial Contract Period and Contract Renewal is revised to read
as follows :
The parties agree that the Contract shall be effective on April 24, 2021 and shall
expire on February 28, 2022 Dooemeer--3-CI, 202'.!-. No further extensions will be
granted except by a written amendment approved by the City Commission.
3. Conflicting T e rms. In the event the terms of this Third Amendment conflict with
those of the Contract, the First Amendment, or the Second Amendment, the terms
of this Third Amendment shall govern. All other terms of the Contract shall remain
and continue in full force and effect.
4 . Captions. The captions of this Third Amendment are for convenience only and are
not to be construed as defining or limiting in any way the scope or intent of the
provisions of this Amendment.
5. Effective Date. This Third Ame ndment shall be effective when it is fully executed
by the parties .
City Initi a ls ___ _ 2 Contractor Initials KM
IN WITNESS WHEREOF, the City and Contractor have caused this Third
Amendment to the Contract to be executed effective as of the date indicated
above.
CITY OF SUNRISE
By: _______ _
Print: --------
Title: --------
Date: --------
BERMEX, INC.
By:?~
Print: Ke ~phy
Title: President
Date: 01/03/2022
City Initials ___ _ 3 Contractor Initials KM
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EXHIBIT A
CONTRACTNO.C-15-38-08-WL
BETWEEN THE CITY OF SUNRISE, FLORIDA
AND BERMEX, INC., FOR METER READING SERVICES
THIS CONTRACT between the City of Sunrise, a municipal corporation of the State of Florida
whose address is I 0770 West Oakland Park Boulevard, Sunrise, Florida~ 33351 (hereinafter
referred to as "the City" or "the Owner") and Bermex, Inc., whose address is 37244 Groesbeck
Highway, Suite A, Clinton Township, Michigan, 48036 a Corporation authorized to do business
in the State of Florida, (hereinafter referred to es tho "Contrnctor"), whose add1·ess is in the State
of Florida and whose Federal Identification Number ls 383326896, incorporates all Terms and
Conditions and requirements of Bid number 15-28-05-WLand Vendor' response by reference.
ln consideration of the mutual terms and promises set forth below, the City and the Contractor
agree as follows:
I. Services
The Contractor's responsibility under this contract is for Meter Reading Services as attached
hereto in Exhibit "A", which is attached and made a part of this contract
The City's representative/liaison during the performance of this contract shall be Harry Cruz,
Utility Finance Manager, telephone number (954) 746-3233 or designee.
The Contractor's representative/liaison during the performance of this contract shall be: Fernando
Gomez, Manager, telephone (954) 325-7951 or Henry Mello, President, telephone number
(586)461-2051.
2. Pl}'JDents
The Contractor will bill the City at the completion of each job for services rendered toward the
completion of the work defined herein at the rate of $0.54 per meter read for the initial term of
three (3) years. Submit invoices to:
City of Sunrise
Attn: Accounts Payable Dept.
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
Invoices received from the Contractor pursuant to this contract will be l'eVicwcd and approved by
the City's l'eprescntative, indicating that services have been rendered in conformity with the
cumracl and then will be sent to the Finance Department for payment. Invoices will generally be
paid within thirty (30) days following the Cily representative's approval.
Revised 4/25/11 Page 1
Fjnal Invoice; In order for both parties herein to close their books and records, the Contractor
will clearly state "final inyoice" on the Contractor's final/last billing to the City. This certifies
that alt services have been properly perfonned and all charges and costs have been invoiced to
the City. Since this account will thereupon be closed, any and other further charges, if not
properly included on this final invoice, or which are in excess of the not to exceed amount, are
waived by the Contractor.
3. Initial Contrnot Period and Contract Renewal
The initial Contract period shall be for a period of three (3) years, commencing on October 26,
2015. In addition, contingent upon Budget approval, the City reserves the right to renew the
contract for two (2) additional one (1) year periods, under the same tenns, conditions and
specifications, by written notification to the vendor by the Purchasing Director.
In the event the services are scheduled to end either by contract expiration or by termlnatlon by
the City of Sunrise (at the City's discretion), the Contractor shall continue the services, if
requested by the City, until new services can be completely operational. At no time shall this
transitional period extend more than one hundred eighty (180) days beyond the expiration date of
the existing contract. The Contractor will be reimbursed for this service at the rate in effect when
this transitional period clause is invoked by the City.
4. Access and Audits
The Contractor shall maintain adequate records related to all charges, expenses~ and costs
incurred in estimating and performing the work for at least three (3) years after completion of
this contract. The City shall have access to such books, records, and documents as required in
this section for the purpose of inspection or audit during normal business hours, at the
Contractor's place of business.
5. Truth-Jn-Negotiation Certificate
Signature of this contract by the Contractor shall also act as the execution of a truth-in-
negotiation certificate certifying that the wage rates, over-head charges, and other costs used to
determine the compensation provided for in this contract are accurate, complete and current as of
the date of the contract and no higher than those charged the Contractor's most favored customer
for the same or substantially similar service. The said rates and costs shall be adjusted to exclude
any significant sums should the City determine that the rates and costs were increased due to
inaccurate, incomplete or noncurrent wage rates or due to inaccurate presentation of fees paid to
outside Contractors. The City shall exercise its rights under this clause within three (3) years
following final payment.
6. Insurance Re~uirements
Contractor agrees to maintain, on a primary basis and at its sole expense, at all times during the
life of this contract the following insurance coverage, limits, including endorsements described
herein. The requirements contained herein, as well as City's review or acceptance of insurance
maintained by Contractor is not intended to and shall not in an manner limit or qualify the
Revlsed4/2S/11 Page2
liabilities or obligations assumed by Contractor under this Contract.
Commercial General Liability: Contractor agrees to maintain Commercial General
Liability at a limit of liability not less than $500,000 Each Occurrence, and $1,000,000 Annual
Aggregate. Coverage shall not contain any endorsement(s) excluding nor limiting
Product/Completed Operations, Contractual Liability or Cross Liability.
