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THE CHILDREN'S TRUST - PROG SVCS FOR AFTERSCHOOL & SUMMER CAMPA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE PURCHASING SECTION OF OUR WEBPAGE AT: www.hialeahfl.gov CITY OF HIALEAH CONTRACT AWARD PURCHASING DEPARTMENT CITY OF HIALEAH CONTRACT: PROGRAM SERVICES FOR AFTERSCHOOL AND SUMMER CAMP DESCRIPTION: CONTRACT NO. 2314-2760 CONTRACT PERIOD: 8/01/2022- 7/31/2023 SECTION #1 – VENDOR AWARD Name: THE CHILDREN’S TRUST Name: Contact: JAMES R. HAL Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: Name: Name: Contact: Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CITY COUNCIL APPROVED ON: 8/09/2022, ITEM D AMENDED AMOUNT: RESOLUTION NO: INSURANCE REQUIREMENTS: ANNUAL CONTRACT AMOUNT: $905,998.00 PERFORMANCE BOND: APPLICABLE ORDINANCES: Notes: SECTION #3 – REQUESTING DEPARTMENT CITY OF HIALEAH, DEPARTMENT OF EDUCATION & COMMUNITY SERVICES Contract Administrator: SHARON DZIEDZIC Phone: 305-698-3653 SECTION #4 – PROCURING AGENCY CITY OF HIALEAH, DEPARTMENT OF EDUCATION & COMMUNITY SERVICES Contract Administrator: SHARON DZIEDZIC Phone: 305-698-3653 Prepared by: MARILIN GUTIERREZ \T EM # D ~.UG 0 9 2022 - -~,ii=.~l.lh"!:li'~:~o:w&Ull~~ R ~CEiVE D JUI n 7 '1 ''? RE lJ'O@l'EJ!b RI\ -/-' f l.L COUNCIL AGENDA ITEl\i OFFICE OF Thi s form, letter from the department h e ad address d to t~~~B)o l~Z?i City MANAGEMENT & BU DG ET . ~l ur1 L'fl, 'd~we 77a5 supporting docum e nts are du e the Monday of th W<f$)\ fBW.$odp~,g¥ C1 uncil M eeting. Date of Request : 7/2 5/2 2 Requesting City Department: Education and Community Services Requ e sted Council M e eting Date: August 9, 2 0 22 Action Requested from the 0 Issue a purchase order City Council: 0 Increase a purcha se order 0 Award a bid 0 Bid No . 0 Reject a bid 0 Bid No . ( 0 Sp ecial Events Permit 0 Stree t Closure ~Other : AcceQt Grant Award in the amount of $905,998 from the Childre n 's Trust for the Cr eative Learnin g and Pl ay {CL&P} Aftersc hool and Summ e r Pro gram for yea r 20 22-20 23 from Au g u st 1, 20 2 2-July 31, 20 23 Sco p e of se rvi ce (s) o r product(s): Vendor: -- Ex p e nditure Amount : - Funding Source (i.e ., a ccount funding th e e xpenditure ): --- Pu rc h asin g Pro c ess : 0 Comp etitive Bidding 0 An e xc e ption to competitive bidding a ppli es : ·-·-------- D Professional services in the nature of consultants, accountants and attorneys D Sole source provider D Emergency based on object facts D Credit facilities D Competitive bidding is not required because the City is utilizing a bid that has been awarded or under contract by state, county or other governmental agencies. D Title of state, county or other governmental agencies contract: D Piggy -back contract expiration date : _______________ _ D Waive Competitive Bidding D Reason(s) it is not advantageous to the City to utilize competitive bidding: Signatures: Department Head Manager Esteban Bovo, Jr. Mayor Carl Zogby Council President Monica Perez Council Vice-President July 25, 2022 Honorable Mayor Esteban Bovo, Jr. and City Counci l Members City of Hialeah 501 Palm A venue Hialeah, FL 33010 City of Hialeah Council Members Bryan Calvo Vivian Casals-Munoz Jacqueline Garcia-Roves Luis Rodriguez Jesus Tundidor RE: The Children's Trust Creative Learning & Play Program Afterschoo l and Summer Camp -Contract no. 2314-2760 Dear Mayor and Counci l Members: The Education and Community Services Depa1tment was awarded funding for five years from The Ch ildren's Trust for the Creative Learning & Play Program beginning with the 2018-2019 school year. With these funds, the ECS Department provides high-quality after school and summer camp programs with literacy and enrichment activities for students in grades K-5th. Total five-year award is for $4,529,990.00 for the 2018-2023 school years. Year-five of funding for this contract period, in an amount not to exceed $905 ,998.00 wi ll be expended from August 1, 2022 ( ., July 31, 2023. Attached please find a resolution authorizing the Mayor or his designee to enter into an agreement(s) for year five with the Trust on behalf of the City for the funds to provide these services. Contracting for the 2022-2023 project year is completed online. Attached is the Deleg ation of Authority and executed contract. Respectfully, Sharon Dziedz ic, E ducation Supervisor I Education and Community Services Department ~ISAPPROVED G ; DISAPPROVED APPROVED 501 P a lm Ave nu e, Hi alea h, Florida · 33 0 10-4 7 19 www .hi aleahfl .gov Esteban Bovo, Jr. Mayor Carl Zogby Council President Monica Perez Council Vice-President To Whom It May Concern : City of Hialeah Delegation of Signing Authority Children's Trust Youth Development K-5 Grant Council Members Bryan Calvo Vivian Casals-Munoz Jacqueline Garcia-Roves Luis Rodriguez Jesus Tundidor By means of this letter, I, Esteban Bovo, Jr, Mayor (the Delegating Official, which is the Chairman of the Board, President or Owner), delegate the authority herein described, to Sharon Dziedzic. Education Supervisor (my representative), on the following terms and conditions: 1. My representative may sign, on my behalf, any documents pertaining to the Child ren's Trust Grant. • Project Name: City of Hialeah K-5 • Program Name: Creative Learning and Play Program 2. The designated effective date of this delegation is the date the contract is signed, or when the award is effective whichever date occurs earlier. The designated effective date of this delegation shall then be effective until September 2023 or until revoked by the delegating official, whichever is sooner. 3. The authority delegated is not subject to sub-delegation without my prior and written consent. 4. I understand that this delegation does not relieve me of re onsibility to manage and supervise operation of The Children's Trust Youth Development Grant, that th ty may be liable for repayment of funds received and that the city may be subject to disqualification fr uture participation in The Children's Trust Youth Development Grant should the terms of the contract it Children 's Trust for participation in The Children's Trust Youth Development Grant not be fulfilled . Acknowledged and agreed : Esteban Bovo, Jr, Mayor, City of Hialeah Name and Title (Chairman of th e Board, President or Owne r) Signa ture (Representative) Sha ron Dziedzic, Edu cati on Supervi sor Education a nd C ommunity Servi ces Department Name and Title 50 I Palm Ave nu e, Hial ea h, r-I orid a · 330 I 0-4 719 www .hi alca hO .gov CONTRACT NO. 2314-2760 BETWEEN THE CHILDREN'S TRUST AND City of Hialeah FOR After-school Programs and Summer Camps Agency's address: Agency's federal identification number: Vendor's identification number: Effective term: Contract amount shall not exceed: Required match amount (if applicable): Approved by resolution number: Agency's authorized official for notices Agency's custodian of public records (applicable if Agency is subject to Chapter 119, Florida Statutes): 7400 W 24th Avenue Hi a leah , FL 33016 59-6000335 CITY0276 8/1/2022 through 7/31/2023 $905,998.00 $0 .00 2022-38 Education Supervisor THIS CONTRACT is between The Children's Trust, whose address is 3150 SW 3rd Avenu e, 3th Floor, Miami, FL 33129, and City of Hialeah, ("Provider,") whose address is listed above. In consideration of the mutual covenants herein , The Children's Trust and Provider (collectively referred to as "Parties") agree as follows: This Contract is subject to funding availability and Provider's performance. A. TERMS OF RENEWAL, if applicable At the sole discretion of The Children's Trust, this Contract may be renewed with Provider's authorization . Contract renewals will be contingent upon The Children's Trust's Board of Directors' ("board") approval and in accordance with applicable solicitation documents for services provided . Such renewal may not exceed five (5) one-year terms. In determining whether to renew Provider's contract, The Children's Trust will consider factors that include, but are not limited to the following: 1. Co ntinu ed demonstrated and documented need for the servi ces. 2 . Provider's satisfactory program p erforman ce, fiscal performance, a nd compliance with the terms of the Con tract, as determined by The Children's Trust at its sole disc retion. 3. Availability of funds. B. SCOPE OF SERVICES All Providers 1. Provider agrees to render services in accordance with Attachment A: Scope of Services (hereafter "Services"), to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The Children's Trust . Any modification to the Services shall not be effective until approved, in writing, by The Children's Tru st and Provid er. 2. Provid er agrees to document the delivery of se rvices and performance measures, as w ell as report acc u rate data an d programming inform ation, that will be u se d in the ev alu ation of Provid er 's ove rall performance. 3. Provider agrees that all funding for direct commun ity servi ces provided by Th e Chi ldren's Tru st, pursuant to this Co ntract, will b e u se d exc lu s ive ly for servi ces in and for the benefit of Miami -Dade County resid e nts. Direc t c ommunity servi ces consist of programs or servi ces offered to children and fam ilie s in Mi am i-D ade County. School-Based Health Providers only In add ition to the three requirements above, the sc hool-based h ea lth providers mu st ab id e by the following : 4. Services und er this Contract s hall b e avail ab le to all stud e nts, upon r eferral, at th e des ignated sc hool sites regard less of finan c ial statu s or soc ia l/economic background. Provid e r is r es pon sible for th e c linica l s up ervision of all direct st aff. 5. Provider is so lely r espon s ible for sec u r in g compliance with any applicable state and federall y mandated r equirem ents for consents for h ea lth servi ces, including m ed ica l treatment, and compliance with notification of privacy practices. Provider sha ll sec ure pare ntal consent for h ea lth servi ces. All con se nts for trea tment sh all spec ifi ca lly state that all treatm e nt is being rend e r ed by Provid e r and not by The Chi ldren's Tru st. 6. Provider shall comply with, and is solely responsible for compliance with, all applicable state and federal laws and regulations for health care related services, including, but not limited to Health Insurance Portability and Accountability Act of 1996 (HIPAA). as well as all regulations promulgated thereunder (45 CFR Parts 160, 162 , and 164, as may be amended), and Miami-Dade County Public Schools' (M-DCPS) policies and regulations relating to the confidentiality of student records and information. Provider shall provide the parents, or the student who is beyond the age of eighteen (18). the right of access to medical records, as specified in section 228 .093, Florida Statutes, and Rule 6A-l.0955, Florida Administrative Code, as may be amended . 7. Provider shall ensure its direct staff assigned to the schools have all appropriate credentials and/or licenses. Upon request from the Florida Department of Health, Provider shall provide evidence of appropriate credentials and/or licenses of all direct staff assigned to the schools. 8. Provider is solely responsible for and may apply for Medicaid reimbursement, third party billing or any other type of reimbursement available to patients. C. TOTAL FUNDING Subject to the availability of funds, the maximum amount payable for Services rendered under this Contract shall not exceed the amount stated above. Provider agrees that the amount payable under this Contract may be reduced at the sole option of The Children's Trust with a proportional reduction in services. Provider agrees to adhere to Attachment B: Other Fiscal Requirements, Budget and Method of Payment and Attachment Bl: Payment Structure (if applicable), of this Contract. D. FISCAL MANAGEMENT 1. Double Billing and Payments Provider costs or earnings claimed under this Contract may not also be claimed under any other contract or grant from The Children's Trust or, unless such claim is denied by The Chi ldren's Trust, from any other agency. Any claim for double payment by Provider shall be a material breach of this Contract. 2. No Supplanting of Existing Public Funds The Children's Tru st funding may not be used as a substitute for existing r eso urc es or for resources that would otherwise b e available for children's services, or to r ep lace funding previously provided by, and curre ntly available from, local and state funding sources for the same purpose. A violation of this section is a material breach of this Contract. 