IMPHYNET CONTRACTING SERVICES, LLC - MEDICAL DIRECTION FOR EMERGENCY SERVICESA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: MEDICAL DIRECTION FOR EMERGENCY MEDICAL SERVICES FOR THE OPERATION OF THE FIRE
DEPARTMENT
DESCRIPTION: MEDICAL DIRECTION FOR EMERGENCY MEDICAL SERVICES FOR THE OPERATION OF THE FIRE DEPARTMENT
CONTRACT PERIOD: EFFECTIVE 10/01/2022 - 09/30/2023
SECTION #1 – VENDOR AWARD
Name: INPHYNET CONTRACTING SERVICES, LLC Name:
Contact: FREDERICK KEROFF, M.D. Contact:
Phone: 954-475-1300 Ext. 2912 Phone:
Fax: 954-838-0281 Fax:
E-mail: E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 10/11/2022, ITEM OO AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $60,000.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF FIRE
Contract Administrator: Chief Willians Guerra
Phone: 305-883-6900
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF FIRE
Contract Administrator: Chief Willians Guerra
Phone: 305-883-6900
Prepared by: MARILIN GUTIERREZ
' IT' : " _s_
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OCT 11 2022
COUNCIL AGENDA ITEM RE UEST FORM
Date of Request: September 30, 2022
Requesting City Department: Hialeah Fire Rescue Departme
Requested Council Meeting
Date:
Action Requested from the
City Council :
D
D
D
D
D
D
October 11, 2022
Issue a purchase order
Increase a purchase order
Award a bid
D Bid No.
Reject a bid
D Bid No.
Special Events Permit
Street Closure
Other:
ocr o3 20 ? -2
Scope of service(s) or
product(s):
Medical Direction for Emergency Medical Services for the
operation of the Fire Department.
Vendor: lnphynet Contracting Services, LLC.
Exp e nditure Amount:
Tota l -$60,000.00
.
.t
Signatures:
Department Head
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Council Members
Bryan Calvo
Vivian Casals-Munoz
Jacqueline Garcia-Roves
Luis Rodriguez
Jesus Tundidor
Monica Perez
Council Vice-President
September 30, 2022
Mayor Esteban Bova, Jr.
and City Council Members
501 Palm A venue
Hialeah, Florida 33010
City of Hialeah
Dear Mayor & Council members:
The Charter of the City of Hialeah states that contracts in amounts greater than $15 ,000.00 shall
be awarded on the basis of specifications and formal sealed bids. The Council may award a
contract to the lowest responsible and responsive bidder, or it may reject all bids and re-
advertise; or it may waive competitive bidding when it finds it to be in the best interest of the
City.
In accordance with the City of Hialeah Code Section 2.816 (e) (1) Waiver of Bid: The city
council may waive competitive bidding, if not inconsistent with state law, when it finds that it is
impractical or not advantageous to the city to utilize competitive bidding.
I am respectfully requesting to create a Purchase Order for Inphynet Contracting Services, Inc.
who is in good standing with the State of Florida in the amount for $60 ,000.00. This request is
for costs to be paid in association with FY 22-23 for the Medical Direction for Emergency
Medical Services provided by Dr. Fredrick Keroff to the Hialeah Fire Department , which is in
the 151• year of a 5-year contract.
Funding for this expenditure will be drawn against account numbe r 109.2000.522.310 .
(Professional Services)
of this request will be gr eatly appreciated.
Hialeah Fire D epartment
ager
~ISAPPROVED :
~ISAPPROV ED:
e SAPPROVED :
I .·.·.·.
K'tltttt;-f"n~~~-t?1· r ector of F inance M a n a ge~e1j~". · ·
501 Palm A ve nue, Hi a leah, F lo rid a · 33 010-47 19
www.hi a le ah tl .g o v
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PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF HIALEAH, FLORIDA
AND
INPHYNET CONTRACTING SERVICES, INC.
FOR
MEDICAL DIRECTOR OF HIALEAH FIRE DEPARTMENT
ADVANCED LIFE SUPPORT PROVIDER
This Agreement entered into this 1st day of October, 2022, by and between the City of Hialeah,
Florida (hereinafter referred to as CITY), and lnphynet Contracting Services, Inc., to provide Frederick
Michael Keroff, M.D., FACEP, as Medical Director of Hialeah Fire Department and Advanced Life Support
Provider, ("CONSULTANT").
