UNIVERSITY OF NORTH FLORIDA, IPTM - FDOT PROJ# 433144-1-8404 CONTRACT#G2A92A CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) PROJECT # 433144-1-8404 CONTRACT #
G2A92
DESCRIPTION: PEDESTRIAN AND BICYCLE SAFETY HIGH VISIBILITY ENFORCEMNT AND SUPPORT PROGRAM
CONTRACT PERIOD: 9/27/2022 – 5/12/2023
SECTION #1 – VENDOR AWARD
Name: UNIVERSITY OF NORTH FLORIDA, IPTM. Name:
Contact: VINCE SMYTH / CAMERON PUCCI Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 09/27/2022, ITEM H AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $47.141.47 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF POLICE
Contract Administrator: CHIEF GEORGE FUENTE
Phone: 305-687-2553
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF POLICE
Contract Administrator: CHIEF GEORGE FUENTE
Phone: 305-687-2553
Prepared by: MARILIN GUTIERREZ
(
D An exception to competitive bidding applies:
D Professional services in the nature of consultants,
Accountants, and attorneys
D Sole source p rovider
D Emergency based on object fact s
D Credit facilities
D Competitive bidding is not required because the City is
utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
D Title of state, county or other governmental
Agencies contract :
D Piggy-back contract expiration date : ___ _
[gl Waive Competitive Bidding
[gl Reason(s) it is not advantageous to the City to
utilize competitive bidding:
Acceptance of Grant
Signatures:
Dep ~
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Monica Perez
Co un cil Vice Pres id ent
Se ptembe r 14, 2022
City of Hialeah
Honorable Mayo r Esteban Bovo, Jr.
And Council Members
City of Hi a leah
Hial eah , Florida 330 I 0
R E: Pedestrian and Bicycle Safety Hi gh Visibility Enfo rcement and Support Pro gram
Dear Mayor and Council Memb e rs:
Council Members
Bryan Calvo
Vivian Casals-Muiioz
Jacqueline Garcia-Roves
Luis Rodriguez
Jesus Tundidor
The City of Hialeah Polic e Departm e nt e nco ura ges and supports a wide range of gran t-fund ed projects that are
com pat ibl e with its overall criminal justice goals and objectives. Therefore, the Hi a leah Police Department is
requesting Mayor Bo vo and City Co uncil to acce pt the Pedestrian and Bicycle Safety High Vi s ibility
Enfo rcement a nd Support Pro gra m, a pass-through grant award and agree ment with the University of North
Florida Tra inin g and Services In st itute., d/b/a In stitute of Police Tec hnology and Management ("IPTM") in
th e amount of $47 ,14 1.4 7. The co ntract period will begin upon execution and will end on May 12 , 2023.
The Florida Dep art ment of Transportation (FOOT), through a grant with University of North Florida will
utili ze la w enforce ment support to ed ucate and e nforce safe pedestrian bicyclist , a nd driv e r be hav iors in
priority counties in Florida. The mai n object ive of this effort is to red uc e traffic cras hes res ultin g in serious
a nd fatal injuri es to pedestrians and bicyclists throug h th e use of se lected traffic ed uc ation an d enforc e me nt
operat ions .
After a pproval and execution of contract is completed, OMB wi ll appropriate th ese fund s in revenue acco unt
12 1.1000.33 43 02 and expense account 12 1.1000 .521141.
George Fuente
C hi ef of Police
~APPROV E D:-..-_...,=====:==:=;~~~=:;~~==---~ Lui s Sua
~I DIS APP ROVED: _-=:::=--=;t.~~~..,__f-'-~~2-'-__ ~ Ruth Rubi , Exec ut v
50 1 Palm A\l·nui.:. lli:1kah. Florida · 33010-H l 'J
w w\\.h iah.::th ll gov
DocuSign Envelope ID: 366E526D-46D5-49C9-BE95-C7C831704F3F
. .
, ,~ .. ._,._ut00'"01t~0 lnstitu_te of Police Technology and Management
September 13, 2022
Mr. Chri s Craig
Traffic Safety Administrator
Flori da D epartment ofTr ansportation
605 Suwannee Street, MS 53
Tallahassee, Floridi'I 32399
Unive r s ity of f\lorth Florida
12000 A lumni Drive I J acksonville , Floriclri 32224
Phon e: (904) 620-4786 I Fax: (904) 620--2453
www.iptm.org
RE: Pedestrian and Bicycle Safety Hi gh Vi sibility Enforcement a nd Support Program
Project Numbe r: 4 33144-1-8 404
Contract Number: G2A92
Dear Mr. Craig,
W e are requ est ing subcontract approva l under th e aforementioned subg rant agreeme nt. Th e request is
for approval of a contractual servi ces agreement b etwee n IPTM an d City of Hi a leah in th e am ount of
$47,141.47. Under the contract, City of Hialeah Police Department will conduct overtime high visibi l i t y
e ducation a nd enforce ment opcrutions through May 12, 202 3.
I ap prec iate your co n sideratio n of this r e qu est .
Angel Willi am s
Coo rdin ator
Attachment
DocuSign Envelope ID: 366E526D-46D5-49C9-BE95-C7C831704F3F
Letter of Agreement and Contract
In this contract between the City of Hialeah ("Vendor") and University of North Florida Training and Services
Institute, Inc., d/b/a Institute of Police Technology and Management ("IPTM"l. a direct support organization of the
University of North Florida ("University"), the Vendor shall perform the services as outlined in the scope of services
(Exhibits A & 8). The contract period will begin upon execution and will end on May 12, 2023.
Total contract amount will not exceed $47,141.47
The parties to this contract shall be bound by all applicable state and federal requirements as outlined in Florida
Department ofTransportation (FOOT) Project# 433144-1-8404, Contract# G2A92. All services must be completed by
May 12, 2023. The final invoice must be received by June 2, 2023 or payment will be forfeited .
It is expressly understood that the Vendor is an independent contractor, and not an agent of the FOOT or the
University of North Florida. The FOOT and the University's ("State Agencies" or individually "State Agency") respective
total liability in negligence or indemnity for acts of its employees or officers shall not exceed the limits of their waiver of
sovereign immunity provided under Section 768.28, Florida Statutes. The FOOT, the University, and the Vendor shall
each be responsible for its own attorney fees in the event of a dispute.
To the fullest extent permitted by law, the vendor shall indemnify and hold harmless IPTM and the State of Florida,
Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses
and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence,
recklessness or intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the
contractor/consultant in the performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to
nor shall it constitute a waiver of the State of Florida and IPTM's sovereign immunity.
Vendor is a subdivision, as defined in Section 768.28, Florida Statutes, and Vendor agrees to be fully responsible only
to the extent provided by Section 768.28, Florida Statutes, for the negligent or wrongful acts or omission of any
employee of the Vendor while the employee is acting within the course and scope of the employee's employment, and
for any damages proximately caused by said acts or omissions or torts.
Nothing herein shall be construed as consent by a State Agency or political subdivision of the State of Florida to be
sued by third parties in any matter arising out of this contract. No State Agency or subdivision indemnifies any other
party or person beyond the extent permitted under the law, no matter what the circumstances. Nothing herein shall be
construed as a waiver by the FOOT, the University, and the Vendor of any rights or limits to liability existing under
Section 768.28, Florida Statutes.
In accordance with the contract, the Vendor is authorized to perform the tasks detailed in the scope of services
(Exhibits A & 8) and is fully responsible for satisfactory completion of all services. Services performed prior to receiving
an executed contract from the University will not be eligible for reimbursement. This contract does not involve the
purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statutes.
This is a cost reimbursable contract. To be eligible for reimbursement, all costs must be allowable pursuant to state
and federal expenditure laws, rules and regulations and must be essential to the successful completion of the tasks
identified in this contract for services.
If a cost benefits more than one project, a determination must be made and documentation provided to support that
the cost is distributed in a reasonable and consistent manner across all benefiting projects
CANCELLATION: This contract may be unilaterally cancelled by FOOT or the University for refusal by the Vendor to
allow public access to all documents, papers, letters, or other material made or received by the Vendor in conjunction
with this contract, unless Florida law provides that the records are confidential and/or exempt from the disclosure
require ments of section 24(1) of Article 1 of th e state constitution a nd section 119.07(1 ), Florida Statutes.
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City of Hialeah
DocuSign Envelope ID: 366E526D-4605-49C9-BE95-C7C831704F3F
EXHIBIT "A"
SCOPE OF SERVICES
PEDESTRIAN AND BICYCLE SAFETY
HIGH VISIBILITY EDUCATION AND ENFORCEMENT CAMPAIGN
I. OBJECTIVE:
The Florida Department of Transportation ("FOOT"), through a grant with University of North Florida
("University"), will utilize law enforcement support to reinforce safe pedestrian, bicyclist, and driver
behaviors in priority counties in Florida. The goal of this effort is to reduce traffic crashes resulting in
serious and fatal injuries to pedestrians and bicyclists using high visibility education and enforcement
details .
II. PURPOSE:
In 2020, 3,332 people lost their lives in traffic crashes on Florida's roadways . More than 21% of them were
pedestrians (715) and more than 5% were bicyclists (169).
The Purpose of this funding opportunity is to develop and implement effective community level High
Visibility education and enforcement details in areas with the highest representation of traffic crashes
resulting in serious and fatal injuries to pedestrians and bicyclists.
The project Goal is to mitigate crashes by increasing awareness of and compliance with traffic laws that
protect the safety of pedestrians and bicyclists on Florida's roads .
Pedestrians and bicyclists are more vulnerable that all other road users. Traffic crashes involving
pedestrians and blcyclists are more likely to result in fatal or serious injuries than any other types of traffic
crashes.
Speed, impairment, and distractions contribute to unsafe conditions for pedestrians and bicyclists and may
be included in enforcement operations where there is data to support the need for these interventions to
improve the safety of pedestrians and bicyclists .
Pedestrian decoys may only be included in enforcement operations to improve driver yield rates at mid-
block crossing locations to improve the safely of pedestrians and bicyclists.
This campaign is a component of Florida's Bicycle/Pedestrian Focused Initiative and is implemented by
the Institute of Police Technology and Management (IPTM) under the direction of the Florida Department
of Transportation (FOOT). This campaign supports the goals established in Florida's Pedestrian and
Bicycle Strategic Safety Plan . High Visibility Enforcement activities are being implemented to mitigate
crashes by educating pedestrians, bicyclists, and motorists on traffic laws pertaining to pedestrian and
bicycle safety and increasing compliance with those laws.