Business Automobile Liability: Contractor agrees to maintain Business Automobile
Liability at a limit of liability not less than $500,000 Each Occurrence. Coverage shall include
liability for Owned, Non-Owned & Hired automobiles. In the event Contractor does not own
automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability,
which may be satisfied by way of endorsement to the Commercial General Liability policy or
separate Business Auto Liability policy.
Worker's Compensa,tion Insurance & Employers Liability: Contractor agrees to maintain
Worker's Compensation htsurance & Employers Liability insurance.
Additional Insured: Contractor agrees to endorse the City as an Additional Insured on
the Commercial General Liability with the following, or similar endorsement providing equal or
broader Additional Insured coverage, the CG 2026 07 04 Additional Insured -Designated
Person or Organization endorsement or the CG2010 07 04 Additional Insured -Owners,
Lessees, or Contractors -Scheduled Person or Organization endorsement, including the
additional endorsement of GC2037 10 01 Additional Insured-Owners, Lessees, or Contractors
-Completed Operations shall be required to provide back coverage for the contractor's "your
work" as defined in the poJicy and liability arising out of the products-completed operations
hazard. The Additional Insured shall read "City of Sunrise endor1ed as Additional Insured for
General Llablllty."
Certificate(S) of Insurance: Contractor agrees to provide City a Certificate(s) of Insurance
evidencing that all coverage, limits and endorsements required herein are maintained and in full
force and effect. Said Certificate(s) of Insurance shall include a minimum thirty (30) day
endeavor to notify due to cancellation or non-renewal of coverage.
The Certificate Holder address shall read:
Revised 4/25/11
City of Sunrise
Attn: Purchasing Director
Purchasing Division
10770 West Oakland Park Blvd.
Sunrise, FL 33323
Page3
Umbwlla or Excess Liability: Contractor may satisfy the minimum liability limits required
above for Commercial General Liability or Business Auto Liability under an Umbrella or Excess
Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or
Excess Liability; however, the Annual Aggregate .limit shall not be less than the highest "Each
Occurrence" limit for either Commercial General Liability or Business Auto Liability.
Contractor agrees to endorse City as an "Additional Insured" cm the Umbrella or Excess
Liability, unless the Certificate of Insurance states the Umbrella or Excess Liability provides
coverage on a "Foltow-Fonn" basis.
Right to Revise or Reject: City reserves the right, but not the obligation. to revise any
insurance requirement, not limited to limits, coverages and endorsements based on insurance
market conditions affecting the availability or affordability of cove1·age; or changes in the scope
of work I specifications l\ffocting the upplicability of coverage. Additionally, the City reserves
the right, but not the obligation, to review and r~ject any .insurance policies failing to meet the
criteria stated herein or any insurer providing coverage due to its poor financial condition or
failure to operate legally.
7. Performance & Pavment Bonds: Not Applicable
8. Termination For Governmental Non~Appropritttions
The City is a bona fide governmental entity of the State of Florida with a fiscal year ending on
September 30 of each calendar year. If the City does not appropriate sufficient funds to purchase
the quantities required under this contract for any of the City 1 s fiscal years subsequent to the one
in which the contract is executed and entered into, then this contract shall be terminated effective
upon expiration of the fiscal year in which sufficient funds to continue satisfaction of the City's
obligation under this contract were last appropriated by the City and the City shaH not, in this
sole event be obligated to make any further purchases beyond said fiscal yea1-.
9. Termination For Cause
This Agreement may be terminated by either purty upon three (3) calendar days written notice to
the other party, should such other party fail sut:>stantially to perfonn in accordance with its
material terms through no fault of the party initiating the termination. In the event the Contractor
abandons this Agreement or causes it to be terminated by the CITY, the Contractor shalt
indemnify the CITY against any loss pertaining to this tennination. In the event that the
Contractor is terminated by the CITY for cause and it is subsequently determined by a court or
competent jurisdiction that such tennination was without cause, such termination shall thereupon
be deemed a termination for convenience under Section 10. and the provisions of Section I 0.
shall govern.
10. Termination For ·conyenience
This contract may be terminated by the City without cause upon thirty (30) days written notice to
the Contractor. In the event of such a tennination without cause, the Contractor shall be
compensated for all work completed and accepted by the City's Representative as authorized
herein, together with reimbursable expenses incurred. In such event, the Contractor shall
promptly submit to the City its invoic for final payment and rei ursement under the terms of
Revised 4/25/11 Page4
this contract.
11. Indemnification
To the fullest extent permitted by law, the CONTRACTOR agrees to indemnify, defend and hold
hannless the City of Sunrise, its officers, agents, volunteers, and employees from and against all
claims, damages, losses, and expenses, including but not limited to attorney fees, court costs, or
other alternative dispute resolution costs arising out of or resulting from the perfonnance of work
under this Agreement; provided that any such claims, damages, losses or expenses are
attributable to bodily injury, sickness, disease, death, or personal injury, or property damage; but
only to the extent caused in whole or in part by the negligent acts, errors, or omissions of the
CONTRACTOR, CON1RACTOR's subcontractor(s), or anyone directly or indirectly employed
or hired by CONTRACTOR or anyone for whose acts CONTRACTOR may be liable, OR
REGARDLESS OF WHETHER OR NOT CAUSED IN WHOLE OR IN PART BY THE
NEGLIGENT ACTS, ERRORS, OR OMISSIONS OF THE CITY OF SUNRISE ITS
OFFICERS, AGENTS, VOLUNTEERS, OR EMPLOYEES, UNLESS SUCH NEGLIGENT
ACTS, ERRORS, OR OMISSIONS CONSTITUTE GROSS NEGLIGENCE OR
INTENTIONAL MISCONDUCT. The City of Sunrise reserves the right, but not the obligation,
to participate in defense without relieving CONTRACTOR of any obligation hereunder.
CONTRACTOR agrees this indemnity obligation shall survive the completion or termination of
the Agreement.
12. Independent Contractor
The Contractor is an independent Contractor under this contract. Personal services provided by
the Contractor shall be by employees of the Contractor and subject to supervision by the
Contractor, and are not officers, employees, or agents of the City. Personnel policies, tax
responsibilities, purchasing policies and other similar administrative procedures applicable to
services rendered under this contract shall be those of the Contractor.