3. Capital Equipment Capital equ ipm ent r efers to individual item s with a v a lu e of $5 ,000 .0 0 or greater that have a life expecta ncy of more th an one (1) y ea r. All cap ital equipment acq uired by Provid er v a lu ed at less than $10,000.00 and re imbursed by T h e Chi ldren's Tru st shall be capitalized by the Provider, and Provider shall retain all rights and possession of equipment unless this Contract is subject to termination or early cancellation. Should this Contract be terminated or not renewed, The Children's Tru st may, at its sole discretion, acquire rights and possession of all reimbursed capital eq uipment that is not fully d ep rec iated. All ca pital eq uipm ent acq uired by Provider valu ed at equal to or greater than $10,000.00 and re imbursed by Th e Ch ildren's Tru st sh all b e cap ita li zed by T h e Children's Tru st, an d Th e Children's Tru st sh all r et a in all rights to th at equipment until the item is fully depreciated . Should this Contract be subject to termination or early cancellation, The Children's Trust, at its so le discretion, may acquire possession of all reimbursed capital equipment that is not fully depreciated. Any or all su c h qualifying capital equ ipment sh a ll be return ed to Th e Children's Trust or its desig n ee(s) upon requ es t. Provider is to maintain proof of in suran ce cove rage in accordan ce with the insuran ce r equirem e nts presc rib ed in Section K: Insurance Requirements of this Contract. 4. Assignments and Subcontracts Provid er shall not assign this Contract, in whole or in part, to a nother party. Prov ider shall not sub contract any Services under this Co ntract without prior writte n approval of The Children 's Tru st and any c h ange in subcontrac tors must al so receive prior written approval. For Co ntracts involving direc t community se rvic es , Provid er and subcontractor mu st b e qu a lifi ed to c ondu c t bu sin ess in th e state of Florida at the tim e that a subcontrac tor ag r ee m ent is exec uted. Th e Childre n 's Tru st m ay , at its sole disc r etion a n d at a ny tim e , withdraw its approv al of any s ubcontractor. In any subc ontract, Provid er s hall incorporate language from this Contract into each subcontract and shall require eac h subcontractor providing Services to be gove rn ed by the t e rm s and cond itions of thi s Contract . Pro vid er sha ll submit to The Children's Tru st a copy of each subcontract to this Contract within 30 (thirty) calendar days of its execution. Subcontractors a r e o nly entitle d to r e imbursem ent for se rvi ces r end e r ed upon r eceip t of exec uted r subcontracts. All subcontractors are subject to monitoring by Provider and/or The Children's Trust , in the same manner as the Provider is subject to monitoring by The Children's Trust under the terms of this Contract. Provider acknowledges and agrees that The Children's Trust and any subcontractor to this Contract have authority to communicate and exchange information about the Contract, Se rvices, the program and/or fiscal issues. Provider waives any and all c laim s, demands, and/or legal action against The Children's Trust that arise from or are based upon any such communications. Notwithstanding any subcontracts, Provider shall be solely responsible for all Services performed and all expenses incurred under this Contract. including Services provided and ex penses incurred by any and all subcontractors. Provider, not The Children's Trust. shall be solely liable to any subcontractor and for all ex penses or lia bilities incurred under any subcontract. All payments to any subcontractor shall be paid directly by Provider to the subcontractor. The Children's Trust shall not pay any subcontractor unless specifically agreed to in writing by The Children's Trust with notification to the Provider. In such in stances, The Children's Tru st reserves the right to require verification from Provider and /or subcontractor of payment due for satisfactory work performed by the subcontractor. 5. Religious Purposes Provid er and/or its faith-based community partner shall not use any funds provided under this Contract to support any inherently religious activities, in c luding, but not limited to, any religious instruction, worship, proselytization, publicity or marketing materials. Any such use by Provid er shall be a material breach of this Contract . 6. Lobbying Provider shall not use any funds provided under this Contract or any other funds provided by The Children's Trust for lobbying any lo cal governments or federal , or state or legislators. Any such use by Provider shall b e a material breach of this Contract. 7. Adverse Action or Proceeding Provider sha ll not use any funds award ed by The Children's Trust, under this Contract or otherwise for legal fees, or any legal or other su c h ac tions, including , but not limited to, activ e investigation s that Provider is a party or witn ess. Any su c h use by Provid er sh all be a material breac h of this Contract. 8. Compliance Provider agrees to maintain and ensure its compliance, as applicable, with federal, state, county and local laws. Thi s includes, but is not limited to, adherence to IRS rules and regulations requiring timely filing of tax documents to maintain t ax -exempt status and payment of payroll t axes, as a pplicable, throughout the term of the Contract and any such ren ew als th er eof. Provid er furth e r agrees to maintain a c urren t li sti ng of its agen c y, program(s) a nd site(s) in th e HELP Pages resource directory, available online and used by 211, Miami-Dade County's health and human services information and referral helpline, managed by Jewish Community Services of South Florida , In c. E. INDEMNIFICATION BY PROVIDER 1. Government Entity (or other e ntity entitled to coverage by sec t ion 768 .28, Florida Statutes ) Subject to the limitation s of sec tion 768.28 , Florid a Statutes, Provid e r sh all ind emnify, d efend, and hold h arml ess The Chi ldren's Tru st and its officers, employees, agents and in st r umentali ties from any and all li ability, losses or damages, including attorney's fees and costs of defense, which its officers, employees, agents or in strum entalities may incur as a result of claims, demands, suits, causes of actions, or proceedings of any kind or nature arising out of, relating to, or resu lting from the p erformance of this Contract by Provid e r or its employees, agents, servants, p a rtn ers, principa ls or subcontractors. Additionally, Provider pay a ll c laims and losses in c onn ec tion therewith a nd sh all investig ate a nd d efend all c laim s, suits or ac tion s of any kind or n ature in the n am e of The Children 's Tru st wh e r e ap pli ca ble, in c ludin g appell at e proceedings, and sh all pay a ll costs, jud gments and r easo n ab le attorn ey's f ees whic h m ay iss u e thereon, subjec t to th e limitations of section 768.28 , Florid a Statutes . 2. All Other Providers Provid e r sh a ll indemnify, d ef e nd, and hold h a rmless The Children's Tru st and its officer s, e mployees, ag e nts and in strum entalities from any and a ll li ability, losses or d amages, including r easonable attorney f ees and c o sts of d ef ense, whi c h Th e Chi ld r en 's Tru st or its officers, e mployees, agents or in st r um e ntalities may in c ur as a r esult of c la ims, d em a nd s, suits, ca u ses of action or proceeding s of any k ind or n ature a ri sin g out of, r e lating to, or res ultin g from th e p e rform an ce of t his Co ntract by Provid er or Provid er's emp loyees, agents, se rvants, p artn e r s, p rin c ipa ls o r Su bcontrac tors, except to th e ext ent ari sing from Th e Childre n 's Tru st's willf ul or w a nton acts or omiss ions. Provider sh a ll pay all c laims and losses in connection therewith and shall investig ate and defe nd all c lai m s, suits or action s of any kind or n ature in the nam e of Th e Children's Tru st wh e re app li cab le , and in th e discretion of Th e Children's Tru st, in c lu ding appe ll ate proc eedings, and sh all pay a ll costs, judgm ents and r easo n ab le attorn ey fees whic h m ay iss u e th er eon. The United States Health Resources and Services Administration, in accordance with the Federally Supported Health Centers Assistance Act, as amended, and Sections 224(g}-(n) of the Public Health Service Act, 42 U.S.C. § 233(g}- (n}, deems qualified Federally Qualified Health Centers to be federal employees for medical negligence liability claims and provides liability protection under the Federal Tort Claims Act. 28 U.S.C. §§ 1346(b}, 2672. Provider agrees that any insurance protection required by this Contract or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend, The Children's Trust or its officers, employees and agents. The provisions of this section on indemnification shall survive the ex piration or termination of this Contract. F. INTELLECTUAL PROPERTY AND RIGHT TO DEVELOPED MATERIALS When funding from this Contract is used to produce original or non-minor alterations and/or enhancements to software designs or methods or techniques, writing, data, sound recordings, pictorial reproductions, drawings or other graphic representations and works of similar nature (hereinafter "developed materials"), legal title and every right, interest. claim or demand of any kind in and to any copyright. trademark or patent. or application for the same, in such developed materials will vest in Provider. Notwithstanding the foregoing, Provider agrees to grant The Children 's Trust a worldwide, perpetual, royalty-free and non-exclusive license for The Children's Trust to use, duplicate and/or disclose such developed materials, in whole or in part. to others acting on behalf of The Children's Trust. and other providers funded by The Children's Trust. provided that such use, duplication, or disclosure does not compromise the validity of any developed materials or any copyright, trademark or patent rights thereto. Such license shall not extend to scientific publications. In th e eve nt of a dispute, both parties agree to participate in meditation to resolve the matter. G. INTELLECTUAL PROPERTY LICENSING FEES AND COSTS If Provider incorporates Intellectual Property or third party software, to provide Services required under this Contract, Provider is solely responsible for payment of required licensing fees and costs. Such licensing should be in the exclusive name of Provider. H. PUBLIC RECORDS For purposes of this section, the term "public records" shall mean all documents, papers, letters, electronic communications, maps, books, tapes, photographs, films and video recordings, sound recordings, data processing software, or other material, regardless of the physical form, characteristics or means of transmission, made or( received, pursuant to law or ordinance or in connection with the transaction of official business by The Children's Trust. including this Contrac t and the Services provided thereund er. Pursu ant to section 119 .0701, Florid a Statutes, if th e Provid e r m eet s th e d efinition of "Contrac tor" as d efin e d in sec tion 119.0701(1)(a). th e Provider shall : 1. Keep and maintain public records required by The Children's Trust to perform the Services under this Contract. 2 . Upon request from The Children's Trust's custodian of public records, provide The Children's Trust with a c opy of the requested record s or allow the record s to b e inspected or copi ed within a r easonable time at a c ost that does not exceed th e cost provided in chapte r 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public r ecords th at ar e exempt and/or c onfid e ntial from public r ecords disclosure requirem ents are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Provider does not transfer the records to The Children's Trust. 