WHEREAS, the Hialeah Fire Department provides basic and advanced life support service for the
citizens of Hialeah; and
WHEREAS, the state of the art delivery of basic and advanced life support by Florida State
Certified Paramedics and Emergency Medical Technicians (EMTs) requires intravenous administration of
emergency resuscitative drugs, the performance of sophisticated technical emergency and basic life
support procedures, as well as intravenous catheterizations, electrical defibrillations, and other invasive
procedures; and
WHEREAS , the Medical Practice Act of the State of Florida requires that the procedures
undertaken by Fire Department personnel are performed under the direction of a licens ed Florida
physician; and
WHEREAS, Frederick M Keroff, M .D. has been providing exemplary services to the CITY, in the
ca pacity of Medical Director for the past twenty-five years ; and
WHEREAS, the CITY and the CONSULTANT wish to continue the professional relationship for an
additional five years .
Professional Services Agreement
INPHYNET Contracting Services, Inc. & City of Hialeah Page 1of10
Section 4. Coordinate, design, implement and participate in a quality control program of
patient care provided by the Emergency Medical Technicians and Paramedics of the Advanced Life
Support Service . Medical Director shall conduct regular weekly review sessions with the Emergency
Medical Technicians and Paramedics in regard to the medical management of patients on assigned
rescue incidents to provide on-site evaluation of their professional performance and management of
patients.
Section 5. Participate in the planning and implementation of a Medical Priority Dispatch
System . Including the review, approval, and certification of dispatch protocols and establishment of
Quality Improvement I Assurance parameters.
Section 6. Report to the State of Florida Department of Health, EMS Bureau, any
Emergency Medical Technician or Paramedic deemed, in the opinion of the Medical Director, to be
incompetent in the performance of his duties. Such a report of alleged incompetence shall include a
statement of the acts of alleged incompetence .
Section 7. The Medical Director shall appoint and serve as Chairman of a Medical Advisory
Committee consisting of representative physicians practicing in the community who have an interest i n
improvement of Advanced Life Support Service. The Medical Di rector sh all establish medical
management policy for the Hialeah Fire Department emergency medical rescue service. The Medical
Advisory Committee shall review and sanction any and all protocols or standing orders which are
promulgated by the Medical Director for emergency medical treatment by the Paramedics and
Emergency Medical Technicians on the scene. The Medial Advisory Committee will establish and
impl ement criteria for utilization of hospital emergency departments and trauma centers for provision
of emergency medical care for individuals managed by the Paramedics and Emergency Medical
Technicians. There shall be at least two meetings scheduled per year.
Section 8. Coordinate the provision of and monitor communications between the area
hospitals' emergency department base station and other network hospitals and the individual Hial ea h
Fire De partm ent e me rg e ncy m edical resc ue un it s for th e purpose of m edi ca l supervi sion of on -site
emergency medical care by the Paramedics .
Section 9 . Provide liaison services between the Hialeah Fire Department and the variou s
community hospitals and trauma centers utilize d by the Hiale ah Fire Department Advanced Life Support
Se rvic e. In addition, provide liai son for the Hi alea h Fire De partment to any age ncy or institution
affecting the education of Paramedics or community policies regarding the provision of Advanced Life
Support Service .
Section 10. Sup ervi se a reg i st ered nurse or oth er ce rtified profess ion al, who i s equally
qualified in the area of Em e rge ncy M edi ca l Services to provid e ass istance for the Hi alea h Fire
Departm e nt with the following responsibilities:
Professional Services Agreement
INPHYNET Contracting Services, Inc. & City of Hial ea h Pag e 3 of10
14. Abide by all applicable Federal, State, County, and Mun ici pal laws, rules, and regulations .
15 . Provide input for advance planning relating to technological or regulatory changes.
16 . Provide assistance as required in the preparation and administration of Fede ral or State grants
programs for the improvement of the emergency medical system in the Department.
17 . Sanction and certify those courses of instruction that consultant is qualified to sanction and/or
certify.
18. Act as an agent for the Department while performing the duties and responsibilities outlined in
th is Agreement.