Ill. IPTM RESPONSIBILITIES :
IPTM will provide the required training/training materials, a copy of Florida's Pedestrian and Bicycle
Strategic Safety Plan, and educational materials to the Vendor for distribution during enforcement
operations upon contract execution . Additional educational materials, bicycle lights, and electronic media
may be requested by th e V endor but are subject to availability . IPTM re serves the right to review and audit
the Vendor's compliance with the terms of this Letter of Agreement and Contract. IPTM also reserves the
right to reduce the amount of funding allocated under this Letter of Agreement and Contract when it is
determined that the Vendor will be unable to properly utilize the full funding amount as outlined herein .
IV. VENDOR SERVICES AND RESPONSIBILITIES:
Vendor will provide high visibility education and enforcement of all road users, including pedestrian s ,
bi cyclists, and motorists, to change behaviors and improve the safety of pedestria ns and bicyclists. Vendor
will conduct on-street ed ucation and e nforcement details at pre-approved loca tions within pre-approved
times and distribute educational materials with each contact. Education is the preferred method of
behavior correction. Warnings and/or citations to pedestria ns, bicyclists, and motorists will be guided by
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City of Hia lea h.
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the Vendor's policies and procedures and must comply with Florida law. These operations are designed to
reach more than just the individuals who are stopped or contacted, they should also be highly visible to
anyone driving, walking, or biking in the area in a way that associates the enforcement activity with the
safety awareness campaign. The Vendor shall record all detail activity that documents the education and
enforcement outputs for each detail conducted during the contract period using the provided online
platform.
To be reimbursable, activities conducted by the Vendor must meet the requirements listed in this Letter of
Agreement and Contract to include the following :
• Operations must begin within 30 days of the contract execution date. Exceptions require the approval
of IPTM.
• Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non-sworn
civilian personnel are not eligible).
• Operations must be highly visible to anyone driving, walking, or biking in the area. It is strongly
suggested that operations include a combination of high visibility elements with a coordinated media
awareness campaign similar to those used in sobriety checkpoints or other enforcement mobilization .
• Funds may not to be used to supplant the Vendor's enforcement and educational efforts funded by
other local, state, or federal sources. Duplicated efforts are not eligible for reimbursement.
• Vendor will not be reimbursed for education and enforcement details that take place at locations
outside of those pre-approved by the FOOT and outlined in Exhibit C of this agreement.
• Vendor will not be reimbursed for education and enforcement details that take place outside of the
day(s) and times of day pre-approved by the FOOT and outlined in Exhibit C of this agreement (each
detail location may have different pre-approved days and times of day).
Minimum Level of Service
Vendor shall conduct highly visible education and enforcement operations at each of the identified
locations outlined in Exhibit C of this agreement, prioritizing efforts towards higher ranked locations.
If the Vendor has Tier 1 and Tier 2 locations listed in Exhibit C of this agreement, HVE efforts will only be
worked at Tier 1 locations from the date of this agreement through January 31, 2023. Beginning
February 1, 2023, both Tier 1 and Tier 2 locations may be worked for the remainder of the contract period.
A min imum of two (2) media engagements should be conducted in conjunc tion with these high visibility
enforcement operations during th e contract period .
Vendor performance will be evaluated based on their prioritization of enforcement details to areas with the
highest representation of traffic crashes resulting in serious' and fatal injuries to pedestrians and bicyclists
and on the visibil ity of the mobiliz ation.
• Vendor will not be re imbursed for administra tive time, travel ti m e, m eal breaks or othe r hours th a t a re
not for pa rticipa tion in th e e duca tion and e nforcement overtime d e ta ils a imed at reducing tra ffic
crashes resulting in serious or fatal injuries to pedestrians or bicyclists, or attendance at required
trai ning outside of the train ing requirement listed within this contractual service agreement.
• Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day
(defined a s 12:00 a .m . to 11 :59 p .m.), unless there are e xtenuating circumstances at the end o f a s hift
that c auses the hours to e xceed this limit. Extenuating circumstances must be documented in the
activity report. There is no pa y period limit.
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• Officer training is mandatory. For the ir overtime hours to be reimbursable, officers working the
education and enforcement details must first complete the required four-hour training course titled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices." To remain eligible,
officer "refresher training" is required for any officer who completed the four-hour training course titled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices" prior to June 30,
2021. The refresher training class titled "Pedestrian & Bicycle Safety: A Law Enforcement Review" is
not a substitute for the 4-hour classroom course for initial eligibility into this program.
• Vendor may be reimbursed for a limited number of sworn law enforcement officers to attend the
required four-hour training course titled "Pedestrian and Bicycle Law Enforcement: Laws, Procedures
and Best Practices" or the two (2) hour online refresher training course titled "Pedestrian & Bicycle
Safety: A Law Enforcement Review". For their overtime hours to be reimbursable, attendance at the
training must be within the contract period and must be on overtime status . Although every sworn law
enforcement officer may attend the training, overtime reimbursement is l imited to those officers who
will actually take part in education and enforcement details .
• Public awareness is a key element of the high visibility enforcement model. The Vendor is strongly
encouraged to distribute a minimum of two (2) media releases during the contract period. The first
media release announcing that operations are beginning should be distributed a minimum of seven (7)
days in advance of the first education/enforcement detail. The second media release should include a
reminder that details are ongoing. This second media release should be distributed approximately
halfway through the contract period . Additional media engagement is also encouraged throughout the
contract period. Media releases may include social or digital media but must also be distributed
through local media outlets. Proof of media engagement should be provided within 30 days of the
press release or news report.
• The Vendor shall distribute the provided safety educational materials during all education and
enforcement details . Materials will be provided to Vendor free of charge for this purpose.
• Vendor may elect to participate in bicycle light distribution to improve nighttime visibility and
complia nce with F.S . 316.2065 (7). A Bicycle Light Distribution Assura nce Form provided by IPT M is
required for each bicycle light set that is distributed. The required documentation must be signed by
the officer and submitted to IPTM or through the provided on line platform along with the detail report
for the period in which the lights were distributed.
• Invoice submissions must document that each officer was on overtime status while working the
education and enforcement details in order to be e ligible for reimbu rse ment.
HIGH VISIBILITY ENFORCEMENT (HVE)
All law enforcement agencies shall conduct High Visibility Enforcement while conducting enforcement
under this contractu a l service agreement.
High Visibility Enforcement is defined as:
Intense:
Frequent:
Visible:
Strategic:
Enforce me nt activ ities are over and a bove what norm a lly takes place .
Enforcement occurs often enough to create general deterrence.
A majority of the public sees or hears about the enforc ement.
Enforcement ta rg ets high-r isk loca tions during high-ris k times.
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APPROVED PERSONNEL LIST
Prior to commencing the services outlined under this contract, Vendor must submit a list of personnel
authorized to participate in overtime details under this agreement through the provided online platform.
The name and fully loaded hourly overtime rates to be used for each officer must be submitted . The
overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime. Only hours lrom ollicers listed and within+/-$5.00 of the rates shown on the authorized
personnel list are eligible for reimbursement under this agreement. The authorized personnel list shall be
updated as needed to add officers and update overtime pay rates.
METHOD OF COMPENSATION/PAYMENT SCHEDULE
Invoices must be submitted at least monthly (every 30 days), beginning within 60 days of the contract
execution date. Invoices must contain the following:
• Invoice to include summary of hours charged and total due.
• Payroll documentation: Vendor must submit payroll documentation to accompany each invoice. This
payroll documentation should clearly indicate that the detail hours worked under this contract were on
overtime status along with the overtime rates that were paid. As this is a cost-reimbursable contract,
IPTM can only reimburse the Vendor for an amount up to the total costs incurred for the overtime
worked; therefore, Vendor must include either a pay stub or payroll ledger documenting payment to
each officer for which reimbursement is requested. It is the responsibility of the Vendor to redact any
personally identifiable information such as Social Security numbers prior to submission .
• Detail Activity: Vendor shall record detail activity that documents the education and enforcement
outputs for each detail conducted through the provided online platform. The activity will document that
each detail conducted meets the minimum level of service as outlined in this agreement and show the
officers assigned, date, days and/or times, location, contacts made, number of materials distributed,
and the numbers of educational contacts, warnings and citations issued to motorists, pedestrians, and
bicyclists for each statute. Detail Activity submissions shall be consistent with the corresponding
invoices and payroll documentation.
All invoices must be submitted through the provided online platform. In case the provided online platform is
unavailable, invoice documentation can be sent electronically to ped .bike.safetv@iptm.org.
All requests for reimbursement shall be signed by an Authorized Representative of the Vendor, or their
delegate.
The University has 40-days to review and process invoices for services. This process begins on the date
the Vendor invoice is received, inspected, and approved . Invoices may be returned if not completed
properly. If a payment is not available within 40 days from the University approval, a separate interest
penalty at a rate as established pursuant to Section 55.03(1), F.S., will be due and payable, in addition to
the invoice amount, to the Vendor. Interest penalties of less than one (1) dollar will not be enforced unless
the Vendor requests payment. Invoices that have to be returned to a Vendor because of Vendor
preparation errors will result in a delay in the payment and is not subject to the interest penalty . The
Vendor payment requirements do not start until a properly completed financial reimbursement request is
provided to the University.
FINANCIAL CONSEQUENCES
Payment shall be made only after receipt and approval of services provided. If the University determines
that the performance of the Vendor does not comply with the contract requirements, the University shall
notify the Vendor of the deficiency to be corrected, and the correction shall be made within a timeframe to
be specified by the University . If the deficiency is subsequently resolv ed , the University agrees to pay the
invoice(s) for the unpaid amount(s) during the next billing period. If the Vendor is unable to resolve the
deficiency, the funds shall be forfeited at the end of this contractual service agreement.
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PRE-APPROVED HVE LOCATIONS
Education and enforcement overtime details are only authorized at locations (specific intersections,
corridors, and/or reg ions) that have been pre-approved by the FOOT. Vendor may not be reimbursed for
efforts conducted at locations that have not been pre-approved, that take place prior to the date of the
approval of this agreement, or that do not comply with the minimum level of service as outlined in th is
agreement.