13. Authority to Practice
The Contractor hereby represents and warrants that it has and will continue to maintain all
licenses and approvals required to conduct its business, and that it will at all times conduct its
business activities In a reputable manner. Proof of such licenses and approvals shall be submitted
to the City's representative upon request.
14. Severability
If any tenn or provision of this contract or the application thereof to any person or circumstances
shall, to any extent, be held invalid or unenforceable, the remainder of this contract, or the
application of such terms or provision to persons or circumstances other than those as to which it
is held invalid or unenforceable, shall not be affected, and every other tenn and provision of this
contract shall be deemed valid and enforceable to the extent permitted by law.
Revised 4/25/11 Pages
15. Governing Law/JurisdjctionNenue
This Contact shall be construed in accordance with and governed by the law of the State of
Florida. Venue for any action arising out of or relating to this Contract shall lie in Broward
County, Florida. Both parties hereby agree to waive a jury trial and wm proceed to a trial by
judge, if necessary. Except as set forth in paragraph 11, each party will be responsible for their
own attorney's fees and costs.
16. Successors and Assigns
The City and Contractor bind themselves, their successors, assigns and legal representatives to
the other party hereto and to successors, assigns and legal representatives of such other party in
respect to covenants, agreements and obligations contained in this contract. The Contractor shall
not assign this contract without written consent of the City.
17. Subcontracting
The City reserves the right to accept the use of a subcontractor, or to reject the selection of a
particular subcontractor and to inspect all facilities of any subcontractors in order to make a
detennination as to the capability of the subcontractor to perform properly under this contract. If
a subcontractor fails to perform or make progress, as required by this contract, w1d it is necessary
to replace the subcontfactor to complete the work in a timely fashion, the Contractor shall
promptly do so, subject to acceptance of the new subcontractor by the City.
18. Conflict of Interest
The Contractor represents that it presently has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided for in Section 112.3 l l, Florida Statutes. The Contractor fm1her represents
that no person having any interest shall be employed for said performance.
t 9. Continpnt Fees
The Contractor warrants that it has not employed or retained any company or person, other than
a bona fide employee working solely for the Contractor to solicit or secure this contract and that
it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than
a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift,
or any other consideration contingent upon or resulting from the award or making of this
contract.
20. Nondiscrimination
The Contractor warrants and represents that all of its employees are treated equally during
employment without regard to race, color, religion, disability, sex, age, national origin, ancestry,
marital status, or sexual orientation.
Revised 4/25/11 Page6
21. Public Entity Crimes
As provided in Sections 287.132 and 287.133, Florida Statutes, by entering into this contract or
performing any work in furtherance hereof, the Contractor certifies that it, its affiliates, suppliers,
subcontractors and Contractors who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by Section
287. l 33(3)(a), Florida Statutes.
22. Modifications of Work
If the City requires miscellaneous additional work or materials not delineated in the Bid but
within the general Scope of Work, the Contractor shall submit a detailed written proposal to the
authorized City representative. If the proposal is approved, the Contractor shall receive
authorization to proceed by receipt of a purchase order incorporating the Contractor's proposal.
The City reserves the right to make changes in Scope of Services, including alterations,
reductions therein 01· additions thereto. Upon receipt by the Contractor of the City's notification
of u contemplated change, the Contractor shall, in writing: (1) provide a detailed estimate for the
increase or decrease in cost due to the contein1>lated change, (2) notify the City of any estimated
change in the completion date, and (3) advise the Cily if the contemplated change shall affect the
Contractor's ability to meet the completion dates or schedules of this contract. The parties agree
to negotiate in good faith changes in the Scope of Services that may occur.
If the City so instructs in writing, the Contractor shall suspend work on that portion of the Scope
of Services affected by a contemplated change, pending the City's decision to proceed with the
change.
If the City elects to make the change, the City shall inithlte a Contract Amendment and the
Contractor shall not commence work on any such change unti I such written amendment is signed
by the Contractor and approved and executed by the City's representative and Purchasing
Director.
23. ~
All written notices required in this contract shall be sent by certified maiJ, return receipt
requested, and if sent to the City, shall be mailed to:
Revised 4/25/11
Purchasing Director
City of Sunrise
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
cc: City Attorney
City of Sunrise
10770 W. Oakland Partc Blvd.
Sunrise, FL 33351
Vendor Initial Page7
[f sent to the Contractor, shall be mailed to:
Bermex, Inc.
37244 Groesbeck Highway, Suite A
Clinton Township, Michigan 48036
24. No Damages for Dela)'.
The CONTRACTOR shall not be entitled to any claim for damages including, but not limited to,
loss of profits, loss of use, home office overhead expenses, equipment rental and similar costs,
on account of delays in the progress of the Project from any cause whatsoever including an act or
neglect of the CITY, adverse weather conditions, and act of God, strike, war or national disaster
or emergency, unusual delay in deliveries, unusual delay in procuring pennlts, differing site
conditions, unavoidable casualties or other causes beyond the CONTRACTOR'S control, or by
delay authorized by the CITY, or by other causes which the CONTRACTOR detennines may
justify delay. The CONTRACTOR'S sole recovery and sole remedy for any such delay shall be
a reasonable extension of time and a revision to the Project Schedule as determined by the CITY.
However, additional costs to the CONTRACTOR or delays in the CONTRACTOR'S
performance caused by improperly timed activities shall not be the basis for granting a time
extension. If the CONTRACTOR wishes to make a claim for an increase in time of
performance, written notice of such claim shall be made to the CITY within ten (10) working
days after the occurrence of the event, or the first appearance of the condition giving rise to such
claim. The CITY,S representative shall determine whether or not the CONTRACTOR is entitled
to a time extension for the delay. The failure of the CONTRACTOR to give such notice shall
constitute a waiver of any claim under this section ..
25. Public Records Law
Pursuant to Florida Statutes §119.0701(2), Contractor agrees that it will comply with Florida,s
public records laws and that it will specifically: (a) keep and maintain public records that
ordinarily and necessarily would be required by the public agency in order to perfonn the
service; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost
provided by Florida Statutes Chapter 119 or otherwise as provided by law; (c) ensure that public
records that are exempt or confidential and exempt from public records disclosure requirements
are not disclosed except as authorized by law; and (d) meet all requirements for retaining public
records and transfer, and no cost, to City all public records in possession of Contractor upon
termination of the contract and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. Al1 records stored
eleetronically must be provided to the City in a format that is compatible with the information
technology systems of the City.