CITY shall provide the following services:
The Hialeah Fire Department will provide an administrative liaison to the Medical Director,
through the direction of the Fire Chief of the Hialeah Fire Department and will participate in the
delivery of the bes t possibl e eme rge ncy medical care to the citizens of Hi alea h.
IV .
COMPENSATION
CITY agre es to pay CONSULTANT, the amount of Sixty Thousand and No/100t11 Dollars
($60,000.00) for each yea r for the services p rovided in this contract on a monthly basis, at a rate of
Five Thousand and No/100111 Dollars ($5 ,000.00) per month .
v.
COMPLIANC E WI TH FED ERAL, STATE , AND LOCAL LAWS
Both parties shall comply with all applicable laws, ordinances, and codes o f Federal , State , and
local governments.
VI.
GENER AL CONDI TIONS
A. All notices or other commun ications which shal l or may be give n pu rs uant to this
Agreem e nt shall be in writing and shall be d el ivere d by per son al se rvice, or by regis t ered
m ail add resse d t o the othe r pa rty at the address i ndi cate d he rei n or as th e sam e ma y be
change d from time to tim e. Su ch noti ce shall b e dee me d giv e n o n t he d ay on whic h
personally served; or, if by m ai l, on the fifth day after being posted or the date of actu a l
re ceipt, whi chever is earlier.
Pro fess i o n a l Servi ces A gr eement
IN PHYN ET Co n tracti ng Servi ces, Inc. & Ci ty of Hi al ea h Pa ge 5 of 10
VIII.
NON DELEGABLE
That the obligations undertaken by CONSULTANT pursuant to this Agreement shall not be
delegated or assigned to any other person or firm other than Frederick Michael Keroff, M .D., unless CI TY
shall first consent in writing to the performance or assignment of such service or any part thereof by
another person or firm .
IX .
AUDIT RIGHTS
CITY reserves the right to audit the r ecords of CONSULTANT, relating to th is Agreement, at any
time during the performance of this Agreement and for a period of one (1) year after final payment is
made under th is Agreement. Such audit shall be conducted at such time and in such matter so as to
cause the least amount of disruption to Consultant's normal business activities.
x.
AWARD OF AGREEMENT
CONSULTAN T warrants that it has not employed or retained any person employed by CITY
to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any persons
employed by the CITY any fee, commission, percentage, brokerage fee, or gift of any kind cont ingent
upon or resulting from the award of this Agreement.
XI.
CONSTRUCTION OF AGREEMENT
This Agr ee m ent sh all be construed and enforced accord ing to the laws of t he State of Florida.
XII.
SUCCESSORS AND ASSIGNS
Th is Ag ree m ent shall be binding upon the parti es he r ei n, their he irs, exec ut ors, lega l
re prese ntatives, success ors, a nd ass ign s.
XIII.
CONFLICT OF INTER EST
A. CON SULT ANT cov e nants t hat no pe rson under its e mploy wh o present ly exerci ses any
f unct ions o r res po nsibilities, (o n be ha lf of the Ci t y), in co nn ectio n wit h t hi s Agr ee m e nt has
Professi onal Se rvi ces Agreem e n t
IN PHY NET Co n t r acti ng Services, Inc. & City of Hi a leah Page 7of 10
XVII.
CONTINGENCY CLAUSE
Funding for this Agreement is contingent on the availability of funds and continued
authorization for program activities and is subject to amendment or termination due to lack of funds , or
authorization, reduction of funds, and/or change in regulations .
XVIII.
ENTIRE AGREEMENT
This Agreement and its attachments, if any, constitute the sole and only Agreement of the
parties hereto relating to said grant and correctly sets for the rights, duties, and obligations of each to
the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly
set forth in this Agreement are of no force or effect.
XIX .
AMENDMENTS
No amendments to this Agreement shall be binding on either party unless in writing and signed
by both parties.
xx.
INDEMNIFICATION
A. CONSULTANT shall indemnify and save CITY harmless from and against any and all claims,
liabilities, losses, and causes of action which may arise out of CONSULTANT's negligent
activities under this Agreement, including all other acts or omissions to act on the part of
CONSULTANT, including any person acting for or on its behalf, and, from and against any
orders, judgments, or decrees which may be entered and from and against all costs,
attorneys' fees, expenses, and liabilities incurred in the defens e of any such claims, or in the
investigation thereof.