Each pre-approved location will have clearly defined boundaries ; day(s) and times of day in whic h the
overtime details can be worked and will be outlined in Exhibit C.
REQUESTS FOR ADDITIONAL FUNDING
The Vendor may request an increase to the total funding amount of this contract during the contract
period . If the funding is available, the increased funding request may be considered if the Vendor has :
• satisfied all of the provision listed within this contract
• submitted timely invoices and record of detail activity submissions
• conducted HVE overtime detail efforts in a manner that supports the stated goal
• expended 70% or more of the current contract funding amount
• pedestrian and bicyclist crash circumstances within the Vendor's jurisdiction support the inc reased
funding amount
Increased funding will be based upon availability and must be approved by the FOOT.
Increased funding will be accomplished through an amendment to this contract which must be signed by
the FOOT, Vendor, and IPTM.
Requests for increased funding must be submitted to IPTM and received on or before February 28, 2023.
NON-DISCRIMINATION AND ETHICAL STANDARDS
No person shall, on the ground of race, color, religion, sex, handicap, or national origin, be subjected to
discrimination under any program or activity supported by this contract. The agency agrees to comply with
the Florida Civil Rights Act (F.S. 760)
http://www. leg .state. fl . us/statutes/index. cfm? App mode=Disolay Statute&URL=0700-
0 799/0760/0760.html
All officers participating in High V isibility Enforcement activities are required to comply with the Law
Enforcement Officer Ethical Sta nda rds of Conduct as e stabl ished by the Florida Department of Law
E nforcement. https://www.fdl e.state .fl .us/Content/CJ ST/Menu/Officer-Reguirements-Main-Page/LE-
Ethical-Standards-of-Conduct.aspx ·
CORE ACTIVITY PERFORMANCE MEASURES I MINIMUM LEVEL OF SERVICE TO BE PERFORMED
AND CRITERIA FOR EVALUATING SUCCESSFUL COMPLETION.
Each law e nforcement ag ency is encoura ged to complete all of th e tasks as outlined within this co ntract.
All agencie s a re require d to comple te a minimum of (80%) eighty pe rcent of contracte d efforts within th e
contract period to b e e ligible for "agency of the year award" consideration. Each successive fiscal y ear ,
agencies will be prior itized for funding based on percentage of performance ex pectations that were met.
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CONSEQUENCES FOR NON-PERFORMANCE
If the Vendor is unable to properly utilize the full funding amount as outlined herein , the amount of funding
for subsequent periods may be reduced. In the event that the required services are in dispute, the invoice
may be pro-rated, reduced, or payment withheld until adequate documentation is provided lo support the
completion of such services and the dispute is resolved . If requirements are not met, the invoice will be
pro-rated and payment will only be made for services that were completed as outl ined in this agreement.
Failure to submit invoices, detail activity reports, or other deliverables as outlined in this contract may
result in termination of the agreement.
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EXHIBIT "B"
EFFORT SUMMARY
FLORIDA'S PEDESTRIAN AND BICYCLE FOCUSED INTITIATIVE
HIGH VISIBILITY ENFORCEMENT CAMPAIGN
QUANTIFIABLE, MEASURABLE, AND VERIFIABLE DELIVERABLES
• A m inimum of two (2) media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period .
• Detail Activity Reports shall be submitted for each education and enforcement detail worked .
• Bicycle Light Distribution Assurance Forms shall be submitted for each bicycle light kit distributed.
• Invoices shall be submitted for each month or payroll period in which overtime details were performed
beginning the month following contract execution.
PERFORMANCE MEASURES
Proof of performance documentation shall be submitted. This includes, but is not limited to, the following :
• Detail Activity Submissions
• Proof of media engagements
• Proof of overtime hours worked
BUDGET/COST ANALYSIS
• The name and fully loaded hourly ov ertime rates to be used for each officer must be submitted .
• The overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime.
• Only hours from officers listed and within +/-$5.00 of the rates shown on the authorized personnel list are
eligible for reimbursement under this agreement
• Only overtime hours for sworn law enforce ment officers are eligible for reimbursement (non-sworn civilian
personnel are not eligible).
• Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day (defined as
12:00 a.m. to 11 :59 p.m.).
• Payroll documentation should clearly indicate that the detail hours worked under this contract were on overtime
status along with the overtime rates that were paid .
• Only Tier One (1) locations are el igible for reimbursement prior to February 1, 2023.
• Tier Two (2) locations are eligible for reimbursement February 1 -May 12, 2023.
• Payment shall be made only after receipt and approval of services provided .
Total contract amount not to exceed: $47,141.47
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Cit y o f Hi ale a h
DocuSign Envelope ID: 366E526D-4605-49C9-BE95-C7C831704F3F
. -
Rank Roadway Name
9 E 25th Street
14 W 21st Street
27 W 49th Street
30 W 29th Street
...
41 E 4th Avenue
47 W 24th Avenue
SS W 16th Avenue
60 W 49th Street
78 W9th Street
EXHIBIT"C"
Locations for Hialeah Police Department
Florida's Pedestrian and Bicycle Focused Initiative
High Visibility Enforcement Campaign
-Time Range
From To Tier From To
E 6th Avenue E 12th Avenue 1 1400 0900
---·---·-·
200-lt west of Palm E 2nd Avenue 1 1800 0700
Avenue
·---·· .. --·-·---
NW 7th Avenue W 16th Avenue 1 0600 2200
NW 16th Avenue W 4th Avenue 2 1800 2400
E 32nd Stree t E 41st Stree t 2 1000 2100
NW 103rd Street w 62nd Street 2 1300 2400
W 4 lst St ree t W 46th Street 2 01()0 1100
W 12th Avenue W 6th Avenue 2 1200 2200
W 4th Avenue E Isl Avenue 2 1000 1300
Day of the Week
Tuesday, Wednesday, Friday,
Saturday, Sunday,
Thursday ··-
Friday, Monday, Saturday, Tuesday,
Wednesday
Friday, Saturday
Monday, Sa turday, Su nday, Thursda y,
Tuesday
Friday, Saturday, Thursday, Tuesday
--·----··
Monday, Tuesday, Wedne~day,
Friday
Frida y, Monday, Sunday, Thursday
Friday, Saturday, Th ursday
Monday, Tuesday, Wednesday
Data Source: FOOT Crash Analysis Reporting (CAR) System, 2017-2021 (downloaded J\prll 2022). Table lists roadway segments with high representation of
traffic crashes resulting in serious injuries and fatalities to pedestrians and bicyclists. ---
9
Cit y of Hial ea h
DocuSign Envelope ID: 366E526D-4605-49C9-BE95-C7C831704F3F
EXHIBIT "C" -Tier 1 High Crash Segments
2022-2023 HIGH VISIBILITY ENFORCEMENT PROGRAM
MIAMI-DADE COUNTY TIER 1 PEDESTRIAN/BICYCLE HIGH CRASH SEGMENTS
.:.·
,, .
.. . ' . ..,
•• -~Td&cit y
'i
" ~
' ' '
. . -:
...
, . c /.',
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Mi ,.mtH
10
Ci t y of Hial ea h
:
LEGEND
Pe d-0 ke Soriou s l nju ry/Fotal Crashes
-"Tlor 1 Rna<l""'Y seamen!
DocuSign Envelope ID: 366E526D-4605-49C9-BE95-C7C831704F3F EXHIBIT "C" -Tier 2 High Crash Segments 2022-2023 HIGH VISIBILITY ENFORCEMENT PROGRAM MIAMI-DADE COUNTY TIER 2 PEDESTRIAN/BICYCLE HIGH CRASH SEGMENTS l ,· . . -. :F=::. -:-+-~-.-.:::-L ;~=· ----11\---------:Jr/·--·----r : :.· ~.·~Jlr!i .. l-:. ··Na11i:1am1 1tunnr11rso ' .. .,. ~ • .. • • • • • • • • : . ' Ii:.-~ . ~ac:h r D•Hl'I ~·. .t';.• :i !, • • .. Mfi·~·\'d!11tlJ. : •. , «,~' .. / '.\ 'l~··· ; •";"" . ~ :> ~~ . '1' ... :~{ ~~~ .. J ·~-. • ...... (.,.. •· • B "11h!·JV•M• ,.., ...... r ~~-..... _; . : ~ : ·; .' : .-.~-,! . ; ·~'f·. ~: ". . ·~>M· .•• ;&\3.~, . ..... ... ... -~ ~> . ·I!' ~ • .ilD ..• ·. I ... "' ~ : .. ~·..-... ~)\~~" •. lm .. ~ ._ .... : "n:i ~ • • ...:.a. .-~ ~-· n. ...~hluh ,,.=11~.:":.: j' ~ • ~-~ .:... ·:-~"---~. _,.-~. ; ii • .\.,. •w,.•••-•;;,;x;;;·.r~~· •'ll.l!!ll · ll • """' I~ •; • 'Jr:'' •. I II '""""''" ·I '-• • • : ... , ... ,, · '' '•J •\ Nor(l\11.,. f ltllll•ll't J EL: -~· . ••ml Buch T~'l ----:-=-::. f=---==-=-""' ''"''' "J.>:· ._..;-~_-==1' =-,~-;~" ~'19.:i11~m• '• Ir . . -l-'---.. • Jht•arw1n11 ·~ _ ... •• • d'a'w•• · • ·-·--il' •h ·:'w'"·" -·~·le·-g.,:o~bl:, . ' ,,~: ~ ~ ~ iJ 1 " ~ ___ JR.., . k' 11 ..•. PJll • ' • ;., ••..• · . . r ~.JI,, ~ ·" -·-.~·· • -:!fl' ••• ~ ~ . ,{1\ . ,, .. ' . $ .. r ::/.: ·· .... t . : .,, . IL ,. .. /: •.. ,1 ;,·l~-~~·< [: .~ CDv Ii\• .}· Pln•crHI 1·'1,,,. ' • 1~ Kondoll I • I •• '·'· P~lm•ILD Bay ';\" • c:,1,, I. . ,• ' .. /)Jj11Jt Rltli:• ,. '\ .. ni-l~ut!tt S,,•'t' °''I\. "-?J~·.""·1 .;· • 'I ., .. !: ftll ~ _..,,. .. ..:·•'.r-l -..!' ,:· .-<· . ,'( /.,y 1.· , .Dr ~:~\llUd,.·=·· I -----LEGEND • Ped·Bk"e Serious Injury/Fat.al Crashes it ....... ·· ': ... = Tior 2 Roadway Se;ment Jl:."!1~ Clly .1 -"10"c..M/'l~,lf1,.,.,.,f(.M:l~l".fT\WO•-J.lcrwod--oJ. .. n..-~"9':-'U..,.,..,,.,.,,._ • .,._ ~;........._~_,,.,.._,,.~_ ... ........,. OllNT..,.O..-,.Oolo~,l .. 11 ~-.. ....-.. 11 City of Hialeah -,
DocuSign Envelope ID: 366E526D-460549C9-BE95-C7C831704F3F
Letter of Agreement and Contract
Execution of Agreement. This Agreement may be simultaneously executed in a minimum of two counterparts , each
of wh ich so executed shall be deemed to be an original, and such co unterparts together shall constitute one in the
same instrument.