Revised 4/25/11 PageB
26. Entirety of Contract
The City and the Contractor agree that this contract sets forth the entire contract between the
parties, and that there are no promises or understandin~ other than those stated herein. None of
the provisionst tenns and conditions contained in this contract may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties hereto with
the same fonnality as this contract. Any alteration of the Terms & Conditions of this contract
must be contained in the Deviation Page after approval by the City Attorney and Vendor to be
binding.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK AND SIGNATURES FOU..OW ON
ATTACPED PAGE)
Revl5ed 4 /25 /11 Page9
IN WITNESS WHEREOF, the Purchasina Director, authorized to execute same by City
Commission, has made and executed this contract on behalf of the City the day and year below
written and Contractor has hereunto set its hand the day and year below written.
CITY OF SUNRISE
Print: Ann Potter
Title:
Date: --~-'-""~ .......... -----
Approved as to fonn and legal sufficiency
Office of the City Attomey for Sunrise, Florida
10770 West Oakland Parle Boulevard
Sunrise, Florida 33351
Telephone: (954) 746-3300
CONTRACTOR
~~ _,J ~
Witne ss
( "JkfrrJGX ) /J{_. )
~'t Contractor Name Ab o)!' B~~,1/,k
Title: /k t"P I Df::lt./T
'
Date: ( 1-.. St:_:f-2o I s -
....
Revised 4/25/11 Page 10
A TI ACHMENT "A" SCOPE OF SER VICES
Standard requirements in the meter reading process shall include but are not limited to the
following:
• Read all water and gas meters monthly (approximately 72,000), within time frames and
accuracy guidelines set by the City.
• Re-read all meters for which first readings or accurate initial readings have not been
obtained. Re-reads, generated by the system or as deemed by City, will be completed by the
awarded contractor at no additional cost to the city.
• Report, via electronic hand-held meter reading devices, any problems or haz.ards observed in
the field while reading meters, including problems with meter boxes, lids and covers.
• Immediately communicate to City staff any unsafe or hazardous situation observed by
your employee while reading meters, including but not limited to vertical misalignment,
horizontal cracks, missing sections or concrete spalled areas of sidewalks immediately
adjacent to the meter, and broken meter boxes and lids, etc.
• Maintain water meter boxes to ensure safe and complete access is available to all the meters.
• Provide pleasant and professional customer service to the public; resolve customers'
questions, concerns or problems as they relate to meter readers, meters or meter reading.
• Work and communicate with designated Public Service staff daily.
• Maintain records of meter sequence reports, meter reading exception listings, time stamp
details, and other management reports, such as daily read schedule, employee listings (past
and present) and complaints, pertinent to the oversight and direction of a meter reading
operation.
The Successful Contractor shall perform meter reading services as follows:
1.0 Readings shall be accurate with an accuracy rate of 99.9% on first readings (i.e., no more
than one error per 1,000 meters read). Re-reads may be verified by City personnel. Meter reading
errors resulting from errors in reading by the Contractor will be charged in accordance with the
following schedule:
NUMBER OF ERRORS CHARGE TO CONTRACTOR
0 to I per 1,000 meters read None
More than one, but less than two per
l,000 meters read. $5.00 per error.
Two per 1,000 meters reed $10.00 per error.
Revised 4/25/11 Page 11
Three or more er 1,000 meters read $15.00 error.
These charges sha11 be deducted from the following month1s invoice.
Contractor shall insure that at least 99.7% of all meters are read each month (i.e., no more than
three unread meters per 1,000 scheduled meter reads). Unread meters will be charged at the rate
of $5.00 each for any unread meters exceeding three per 1,000 scheduled meter reads and
deducted from the Contractor's current month invoice. At the City's discretion, the unread meter
charge may be waived for meters that cannot be read or located due to construction.
1.1 No meter reading shall be done between 7:00 p.m. and 7:00 a.m., regardless of Daylight
Savings Time. Reading on Saturday, Sunday and City Holidays shall be prohibited unless prior
approval is granted by the City. Unless otherwise notified, City Holidays will include:
New Year's Day
Martin Luther King's Birthday
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Friday After Thanksgiving
Christmas Day
January l
3rd Monday in January
Last Monday in May
July4
1st Monday in September
November 11
4th Thursday in November
4th Friday in November
December25
1.2 The Contractor will be responsible for submitting to the City on a daily basis, full reports
with meter codes, and any incidents, including but not limited to, broken lids, meter boxes, or
glass, that may be connected with the meter reading performance and the distribution of potable
water or natural gas, as well as any unsafe conditions observed in the field. The fonnat for
reporting shall be approved by the City. Contractor recognizes that appropriate use of mete1·
reader entered codes is critical to City's utility billing operation, and that this is a required pat•t of
the meter reading function. Contractor further recognizes that inaccurate meter reader entered
codes that result in estimated customer utility bills or unnecessary field visits by City Personnel
will be charged bacl< at the rate of $10.00 per entered code. All charge backs will be deducted
from the Contractor's monthly invoice.
1.3 The Contractor shall be responsible for the routine cleaning of the meters and the meter
boxes and ensuring that accessibility to meters is not hampered by grass, sand, or debris of any
kind. Contractor shall provide training and proper equipment to their employees providing
services to the City of Sunrise (See Section 1.10 for additional information on training).
Contractor shall make every effort for meter box covers to be properly seated and meter caps to
be closed when reading for each location has been completed. Every effort shall be made to not
scratch the meter glass when reading the meter or maintaining the meter box. Scratching of
meter glass is prohibited, and the cost to correct/replace damaged meter gla5s will be charged
back at the rate of $50.00 per incident. Reasonable measures shall be taken by the Contractor to
ensure that these conditions are not caused by Contractor or Contractor's employees. All
mechanical repairs to the meter and ~ ter boxes will be the responsibility of the City and
Revised 4/25/11 Page 12
Contractor's employees will not attempt repairs of any kind.