4. Upon completion of the Contract, transfer, at no cost, to The Children's Trust all public records in possession of Provider or keep and maintain public r ecords required by The Children 's Trust to perform th e servic e. If Provider transfers all public record s to The Children 's Tru st upon completion of th e Contract, Provider shall destroy any duplic ate public rec ord s that are ex empt and/or confid e ntial from public records disc losure requirem ents. If Provider k ee p s and maintain s public r ecords upon c ompletion of th e Contrac t, Provid er sh a ll m eet all applica ble r equirem ents for r et a ining public records. All rec ord s stored e lec tronica lly mu st b e provided to The Children's Trust, upon request from The Children's Tru st 's c u stodian of public r ecord s, in a form at that is compatible with The Children's Trust's information technology systems. IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305.571.5700, MURIEL.JEANTY@THECHILDRENSTRUST.ORG, 3150 SW 3RD AVENUE, 8TH FLOOR, MIAMI, FLORIDA, 33129. In the event Provid e r does not comply with the public rec ord s requirem ents set forth in c hapter 119, Florida Statutes, and of this Contract, Th e Children 's Tru st may avail itself of the remedi es set forth in Sections I: Breach of Contract and Remedies and J: Termination By Either Party of this Contract. Addition ally, a Provid e r who f ails to provid e th e public r ecord s as r equired by la w within a r eason able amount of tim e m ay b e subjec t to p e n alties und er sec tio n 119 .10, Florid a Statutes. In the event the Provider fails to meet any of these provisions or fails to comply with Florida 's Public Records laws, the Provider shall be responsible for indemnifying The Children's Trust in any resulting litigation, including all final appeals, and the Provider shall defend its claim that any public record is confidential, trade secret, or otherwise exempt from (nspection and copying under Florida's Public Record s law s. I. BREACH OF CONTRACT AND REMEDIES 1. Breach A material breach by Provider shall have occurred under this Contract as specified in other sections of this Contract, and also if Provider, through action or omission, causes any of the following: a . Fails to comply with Background Screen ing, as required under this Contract or applicable law. b . Fails to provide the Services outlined in the Scope of Services, Attachment A, within the effective term of this Contract and to the satisfaction of The Chi ldren's Trust. c. Fails to correct an imminent safety concern or take acceptable corrective action, as determined by The Children's Trust. d. Improperly uses The Children's Trust's funds allocated under this Contract as defined in Attachment B: Other Fiscal Requirements, Budget and Method of Payment, Attachment B or Bl: Paym ent Structure (if applicable), and/or Attachment A : Scope of Services. e. Fails to maintain valid and current site li censure as required by the Florida Department of Chi ldren and Families for Youth Development K-5 after-school programs. f. Fails to furnish or maintain the certificates of insurance required by this Contract or as determined by The Children's Trust. g . Fails to meet or satisfy the conditions of award required by this Contract. h . Fails to submit, or subm its incorrect or incomplete, proof of expenditures to support Services & Activities Management System (SAMIS) disbursement requests or advance funding disbursements; or, fails to submit, or submits incomplete or incorrect, detailed reports of requests for payment, expenditures or final expenditure reports, including, but not limited to, budgets, invoices and amendments in SAMIS or any other format prescribed by The Children 's Trust. i. Fails to submit, or submits incomplete or incorrect, required reports pursuant to the Scope of Services, Attachment A, of this Contract. j. Refuses to allow The Children's Trust access to records or refuses to allow The Children's Trust to monitor, evaluate and review Provider's program, inc luding required client data. k . Fails to comply w ith chi ld abuse and incident reporting requirements. I. Attempts to meet its obligations under this Contract through fraud, misrepresentation or material misstatement. m. Fails to correct deficiencies found during a site visit/observation, eva lu ation or review within a specified reasonable time. n. Fa il s to m eet the terms and condition s of any obligation or repaym ent sch edu le to The Childre n's Trust or any of its agencies. o . Fails to maintain the confidentiality of client files, pursuant to state and federal laws . p . Fails to fulfill in a timely and proper manner any and all of its obligations, covenants and stipulations in this Contract. q. Fails to submit an Annual Financial Statement Audit and a Program -Specific Audit, as app licab le, in accordance with Section 0: Records, Reports, Audits and Monitoring and Attachment D: Program- Specific Audit Requirements of this Contract. r. Fails to subm it an Audit Eng ag ement Letter for either th e Annual Fin ancial Stat em ent Audit or th e Program - Specific Audit within thirty (30) ca lendar days after Provider's fiscal year end. s . Fails to notify The Chi ldren's Trust within thirty (30) calendar days of nonpayment of payroll or other required taxes imposed by the federal government, state of Florida, Miami-Dade County or other authorized tax in g entity. t. Fa il s to comp ly with Section T: Regulatory Compliance, #9: Mandatory Disclosure. Th e Children's Tru st's d eci sion not to enforce a breac h of any of th e provision s of this Contrac t does not e ntail w a iver of such breach unless expressly provided in writing by The Children 's Trust. Additionally, waiver of any provision s of this Contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of th is Contract. 2 . Remedies In th e event of breac h, Th e Chi ldren's Tru st will provi d e writte n notice to Provid er and specify th e tim e period, if any, within whic h Provid e r mu st c ure th e b reac h. If Provid er f ails to c ure th e breac h within th e tim e fram e provid ed in the written notic e from The Children's Tru st identifying the brea c h, The Chi ld ren's Trust may pursue any or all of the fo llowin g remedies: a . Th e Chi ldre n's Trust m ay, at its so le disc retion, iss ue a written Performance Improvement Plan (PIP), for Provid er to c ure any breach of this Contra ct, as may b e p ermiss ible und er state or federal law. Any su c h remedial plan shall be an addition to this Contract and shall not affect or render void or voidable any other provision contained in this Contract, costs, or any judgments entered by a court of appropriate jurisdiction. b . The Children's Trust may suspend payment in whole or in part under this Contract by providing writte notice of suspension to Provider and specifying its effective date, at least five (5) business days before sai date. On the effective date of suspension, Provider may, at risk of nonpayment from The Children's Trust, continue to perform the Services in this Contract but Provider shall promptly cease using The Children's Trust logo and any other reference to The Children's Trust in connection with such Services. All payments to Provider as of the date of suspension shall cease, except that at the sole discretion of The Children's Trust, verified requests for payment for Services that were performed and/or for deliverables that were substantially completed prior to the effective date of such suspension shall be rendered . The Children's Trust may also suspend any payments in whole or in part under any other contracts entered into between The Children's Trust and Provider by providing separate written notice to Provider of each such suspension and specifying the effective date of suspension, whic h must be at least five (5) business days before the effective date of such suspension . In this event, The Children's Trust shall continue to review and pay verifiable requests for payment as provided for in such other contracts for services that were performed and/or for deliverables that were substantially completed , at the sole discretion of The Children's Trust, prior to the effective date of such suspension. Provider shall be responsible for all direct and in direct costs associated with such suspension, including reasonable attorney fees. c. In the event the Children's Trust determines that Provider engaged in fraud, misrepresentation, or material misstatement, and that it is in the best inter est of The Children's Tru st to terminate this Contract, The Children's Tru st may do so by giving written notice to Provider of suc h termination and spec ifying the effective date thereof at least twenty-four (24) hours before the effective date of termination . In other instances of breach, The Children's Trust may terminate this Contract by giving written notice to Provider of such termination and specifying the date of termination at least five (5) business days before the effective date of termination. In the event of termination, The Children's Trust may: (a) request Provider to deliver to The Children's Trust clear and legible c opies of all finished or unfinished documents, studies, surveys and reports prepared and secured by Provider with The Children's Trust funds under this Contract, subject to the rights of Provider as provided in Sections F: Intellectual Property and Rights to Developed Materials and G: Intellectual Property Licensing Fees and Costs; (b) seek r ei mbursement of an y Children's Trust funds which have been improperly paid to Provider under this Contract; (c) terminate further payment of The Children's Trust funds to Provider under this Contract, ex cept that The Children's Trust shall continue to review and pay verifiable requests for payment for Services that were performed and/or deliverables that, were substantially completed, at the sole discretion of The Children's Trust, prior to the effective date of such termination; and/or (d) terminate or cancel, without cause, any oth er Contracts entered into between The Children 's Tru st a nd Provid er by providing separate written notic e to Provid er of each s uch termination and specifying the effective date of termination, whic h must b e at least fi v e (5) bu sin ess days before the effec tive d at e of such termination, in whic h ev ent Th e Ch ildren's Tru st shall continu e to r eview and p ay verifiable requests for payment as provided for in such other Co ntracts for services that were p erform ed and/or for deliverables that were substantially completed , at the sole discretion of The Children 's Trust prior to the effective date of such termination. Provider shall be responsible for all direct and ind irect costs associated with such termination, includ ing rea sonable attorney fees. d . Th e Children's Tru st may seek enforcement of this Contract, including, but not limited to, filing an action with a court of appropriat e jurisdiction. Provid er shall be r es ponsible for all direct and indirec t costs assoc iat ed with su c h e nforcem en t, in c luding rea sonable attorn ey f ees, costs and any judgments ente re d by a court of appropriate jurisdic tion, in c luding all direc t a nd indirec t cost s and r eason able attorn ey f ees through conclusion of all appellate proceedings, and including any final se ttlement or judgment. J. TERMINATION OF THE CONTRACT Notwith standing any oth er provision in this Contrac t, th e Parties agree that thi s Contrac t m ay be t e rminated by eith er p arty for co nvenien ce and without ca u se by providing written notice to th e oth er party of inte nt to termi n at e at least th irty (3 0) ca le nd ar days prior to th e effec tive d at e of su c h termination . K. INSURANCE REQUIREMENTS All Providers, Except State Agencies or Subdivisions Upon ex ecution of this Contract, or on the date commencing the effec tive term of this Co ntract, whichever is earlier, Provider's in surance agent(s) shall sub mit th e following, a s m ay b e applic a ble, to in sura nce@th ec hildren strust .org: 1) ce rtifi ca t es of in suran ce n a ming T h e Chi ldren 's Tru st as an add ition a l insured and t h e certificate hold e r on all app li ca bl e polic ies ; and all applica ble poli c ies shall b e m ain ta in ed in full force and effec t for th e entire t erm of t his Contract; or 2) A letter of se lf-insurance indica ting coverag e applicable to a Florida municipal c orporation r equired und er this section or as d et ermin ed by Th e Children 's Tru st, exc ept as r equired by Florida law for governm ent entities . Provid er's f ailure to comply with t his section shall b e a material breac h of this Con tract . Th e Children's Tru st will not disburse any f und s und er this Contract until all r e quired certifi ca t es of in suran ce or letter(s) of se lf-in suran ce h av e b ee n provided to and have been approved by The Children's Trust. Provider will carry insurance policies in the amounts and with the requirements indicated below: 1) Workers ' compensation insurance covering all employees, non-incorporated independent contractors or consultants, and incorporated independent contractors or consultants that do not have workers ' compensation coverage or a valid state of Florida exemption on file with the Department of Labo r , as required by Florida Statutes, chapter 440 . Provider must notify The Chi ldren's Trust and provide the necessary certificate of insurance upon the termination of the exemption. In the event that the Provider is no longer exempt from obtaining workers' compensation insurance, the Provid er must notify The Children's Trust and provide the necessary certificate of insurance upon the termination of the exemption. The employer's liability portion will be a minimum of $ 5 00. 