University of North Florida Training and Services Institute, Inc.
d/b/a Institute of Police Technology and Management
Vince Smyth, Associate Vice President
Cameron Pucci, Director
Date
Date
VENDOR ACKNOWLEDGEMENT: By signing below, I certify that I have read the entire document, agree to abide by
the pricing and all terms and conditions of this Letter of Agreement and Contract, and that I am authorized to sign for
the Vendor.
Vendor Name: City of Hialeah
Address: 5555 E 8th Avenue, Hialeah, FL 33013
Vendor's Authorized Agent Signature
Printed Name
:-:~-J!'ef!f.!;.,(;-UAi S.fR Vl(:[.S AG.RE:EM:E N T
~EV I F'v'.1 ED A N C l \PPR C>VE:'.G
12
City of Hi alea h
Date
Tille
DocuSign Envelope ID: 366E526D-46D5-49C9-BE95-C7C831704F3F
Exhibit "D"
FY2022 -Subcontract Agreement Required Federal Clauses, Per Part V
i. The parties to this subcontract shall be bound by all applicable sections of Part V : Acceptance and Agreement
of Project# 433144-1 -8404 , Contract# G2A92 . A final invoice must be received by June 2, 2023 or payment
will be forfeited .
ii . Buy American Act. The Buy America Act prohibits the use of Federal highway safety grant funds to purchase
any manufactured product or software/information technology systems whose unit purchase price is $5,000 or
more, including motor vehicles, that is not produced in the Un ited States . NHTSA may waive those
requirements if (1) their application would be inconsistent with the public interest; (2) such materials and
products are not produced in the United States in sufficient and reasonably available quantities and of a
satisfactory quality; or (3) the inclusion of domestic material will increase the cost of the overall project contract
by more than 25 percent.
iii . Certification Regarding Federal Lobbying. The subcontractor certifies, to the best of his or her knowledge
and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract. the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2 . If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency , a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
iv. Cooperation with the Inspector General. It is the duty of every subcontractor to cooperate with the inspector
general in any investigation, audit, inspection, review, or hearing pursuant to this subgrant agreement. Chapter
20 .055(5), F.S .
v. DBE Assurance. The subcontractor shall not discriminate on the basis of race, color, national origin, or sex in
the performance of this contract. The consultant or contractor shall carry out applicable requirements of 49
CFR, Part 26 in the award and administration of USDOT-a ssisted contra cts. Failure by the consultant or
contractor to carry out these requirements is a material breach of this contract, wh ich may result in the
termination of this contract or such other remedy, as the Subrecipient or the Department deems appropriate.
vi. E-Verify. Any subcontractors performing work or providing services pursuant to the subgrant agreement are
required to utilize the U.S. Department of Homeland Security's E-Verify sy s tem to verify the employ ment
eligibility of all new employees hire d by th e subcontractor during the contract te rm .
13
City of Hi alea h
(
DocuSign Envelope ID: 366E526D-46D5-49C9-BE95-C7C831704F3F
vii. Nondiscrimination. During the performance of this subcontract, the Subcontractor agrees :
1. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to
time
2. Not to participate directly or indirectly in the discrim ination prohibited by any Federal non-
discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein
3 . To permit access to its books , records, accounts, other sources of information, and its facilities as
required by the FOOT State Safety Office, USDOT or NHTSA
4. That, in event a Subcontractor fails to comply with any nondiscrimination provisions in this subgrant,
the Subrecipient will have the right to Impose such subgrant sanctions as it or NHTSA determine are
appropriate, including but not limited to withholding payments to the Subcontractor under the
contracUagreement until the Subcontractor complies; and/or cancelling, terminating, or suspending a
contract or funding agreement, in whole or in part.
viii. Clean Air Act and Federal Water Pollution Control Act. Subcontracts for amounts in excess of $150,000
must comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U .S .C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S .C. 1251-1387).
Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
ix. Integrity Certification. The Subcontractor certifies that neither it nor its contractors are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this
Agreement by any federal department or agency. This certification is a material representation of fact upon
which the Department is relying in entering this Agreement. If it is later determined that the Subcontractor
knowingly rendered an erroneous certification, in addition to other remedies available to the federal
government, the department or agency with which this transaction originated may pursue available remedies,
including suspension and/or debarment. The Subcontractor shall provide to the Department immediate written
notice if at any time the Subcontractor learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
x. Contract Work Hours and Safety Standards Act. All subcontracts in excess of $100,000 that involve the
employment of mechanics or laborers must Include a provision for compliance with 40 U .S .C. 3702 and 3704,
as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each
contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours . Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week. The requirements of 40 U.S .C. 3704 are applicable to construction work
and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies
or materials or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence .
14
City of Hi ale ah
DocuSign Envelope ID: 366E526D-4605-49C9-BE95-C7C831704F3F
xi. Indemnification and Insurance. To the fullest extent permitted by law, the Subcontractor shall indemnify and
hold harmless the Subrecipient and the State of Florida, Department of Transportation, including the
Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful
misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the
performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is
intended to nor shall it constitute a waiver of the State of Florida and the Subrecipient's sovereign immunity .
xii. Policy on Banning Text Messaging While Driving Act. In accordance with Executive Order 13513, Federal
Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10 , Text Messaging Wh ile
Driving, subrecipients are encouraged to :
Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies to ban text messaging while driving company-owned or rented vehicles, Government-owned , leased
or rented vehicles, or privately -owned vehicles when on official business or when performing any work on
behalf of the subrecipient agency and/or the Government.
Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as
establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging
while driving, and education , awareness, and other outreach to employees about the safety risks associated
with texting and driving .
Insert the substance of this section, including this sentence, in all sub-agreemenl/subcontracts funded with the
subaward provided under this Agreement that are $15,000 or more.
xiii. Human Trafficking . The Subcontractor agrees that it and its employees that perform any work on the
subcontract shall not, during the term of this Agreement, engage in trafficking in persons, procure a
commercial sex act. or use forced labor in the performance of work on the subcontract.
xiv. Contracting with small and minority businesses, women's business enterprises, and labor surplus
area firms. The Subcontractor agrees to take the following affirmative steps to assure that minority
businesses, women's business enterprise, and labor surplus are used when possible:
1 . Place qualified small and minority businesses and women 's business enterprises on solicitation lists;
2. Assure that small and minority bus inesses, and women's bu siness enterprises are solicited whenev er
they are potential sources ;
3. Divide total requirements, when economically feasible , into smaller tasks or quantities to permi t
maximum participation by small and minority businesses, and women's business enterprises;
4 . Establish delivery schedules , where the requirement permits , which encourage participation by small
and minority businesses, and women's business enterprises ;
5 . Use the services a nd assistance, as appropri ate, of s uch organi zatio ns as the Small Bus iness
Admin istration and th e Minority Bus iness Deve lopment Agen cy of th e Dep artm ent of Commerce ; and
6 . Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in
paragraphs (b)(1) through (5) of this section .
xv. Termination for Convenience. In accorda nce with Appendix II to 2 CFR Part 200 -Contract Provisio ns for
Non -Federal Entity Contracts Und er Fe dera l Award s, eith er Party may termin ate this Agree ment fo r
convenience upon thirty (30) days' adv ance writte n no ti ce to th e oth e r Pa rty . T ermin ation of thi s Agreement,
as such, will not affect payment for services satisfactorily furnished prior to the termination .