1.4 The Contractor shall report on the same day, via codes entered into hand-held devices, all
defective meter boxes, lids and meters observed to the City to ensure that the required repairs
are scheduled. Contractor shall immediately notify the City of any hazardous or irregular
situations observed on the City's water or gas system, including, but not limited to,
suspected meter tampering, equipment or facility malfunctions, or actual or potential safety
problems. Reporting format shall be approved by the City.
l.5 The City will furnish the necessary number of hand-held meter reading devices to enable
the Contractor to perform its function. The Contract lead shall be responsible for the timely
collection and delivery of the hand-held meter reading devices that are essential to the meter
reading process. The hand-held meter reading devices will be picked up between 6:30 a.m. and
8:00 a.m., by the Contractor lead and returned to, the Public Service Division, by the
Contractor's meter readers, prior to 4:00 p.m. each working day. Public Service is presently
located at the City Hall location, 10770 W. Oakland Park Blvd., 1•• Floor, Sunrise, FL, 33351.
Failure to return all hand-helds by the scheduled time may result, at City's discretion, in a $25.00
charge back to the contract for each hand-held returned late. Any hand-held device held
overnight without prior approval, and at the City's discretion, will result in a $100.00 charge
back to the Contractor for each hand-held returned late. Under unusual circumstances, an
authorized representative of the City may approve, at the City's sole discretion, the Contractor to
hold over hand-held devices to the next working day, with or without charge backs, provided that
recharging units are available to the Contractor. The Contractor is prohibited from tampering
with, altering or adjusting the hand-held reading devices and associated equipment. Contractor
shall be responsible for the proper care and safe-guarding of any equipment provided by the City.
The Contractor will be held financially responsible for any damage or loss to the hand-held
equipment due to negligence or abuse by its employees. The Contractor shall promptly pay for
any lost or damaged equipment, or the City may, at its option, deduct such amounts from sums
otherwise due to the Contractor. Hand-held meter reading devices are the sole property of the
City. The City will provide routine maintenance and repair of hand-held devices through its
selected hand-held vendor.
1.6 Meter Reading Schedule: There shall be a meter reading schedule provided by the City
consisting of approximately 19 read days per month, or less, depending on reading days
available due to weather, holidays or acts of nature. Contractor shall comply with this
schedule in order to maintain the City's billing cycle. Failure by Contractor to complete all
scheduled meter reads and required re-reads within the scheduled number of days will result
in a charge back to the contractor, at the City's discretion, in the amount of $100.00 for each
additional day required to complete the work. Although the City intends for meter reading to
begin on the first business day of each month, the City may, at its sole discretion, direct the
Contractor to begin reading at an earlier or later date. Partially completed handhelds must be
completed on the next business day. Any partials that go out a third day will result in a
$50.00 per incident, per handheld, charged back to Contractor.
Revlsed4/2S/11 Page 13
Contractor is expected to complete and return all service orders created from the prior day's
meter reading by 12:30 pm the next business day. Failure to do so may result, at the City's
discretion, in a charge back of $25.00 for each incident and deducted from the Contractor's
current month invoice.
1.7 Reports generated from the meter reading system will be held by Contractor for
immediate verification of readings for a twelve month period.
1.8 Contractor shall be given no more than fortyMfive (45) calendar days after City issues a
notice to proceed at the beginning of the contract to familiarize itself with all routes and
operating procedures before commencing the actual reading of the meters , except for special
requests that are mutually agreed to between Contractor and City. Contractor shall be given no
more than thirty (30) calendar days to familiarize itself with new service areas added during the
contract period.
1.9 Training: Contractor m.ust furnish trained personnel necessary to complete the work, and
is solely responsible for insuring that its employees have the necessary skill, knowledge, training,
supplies, and experience to perfonn meter reading accurately and safely so as not to injure or
endanger the City,_ its employees, or any third party. Contractor will perform ongoing training as
needed or required. Prior to initiation of work under this contract, the Contractor wi II provide
the City with a detailed training plan. Contractor shall notify the City, in advance, with the tim e
and location of training so that a City representative may attend.
1.10 Supervision: Contractor is an independent Contractor and will provide full time on-site,
and/or readily available , supervision of all personnel. Responsibilities include but are not limited
to arranging for work assignments and follow up monitoring of meter readers in the field,
scheduJing, monitoring reader activity trom reports, and follow up and resolution of customer
complaints within two (2) working days of receiving a complaint. Failure to satisfactorily resolve
customer compla.ints within two working days may result in a charge back to the contract in the
amount of $50.00 for cuch incident per day , unless the City gives prior approval to the delay.
Contractor is also responsible for notifying the City of all customer complaints and issues a.nd
the steps taken by the Contractor to resolve th e issue (s). rallure to repo1t incidents to th e City
may result, at the City's discretion, in a charge back to the contract, in the amount of $50 .00 pe r
incident. Problems encountered in the field which could l'esult in reading schedul e delays musL
immediately be communicated by the Contractor to the City. On an as needed basis, Contractor
shall be required to sign out customer keys provided to the City for the purpose of reading utility
meters located in locked areas. In the event of lost keys , Contract.or will coordinate with utility
customer to obtain replacernenl keys from the customer and deliver them to Public Service. Any
failure to return keys promptly, (not to exceed 24 hou1·s) may result, at th e City's dhicretion , in
charge back to the contract, in the amount of $50.00 per incident. Any cost involved in obtaining
replacement customer keys or locks is solely at the Contrnctor' s expense.
Revised 4/25/11 Page 14
1.11 Employee Identification: Personnel assigned will be required to wear a Contractor
provided uniform and a visible identification badge with employee photo. Uniform samples may
be requested by the City prior to award, for approval, but must be provided within five (5)
business days of request. The design of the uniform is subject to approval of the City. The logo,
seal or name of the City shall not be used without the written permission of the City.
Cleaning of uniforms will be the responsibility of the Contractor. Contractor's employees must
maintain a neat and clean appearance while providing meter reading services, and torn, worn, or
soiled uniforms shall not be worn while perfonning services. The City reserves the right to
inspect uniforms and require Contractor to replace them if soiled or damaged.
(a) Identification badges shall be worn and visible at all times while providing services under
this contract.