000. 00/$ 5 00 ,000 . 00/$ 5 00' 000. 00. 2) Comprehensive general li abi lity insurance, which shall include a rider or separate policy for sexual molestation liability, in an amount not less than $500,000.00 combined single limit per occurrence and $1,00 0 ,000.00 aggregate in a policy year. The Children's Trust must be designated and shown as an additional insured and the certificate holder with respects to this coverage. The general liability policy must contain coverage for the following: a. Bodily injury b . Property damage c. No exclusions for abuse, molestation or corpora l punishment d . No endorsement for premises, only operations 3) Automobile liability cov erage for all own ed and/or leased vehicles of Provider, and non-owned coverage for its emp loyees and/or subcontractors and transportation companies transporting program participants. The amount of coverage is $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. The Children's Trust must be designated and shown as an additional in sured and the certificate holder with respect to this coverage. Coverage can be purchased as non-owned without hired auto coverage when the cost is prohibitive for hired automob ile coverage, such as the case with the Florida Automobile Joint Underwriting Association; but rental cars cannot be used in the course of Provider's regular operations . Rental cars may be used for travel to attend conferences outside the tri-county area. Transportation c ompanies used by the Pro vid er for the funded program must li st The Ch ildren's Trust as a certificate holder and as an additional insured. 4) Automobile liability coverage for all owned and/or leased vehicles of Provider, and non-owned coverage for its employees and/or subcontractors not transporting program participants. The minimum amount of coverage is $300,000 .00 combined single limit per occurrence for bodily injury and property damage. The Children 's Trust must be designated and shown as an "Additional In sured as Its Interests May Appear" with respect to this coverage. Coverage can be purchased as non-owned without hired auto coverage when the cost is prohibitive for hired automobil e coverage, such as the case with th e Florid a Automobile Joint Und erwriting Association; but r e ntal cars c annot be used in th e course of Provid er's r egular operation s. Re ntal cars may b e used for trav e l to atte nd conferenc es outside the tri-county area . 5) If applicable, spec ial events coverage, as determined by The Children's Trust. The liabi lity coverage will be the same as the cov erage and limits required for comprehensive general li ability, and The Chi ldren's Trust must be designated and shown as "Addition al Insured as Its Interests May Appear." Special events policies are for short-term functions and not meant to replace annual liability policies. The coverage is for the day or days of the event and mu st provide coverage th e day prior and the day following the event . 6) If app li ca ble, profes sion al li a bi lity in suran ce, a s d et e rmin ed by T h e Chi ldre n 's Tru st, with c overag e amounts determined by Th e Children 's Trust, but not less than $250,000 .00 per claim and in the aggregate. Defense costs may be inside the limits of liabi li ty and the policy can be written on claims made form . Professional liabi lity insurance is generally r equired when th e Scope of Services u ses professional services that requ ir e certification(s) or lic ense (s). 7) If app li c able, cyber se curity in suran ce with coverage amounts d etermin ed by Th e Chi ldren's Tru st , but not less than $1,000,000 .00 for th e duration of th e Agreem ent and th ree years foll owing its termin ation to res p o nd to privac y and n etwork sec urity li ability claims in c luding, but not li mited to: 1) li a bi li ty ar is ing from th eft, diss emin ation, and/or u se of T h e Children's Tru st's confid en t ia l inform ation, in c ludin g, but not li mited to, b ank, cred it card account and personally id entifi ab le inform ation , such as name, address, social sec urity numbers, etc. regard less of how stored or transmitted; 2) network security li ab ility arising from (i) the unauthorized access to, use of, or tampering with computer systems, including hacker attac k s or (ii) the inab ility of an authorized third party to ga in acc ess to supp li er system s and/or Th e Children's Tru st data, including denial of ser vi ce, unless cau sed by a m ec hanic al or elec trica l fai lu r e; 3) li ability ari sin g from th e introdu ction of a c omputer viru s into, or oth erwise ca u sin g d am ag e to, a cu stom e r's or third p e r son's computer, c omputer sy st em, n etwork, or simil ar com puter re lat ed prop e rty and th e d ata , softwar e, and program s th er eo n ; 4) crisis m an agem en t ex p en ses (i.e., notifi ca tion , pu b li c r elation s, repu t at ion d a m ag e, foren sics, et c.) for a d ata brea c h. 8) Proof of property coverag e is r equ ired for a ll c apital equ i pment g r ea t er than or equal to $10,000.00 , and wh e n Provid er h as capital equipm ent own ed by Th e Children's Tru st and sa id capita l equ ipm e nt is und er th e ca r e , custody and c ontrol of Provid er. Th e Childre n's Trust mu st b e shown on th e evid en ce of property coverag e as a Loss Pay ee. Property coverage shall survive the expiration or termination of this Contract until such time the ownership of the capital equipment is transferred to Provider, or such capital equipment is returned to The Children's Trust . 9) All required coverages may be afforded via commercial insurance, self-insurance, a captive or some combination thereof. Certificate Holder Classification and Rating Certificate holder must read: The Children's Trust 3150 SW 3rd Avenue, sth Floor Miami, FL 33129 If the coverage will be provided via c ommercial insuran ce, all required policies listed above shall be issued by companies authorized to do business under the laws of the state of Florida, with the following qualifications: 1. The company must be rated no less than "B" as to management, and no less than "Class V" as the financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New jersey, or its equivalent, subject to the reasonable approval of The Children's Trust. 2. Provider and or Provider's insuran ce agent, as applicable, shall notify The Children's Trust, in writing, of any material c hanges in insurance coverage, including , but not limited, to any renewals of ex isting insurance policies, not later than thirty (30) calendar days prior to the effective date of making any material c hanges to the insurance coverage except for ten (10) calendar days for lack of payment changes. Provider shall be responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust for the duration of this Contract. 3. In the event of any change in Provider's Scope of Services, Attachment A , The Children 's Trust may increase, waive or modify, in writing, any of the foregoing insurance requirements. Any request by a Provid e r to decrease, waive or modify any of th e foregoing insuran ce requirem ents mu st be approved, in writing, by The Children's Trust prior to any such d ec rease, waiver or modification . 4. In the event that an insurance policy is canceled, lapses or expires during the effective period of this Contract, The Children's Trust shall withhold all payments to Provider until a new certificate of insurance, as required under this Contract, is submitted and approved by The Children's Trust . The new insurance policy shall cover the tim e period commencing from the date of c an cellation of th e prior in su ran ce policy. Provid er shall s ubmit th e required certificate of insuran ce within thirty (30) ca le nd ar d ay s of cancellation, lapse or exp iration . Failure to provide sa id certifi cate of in surance will b e con sid er ed a m at eria l breach of th e Co ntract, whic h may result in The Childre n 's Tru st waiving payment or terminating the Co ntract . 5. The Children's Trust may require Provider to furnish additional and different insurance coverage, or both, as may be required from time to time under applicable federal or state laws or The Children's Trust's requirements. Provi sion of insurance by Provider, in no instance, shall be deemed to be a relea se, limitation, or waiver of any claim, cause of action or assessment that The Children's Tru st may have against Provider for an y liability of any nature related to p erforman ce und er this Contrac t or otherwise. All insurance required hereunder may be maintained by Provider pursuant to a master or blanket policy or policies of insurance. Insurance Requirements for state of Florida Agencies or Political Subdivisions As an agency or political subdivision of the state of Florida, Provid er agrees it is subject to the express provisions and limitation s of section 768 .28, Florida Statutes. L. PROOF OF TAX STATUS Provider is required to keep and have the following documentation readily av ail able for review by The Children's Tr u st: 1. An Internal Revenue Service (IRS) tax status determination letter, if applicable. 2. The two (2 ) most recent IR S form 990 or applicable ta x return filing within six (6) months of the end of Provider's fiscal year or other appropriate filing p eriod permitted by law. 3 . IR S form 941: employer 's quarterly federal tax r eturn. If required by The Ch ild re n 's Tru st, Provider ag r ees to submit form 941 within the timefram e established by IR S Publication 15, a nd if app li cab le, all state and fed eral un e mployment tax filing s. If form 941 and unemploym ent t ax fi lin gs r efl ec t a tax liability, th e n proof of p aym ent mu st be submitted within sixty (60) ca lend ar days after the quarter end s. M. NOTICES Any written notice(s) required by this Contract shall be sent via electronic mail or postal mail for each party appearing on the first page of this Contract. Notices to The Children's Trust shall be marked to the attention of its president/CEO. Notices to Provider shall be marked to the authorized official identified on page 1 of this Contract. Each party is responsible for 1dvising the other party, in writing, of any changes to responsible personnel for accepting notices under th is Contract, 2lectron ic address, mailing address, and/or telephone number. N. AUTONOMY The Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no affiliation between, the contracting Parties. Provider is only a recipient of funding support and is not an employee, agent or instrumentality of The Children's Trust. and Provider's agents and employees are not agents or employees of The Children's Trust. 0. RECORDS, REPORTS, AUDITS AND MONITORING, and DATA SECURITY 1. Accounting Records Provider sha ll keep accounting records that conform to generally accepted accounting principles (GAAP). In addition to any requirements for retaining records pursuant to Section H, Public Records , all such records will be retained by Provider for not less than five (5) years beyond the last date that all applicable terms of this Contract have been complied with, final payment has been received and appropriate audits have been submitted to and accepted by The Children's Trust. However, if any audit, claim , litigation , negotiation or other action involving this Contract or modification hereto has commenced before the expiration of the retention period, then the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regu lar retention period, whichever is later. 