15
Ci t y of Hi alea h
r ITE M # __ f\_· _,.-
SEP 2 7 2022
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND THE CITY COUNCIL
OF THE CITY OF HIALEAH, FLORIDA, ACCEPTING A
GRANT IN THE AMOUNT OF $47,141.47 FROM THE
UNIVERSITY OF NORTH FLORIDA TRAINING AND
SERVICES INSTITUTE D/B/A/ INSTITUTE OF POLICE
TECHNOLOGY AND MANAGEMENT ("IPTM");
APPROVING AND ACCEPTING THE TERMS OF USE OF
THE GRANT FUNDS AS SET FORTH IN THE LETTER OF
AGREEMENT AND CONTRACT ATTACHED AS EXHIBIT
"A"; ON A REIMBURSEMENT BASIS, AUTHORIZING THE
MAYOR, OR THE POLICE CHIEF, AS THE MAYOR'S
DESIGNEE, AND THE CITY CLERK, AS ATTESTING
WITNESS, ON BEHALF OF THE CITY, TO EXECUTE THE
LETTER OF AGREEMENT AND ANY OTHER CUSTOMARY
AND NECESSARY DOCUMENT IN FURTHERANCE OF
THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Florida Department of Transportation ("FDOT") provides funding to the
Institute for Police Technology and Management ("IPTM") at the University of North Florida for
the High Visibility Enforcement Program for Pedestrian and Bicycle Safety; and
WHEREAS, IPTM provides contracts with law enforcement agencies in priority counties
to conduct high visibility enforcement operations in areas with the highest representation of traffic
crashes resulting in serious or fatal injuries to pedestrians and bicyclists; and
WHEREAS, high visibility enforcement funds are intended as a crash mitigation tool, and
high enforcement details are designed to reduce unsafe behaviors of all road users, including
motorists, pedestrians and bicyclists; and
WHEREAS, the University of North Florida Training and Services Institute D/B/ Al
Institute of Police Technology and Management ("IPTM") approved an award in the amount of
$47,141.4 7 to benefit the City of Hialeah Police Department; and
WHEREAS, the City must accept the terms governing the use of the funds by making an
application for and agreeing to the terms of use of the grant funds; and
WHEREAS, it is the objective of the City of Hi aleah Police D epartment to reduce traffic
crashes resulting in serious and fatal injuries to pedestrians and bicyclists through education,
training and enforcement; and
WHEREAS, grant funds will be utilized to promote safe pedestrian, bicyclist and driver
behaviors in the City of Hialeah and increase the Department's presence visibility.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT:
RESOLUTION NO. -------
RESOLUTION OF THE MAYOR AND THE CITY COUNCIL
OF THE CITY OF HIALEAH, FLORIDA, ACCEPTING A
GRANT IN THE AMOUNT OF $47 ,141.47 FROM THE
UNIVERSITY OF NORTH FLORIDA TRAINING AND
SERVICES INSTITUTE D/B/AJ INSTITUTE OF POLICE
TECHNOLOGY AND MANAGEMENT ("IPTM");
APPROVING AND ACCEPTING THE TERMS OF USE OF
THE GRANT FUNDS AS SET FORTH IN THE LETTER OF
AGREEMENT AND CONTRACT ATTACHED AS EXHIBIT
"A"; ON A REIMBURSEMENT BASIS, AUTHORIZING THE
MAYOR, OR THE POLICE CHIEF, AS THE MAYOR'S
DESIGNEE, AND THE CITY CLERK, AS ATTESTING
WITNESS, ON BEHALF OF THE CITY, TO EXECUTE THE
LETTER OF AGREEMENT AND ANY OTHER CUSTOMARY
AND NECESSARY DOCUMENT IN FURTHERANCE OF
THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Florida Department of Transportation ("FDOT") provides funding to the
Institute for Police Technology and Management ("IPTM") at the University of North Florida for
the High Visibility Enforcement Program for Pedestrian and Bicycle Safety; and
WHEREAS, IPTM provides contracts with law enforcement agencies in priority counties
to conduct high visibility enforcement operations in areas with the highest representation of traffic
crashes resulting in serious or fatal injuries to pedestrians and bicyclists; and
WHEREAS , hi gh visibility enforcement funds are intended as a crash mitigation tool , and
high enforcement details are designed to reduce unsafe behaviors of all road users, including
motorists, pedestrians and bicyclists; and
WHEREAS, the University of North Florida Training and Services Institute D/B/ AJ
Institute of Police Techno lo gy and Management ("IPTM") approved an award in the amount of
$47,141.47 to benefit the City of Hialeah Police Department; and
WHEREAS , the City must accept the terms governing the use of the funds by making an
application for and agreeing to the terms of use of the grant funds; and
WHEREAS, it is the obj ective of the City of Hialeah Police Department to reduce traffic
crashes resulting in serious and fatal injuri es to pedestrians and bicyclists through education,
training and enforcement; and
WHEREAS, grant funds w ill b e utilized to promote safe pedestrian, bicyclist and driver
behaviors in the City of Hialeah and incr ease the Department's prese nce visibi lity.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT:
RESOLUTION NO.
~~~~~~~~-
Page No . 2
Section 1: The City of Hialeah, Florida hereby accepts the award of $47,141.4 7 from
the University of North Florida Training and Services Institute D/B/A/ Institute of Police
Technology and Management ("IPTM"), to fund the activities by the City of Hialeah Police
Department; to enforce High Visibility for Pedestrian and Bicycle Safety and approves and accepts
the terms of use of the grant funds as set forth in the application attached as Exhibit "A".
Section 2: The City of Hialeah, Florida hereby authorizes the Mayor, or the Police
Chief, as his designee, and the City Clerk, as attesting w itness, to execute the application, any
interlocal agreement, and all other necessary and customary documents required by Miami-Dade
County in furtherance thereof on behalf of the City.
Section 3: This resolution shall become effective when approved by majority vote of
the City Council and signed by the Mayor or at the next regularly scheduled City Council meeting,
if the Mayor's signature is withheld or if the City Council overrides the Mayor's veto.
Attest:
PASSED AND ADOPTED this __ day of ________ , 2022.
Carl Zogby
Council President
Approved on this __ day of _______ , 2022.
Mayo r Esteban Bovo, Jr.
g rant from uni vers ity of north fl o rid a -resoluti on -acceptance of grant
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Monica Perez
Council Vice President
September 14, 2022
City of Hialeah
Honorable Mayor Esteban Bovo, Jr.
And Council Members
City of Hialeah
Hialeah, Florida 33010
RE: Pedestrian and Bicycle Safety High Visibility Enforcement and Support Program
Dear Mayor and Council Members:
Council Members
Bryan Calvo
Vivian Casals-Munoz
.Jacqueline Garcia-Roves
Luis Rodriguez
Jesus Tundidor
The City of Hialeah Police Department encourages and supports a wide range of grant-funded projects that are
compatible with its overall criminal justice goals and objectives. Therefore, the Hialeah Police Department is
requesting Mayor Bovo and City Council to accept the Pedestrian a nd Bicycle Safety High Visibility
Enforcement and Support Program , a pa ss-through grant award and agreement with the University of North
Florida Training and Services Institute ., d/b/a Institute of Police Technology and Management ("IPTM ") in
the amount of $47,141.4 7. The contract period will begin upon executio n a nd will end on May 12 , 2023.
The Florida Department of Transportation (FOOT), through a grant with University of North Florida will
utilize law enforcement support to educate and enforce safe pedestrian , bicyclist. and driver behav iors in
priority counties in Florida. The main objective of this effort is to reduce traffic crashes resulting in serious
and fatal injuries to pedestrians and bicyclists through the use of se lect ed traffic education and enforcement
operations.
After approval and execution of contract is completed, OMB will appropriate these funds in revenue account
121.1000.334302 and expense account 121 .1000.521141.
~~-
George Fuente
Chief of Police
APPROVED I DISAPPROVED:
Lu is Suarez, Purchasin g Manager
~~~~~~~~~~~~~~~~~~~
Ruth Rubi , Exec utive Director of Finance Manageme nt
Es teban Bovo, Jr., Mayor
501 P:i lm A\i:nuc. Hiali..~h. Flomb · 33010-1'7 1'>
\\~w.h ialcrahll.go \
COUNCIL AGENDA ITEM REQUEST FORM
This form, letter from the department head addressed to the Mayor and City Council, as well as
supporting documents are due the Monday of the week prior to the City Council Meeting.
Date of Request: September 14, 2022
Requesting City Department:
Police Department
Requested Council Meeting
Date: September 27, 2022
Action Requested from the D Issue a purchase order
City Council:
D Increase a purchase order
D Award a bid
D Bid No.
D Reject a bid
D Bid No.
D Special Events Permit
D Street Closure
~ Other: AcceQtance of Grant
Scope of service(s) or Overtime Reimbursement-Conducting high visibility
product(s): enforcement while conducting enforcement
Vendor: University of North Florida Training & Services Institute., d/b/a
Institute of Police Technology and Management (IPTM)
Expenditure Amount: $0
Funding Source (i.e., account We are asking to receive money
funding the expenditure):
Purchase Process: D Competitive Bidding
D An exception to competitive bidding applies:
D Professional services in the nature of consultants,
Accountants, and attorneys
D Sole source provider
D Emergency based on object facts
D Credit facilities
D Competitive bidding is not required because the City is
utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
D Title of state, county or other governmental
Agencies contract:
D Piggy-back contract expiration date: ___ _
[gl Waive Competitive Bidding
[gl Reason(s) it is not advantageous to the City to
utilize competitive bidding:
Acceptance of Grant
Signatures:
Dep ~
Luis A. Suarez, Purchasing Manager
Ruth Rubi, Executive Director of Finance Management
Esteban Bova, Jr., Mayor
DocuSign Envelope ID: 366E526D-46D5-49C9-BE95-C7C831704F3F
,~.,\'\"'t00'P011c0 Institute of Police Technology and Management
September 13, 2022
Mr. Chris Craig
Traffic Safety Administrator
Florida Department of Transportation
605 Suwannee Street, MS 53
Tallahassee, Floridi'l 32399
Unive r sity of l'-lorth Floricl ;:1
12 000 Alumn i Drive I .J <Kkso nvillc:-\ Flnricln 32224
Phone: (904 ) 620-47 86 I Fa x : (904 ) 6 2 0 --2453
www.iptm .org
RE: Pedestrian and Bicycle Safety Hi gh Vi sibility Enforcement and Support Program
Project Number: 433144-1-8404
Con tract Number: G2A92
Dear Mr. Craig,
W e ar e requesti ng subcontract approval under the aforement ioned subgrant agreement. The request is
for approval of a contractual services agreement between IPTM and City of Hi alea h in th e amount of
$47,141.47 . Under the contract, City of Hialeah Police Department will conduct ov e rtime high vi sibility
education and enforcement op crutio ns through May 12, 202 3.
I appreciate your co nsideratio n of this r equest.
Angel Willi ams
Coordinator
Attachment
Training the Next Generation of Law Enforcement
DocuSign Envelope ID : 366E526D-46D5-49C9-BE95-C 7C831704F3F
Letter of Agreement and Contract
In this contract between the City of Hialeah ("Vendor") and University of North Florida Training and Services
Institute, Inc., d/b/a Institute of Police Technology and Management ("IPTM"), a direct support organization of the
University of North Florida ("University"), the Vendor shall perform the services as outlined in the scope of services
(Exhibits A & B). The contract period will begin upon execution and will end on May 12, 2023 .
Total contract amount will not exceed $47,141.47
The parties to this contract shall be bound by all applicable state and federal requirements as outlined in Florida
Department of Transportation (FOOT) Project# 433144-1-8404, Contract# G2A92. All services must be completed by
May 12, 2023. The final invoice must be received by June 2, 2023 or payment will be forfeited .
It is expressly understood that the Vendor is an independent contractor , and not an agent of the FOOT or the
University of North Florida. The FOOT and the University's ("State Agencies" or individually "State Agency ") respective
total liability in negligence or indemnity for acts of its employees or officers shall not exceed the limits of their waiver of
sovereign immunity provided under Section 768 .28 , Florida Statutes . The FOOT, the University , and the Vendor shall
each be responsible for its own attorney fees in the event of a dispute.