(b) The Contractor shall ensure that employees return their ID badges upon termination or
separation from employment.
No meter reader will be pennitted to work in the field without the appropriate uniform and
identification badge, unless the employee is working in a training capacity and is accompanied
by a trained meter reader. If the City observes an employee of the contractor, who is not in a
training capacity, not wearing the appropriate uniform and /or identification, a charge of$2S.OO
will be deducted from the next month's bill for each incident.
1.12 Driver Licenses: Contractor shall be responsible for checking their employees for proof
of valid driver licenses at a minimum of every six (6) months if they are required to drive a
motor vehicle. Contractor shalJ provide to the City a list of these employees upon successful
verification.
1.13 Transportation: Contractor will furnish and be responsible for all properly insured,
transportation necessary to complete the work. Employee owned vehicles may be used but at the
sole responsibility of the Contractor for ensuring the appropriateness and safety of each vehicle.
All vehicles must be professionally maintained so as to provide a clean and mechanically sound
image. Contractor must furnish vehicle identification {approved by the City) clearly indicating
its use for meter reading for the City.
1.14 Substance Abuse: Contractor's employees will not consume alcohol or illegal substances
during working hours, will not work while under the influence of alcohol or illegal substances,
and will not smoke while on customers' premises or in City buildings. The City reserves the
right to remove any of the Contractor's employees found to be engaging in any of the above and
the Contractor shall provide a qualified replacement employee immediately.
1.15 Customer Relations: The Contractor is responsible for ensuring that its employees
conduct themselves in a courteous and professional manner when dealing with the public, utility
customers' and employees of the City.
Revised 4 /25 /11 Page 15
1.16 CutTent routes are sequenced by the City and provided to the Contractor. The Contractor
may re~sequence routes only with prior written pennission from the City's authorized staff, for
each specific route to be 1·e-sequenced. Contract(Jlr shall be responsible for assuring that all routes
follow a logical order with regard to meter sequencing. This responsibility includes, but is not
limited to meters that have been added to the City's Utility system. Failure to re-sequence a route
after 90 days' notice to the Contractor may result at the City's discretion, in a charge of $25.00
per route, per month and will be deducted in the following month's invoice until the route has
been properly re-sequenced.
t.17 Upon delivery of the day's meter reading, the City is responsible for unloading and
loading the hand-held meter reading devices. Those routes not completed on the scheduled day
will be reissued the following business day by the City.
1.18 The reading schedule may be adjusted at the City's discretion with a minimum notice to
the Contractor often (10) working days. Reading schedules must be adhered to at all times
unless otherwise approved by the City.
1.19 Health and Safety. The Contractor shall be solely liable for the health, safety and
well-being of all its personnel used to accomplish the required work under this contract.
1.20 The City wishes to provide incentives to the Contractor for assistance in resolving
metering conditions which result in unmetered consumption to consumers. Specifically, the City
will pay $25.00 to the Contractor for each inoperative meter identified by the Contractor, which
has not been previously identified as inoperative by the City or Contractor, which is not
inoperative due to abuse or damage, and which is subsequently verified by the City to actually be
Inoperative. The City will pay $50.00 to the Contractor for each meter connection reported by
the Contractor to the City, which the City has not identified, billed or gained meter readings for
within the previous six (6) months. The City will also pay $50.00 to the Contractor for each
"straight pipe,'' ·~umper,'' or other illegal water or gas utility connection reported by the
Contractor to the City which has not been facilitated by the Contractor, which the City has not
already identified and which is subsequently verified by the City to actually be in use.
Waiver of Liquidated Damages I Charge backs: The parties agree that Contractor's failure to
perfonn the actions required under this Contract will result in City sustaining damages that are not
really ascertainable. As such, the parties have agreed that the charge backs set forth in Sections
1.0, 1,2, 1.3, 1.5, 1.6, 1.10, I.I I and 1.16 constitute liquidated damages and shall not be deemed
to be a penalty. The City of Suruise, at its sole discretion, may elect to waive any or all of the
liquidated damages I charge backs provided for, under this contract, during the initial ninety (90)
days of the Contract.
Revised 4/25/11 Page 16
Exhibit "A"
THIRD AMENDMENT TO
CONTRACT C-15-38-08-WL
BETWEEN
iJ'HIE ·CdTY ·OF 'S'UNIRIJSE
ANO
BE:RMEX, QNC.
fO'R
METER READING SERVICES
This Third Amendment to Contract No. C-15-38-05-WL for Meter Reading
Services is made by and between the City of Sunrise (City) and Bermex, Inc.
(Contractor).
WHEREAS. Bid ltiJo . 15-28-0S~WL and Contract !No. C-15--38-0B~WL for Meter
Reading Sentices w.as awarded to Semiex, Inc., a foreig1n corporatiorn authorized to
transact business in Florida on September 8, 2015 via Resolution No. 15-140; and
WHEREAS the lnitia'i Term expired on October 25, 2018; and
WHEREAS. a First Amendment to the Contract was executed by the Purchasing
Manager on October 14, 2019 to update terms per Florida Statutes; and
WHEREAS, the Contract was renewed ,, il'I acco1Pdarnce witn ~he Contract, for two
(2) additio111al one-year r1N1ewal ·terms through October 25, 2020 and was through April
23, 2021; and
WHEREAS, the Second Amendment extended the Contract term through
December 31, 2021, modified the pricing and added statutory language for E-Verify; and,
WHEREAS, the parties agree that a Third Amendment to the Contract Is
necessary to modify the price and extend the Contract for a two-month period, from
January 1, 2022 through February 28, 2022.
NOW THEREFORE, in consideration of the mutual covenants and obligations
created hereby, as well as other good and valuable considerations, the parties agree as
follows:
1. Recital!} Incorporated . The foregoing recitals are incorporated by
reference and made a part of this Third Amendment.
2 . Amendment to Contract. The foregoing Contract provisions are amended to add
words in underscore and to delete words in stfikethf~
a , Section 2. Payments is revised to read as follows:
City lnit1alB ,Q.__ Contractor Initials DCM
r
c
Effective January 1, 2022, €#f&Gti\le-Apfil 24 , 2021 the Contractor will bill the City
at the completion of each job for services rendered toward the completion of the
of the work defined herein at the rate of $1.20 ${},W, per meter read for the
Contract period. Submit invoices to:
City of Sunrise
Attn: Accounts Payable Dept.