2. Financial Statement Audit Within one hundred eighty (180) calendar days from the c lose of its fiscal y ear, Provider's independent certified public accounting firm (CPA) must electronically submit to The Children 's Trust all the following documents, which together comprise an Annual Financial Statement Audit conducted in accordance with GAAP and standards contained in Government Auditing Standards issued by the Comptroller Genera l of the United States (The Yellow Book). The required items are: a. An annual financi al statement audit, performed by a CPA firm that is li censed and registered to conduct business with the Florid a Dep artm ent of Bu sin ess and Professional Reg ulation. b. An Annual Financial Statement Audit condu c t ed in accordance with auditin g standar ds g en era lly accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards. c. Written communication encompassing the requirements of AU-C section 265, "Communicating Internal Control Relat ed Matters Id entified in an Audit." d . Written communication encompassing th e r equirements of AU -C section 26 0 , "The Aud itor's Communication With Those Charg ed With Go v ernanc e." e . A Sin g le Audit conducted in accord an ce with OMB "Uniform Administrative Requirem ents, Co st Pr inciples, and Audit Require m ents for Fed e ra l Award s" or the Florid a Sin gle Audit Ac t, section 2 15 .97, Florida Statutes , if applicable. f. A management letter; if no management letter is prepared by Provider's CPA firm, then the CPA firm must ex pressly confirm, in writing , that no management letter was issued. If Provid er's Annual Fin an c ial Statement Audit is pre p a red by th e Florida Auditor Genera l, th en th e due date for submitting th e a nnu al financia l st at em ent audit, as d efin ed , is two hundred sev e nty (2 70)ca lend ar days after t h e c lose of Provid er's fi sca l y ea r. If Provider is required to have a Single Audit. it agrees to have its CPA firm submit the schedu le of expenditures p ertaining to awards, summ a ry sc h edule of prior audit finding s, app li cable auditor's reports and th e correctiv e ac tion plan , if app li ca bl e. 3. Program-Specific Audit Within on e hundre d e igh t y (1 80) ca le nd ar days of the c lose of its fi sc al y ea r, Provid er is required to prov ide a Program - Sp ec ifi c Audit r e lat ed to t h e Contrac t to Th e Child ren 's Tru st, in addition to th e Annu al Fi n anc ial State m e nt Audit. Th e Program-Specific Audit sha ll be performed by an independent CPA firm that: is li censed and regi stered to conduct business with the Florid a Dep a rtm e nt of Bu sin ess and Profess ional Regulation; h as performed audits under Government Auditing Standards; and i s e ither a member of the AICPA or FI CPA peer review program to in c lude government engagement review s. This Program -S p ec ific Audit must encomp ass an audit of The Children 's Tru st's Contract(s) as sp ec ifi ed in Attachment D: Program-Specific Audit Requirements. Th e Provid e r's ind ep end ent CPA firm may submit audit confirmation r equ ests elec tronica lly to au dit.c onfi rmations@thech il d r en stru st.org . 4. Audits Submission Method The Provider's CPA fi rm mu st tran smit Provid er's annu a l fin a n c ia l statement audit and the req uired Program -Spec ifi c Audit r elated to the Co n t r ac t to Th e Ch ildre n's Tru st. within the timeframe sp ecifi ed abov e in Sec tion 0 , subsec tions 2 and 3, v ia t h e on lin e sy stem id e ntifi ed by Th e Children's Tru st , unless oth erwise previou sly ag r eed upon, in writin g, by The Children's Tru st and Provid er. 5. Audit Extensions Audit extensions may be granted by The Children 's Trust upon receipt, in writing , of such request with appropriate justification by Provider and for a period of time not to exceed sixty (60) calendar days after the initial due date. A copy of. the engagement letter, along with the anticipated audit completion date and any concerns from Prov ider's CPA firm related to the audit must accompany the request. Approved audit extension requests allow for the continuation of payment until such time that the extension expires. In the event that either the Annual Financial Statement Audit or the Program-Specifi c Audit is not received in a timely manner and in accordance with the previously stated due dates and an audit extension has not been approved, The Children's Trust shall withhold all payments to Provider until the documents are received and deemed by The Children's Trust. 6. Engagement Letters Audit engagement letters are due to The Children 's Trust thirty (30) calendar days after the end of Provider's fiscal year. Provider agrees to submit an audit engagement letter electronically to eng_ggement letters@thechildrenstrust .org .. Failure to submit an audit engagement letter may result in a breach of Contract, or other remedy, as deemed appropriate by The Children's Trust. 7. List of Approved Certified Public Accounting Firms To r eceiv e reimbursement for the preparation of the Program-Specific Audit, as defined, Provider must choose from a li st of pre-qualified approved CPA firms, which are posted on The Children's Trust's w ebsite. In clusion in Pr e-Qualified Approved Program -Spec ific Auditing Services requ ires a CPA firm to meet three (3) c riteria, which are enumerated in Attachment B: Other Fiscal Requirements, Budget and Method of Payment. 8. Access to Records Provider shall permit The Children's Trust access to all records, including subcontractor records, as per the Supporting Documentation Requirements in Attachment B: Other Fiscal Requirements, Budget and Method of Payment, which relate to this Contract at its place of business during regular busi ness hours at a date and time mutually agreed upon by Provider and The Children's Trust. Provider agrees to d eliver such assistance as may b e necessary to faci litate a revi ew or aud it by The Children's Trust to ensure compliance with applicable accounting, financial and programmatic standards. Thi s would include access by The Children's Trust. or its designee, to Provider's independent auditor's work papers for complying with federal , state and local requirements. The Children's Trust reserves the right to require Provider to submit to an audit by an aud itor of The Chi ldren's Trust's c hoosing and at The Chi ldren 's Trust 's ex pense. 9. Program Metrics Provid e r agrees to permit Th e Chi ldre n's Tru st p er sonnel or Th e Childre n's Trust contracted agen ts/consu ltants to perform site vi sits, both sch edu led and/or un sc h eduled site v isits, r eview s and evaluation s of th e program whic h is th e subjec t of this Contract, in c luding any subcontracts under thi s Contract. Provider sh all permit The Ch ildren's Trust or contracted agents to cond u c t, client intervi ews, client assessment survey s, fiscal/administrative review and other assess m ents deemed reasonably necessary at the sole discretion of Th e Chi ldre n 's Tru st. Program Metrics reports, which provides real time data ca n be accessed through Trust Central. Administrative or Fisca l findings will be discu ss ed with Provider a nd , in accordan ce with spec ifi c ation s provided by Th e Children's Trust, Provider will r em edy a ll d efi c ien c ie s cited in th e r eport from Tru st Ce ntral as desc rib ed in Section I: Breach of Contract and Remedies. 10. Client Records School-Based Health Providers only School Hea lth Program s are comprehensive servi ces and shall b e provid ed in accordance w ith section 381.0056, Florid a Statutes. Provider agrees and sh all require all sub-contractors to c omp ly with all applic ab le state and f ed era l priv ac y and confid e ntiality l aw s, as relev a nt to the Servic es provided und er this Contract. Th e Florid a Departm e nt of Health is st atutorily authorized to r evi ew sc hool h ea lth r ec ord s of all stud e nts e nroll ed in th e public-school system, reg ard less of the form in which these records are kep t, at all reasonable times for as long as records are retained and in accordance with appli cab le law. All other Providers Provid e r shall enter a ll in form ation , r equired by Attachment A: Scope of Services and Attachment C: Data Requirements and Program Metrics, direc t ly in Tru st Central or any oth er elec tronic d at a r eporting sy st em r equired by Th e Children's Tru st. If th e Provid er chooses to m ainta in physica l r ec ord s for p artic ip ants. Provid er agrees t o comp ly with all app li ca bl e state and f ed e r al law s on priv ac y and confid e ntiali ty. All Providers Safeguards of Electronic Protected Health Information (ePHI) Th e Chi ldren's Tru st and Provid er agree to u se appropriate sa f eguard s to prev ent u se or disc losure of protec t ed h ea lth ( information (PHI), covered under (HIPAA) that is produced, saved, transferred or received in an electronic form. The Parties shall maintain a comprehensive written information security program that includes administrative, technical, and physical safeguards appropriate to the size and complexity of their respective operations. Provider maintains that it will use "lppropriate safeguards to protect the confidentiality, integrity, and availability of the PHI and ePHI that are created, .-ec eived, maintained, or transmitted . 11. Internal Documentation/Records Retention Provider agrees to maintain and, upon request of The Children's Trust, provide for inspection by The Children's Trust during regular business hours the following, as may be applicable and subject to applicable confidentiality requirements: (1) personnel files of employees, which include hiring records, background screening affidavits, job descriptions, verification of education and evaluation procedures; (2) authorized time sheets, records and attendance sheets to document the staff time billed to provide Services pursuant to this Contract; (3) daily activity logs and monthly calendars of the provision of Services pursuant to this Contract; (4) training modules; (5) pre-and post-session questionnaires; (6) all participant attendance rec ords; (7) participant consent and information release forms; (8) agency policies and procedures; and (9) such other information related to Services provisi on as described in Attachment A: Scope of Services an d as required by this Contract. In addition to any requirements for retaining records pu rs uant to Section H, Public Re c ords, Provider shall retain all records for not less than five (5) years beyond the last date that all applicable terms of this Contract have been complied with and final payment ha s been received, and appropriate audits have been submitted to and accepted by The Children's Trust and/or other approp r iate agency. 12. Confidentiality Provid er and Th e Children's Tru st understand that during th e course of performing the Services h ereund er, each party may have access to cert a in information or r ecord s of th e oth er party that ar e specifically d es ign ated as "confid ential " or "exempt" from Florida's Public Records laws, pursuant to st at e or f e d e r al laws or r egulations, such as social security numbers, financial account numbers, credit card numbers, or biometric identification information. The Parti es shall protec t such confidential and/or ex empt information and comply with applicable federal and state laws on confidentiality, and engage in measures to prevent unauthorized use, d issemination, or publication of this confidential information r egardless of the source of such information . Any confidential inform ation must be c learly marked as such . 13. Data Security Obligation A. Standard of Care 1. Provider acknowledges and agrees that, in the course of its Contract with The Children's Tru st. Provider may, directly or indirec tly, receive or have access to Pe rso nal Identifiable Information (Pll). Pll is d efi n ed as an ind ividu al's (i) government-issued id entifi cation numbe r (i n c luding, wit h out limitation, social sec urity number, driver's li cense numbe r or state-issu ed identifi e d number); (ii) financial account numb e r, cred it card number, debit ca rd number, c r ed it report information, with o r with out any required sec u r ity c od e, access code, p e rsonal id e ntifi ca tion numb er or pass w ord , th at would permit access to a n individual's financial account; or (iii) biometric or health data or any of the follow i ng. An individual's first name or first initia l and las t n ame in com bin ation wit h any one or more of the following data elements for th at individu al: 1. A soc ia l sec urity number; 2 . A drive r li c e n se or id e ntifi ca tion card numbe r, passport number, military identifi ca tion num ber, or oth er similar number issu ed on a government document u sed to v erify id entity; 3 . A fin an c ial account number or c r edit or debit ca rd numb er, in combin at ion with a ny r equired secu rity code, access code, or pass w ord that is necessary to p erm it access to a n in d iv idual 's fin a n c ial account; 4. Any inform at ion regard in g an individ u a l's m edica l history, m e nta l or p hysica l condition, or m edica l treatmen t or diag nos is by a h ea lth ca r e profess io n al; or 5. An individu al 's h ea lt h in su rance policy number or subscriber id entification numbe r a nd a ny uniqu e identifier used by a h ea lth in surer to identify the individual. 