To the fullest extent permitted by law, the vendor shall indemnify and hold harmless IPTM and the State of Florida,
Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses
and costs, including, but not limited to, reasonable attorney's fees , to the extent caused by the negligence,
recklessness or intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the
contractor/consultant in the performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to
nor shall it constitute a waiver of the State of Florida and IPTM's sovereign immunity.
Vendor is a subdivision, as defined in Section 768.28, Florida Statutes, and Vendor agrees to be fully responsible only
to the extent provided by Section 768 .2 8, Florida Statutes, for the negligent or wrongful acts or omission of any
employee of the Vendor while the employee is acting within the course and scope of the employee's employ me nt, and
for any damages proximately caused by said acts or omissions or torts.
Nothing herein shall be construed as consent by a State Agency or political subdivision of the State of Florida to be
sued by third parties in any matter arising out of this contract. No State Agency or subdiv ision indemnifies any other
party or person beyond the extent permitted under the law, no matter what the circumstances. Nothing herein shall be
construed as a waiver by the FOOT, the University, an d the Vendor of any rights or limits to liability existing under
Section 768.28, Florida Statutes .
In accordance with the contract, the V e ndor is authorized to perform the tasks detailed in the scope of services
(Exhib its A & B) and is fully responsible for satisfactory completion of all services. Services performed prior to receiving
an executed contract from the University will not be eligible for reimbursement. This contract does not involve the
purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statutes .
This is a cost reimbursable contract. To be eligible for reimbursement, all costs must be allowable pursuant to state
and federal expenditure laws, rules and regulations a nd must be essential to the successful completion of the tasks
id entifi ed in this contract for services .
If a cost benefits more than one project, a determination must be made and documentation provided to support th at
the cost is distributed in a reasonable and consistent manner across all benefiting projects
CANCELLATION : This contract may be unilaterally cancelled by FOOT or the University for refusal by the Vendor to
allow public access to all documents, papers, letters, or other material made or received by the Vendo r in conju nction
with thi s contract, unl ess Florida law provides that th e records are confidential and/or exempt from the disclosure
req uirements of section 24(1) of Article 1 of th e state constitution a nd section 119. 07(1 ), F lorida Statutes.
1 EXHIBIT
City of Hiale ah
DocuSign Envelope ID : 366E526D-46D5-49C9-BE95-C7C83 1704 F3F
EXHIBIT "A"
SCOPE OF SERVICES
PEDESTRIAN AND BICYCLE SAFETY
HIGH VISIBILITY EDUCATION AND ENFORCEMENT CAMPAIGN
I. OBJECTIVE:
The Florida Department of Transportation ("FOOT'), through a grant with University of North Florida
("University"), will utilize law enforcement support to reinforce safe pedestrian , bicyclist, and driver
behaviors in priority counties in Florida . The goal of this effort is to reduce traffic crashes resulting in
serious and fatal injuries to pedestrians and bicyclists using high visibility education and enforcement
details.
II. PURPOSE:
In 2020, 3,332 people lost their lives in traffic crashes on Florida's roadways. More than 21 % of them were
pedestrians (715) and more than 5% were bicyclists (169).
The Purpose of this funding opportunity is to develop and implement effective community level High
Visibility education and enforcement details in areas with the highest representation of traffic crashes
resulting in serious and fatal injuries to pedestrians and bicyclists .
The project Goal is to mitigate crashes by increasing awareness of and compliance with traffic laws that
protect the safety of pedestrians and bicyclists on Florida's roads .
Pedestrians and bicyclists are more vulnerable that all other road users . Traffic crashes involving
pedestrians and bicyclists are more likely to result in fatal or serious injuries than any other types of traffic
crashes.
Speed, impairment, and distractions contribute to unsafe conditions for pedestria ns and bicyclists and may
be included in enforcement operations where there is data to support the need for these interventions to
improve the safety of pedestrians and bicyclists.
Pedestrian decoys may only be included in enforceme nt operations to improve driver yield rates at mid-
block crossing locations to improve the safety of pedestrians and bicyclists .
This campaign is a component of Florida's Bicycle/Pedestrian Focused Initiative and is implemented by
the Institute of Police Technology and Management (IPTM) under the direction of the Florida Department
of Transportation (FOOT). This campaign supports the goals established in Florida's Pedestri an an d
Bicycle Strategic Safety Plan . High Visibility Enforcement activities are being implemented to mitigate
crashes by educating ped estrians, bicy clis ts, and motorists on traffi c law s pertaining to pedestrian a nd
bicycle safety and increasing compliance with those laws .
Ill. IPTM RESPONSIBILITIES:
IPTM will provide the required training/tra ining materials, a copy of Florida's Pedestrian and Bicycle
Strategic Safety Plan, and educational materials to the V end or for distribution during enforcement
operations upon co ntract execution . Additional educational materials, bicycle lig hts, and electronic media
ma y be requested by th e V endor but are subj ect to av ai lability. IPTM reserves the right to review and audit
th e Vendor's co mpli a nce with the terms of this Letter of Agreement and Con tract. IP T M a lso reserves th e
right to reduce the amount of funding allocated under this Letter of Agreement and Contract when it is
determined that th e V e ndor will be unable to properly utilize the full funding amount as outlined herein .
IV. VENDOR SERVICES AND RESPONSIBILITIES:
Vendor will provid e high visibility education and enforcement of a ll road users, including pedestrians,
bicyclists , a nd motorists, to chang e behaviors and improve th e safety of pedestrians and bicyclists. V endor
will conduct on -street ed uca ti on and e nfo rce ment deta il s at pre -approved locations within pre -approved
times and distribute educational materia ls with each contact. Education is the preferred method of
behavior correction. W arn ings and/or citations to ped estrians, bicyclists, and motorists will be guided by
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City of Hial eah .
DocuSign Envelope ID : 366E526D-46D5-49C9-BE95-C7C831704F3F
the Vendor's policies and procedures and must comply with Florida law. These operations are designed to
reach more than just the individuals who are stopped or contacted, they should also be highly vis i ble to
anyone driving, walking, or biking in the area in a way that associates the enforcement activity with the
safety awareness campaign . The Vendor shall record all detail activity that documents the education and
enforcement outputs for each detail conducted during the contract period using the provided online
platform.
To be reimbursable, activities conducted by the Vendor must meet the requirements listed in this Letter of
Agreement and Contract to include the following:
• Operations must begin within 30 days of the contract execution date. Exceptions require the approval
of IPTM.
• Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non-sworn
civilian personnel are not eligible).
• Operations must be highly visible to anyone driving, walking, or biking in the area. It is strongly
suggested that operations include a combination of high visibility elements with a coordinated media
awareness campaign similar to those used in sobriety checkpoints or other enforcement mobilization.
• Funds may not to be used to supplant the Vendor's enforcement and educational efforts funded by
other local, state, or federal sources. Duplicated efforts are not eligible for reimbursement.
• Vendor will not be reimbursed for education and enforcement details that take place at location s
outside of those pre-approved by the FOOT and outlined in Exhibit C of this agreement.
• Vendor will not be reimbursed for education and enforcement details that take place outside of the
day(s) and times of day pre-approved by the FOOT and outlined in Exhibit C of this agreement (each
detail location may have different pre-approved days and times of day).
Minimum Level of Service
Vendor shall conduct highly visible education and enforcement operations at each of the identified
locations outlined in Exhibit C of this agreement, prioritizing efforts towards higher ranked locations.
If the Vendor has Tier 1 and Tier 2 locations listed in Exhibit C of this agreement, HVE efforts will only be
worked at Tier 1 locations from the date of this agreement through January 31, 2023. Beginning
February 1, 2023, both Tier 1 and Tier 2 locations may be worked for the remainder of the contract period.
A minimum of two (2) media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period .
Vendor performance will be evaluated based on their prioritization of enforcement details to areas with the
highest representation of traffic crashes resulting in serious' and fatal injuries to pedestrians and bicyclists
and on the visibility of the mobilization .
• Vendor will not be reimbursed for administrative time, travel time, m ea l breaks or other hours that are
not for participation in th e ed uca tion and enforcement overtime details aimed at reducing traffic
crashes resulting in serious or fatal injuries to pedestrians or bicyclists, or attend ance at required
training outside of the training requirement listed within this contractual service agreement.
• Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day
(defined as 12:00 a.m. to 11 :59 p.m.), unless there are extenuating circumstances at th e end of a shift
that causes the hours to exceed this limit. Extenuating circumstances must be documented in the
activity report. There is no pay period limit.
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City of Hialeah
Do cuSign Envelope ID : 366E526D-46D5-49C9-BE95-C7C831704F3F
• Officer training is mandatory . For the ir overtime hours to be reimbursable , officers working the
education and enforcement details must first complete the required four-hour training course t itled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices." To remain eligible,
officer "refresher training" is required for any officer who completed the four-hour training course titled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices" prior to June 30,
2021. The refresher training class titled "Pedestrian & Bicycle Safety: A Law Enforcement Review" is
not a substitute for the 4-hour classroom course for initial eligibility into this program.
• Vendor may be reimbursed for a limited number of sworn law enforcement officers to attend the
required four-hour training course titled "Pedestrian and Bicycle Law Enforcement: Laws, Procedures
and Best Practices" or the two (2) hour on line refresher training course titled "Pedestrian & Bicycle
Safety: A Law Enforcement Review". For their overtime hours to be reimbursable, attendance at the
training must be within the contract period and must be on overtime status . Although every sworn law
enforcement officer may attend the training, overtime reimbursement is limited to those officers who
will actually take part in education and enforcement details .
• Public awareness is a key element of the high visibility enforcement model. The Vendor is strongly
encouraged to distribute a minimum of two (2) media releases during the contract period. The first
media release announcing that operations are beginning should be distributed a minimum of seven (7)
days in advance of the first education/enforcement detail. The second media release should include a
reminder that details are ongoing. This second media release should be distributed approximately
halfway through the contract period. Additional media engagement is a lso encouraged throughout the
contract period . Media releases may include social or digital media but must also be distributed
through local media outlets. Proof of media engagement should be provided within 30 days of the
press release or news report.
• The Vendor shall distribute the provided safety educational materials during all education and
enforcement details. Materials will be provided to Vendor free of charge for this purpose.
• Vendor may elect to participate in bicycle light distribution to improve nighttime visibility and
compliance with F.S. 316 .2065(7). A Bicycle Light Distribution Assurance Form provided by IPTM is
required for each bicycle light set that is distributed. The required documentation must be signed by
the officer and submitted to IPTM or through the provided online platform along with the detail report
for the period in which the lights were distributed .