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
Invoices received from the Contractor pursuant to this contract will be reviewed
and approved by the City's representative, indicating that services have been
rendered in conformity with the contract and then will be sent to the Finance
Department for payment. Invoices will generally be paid within thirty (30) days
following the City Representative's approval.
Final Notice: In order for both parties herein to close their books and records, the
Contractor will clearly state "final Invoice " on the Contractor's finaUlast billing to the
City. This certifies that all services have been properly performed and all charges
and costs have been invoiced to the City. Since the account will thereupon be
closed any and other further charges, if not properly included on the final invoice,
or which are in excess of the not to exceed amount. are waived by the Contactor.
b) Section 3 Initial Contract Period and Contract Renewal is revised to read
as follows :
The parties agree that the Contract shall be effective on April 24, 2021 and shall
expire on February 28, 2022-Qesemb~-~i-1-. No further extensions will be
granted except by a written amendment approved by the City Commission .
3. Conflicting Terms. In the event the terms of this Third Amendment conflict with
those of the Contract, the First Amendment, or the Second Amendment, the terms
of this Third Amendment shall govern . All other terms of the Contract shall remain
and continue in full force and effect.
4. Captions. The captions of this Third Amendment are for convenience only and are
not to be construed as defining or limiting in any way the scope or intent of the
provisions of this Amendment.
5 . Effective Date. This Third Ame ndment shall be effective when it is fully executed
by the parties .
City Initials --1fil)...__ 2 Contractor Ini tials DCM
(
IN WITNESS WHEREOF, the City and Contractor have caused this Third
Amendment to the Contract to be executed effective as of the date Indicated
above.
Ctty Initials WrA 3
::~ -
Prlnt:-Soh,J Cuf~&V
Title :/fic vf e,r.J /YJ:J,.p erd'..._
Date: (fo :1/0oec;..
BERMEX, INC.
By:/,OJ~
Print David C. Mack II
Title: Director of Operations
Date: 0110312022 -·
Contractor lnltiala DCM
(
45(, & Sewers Division Fund
Account
ft20.9500.536 120
<EGULAR SALARIES
450.9500 .536130
PART-TIME SALARIES
450. 9500.536140
OVERT IME SALARIES
450. 9500.536141
SEPARATION PAY
450.9500.536210
FICA TAXES
·Percent
-100 %
450.9500.536220 75 %
EMPLOYER RET CONTRIBUTIONS -ERS
PLAN
---- -
450.9500.536225 81 %
EMPLOYER RET CONTRIBUTIONS -401(a)
PLAN
456.9500 .536230 - - -- --77 % - ------
HEAL TH INSURANCE -SELF-FUNDED
PLAN
Appropriated
3,325,(JOO.OO
3,325 ,000.00
().()()
0.00
199.000.011
199 ,000.00
150,000.00
150,000.00
2/i/.()(i /.00
28 1,061.00
1,300,0011.00
1,300 ,000.00
45,000.00
45 ,000.00
-
657,0IJO .OO
657,000.00
F iscal Year: 2022
Expended Encumbered
2,058,877.86 0.00
9,223.09 0.00
168,362 .00 0.00
20,966.59 0 .00
163,129.00 0.00
980,510.34 0.00
36,572.85 0.00
507,444 .00 0 .00
----- ------ - - - --------- -- ---- -
450.9500.536231 68 % 1,077, 199.00
HEALTH INSURANCE -HMO PLAN 1,077, 199.00
450.9500.536233 0 %
HEAL TH INSURANCE -OTHER PLANS
450. 9500.536240 81 %
WORKERS' COMPENSATION
450. 9500.536241 53%
DISABILITY COMPENSATION
--------------------------
450.9500.5 36250 -4 %
67,2011.0 0
67,200.00
4011,000.00
400,000.00
8 ,000.00
8,000 .00
735,153 .00 0.00
0 .00 0.00
324,128 .05 0.00
4,223.20 0 .00
Trial Balance -
Balance Last Date
1,266 ,122.14 7/l /2 022
-9 ,223.09 7/1/2022
30,638.00 7 I I /2022
129 ,033.41 4/8/20 22
117 ,932.00 7/1 /2022
319,489 .66 7/1 /2022
8,427.15 7/1/2022
149,556 .00 5/31 /2022
342,046.00 5/3 1/20 22
67,200.00 10/ 1/20 2 l
75,871.95 7/5/2022
3 ,776.80 7/1/2022
UNEMPLOYMENT COMPENSATION
2,000.00
2,000.00 -87 .00 0.00 2,087.00 3/l/20 22
-- - - -
450.9500 .536260 0 %
OTHER POSTEMPLOYMENT BENEFITS
.((~~~BJ _ -- -- - ----- --- - . - - -
710,0IJ0.00
710,000.00 0 .00
Tota l for (1) Personne l Expenses 8,22 1,460.00
8,221.460.00
450.9500 .5363 10
PROFESSIONAL SERVICES
z9%
450.9500.5363 11 42 %
PROFE SS IONAL SERVICES -
ENGIN EERING
450.9560.536f12 ____ ----0 %
Profess io nal Servi ces-Legal Fees
450.9500.536320 0 %
PROFESSIONAL SERVICES -AUDIT FEES
-
45 0 .9500 .536340 35 %
CONTRACTUAL SERVICES
---------
45 0 .95 00.53634 1 0 %
Contractu a l Services -O ther
450.9500.536400 0 %
TRAVEL & PER DIEM
Trial Bala nce -
200,000.IJ O
200,000.00
625,1110.IJll
625,100.00
65,000.00
65,000.00
40,000.00
40,000.00
350,000.00
350,000.00
5,008,502.98
38,139.70
263,197.20
0.00
0.00
122,0 27 .05
-------------
100,000.0IJ
100 ,000 .00 0.00
-------------
9.640.00
9,640.00 0.00
450 W ater & Sewe rs Divis io n fund
Expenses
0 .00 710,000 .00 10/1/2021
0.00 3,2 t 2,957 .02
28,360 .3 0 133 ,500.00 6/14/2022
252,932.05 I 0 8 ,97 0 .75 4 /28/2022
0 .00 65,000.00 l0/1 /20 2 1
0.00 40,000.00 I 0/ 1/2021
2 1,249.56 206,723 .39 7/6/20 22
0.00 100,000.00 I 0/1 /2 0 2 1
0 .00 9,640.00 10/1 /2 02 1
Printed: 717/2 022 Pa g e: 12
c
7/13/22 , 3 :26 PM
Deta il by Entity Name
Foreign Profit Corporation
BERMEX, INC.