6. User n a m e or e-mai l add r ess , in combination with a password or security question and answer th at would p ermit access to an o nlin e account. Not with sta ndin g th e foregoin g, Pll sh all n ot in c lu de inform ation (1) ab out an i nd ivid u al t h at h as b een made public ly av ail a bl e by a f ed eral, st at e, or loca l gov e rnm enta l e ntity; or (2 ) th at is en c rypted, sec u red, or modifi ed by any oth er m ethod or techno log y t h at r emov es e lem ents t h at person all y id e ntify a n individu al or t h at oth e r wise rend ers t h e in formation unu sab le. Provid er shall comp ly wi t h th e t erm s a nd conditions set forth in this Co ntract in its collec tion , r eceipt, tra n smiss ion, storage, d isposa l, u se and disc losure of su c h Pll , a nd shall be responsible for th e un auth orize d collection , r eceipt, transmission, access, storage, disposal, use and disclosure of Pll under its control or in its possession. Furthermore, Provider shall be responsible for the actions and omissions of its employees and subcontractors who are authorized to access Pll for obligations under this Contract (Authorized Persons) as if they were Provider's own actions and omission. Prior to being given access to Pll, Provider shall ensure that Authorized Persons are bound in writing by confidentiality obligations to protect Pll in accordance with the terms and conditions of this Contract. 2. All data collected on behalf of The Children's Trust is deemed to be property of The Children's Trust and is not property of Provider. 3. In recognition of the foregoing, Provider agrees and covenants that it shall : a. Keep and maintain all such Pll strictly confidential. b. Use and disclose Pll solely and exclusively for the purposes for which the Pll, or access to it. is provided pursuant to the terms and cond itions of this Contract, and shall not divulge, communicate, use, sell, rent, transfer, distribute, or otherwise disclose or make available Pll for Provider's own purposes or for the benefit of anyone other than The Children's Trust , without The Children's Trust's prior written consent. which may be withheld at The Children's Trust 's sole and absolute discretion . c. Not. directly or indirectly, disclose Pll to an Unauthorized Third Party, without express written consent from The Children's Trust. which may be withheld at its sole and absolute discretion. An Unauthorized Third Party is any person other than an Authorized Person . If any person or authority makes a demand on Provider purporting to legally compel it to divulge any Pll , Provider shall: (i) immed iately notify The Children's Trust of the demand before such disclosure so that The Children's Trust may first assess whether to challenge the demand prior to Provider's divulging of such Pll; (ii) be responsible to The Children's Trust for the actions and omissions of such Unauthorized Third Party concerning the treatment of such Pll as if they were Provider's own actions and omissions; and (iii) require the Unauthorized Third Party that has access to Pll to execute a written Contract agreeing to comply with the terms and conditions of this Contract relating to the treatment of Pll. Provider shall not divulge such Pll until The Children 's Trust either has con c luded not to c hallenge the d e m and , or has exhausted its challenge, in c luding appeals, if any. B. Personal Identifiable Information Security Provider shall protect and secure data in electronic form containing such Pll. At a minimum, Provider's safeg uard s for the protection of Pll sha ll include: 1. Encrypting, se curing or modifying su c h Pll by any method or t echnology that removes elements that perso nally identify an individual or that otherwise renders the information unusable. 2. Limiting access of Pll to Authorized Persons . 3. Securing business facilities, data centers, paper files, servers, back-up systems and computing eq uipment, including, but not limited to, all mobile devices and other equipment with information storag e capability. 4. Implementing network, device appli cat ion, database, and platform security. 5 . Securing inform ation transmission, storage, and disposa l; and imple m enting auth entication and access controls within media, applications, operating sy stem s and eq uipm ent. 6. Encrypting Pll stored on any mobile media. 7. Encrypting Pll transmitted over public or wireless networks. 8. Implementing appropriate personnel security and integrity procedures and practices, including, but not limited to, conducting background checks consistent w ith applicable law , as required by The Children 's Trust from tim e to time. 9. Providing written copies of approp ri ate privacy and information sec urity training to Provider's emp loyees, as req uired by and to The Childre n's Tru st. 10. Purchasing a nd maintaining c yber in surance cov erage, in accordan ce with Section K. 7. 11. Provider sha ll dispose, o r arrange for the di sposal, of c u stomer record s that contain Pll within its c u stody or control wh en the r ecords are no long e r required to be retained pursuant to Section s H and 0. Such disposa l sh all involve shredding, erasing or otherwise modifying Pll in its control or possession to make it unreadable or undecipherable. 12. During the term of eac h Authorized Person's employm ent by Provider, Provid er shall at a ll tim es cau se such Authorized Persons to abide strictly by Provider's obligations und er thi s Contr act. Provid er further ag r ees that it sha ll maintain a disciplinary process to address any un auth orize d access, u se or disc losure of Pll by any of Provid er's officers, direc tors, partn ers, principals, emp loyees, agen ts or contractors. Up on Th e Childre n's Tru st's r equ es t, Provid er sh a ll promptly id e ntify all Authorized Persons as of the date of s u c h r equ est to Th e Childre n's Tru st in writing . 13 . Upon Th e Children's Tru st's written request, Provider sh a ll provide Th e Children 's Trust with a n etwork diagram that outlin es Provid er's inform ation technology n etwork infrastructure and all equipment used in relation to fulfilling its ob lig ation s und er this Co ntract, in c luding, w ithout limitation : (i) connectivity to The Children's Tru st and all third Parti es wh o may access Provid er 's n etwork to th e extent the n etwor k conta in s ( ( Pll; (ii) all network connections including remote access and wireless con nectivity; (iii) all access control devices, such as (solely by way of example) firewalls, packet filters, intrusion detection and access-list routers; (iv) all back-up or redundant servers; and (v) perm itted access through each network connection . C. Security Breach Procedures For purposes of this Contract, "Security Breac h " is defined as unauthorized access of data in electronic form containing Pll or a breac h or alleged breach of this Contract r elating to such privac y practices. Good faith access of Pll by an employee or agent of the covered entity shall not constitute a breach of security under this Contract, so long as the information is not used for a purpose unrelated to the business of The Children's Tru st, or as a result of any other unauthorized use. In the event of a Security Breach, Provider shall: 1. Notify The Children's Tru st of a Security Breach immediately , but not later than forty-e ight (48) hours, after Provid er becomes a ware of it by emailing The Children's Tru st with a read receipt at datasecurity_@thechildrenstrust.org_; and with a copy of such ema il to Provid er's program manager at Th e Children's Tru st. The notice shall include, at a minimum : (1) the d at e , es timated date, or estimated date range of the Security Breac h; and (2) a description of the Pll that was accessed or reasonably believed to have been accessed as a part of the Security Breach . 2. To the ex tent legally permissible, confer with Th e Children 's Trust prior to informin g any third party of any Security Brea c h related to this Co ntract. Provid er and Th e Children's Trust shall communicate regarding : (i) wh ether notice of the Sec urity Breac h is to be provided to an y ind ividu a ls, regulator s, law enforcement agen cies, co n sumer r eportin g agen c ies or others as r equired by law r egulation , or oth erwi se; and (ii) th e contents of su c h n otice, whether any type of r emediation may b e offered to affected persons, and the n ature and ext ent of an y suc h remediation. 3. Take steps to immediately remedy any Sec urity Breach and prevent any further Security Breac h at Provider's expense in accordance with applicable privacy rights, laws, regulations and standards, or as otherwise required by The Children's Tru st at its sole and absolute disc ret ion . Provid er sh all be so lely responsib le for all costs assoc iated with a Security Breach and T he Children's Tr ust may seek to recov er an y costs it exp e nd s as a result of su ch breach from Provider. P. AMENDMENTS l\ny amendment to this Contrac t , sha ll only be valid when it ha s been reduced to w r iting , duly approved and signed by both Parties. Q. GOVERNING LAW AND VENUE Thi s Cont r ac t sh all be in terpreted and constru ed in accordance with a nd govern ed by t h e law s of th e stat e of Fl orid a w ithou t r egard to its conflicts of law provision s. Any controv e rsies or lega l prob lem s arisin g ou t of the terms of this Co ntract and any action involving the enforcement or interpretation of any r ights hereunder shall , to the exc lusion of all others, be subm itted to the jurisdiction of the state courts of th e Eleventh Judic ia l Circuit, in and for, Miami-Dade County, Florida. R. STAFF AND VOLUNTEER BACKGROUND CHECK REQUIREMENTS Level 2 background sc reenings mu st be completed through the Florida Degartment of Law Enforcement (FDLE) VECHS .(Voluntee r & Emg loyee Criminal History_$.ystem) Program . Satisfactory b ackg round screening doc um entati on will b e accepted from those agenc ies that a lrea dy condu ct busin ess with e ither th e Florida De p a rtment of Children an d Fam ili es (D CF ). th e Florid a De p a rtm ent of Juve nil e Ju st ice (DJJ) or (M -DCPS). In addition: 1. Pro vider shall complete Attachment E-1: Affidavit for Level 2 Background Screenings. Th e affidavit sh all cov er employees, volunteers and subcontractors p erforming services und er this Co ntract wh o are required to complet e a Lev el 2 background sc r eening as d efined in this section. 2. Provid e r sh all c omp let e Attachment E-2: Child Care Affidavit of Good Moral Character, Attachment E-3: Child Abuse & Neglect Reporting Requirements a nd Attachment E-4: Background Screening & Personnel File Requirements. 3 . Provid e r sh all maintain Attachment E-1: Affidavit for Level 2 Background Screenings, Attachment E-2: Child Care Attestation of Good Moral Character, Attachment E-3: Child Abuse & Neglect Reporting Requirements and Attachment E-4: Background Screening & Personnel File Requirements, in Provid er's personn el, volunteer, an d subcontractor fil es. 4. Provid e r shall e n sure that all e mployees, v o lu ntee r s and/or sub contractors c omp let e Lev el 2 b ackground sc r eening no lat er th a n ev ery fi v e (5 ) y ea rs. ro e n sure that n o n e of its emp loyees ar e id entifi ed on th e Dru Sjodin Nation al Sex Offender Public Website (NSOPW).. Prov id er is required to revi ew sai d site annually, at minimum . If a Provid er's emp loyee is on th e li st, th e emp loyee mu st be r emoved from Th e Children's Tru st funded prog r am immediately. School-Based Health Providers only All school staff members or sub-contracted agency personnel assigned to work at a site where they have access to children (under 18 years of age) must satisfy Level 2 background screening r equ irements and comply with all necessary school procedures prior to commencing services within M-DC PS or doing any work for The Ch il dren's Trust related to this Contract. Pursuant to section 1012 .32, Florida Statutes, non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, have direc t contact with students or have access to or control of school funds must meet Level 2 background screening requirements. All of Provider's employees who work in a school must satisfy Level 2 background screening requirements as provided in section 1012.32 , Florida Statutes. All employees who work in a school must inform their employer within forty-eight (48) hours if convicted of any disqualifying offenses included in M-DCPS's Employee Manual, while he or she is employed or under contract in that capacity. If Provider employs a person, under this Contract or with The Children's Trust's funds, to work in a school who does not satisfy Level 2 background screening requirements, the employee shall be immediately suspended from worki ng in that capacity. A clearance letter or an identification badge issued by M-DCPS will be accepted as proof that the employee sa tisfactorily completed background screening. A copy of said clearance letter or identification badge must b e on file for each employee hired to work within the