B. Within the parameters of Florida Statutes, 768 .28, the CITY shall indemnify and save
CONSULTANT harmless from and against any and all claims, liabilities, losses, and causes of
action which may arise out of CITY's negligent activities under this Agreement, including all
other acts or omissions to act on the part of CITY, including any person acting for or on its
behalf, and, from and against any orders, judgments, or decrees which may be entered and
from and against all costs, attorneys' fees, expenses, and liabilities incurred in the defense
of any such claims, or in the investigation thereof.
IN WI TNESS WHER EOF, the parti es hereto hav e caused this instrume nt to be exec uted by the
respective officials thereunto duly authorized, this the day and year first above written.
Professional Services Agreement
INPHYNET Contracting Services, Inc. & City of Hialeah Page 9of10
..
Attest:
Marbelys Fatjo
City Clerk
(SEAL)
Approved as to form and legal sufficiency:
Lorena Bravo
City Attorney
Attest :
Rescue Secretary Hialeah Fire Department
(S EA L)
Typed/printed name
Professio n a l Services Agreement
City of Hialeah, Florida
501 Pa l m Avenue/P.O .Box 11-0040
Hialeah, Florida 33011-0040
Authori zed signature o n behalf of the
City of Hialeah, Florida
Mayor Esteban Bova Date
INPHYNET Con t ract ing Services, Inc.
14050 NW 141" Street, Suite 190
Ft. Laud erd a le, Flori da 33327-4460
Telephone : (954) 47 5-1300 Ext 2912
Telecopi e r: (954) 838-0281
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Dae
INPHYN ET Contracting Services, [nc. & City of Hial ea h Page 10 of 10
9/15/22, 2 :31 PM Detail by Document Number
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Qiipartment of State I ~ I Search Records I ~Y. pocument Number I
Detail by Document Number
Florida Limited Liability Company
INPHYNET CONTRACTING SERVICES, LLC
Elllng Information
Document Number
FEl/EIN Number
Date Filed
Effective Date
State
Status
Last Event
Event Date Filed
Event Effective Date
fl:in£jpa! Address
1643 NW 136TH AVE
BUILDING H, SUITE 100
Sunrise, FL 33323
Changed: 04/12/2022
MAi.li.ng Address
L14000196900
65-0622862
12/23/2014
11/30/1995
FL
ACTIVE
CONVERSION
12/23/2014
12/31/2014
265 BROOKVIEW CENTRE WAY, SUITE 400
ATTN : Legal
KNOXVILLE, TN 37919
Changed: 04/18/2017
~glstered Agent Name & Address
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301-2525
Authorized Pfilfilm(~)~
Name & Address
Title MBR
SOUTHWEST FLORIDA EMERGENCY MANAGEMENT LLC
1643 NW 136TH AVE
BUILDING H, SUITE 100
DIVISION OF CORPORATIONS
https://search .sunbiz.org/lnquiry/CorporationSearch/SearchResultDetail?inquiryType=DocumentNumber&aggregate ld=flal-114000196900-afa4827 a-ab ... 1/2
109 Fire Rescue Transportation Fund
Account Percent
109 .2000.522310 0 %
PROFESSIONAL SERVICES
Total for (2) Operating Expenses
Total expenses 2000 (Fund 109)
FI-Fire
Total !Expenses for Fund 109
ApP.ropriated
120,000.00
120 ,000.00
120,000.00
120,000.00
120,000.00
120,000.00
iJ20,000.'00
il2 0,000.00
Fiscal Year: 2023
Exr>ended
0 .00
Fund Totals
109
Fire Rescue Transportation Fund $120,000.00 $0.00
Revenue/Expenses Balance: $0.00
I 09 F ire Rescu e Tran sp orta ti o n F und
T ri a l B a lance -Expenses
Trial Balance -
:E ncumbered IBalance uast iDate
0.00 120,000.00 10/1/2022
0.00 120,000.00
0.00 120,000.00
0.00 U0,000.00 !E~enses
$0.00 $120,000.00
·-
P rinted: I 0/3/20 22 Page: 2