Fili n 9J.L1fol'l))atirul
Document Number
FEl/EIN Number
Date Filed
State
Status
Principal Addres s
2880 W. OAKLAND BLVD .
SUITE 119
F97000002091
38 -3326896
04/21/1997
Ml
ACTIVE
FT LAUDERDALE, FL 33311
Ch anged : 03/14/2011
M.filling Address
4 500 Courthouse Blvd, Ste 150
Stow, OH 44224
Ch ang ed: 03/25 /2019
Register e d Ag e nt N a me lJ< Adcl r.g_!iS_
CT CORPORATION SY STEM
C/0 CT CORPORATION SYSTEM
1200 SOUTH PINE ISLAND RD
PLANTATION, FL 333 24
Name Chang ed : 12/30/201 5
Addre ss Ch a ng e d: 12/30/201 5
Officer/Director Detail
Name & Address
Titl e Presi d e nt
Murphy, Ke nny
4500 Courth ouse Blvd , S te 150
Stow, OH 44224
Deta il by Entity Name
h ltps ://sea rch .s un biz .org/l nquiry/Corpor alion Sea rch/SearchRe su llDetai l?in qui ry l ype =Enl i l yN ame&d ir ecti onType =l nilial&searc hN a me Order=BERM EX .. . 1/3
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7/1 3/22 , 3 :26 PM
Title Treasurer
Schroed er, Brad S
4500 Co urthouse Blvd , Ste 150
Stow, OH 4 4224
Title Secre tary
Roth enbe uc he r, Al an , Esq .
4500 Cou rthou se Blvd , Ste 150
S tow, OH 4422 4
Ann qal ReP-orts
Report Year
2020
202 1
2022
Filed Date
01/10/2 02 0
01/29/20 2 1
01/25/2022
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0310·1/2005 --t\NMUAL REPORT
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O~i 1 5'2003 ·· ANMUAL R"PORT.
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0 5!13!1 ;J91l --ANNUAL REPOR T
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D eta il by Entity Name
hllps ://s earc h .sunbiz.org/l nquiry/Corp o ralio nSea rch/SearchRes u ltDe ta il?inquiry typ e=Entity Nam e &d irectionType=lnitia l&searchN a meO rder=BE RME X . . 2/3
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7/13/22, 3:26 PM Detail by Entity Name
r
htlps://se<1rc h .sunbiz.o rg/ln qu iry/Corp o r ati o nSearc h/Search R es u ltD etai l?inquirylype =E ntity Name&directio11Typ e =lnitia l&se archN am eOrder=B ER MEX .. 3/3
Suarez, Luis A.
from:
Sent:
To:
Cc:
Subject:
Good afternoon
Vidal, Armando
Thursday, July 14, 2022 2 :06 PM
Suarez, Luis A.
Martinez, Jonathan; Medina, Alex L.; Quintana, Juan A.
Valve repairs
Operations is holding several incomplete service orders for the replacement and or
repairs of broken/leaking water valves
Rather than use an inordinate amount of time preparing a bid for this work or "piece
meal" the replacement and or repair of these valves I am looking for a potential "piggy-
back" opportunity for this work.
If available we can get caught up very quickly using such contract work.
Can you please check for me if such contract is available, thank you
AV.
1
450 Water & Sewers Division Fund
A:ccount iPercent
450.9500.536500
CONTINGENCY RESERVE
z%
Total for (2) Operating Expenses
Total expenses 9500 (Fund 450)
WS-Administration
Total Expenses for Fund 450
450
Water & Sewers Division Fund
Fiscal Year: 2022
AP.propriated
500,000.00
331,783 .25
500,000.00
331,783.25
500,000.00
331,783.25
500,000.00
331,783.25
Fund Totals
$331,783.25
Expended
3,907.78
3,907.78
3,907.78
3,907.78
$3,907.78
Revenue/Expenses Balance: $3,907 .78
(
450 Water & Sewers Divi s ion F und
Trial Balance -Expe nses
Trial Balance -
!Enc umbered Balance Last Date
0.00 327,875.47 7/26/2022
0.00 327,875.47
0.00 327,875.47
0.00 327,875.47 1E)\})enses
$0.00 $327,875.47
0 •Gl•~tt .,. I
. ' -
Pri nted : 8/25/2022 Page: 2
450 Water & Sewers Division Fund Fiscal Year: 2022 Trial Balance -
Account Percent Ap rop11iated !Expended i\Encumbered Balance LastlDate
450.9500.536340 350,000.00
CONTRACTUAL SERVICES 350,000.00 140 ,485.03 30,563.08 178 ,951.89 8/5/2022 r -----------------------------------------------------------------------------------------------
Total for (2) Operating Expenses
Total exoenses 9500 (Fund 450)
WS-Admi ni stration
Total !E~penses for Fund 450
450
Wate r & Sewers Division Fund
350,000.00
350,000.00
350,000.00
350,000.00
350,000.00
350,000.00
Fund Totals
$350,000.00
Revenue/Expenses Balance:
(
140,485.03
140,485.03
11 40,485.03
$140,485.03
$140,485.03
450 Water & Sewers D ivi s ion Fund
Tria l Balance -Expens es
30,563.08
30,563.08
30,563.08
$30,563.08
178,951.89
178,951.89
178,951.89 Expenses
$178,951.89
178·951 •851 d-
53·896· 11 • +
232·848 •QQ ,. *
• 0 (!)·· .... "
232·848 •@0. t
GHl G I*
P rinte d : 8/25/2022 Page: 2