school setting. All Other Providers Subject to th e provisions, limitations and exceptions of all r elev ant statutory provisions, including sections 1012.465 and 1012.468, Florida Statutes , all employees, volunteers and subcontracted p er sonnel who work in direct contact with children or who may come into direct contact with children at the site in question must complete a Level 2 background screening and comply with the requirements thereto prior to commencing work pursuant to this Contract. This requirement applies to all volunteers who provide more than ten (10) hours of service in any given calendar year to c hildren, youth and their families . Occasional or transient repa ir or maintenance persons, vendor representatives, contractors or subcontractors who have not completed a Level 2 background screening and appear on the site should be escorted to their work areas a nd supervi se d for the entire time they are present on th e site by a member of Provider's staff who h as satisfactorily completed a Lev e l 2 background screeni ng. S. CHILDREN WITH DISABILITIES AND THEIR FAMILIES Provider shall comply with all relevant provisions of the Americans with Dis abilities Act and other state, federal or local laws that mandate th e accessibility of programs, services and benefits for persons with disabilities. The Children's Trust also requires Provider implement r eason ab le programmatic accommodations to includ e chi ldren with disabilities and their families, wh enev er possible. T. REGULATORY COMPLIANCE 1. Nondiscrimination and Civil Rights Provid er shall not discriminate against an employee, volunteer or client of Provid er based on an individual's protected class, whic h includ es race, color, religion, ancestry, nation al or igin, sex, pregnancy, age, disab il ity, m arital st atu s, familial st atu s, gender id entity, gender ex press ion, sexua l orientation, source of in come, or actual or perceived statu s as a vi ctim of domestic vi olen ce, dating viol ence or st alking . Provider shall h ave sta ndard s, policies, and practices n ecessary to render servic es in a manner that respects the worth of the individual and protects and preserv es an individual's dignity. Addition ally, Provid er agrees to abide by c h apter llA of the Code of Miami -Dade Co unty, as amended, whi c h prohibits discrimination in emp loym en t , housing and public accommodation s; Title VII of the Civil Rights Act of 1968, as amended, whi c h prohibits discrimination in employment and public accommodation; the Ag e Di sc rimination Act of 1975, 42 U.S.C. section 61 01, as amend ed, whic h prohibits discrimination in employm e nt because of age; Section 504 of the Reh abilitation Ac t of 197 3 , 29 U.S.C. section 794, as amend ed, wh ic h prohibits discrimin ation on the b as is of disability; and the Am erica n s with Dis abilities Act, 42 U .S.C. section 1 2 101 et se q., as amended, which, among other things, prohibits discrimination in employment and public accommodations, and by loca l governments on the basis of disability. It is expressly understood that upon rec eipt of evid ence of discrimin ation und er any of these laws, The Childre n 's Tru st sh all have th e right to terminate all or any portion of this Contract. If Provid er or any own e r , subsidiary, or other firm affi li ated with or re lated to Provid er, is found by t h e r es pon sibl e enforcem en t agen c y or the courts to b e in vi olation of th ese law s, sa id vi olat ion will be a m ateri al breach of thi s Co ntract a nd Th e Chil dren's Tru st will conduct no f urt h er bu sin ess with Pro vider. 2. Verification of Employment Eligibillity (E-Verify) Provid er is ob ligated to comp ly with th e provisions of section 448.095, Florida Statutes , titled "Em ployment Eli g ibility." Th is in c lud es but is n ot limited to utiliza tion of th e U.S . De partment of Hom eland Security's E-Ve rify System to verify the employment eligibility of all newly hired employees by Prov ider effective, January l , 2021, and requiring all subcontractors t o provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with any individual who is not authorized under federal law to be employed in the United States. Provider must verify work status using E-Verify within (3) business days of date of hire. If The Children's Trust has a good faith belief that a Provider has knowingly violated section 448.09(1), Florida Stat utes, The Children's Trust shall terminate its Agreement with the Provider and will not enter into another Agreem ent or c ontract with Provider for at least one year after the termination date of the Agreement. This grounds for t e rmination is not considered a breach of this Agreement. If The Trust has a good faith belief that a Provid er's subcontractor knowingly violated section 448 .09(1), Florida Statutes, but the Provider has otherwise complied section 448.09 and 448.095, the Children's Trust shall promptly notify the Provider and order the Provider to immediately terminate the subcontract. Any challenge to termination under th is provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination, and the Provider may be liable for any additional costs incurred by The Children's Trust resulting from the termination of the Contrac t . If this Contract is terminated for a violation of the statute by the Provider, the Provider may not be awarded a contract with The Children 's Trust for a period of on e year after the date of termination . Public and private employers must enroll in the E-Verify System .(httP-://www.uscis.gov/e-verifY.). and reta in the 1-9 Forms for inspection . 3. Public Entities Crime Act Provider will not violate the Public Entities Crimes Act. section 287 .133, Florida Statutes, which applies to a person or affiliate who is a Provider, consultant or other direct service provider and who has been placed on the convicted vendor list following a conviction for a publi c entity crime. Such person or affiliate may not: (a) submit a bid on a Co ntract to provide any goods or services; (b) submit a bid for the construction or repair of a public building or public work; (c) submit bids on leases of real property; (d) be awarded or perform work as a Provider supp li er, subcontractor or consultant; and (e) transact any business in excess of the threshold amount provided in section 287 .017, Florida Statutes, for certain statutorily defined purchases for a period of th irty-six (36) months from the date of being placed on the convicted vendor list. Violation of this section shall result in cancellation of this Contract and recovery of all monies paid hereto, and may result in debarment from The Children's Trust 's competitive procurement activities. 4 . Conflict of Interest Provider represents that the execution of this Contract does not violate Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance or Chapter 112, Part Ill , Florida Statutes, as amended, which are incorporated by reference as if fully set forth herein . Provider agrees to abide by and be governed by these conflict of interest provisions throughout the course of t his Contract and in connection with its obligations hereund er. (Refer to httR://ethics. m iamidade.gov/library/2016-Rublications-rgo/sec%2 0 2 11- 1 conflict of interest and code of ethics ordinance janl6.P-df). In additi on , Provider agrees to: Prohibit members of the Provider's board of direc tors from directly or indirectly receiving any funds paid by The Children 's Trust to th e Provider und er this Contract. • Prohibit members of the Provider's board of directors from voting on matters relating to this Contract which may r es ult in the Provider's board memb er directly or indirectly receiving funds paid by the Provider under this Contract. Prohibit m em b ers of th e Provider's board of directors from voting on any matters relating to this Co ntract if they are related to the person or entity seek ing a benefit as 1) an officer, director, partner, of coun se l, consu ltant, employee, fiduciary, b e n efic ia ry, or 2 ) a stockholder, bondholder, d ebtor, or creditor. Prohibit employees of the Provider from directly or indirectly receiving any f und s paid by The Child ren's Trust to the Provid er und er this Contract, with the exception of the employee's salary and fringe benefits or portion of the employee's salary and fringe benefits in c lud ed in Attac hmen t B. Mai ntain a written n e potism and conflict of interest poli c y that applies to hiring, providing services to c lients, and proc u ring supplies or equipment. • Imm ed iately disc lose a nd ju stify in writing to Th e Chi ld r en's Tru st any bu siness tra n saction s betwee n the Provider on on e sid e, and it s board m e mber(s) or it s st aff on th e other side, as w e ll as all relat ed -p arty tran sac tion s with sh ar e hold er s, p artn ers, officers, direc tors, or employees of any e ntity th at is doing bu s in ess with the Provider that are funded, partially or entirely, under the Co ntract with The Childre n 's Tru st, or are in any w ay related to The Ch ildren's Trust-funded program . 5. Compliance with Sarbanes-Oxley Act of 2002 Provid er sh a ll comp ly with applic able provision s of th e Sa rb an es-Ox ley Ac t of 20 0 2, in c luding th e following : a. Provid e r agrees n ot to alt er , cov er up, fa lsify, or d estroy any docum ent th at m ay b e r e lev ant to an offi c ial investigation. b. Provid er agrees not to punish whistl e blowe r s or retaliate against any emp loyee who r eports suspected cases of fra ud or abuse. 6. Licensing Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and effect during the term of this Contract any and all licenses, certifications, approvals, insurances, permits and accreditations required by the state of Florida, Miami-Dade County, relevant municipalities, The Children 's Trust or the federal government. Provider must be qualified and registered to do business in the state of Florida both prior to and during the Contract term with Th e Children's Trust. 7. Incident Reporting An incident is defined as any actual or alleged event or situation that creates a significant risk of substantial or serious harm to the physical or mental health, safety or well-being of a child participating in the program . Reportable incidents include, but are not limited to, allegations of abuse, neglect or exploitation of a child; injury of a participant; missing child or abandoned child; loss of property use for the program; or destruction of property used in the program. Inc ident definitions can be found on the sample inc ident report form located on The Children's Trust website. Provider and its employees are mandated to immediately report knowledge or reasonable suspicion of abuse, neglect or abandonment of a child, aged person or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (800.962 .2873). as required by Chapters 39 and 415, Florida Statutes. Provider shall notify the program manager of any inciden t as defined within three (3) ca lendar days after Provider is informed of such in cident. The notification must be in writing and include a copy of the incident report. The report must contain the following: 1. Name of reporter (person giving the notice) 2. Name and address of victim and guardian 3 . Phone number where reporter can be contacted 4. Date, time and location of incident 5. Complete description of incident and injuries, if any Poli ce report and actions taken sha ll be submitted to Th e Children's Trust within fifteen (15) calendar days of the incid ent. Provider sha ll provide written notification to Th e Chi ldren's Trust, with in se v en (7) ca lendar days of any legal action related to the incident. 8 . Sexual Harassment Provider shall comp lete an incident report in the event a program participant, client or employee makes an allegation of se x ual harass ment, sex ual misconduct or sexual assault by a Provider emp loyee, volunteer or anyone involved with serv ice arisin g out of th e performance of this Contract, and Provider has knowledge th ereof. Provid e r sh all provide writte n notification to The Ch ild ren's Tru st within three (3) bu siness days after Provid er is informed of su c h an allegation. Provid er sha ll submit written notifi cation to The Childre n 's Tru st wit hin seven (7) business days of any lega l action which is filed as a result of such an alleged incident. 9. Proof of Policies Provider and subcontractor, as applicable, sha ll keep on file copies of their poli c ie s, including, but not limited to those related to, confidentiality, in c id ent reporting, sexua l harass ment, nondisc rimination , equal opportunity and/or affi rmative action, Am erican s with Disabilities Act, and drug -free workplace. 