• Invoice submissions must document that each officer was on overtime status while working the
education and enforcement details in order to be eligible for reimbursement.
HIGH VISIBILITY ENFORCEMENT (HVE)
All law enforcement agencies shall conduct High Visibility Enforcement while conducting enforcement
under this contractual service agreement.
High Visibility Enforcement is defined as:
Intense:
Frequent:
Visible:
Strategic:
Enforcement activ ities are ov er and a bove wh at norma lly takes place.
Enforcement occurs often enough to create general deterrence.
A majority of the public sees or hears about the enforcement.
Enforcement targ ets high -risk locations during high -risk times.
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City of Hi alea h
Do cuSign Envelope ID : 366E526D-46D5-49C9-BE95-C7C831704F3F
APPROVED PERSONNEL LIST
Prior to commencing the services outlined under this contract, Vendor must submit a list of personnel
authorized to participate in overtime details under this agreement through the provided on line platform.
The name and fully loaded hourly overtime rates to be used for each officer must be submitted. The
overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime. Only hours from officers listed and within +/-$5 .00 of the rates shown on the authorized
personnel list are eligible for reimbursement under this agreement. The authorized personnel list shall be
updated as needed to add officers and update overtime pay rates.
METHOD OF COMPENSATION/PAYMENT SCHEDULE
Invoices must be submitted at least monthly (every 30 days), beginning within 60 days of the contract
execution date. Invoices must contain the following :
• Invoice to include summary of hours charged and total due.
• Payroll documentation: Vendor must submit payroll documentation to accompany each invoice. This
payroll documentation should clearly indicate that the detail hours worked under this contract were on
overtime status along with the overtime rates that were paid. As this is a cost-reimbursable contract,
IPTM can only reimburse the Vendor for an amount up to the total costs incurred for the overtime
worked; therefore, Vendor must include either a pay stub or payroll ledger documenting payment to
each officer for which reimbursement is requested. It is the responsibility of the Vendor to redact any
personally identifiable information such as Social Security numbers prior to submission.
• Detail Activity: Vendor shall record detail activity that documents the education and enforcement
outputs for each detail conducted through the provided on line platform. The activity will document that
each detail conducted meets the minimum level of service as outlined in this agreement and show the
officers assigned, date, days and/or times, location, contacts made, number of materials distributed,
and the numbers of educational contacts, warnings and citations issued to motorists, pedestrians, and
bicyclists for each statute. Detail Activity submissions shall be consistent with the corresponding
invoices and payroll documentation .
All invoices must be submitted through the provided online platform . In case the provided online platform is
unavailable, invoice documentation can be sent electronically to ped.bike.safety@iptm.org .
All requests for reimbursement shall be signed by an Authorized Representative of the Vendor, or their
delegate.
The University has 40-days to review and process invoices for services. This process begins on the date
the Vendor invoice is received, inspected, and approved. Invoices may be returned if not completed
properly . If a payment is not available within 40 days from the University approval, a separate interest
penalty at a rate as established pursuant to Section 55.03(1), F.S ., will be due and payable, in addition to
the invoice amount, to the Vendor. Interest penalties of less than one (1) dollar will not be enforced unless
the Vendor requests payment. Invoices that have to be returned to a Vendor because of Vendor
preparation errors w ill result in a delay in the payment and is not s ubject to the interest penalty . The
Vendor payment requirements do not start until a prope rly completed financia l re imbursement request is
provided to th e University.
FINANCIAL CONSEQUENCES
Payment shall be made only after receipt and approval of services provided. If the University determines
that the performance of the V endor d oes not comply with the contract requirements, the University shall
notify th e V endor of the deficiency to be corrected, and th e correction s ha ll be mad e within a timefra me to
be specified by the University . If the defici e ncy is sub sequently reso lved, the University agrees to pay th e
invoice (s) for th e unpaid a mount(s) during the next billing period . If th e Vendo r is un ab le to resol ve th e
deficiency, the funds shall be forfeited at the end of this contractual service agreement.
5
City of Hi alea h
DocuSign Envelope ID : 366E526D-46D5-49C9-BE95-C7C831704F3F
PRE-APPROVED HVE LOCATIONS
Education and enforcement overtime details are only authorized at locations (specific intersections,
corridors, and/or regions) that have been pre-approved by the FOOT. Vendor may not be reimbursed for
efforts conducted at locations that have not been pre -approved, that take place prior to the date of the
approval of this agreement, or that do not comply with the minimum level of service as outlined in this
agreement.
Each pre-approved location will have clearly defined boundaries; day(s) and times of day in which the
overtime details can be worked and will be outlined in Exhibit C.
REQUESTS FOR ADDITIONAL FUNDING
The Vendor may request an increase to the total funding amount of this contract during the contract
period. If the funding is available, the increased funding request may be considered if the Vendor has :
• satisfied all of the provision listed within this contract
• submitted timely invoices and record of detail activity submissions
• conducted HVE overtime detail efforts in a manner that supports the stated goal
• expended 70% or more of the current contract funding amount
• pedestrian and bicyclist crash circumstances within the Vendor's jurisdiction support the increased
funding amount
Increased funding will be based upon availability and must be approved by the FOOT.
Increased funding will be accomplished through an amendment to this contract which must be signed by
the FOOT, Vendor, and IPTM.
Requests for increased funding must be submitted to IPTM and received on or before February 28, 2023.
NON-DISCRIMINATION AND ETHICAL STANDARDS
No person shall, on the ground of race, color, religion, sex, handicap, or national origin, be subjected to
discrimination under any program or activity supported by this contract. The agency agrees to comply with
the Florida Civil Rights Act (F.S. 760)
http://www.leg.state.fl.us/statutes/index.cfm?App mode=Display Statute&URL=0700-
0799/0760/0760. html
All officers participating in High Visibility Enforcement activities are required to comply with the Law
Enforcement Officer Ethical Standards of Conduct as established by the Florida Department of Law
Enforcement. https://www.fdle .state .fl.us/Content/CJST/Menu/Officer-Requirements-Main-Page/LE-
Ethical-Standards-of-Conduct.aspx
CORE ACTIVITY PERFORMANCE MEASURES I MINIMUM LEVEL OF SERVICE TO BE PERFORMED
AND CRITERIA FOR EVALUATING SUCCESSFUL COMPLETION.
Each law enforcement agency is encouraged to compl ete all of the tasks as outlined within this contract.
All agenci es are required to complete a minimum of (80%) eighty perc e nt of contracted efforts within th e
contract pe riod to be e ligibl e for "age ncy of the year award" consideration. Each successive fiscal year,
agencies will be prioritized for funding based on percentage of performance expectations that were met.
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City of Hi alea h
DocuS ign Enve lope ID: 366E 526 D-46 D5-4 9C9-BE95-C7C83 17 04F3F
CONSEQUENCES FOR NON -PERFORMANCE
If the Vendor is unable to properly utilize the full funding amount as outl ined herein, the amount of funding
for subsequent periods may be reduced . In the event that the required services are in dispute , the invoice
may be pro-rated, reduced , or payment withheld until adequate documentation is provided to support the
completion of such services and the dispute is resolved . If requirements are not met, the invoice will be
pro-rated and payment will only be made for services that we re completed as outlined in this ag reement.
Fa ilure to submit invoices, detail activity reports, or other deli verables as o ut lin ed in this contract may
result in termination of the agreement.
7
City of Hi alea h
DocuSign Envelope ID : 366E526D-46D 5-49C9-BE95-C7C831704F3F
EXHIBIT "B"
EFFORT SUMMARY
FLORIDA'S PEDESTRIAN AND BICYCLE FOCUSED INTITIATIVE
HIGH VISIBILITY ENFORCEMENT CAMPAIGN
QUANTIFIABLE, MEASURABLE, AND VERIFIABLE DELIVERABLES
• A minimum of two (2) media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period.
• Detail Activity Reports shall be submitted for each education and enforcement detail worked .
• Bicycle Light Distribution Assurance Forms shall be submitted for each bicycle light kit distributed .
• Invoices shall be submitted for each month or payroll period in which overtime details were performed
beginning the month following contract execution.
PERFORMANCE MEASURES
Proof of performance documentation shall be submitted. This includes, but is not limited to , the following :
• Detail Activity Submissions
• Proof of media engagements
• Proof of overtime hours worked
BUDGET/COST ANALYSIS
• The name and fully loaded hourly overtime rates to be used for each officer must be submitted.
• The overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime.
• Only hours from officers listed and within+/-$5.00 of the rates shown on the authorized personnel list are
eligible for reimbursement under this agreement
• Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non-sworn civil ian
personnel are not eligible).
• Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day (defined as
12:00 a .m. to 11 :59 p.m.).
• Payroll documentation should clearly indicate that the detail hours worked under this contract w ere on overtime
status along with the overtime rates that were paid .
• Only Tier One (1) locations are eligible for reimbursement prior to February 1, 2023.
• Tier Two (2) locations are eligible for reimbursement February 1 -May 12 , 2023.
• Payment shall be made only after receipt and approval of services provided .
Total contract amount not to exceed: $47,141.47
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City of Hi alea h
DocuSign Enve lope ID : 366E526D-46D5-49C9-BE95-C7C83 1704F 3F
Rank Roadway Name
9 E 25th Street
14 W 21st Street
27 W 49th Street
30 W 29th Street
41 E 4th Avenue
47 W 24th Avenue
55 W 16th Avenue
60 W 49th Street
78 W 9th Street
EXHIBIT "C"
Locations for Hialeah Police Department
Florida's Pedestrian and Bicycle Focused Initiative
High Visibility Enforcement Campaign
Time Range
From To Tier From To
E 6th Avenue E 12th Avenue 1 1400 0900
200-ft west of Palm E 2nd Avenue 1 1800 0700
Avenue
NW 7th Avenue W 16th Avenue 1 0600 2200
NW 16th Avenue W 4th Avenue 2 1800 2400
E 32nd Street E 41st Street 2 1000 2100
NW 103rd Street W 62nd Street 2 1300 2400
W 41st Street W 46th Street 2 0100 1100
W 12th Avenue W 6th Avenue 2 1200 2200
W 4th Avenue E 1st Avenue 2 1000 1300
Day of the Week
Tuesday, Wedn esday, Frida y,
Saturday, Sunday,
Thursday
Friday, Monday, Saturday, Tuesday,
Wednesday
Friday, Saturday
Monday, Saturday, Sunday, Th ursday,
Tuesday
Friday, Sa turday, Thursday, Tuesday
Monday, Tuesday, Wednesday,
Friday
Friday, Monday, Sunday, Thursd ay
Frida y, Saturday, Thursday
Monday, Tu es d ay, W edn esda y
Data Source: FOOT Crash Analysis Reporting (CAR) System, 2017-2021 (downloaded April 2022). Table lists roadway segments w ith high representation of
traffic cra sh es resulting In serious injuries and fatalities to pedestrians and bicycli st s.
9
City of Hi al ea h
DocuSig n Enve lope ID : 366E526D-46D5-49C9-BE95-C7C83 1704 F3F
I
::I
I
\
I
EXHIBIT "C" -Tier 1 High Crash Segments
2022-2023 HIGH VISIBILITY ENFORCEMENT PROGRAM
MIAMI -DADE COUNTY TIER 1 PEDESTRIAN/BICYCLE HIGH CRASH SEGMENTS
10
City of Hi al ea h
:
LEGEND
• Ped -Bike Serious Injury/Fatal Crashes
-Tier 1 Road\/Vay Segment 1l'
DnaSoY'<'L RJOr<toJti~R4patrv(C..-JUS'yiW1\ >017•101J(ottu.Md Mcr"ll
1QJ.>j.. Moptl~"O'lcsf'ood-yug"""u ""'cJ.Nrjo1•Pf•~o~cJwjfauas1ta
1&Miigii.wb.is';.jviuotd)otoWu 1op.1daukraO'ldiWj(hu.
DocuS ig n Envelope ID: 366E 526D-46D5-49C9-BE95-C7C831704F3F
EXHIBIT "C" -Tier 2 High Crash Segments
2022-2023 HIGH VISIBILITY ENFORCEMENT PROGRAM
MIAMI -DADE COUNTY TIER 2 PEDESTRIAN/BICYCLE HIGH CRASH SEGMENTS
~~ml Beach
"1'~1
I''
:
LEGEND
• Ped-Bike Serious Injury/Fatal Crashes
-lier 2 Roadway Seg ment
11
City of Hi alea h
DocuSign Enve lope ID : 366E526D-46D5-49C9-BE95-C7C83 1704F3F
Letter of Agreement and Contract
Execution of Agreement. This Agreement may be simultaneously executed in a min imum of two counterparts, each
of which so executed shall be deemed to be an original, and such counterparts together shal l constitute one in the
same instrument.
University of North Florida Training and Services Institute, Inc.
d/b/a Institute of Police Technology and Management
Vince Smyth, Associate Vice President
Cameron Pucci, Director
Date
Date
VENDOR ACKNOWLEDGEMENT: By signing below, I certify that I have read the entire document, agree to abide by
the pricing and all terms and conditions of this Letter of Agreement and Contract, and that I am authorized to s ig n for
the Vendor.
Vendor Name: City of Hialeah
Address : 5555 E 8th Avenue, Hialeah, FL 33013
Vendor's Authorized Agent Signature
Printed Name
CONT~ACTUA SERVICES AGREE . NT
R.E\l lEWED AND APF O\J\ED
09/13 /22
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City of Hi alea h
Date
Title
Do cuSi gn Enve lo pe ID : 366E 526D-46D 5-49 C9-BE95-C7 C83 1704F 3F
Exhibit "D"
FY2022 -Subcontract Agreement Required Federal Clauses, Per Part V
i. The parties to this subcontract shall be bound by all applicable sections of Part V: Acceptance and Agreement
of Project# 433144-1-8404 , Contract# G2A92 . A final invoice must be received by June 2, 2023 or payment
will be forfeited .
ii. Buy American Act. The Buy America Act prohibits the use of Federal highway safety grant funds to purchase
any manufactured product or software/information technology systems whose unit purchase price is $5,000 or
more, including motor vehicles, that is not produced in the United States . NHTSA may waive those
requ irements if (1) thei r application would be inconsistent w ith the public interest; (2) such materials and
products are not produced in the United States in sufficient and reasonably availab le quantities and of a
satisfactory quality; or (3) the inclusion of domestic material will increase the cost of the overall project contract
by more than 25 percent.
ii i. Certification Regarding Federal Lobbying. The subcontractor certifies , to the best of his or her knowledge
and bel ief, that:
1 . No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency , a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal gra nt, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension , contin uat ion,
re newal, amendment, or modifi cation of any Federal contract, grant, loan, or cooperative agreement.
2 . If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency , a Member of Congress, an
officer or employee of Congress , or an employee of a Member of Congress in connection w ith th is
Federal contract, gra nt, loan , or c ooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordan ce with its instructions .
iv. Cooperation with the Inspector General. It is the duty of every subcontra ctor to cooperate with the inspector
general in any investigation , audit, inspection , review , or hearing pursuant to this subgrant agreement. Chapter
20 .055(5), F.S.
v. DBE Assurance. Th e subcontractor shall not discrimin ate on the basis of race, color, national origin, o r sex in
the performance of this contract. Th e con su ltant or c ontractor shall carry out a pplicable requirements of 49
CF R, P art 26 in th e award and administration of USDOT-assiste.d contracts . Fai lure by th e c onsulta nt or
contractor to ca rry out th ese requirem ents is a materia l breac h of thi s co ntract, w hich may res ul t in th e
termination of this contract or such other re medy , as the Subrecipient or the Department deems app ro priate .
vi. E-Verify. Any subcontractors performing work or providing servi ces pursuant to the subgrant agree men t are
required to utilize the U.S. Department of Homeland S ecurity's E-Verify system to verify the empl oymen t
eligibi lity of all new employ ee s hired by th e s ub co ntracto r d uring th e contract term.
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Cit y o f Hi alea h
DocuSig n Enve lope ID : 366E526D-46D5-49C9-BE95-C7C 83 1704F3F
vii. Nondiscrimination . During the performance of this subcontract, the Subcontractor agrees :
1. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to
time
2 . Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein
3. To permit access to its books, records, accounts, other sources of information , and its faci lities as
required by the FDOT State Safety Office, USDOT or NHTSA
4 . That, in event a Subcontractor fails to comply with any nondiscrimination provisions in this subgrant,
the Subrecipient will have the right to impose such subgrant sanctions as it or NHTSA determine are
appropriate, including but not limited to withholding payments to the Subcontractor under the
contracUagreement until the Subcontractor complies; and/or cancelling, terminating, or suspending a
contract or funding agreement, in whole or in part.
viii. Clean Air Act and Federal Water Pollution Control Act. Subcontracts for amounts in excess of $150 ,000
must comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C . 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U .S.C. 1251-1387).
Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
ix. Integrity Certification . T he Subcontractor certifies that neither it nor its contractors are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this
Agreement by any federal department or agency . This certification is a materia l representation of fact upon
which the Department is relying in entering this Agreement. If it is later determined that the Subcontractor
knowingly rendered an erroneous certification , in addition to other remedies available to the federal
government, the department or agency with which this transaction originated may pursue available remedies,
including suspension and/or debarment. The Subcontractor shall provide to the Department immediate written
notice if at any time the Subcontractor learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances .
x . Contract Work Hours and Safety Standards Act. All subcontra cts in excess of $100,000 th at involve th e
employment of mechanics or laborers must include a provision for compliance w ith 40 U.S.C. 3702 and 3704,
as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U .S.C . 3702 of the Act, each
contracto r must be required to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours . Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one an d a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week . Th e requireme nts of 40 U.S .C . 37 0 4 are a pplicable to construction work
an d provide th at no laborer or mechanic must be required to work in surroundings or under w orking con ditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of s upplies
or materials or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence.
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xi. Indemnification and Insurance. To the fullest extent permitted by law, the Subcontractor shall indemnify and
hold harmless the Subrecipient and the State of Florida, Department of Transportation, including the
Department's officers and employees, from liabilities, damages, losses and costs , including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful
misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the
performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is
intended to nor shall it constitute a waiver of the State of Florida and the Subrecipient's sovereign immunity .
xii. Policy on Banning Text Messaging While Driving Act. In accordance with Executive Order 13513, Federal
Leadership On Reducing Text Messaging While Driving, and DOT Order 390 2.10, Text Messaging While
Driving, subrecipients are encouraged to :
Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased
or rented vehicles, or privately-owned vehicles when on official business or when performing any work on
behalf of the subrecipient agency and/or the Government.
Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as
establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging
while driving, and education, awareness, and other outreach to employees about the safety risks associated
with texting and driving .
Insert the substance of this section, including this sentence, in all sub-agreement/subcontracts funded with the
subaward provided under this Agreement that are $15,000 or more.
xiii. Human Trafficking. The Subcontractor agrees that it and its employees that perform any work on the
subcontract shall not, during the term of this Agreement, engage in trafficking in persons, procure a
commercial sex act, or use forced labor in the performance of work on the subcontract.
xiv. Contracting with small and minority businesses, women's business enterprises, and labor surplus
area firms. The Subcontractor agrees to take the following affirmative steps to assure that minority
businesses, wom en's business enterprise, and labor surplus are used when possible :
1. Place qualified small and minority businesses and women's business enterprises on solicitation lists ;
2. Assure that small and minority businesses, and women's business enterprises are solicited wh enever
they are potential sources;
3. Divid e total requirements, wh en economically fea sible, into small er tas ks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises ;
4 . Establish delivery schedules, where the requirement permits, which encourage participation by small
and minority businesses, and women's business enterprises;
5. Use th e services a nd assistan ce, as appropriate, of su ch org ani zations as the Small Business
Adminis tration an d th e Minority Business Dev e lopmen t Agen cy of th e Departm en t of Commerce ; and
6. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in
paragraphs (b)(1) through (5) of this section .
xv. Termination for Convenience . In accordance with Append ix II to 2 CFR Part 200-Contract Provi sions for
Non -Fed e ral Entity Con tracts Und e r Federa l Awards, ei th er Party may termi nate th is Agre e me nt for
conve ni e nce upon thirty (30 ) days' a dva nce written notice to th e oth er Party. Terminati on of this Agreement,
as such, will not affect payment for services satisfactorily furnished prior to the termi nation .
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