10. Mandatory Disclosure Provider shall disclose to The Ch ildren's Trust all administrative proceedings, active investigations and lega l actions (collectively referred to as "Actions") that it is a party to related to any program funded by The Children 's Trust upon becoming awa r e of any such Ac tions including, but not limited to, financial fraud, misuse of funds, child abuse, data breach, or of confidentiality violations that may lea d to potential civi l or criminal liab ility. To th e ext ent feasib le, th e Provid er shall notify its assigned program manager within twenty-one (21) days of the Provid er becoming aware of such Ac tions. Fai lure to comply with th is requirement cou ld be deemed a material breac h of this Co ntract, as determined at the so le discretion of The Childre n's Tru st. Additio n ally, T h e Childre n 's Trust, at its so le discretion, will d etermin e wh eth e r suc h A ction s could h av e a n ad v erse imp act on the Provider's ability to deliver the contractu al services and whether to terminate this Contract. U.CONSENT Provider mu st obtain parental/legal guardian consent for all minor participants to partic ip ate a nd/or for adu lt partic ip ants in the program for Services, and to share information with Th e Chi ldren's Trust for monitoring and ev alu ation purposes. Additiona ll y, prior to t ak in g or u sing still photographs, digital photographs, motion pictures, televi sion transmissions and/or vid eotap ed rec ordings of partic ip ants, Provid er sh all ask participants to sign a volun tary Authorization for PhotographNid eo form located on The Children 's Tru st's w eb site. The form is produced in Engli sh, Spanish and Haitian Creo le and sh a ll be made ava il ab le to Provid er. Any r efu sa l of consent must be properly documented and sign ed by the parent or leg al guardian on th e con se nt form . ( V. PROGRAMMATIC DATA REPORTING Demographic and service information on program participants will be provided to The Children's Trust . Provider agrees to comply and participate in any data collection reporting , including participant data as requ i red by The Children 's Trust and described in Attachment C: Data Requirements and Program Progress Metrics, subject to confidentiality requirements. In addition, Provider agrees to furnish The Children's Trust with complete and accurate reports in the timeframe and format to be reasonably specified by The Children 's Trust, and as described in Attachments A: Scope of Services and C: Data Requirements and Program Progress Metrics. W. MARKETING & PUBLICITY Provider shall publicize that it has been awarded funding by The Children's Trust . Good quality photos/video increase the chances that a news media outlet will promote the story. Said news/press release, and multi-media material, must be submitted to The Children's Trust Communications Department (communicationscompliance@thechildrenstrust .org) for approval prior to distribution. Provider shall prominently place The Children's Tru st program sign deca l on the main entry door or in a visible area of each of its Trust-funded site locations (unless such placement of signage is specifically prohibited by Provider's lease). Provider shall ensure that the current The Children's Trust logo is displayed and used in all internal and e xternal materials. The official The Children's Trust logo shall be displayed on the home page of its website (if Provider maintains a website) and link it to The Children's Trust website (www.thechildrenstrust .org,); or, if Provider maintains another page on its website that displays the names and logos of its funding partners, Provider shall in c lude the offi c ial The Children's Tr ust logo on that page and link it to The Children's Trust website (www.thechildrenstrust.org,). If the funded program is part of a la rger entity, such as a unive rsity , th e logo may b e placed on the w eb page dedicated to that program on the Provid er's w ebsite. In addition, the Provid e r sh all include th e following paragraph, along with the logo, on the w eb page dedicated to th e program funded by this Contract, or elsewhere on its website (in English/Spanish or English/Haitian Creole or all three languages, depending upon population served): English: [Provider Program Name] is funded by The Children's Trust . The Children's Trust is a dedicated source of revenue established by voter referendum to improve the lives of c hildren and families in Miami-Dade County. Espanol: El [Provider Program Name] esta financiado por The Children 's Trust. The Children's Trust es una fuente de financiaci6n , creada por los votantes en referendum para mejorar la vida de los nifios y las familias en Miami-Dade. Kreyol : Se Children's Tru st ki finan se[Pwogram Sa-a]. Children's Tru st se yon so us finan sman elekte Miyami-Dade te kreye n an yon referandom. Fin an sman sa a dedye pou pwogram k'ap amelyore lavi ti moun ak f anmi yo. Note: In cases wh e r e funding by The Children 's Trust represents only a percentage of Provider's overall funding , th e abov e language can be altered to read "[Provider Program Name] is funded in part by The Children's Trust..." OR "El [Provider Program Name] esta financiado en parte por The Children 's Trust ... " OR "Se Children's Trust k i finance yon pati nan[Pwogram Sa-a] ... " Provid e r agrees that all program services, activities a nd events funded by this Co ntract sh a ll recognize Th e Children's Tru st as a funding source in any and all publicity, publi c relation s and marketing efforts/materia ls created und er its control on behalf of the program . Provider, when appropriate, shall promote with the families and community they serve other Trust funded initiatives that include, but are not limited to, Th e Children's Trust Book Club and the Pa rent Club. 1. COMMUNICATION WITH MEDIA/NEWS OUTLETS Provid er shall r eq u est a ll m edia represe ntatives to recognize Th e Children's Tru st as a f undin g sourc e wh e n inquiring with Provider about th e program services, activ ities, and ev ents funded by thi s Co ntract. 2 . VIDEO Provider agrees that any vid eo it produces that depicts activities, services and events f unded by this Contract sh all in c lud e a fu ll -s creen graphic at its end recogn izing The Children 's Tru st as a funding so urce. 3 . SOCIAL MEDIA Provid er s th a t m a in tain soc ial m edia acc ou nts a r e encouraged to: a. Post an update on its soc ial m ed ia accounts (e.g., Facebook, Twitter, lnstagram, etc.) an n ounc ing it has been aw arded a funding Contr act by Th e Children's Tru st, and tag Th e Children 's Tru st's profile on those soc ial media n etworks. If Th e Tru st does not h av e a profile on a partic ular soc i al m ed ia n etwork, th e post should link b ack to www.th ec hild rens tru st.org,. b. State it is funded by The Children's Trust on all of its social media networks' "About" sections. c. Tag and/or mention The Children's Trust on all posts related to services , activities and events funded by th is Contract. d. List The Children's Trust's fan page under "Liked by This Page" on its Facebook page (if Provider maintains a Facebook page). e . Follow Th e Children's Trust Facebook, Twitter, lnstag ra m, Linkedln, YouTube and Pinterest accounts (if Provider maintains an account on any of these social media platforms). f . Please make sure to have a signed photo/video release form from the child/minor parent(s)/guardian(s}, in case you plan to share these on social media, videos or any other form of marketing materials. 4. PRINTED MATERIALS Provider shall ensure that any and all printed materials it creates for program services, activities and events funded by this Contract, including , but not limited to, newsletters, press releases, brochures, fl iers, advertisements, signs/banners, letters to program participants and/or their parents/guardians, or any other materials released to the media or general public, shall state that these program services, activities and events are funded by The Children's Trust and a . shall also employ the use of the appropriate The Children's Trust logo. b . Proofs of all printed material referenced herein must be submitted to The Children's Trust Communications Department (communicationscomRliance@thechi ldrenstrust.org.) for approval prior to production/printing and rel ease/distribution . c. Provider agrees to deliver to The Children's Tru st, without charge, at least three (3) copies of any and all printed materials it creates for program services, activities and events funded by this Contract. d . Provider agrees that The Children's Trust will have use of copyrighted materials developed under this Contract to the extent provided in, and subject to, the provisions of Sections F: Intellectual Property and Rights to Developed Materials and H: Intellectual Property Licensing Fees and Costs. 5. TERMINATION OF CONTRACT Upon t erm in ation of this Contract by eit h er party or its expiration and nonren e wal, Provid er sh all r emov e a ll references to The Children's Trust from its site(s}, website, social media accounts, advertisements and promotional materials, to coincide with the effective date of such termination or expiration. X. MISCELLANEOUS 1. HEADINGS, USE OF SINGULAR AND GENDER Paragraph h ead ing s are for conven ience only and are not intended to expand or restrict the scope or substance of the provisions of this Co ntract . Wh erev er u sed h erein, the singu lar shall in c lud e th e plural and plural sh all in c lud e the sin gu lar, and pronouns shall be read as masculine, feminine or neutral as the context requires. 2. NO THIRD PARTIES There are no intend ed or unintend ed third party beneficiaries to this Contract. Y. JOINT PREPARATION The Parti es hereto acknowledge that th ey have so ught and r eceived wh atev er competent ad vi ce a nd coun sel as w as necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Contract has been their joint effort. The language agreed to expresses the Parti es' mutual intent and the r es ulting document shall not. so lely as a matter of judicial constru ction, be construed more severely against one of th e Parties than the other. Z. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS This Co ntract wit h its attac hments as referenc ed b elo w contain s all the terms and condition s agreed upon by the Parties: Attac hm ent A: Scope of Services Attac hment B: Other Fiscal Requirements, Budget a nd Method of Payment Attachment B-1: Payment Structure, if applicable Attachment C: Data Req uirements and Program Metrics Attachment D: Program -Specific Audit Requirements Attachment E-1: Affidavit for Lev el 2 Background Scree ning s, if app li cab le Attac hment E-2: Child Care Attestation of Good Mora l Character, if app li ca ble Attac hm ent E-3: Chi ld Abu se & Neglect Rep orting Req u irements, if applic ab le Attachm ent E-4 : Background Sc r eening & Personn el Fil e Require m ents, if app li ca bl e Attachment F: Addition al In surance Requirements, if app li cab le Attachment G: Other Matter s, if app li cab le No other Contract, ora l or otherwise, r ega rding th e subject matter of this Contr act sh a ll b e d ee m ed to ex ist or b ind the Parties. If any provision of this Contract is held invalid or void, the remainder of this Contract shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. [REMAINDER OF PAGE INTENTIONALLY BLANK] By: Da t e: City of Hialeah (s ignature of Authori z ed Repre se nta tiv e ) Sharon Dziedzic Education SURervisor I 7 /22/2022 Provider Federal ID# 59-6000335 Provider Vendor ID# CITY0276 By: Date: The Children's Trust MIAMI-DADE COUNTY, FLORIDA (s ignature ) James R. Haj President and CEO 20 22-07 -22 13:01:30.42 7 This Contract is not valid until signed by both Parties. r PROGRAM OVERVI EW Attachment A -Scope of Services After-school Programs and Summer Camps AGENCY SIGNER Sharon Dziedzic INI TIAT IVEAfter-school Programs and Summer Camps PROGRAM NAMECity of Hialeah Creative Learning and Play Program PROGRAM DESCRIPT ION The City of Hialeah proposes to continue the high perform ing Cr eative Learni ng & Play (CL&P) programs to serve as a safe, enrich ing environment for children in grad es K-5 during the critical afterschool hours and over the summer by offering stimulating/engaging activities that include literacy, homework assistance, physical fitness, life skills, family involvement, and provision of nutritiou s food . This inclusive program will serve ch i ldren with disabilities (CWD) with cognitive, physical, emotional, and developmental challenges. In addition, all facilities being ADA compliant , room modifications (books/supplies, adequate furniture spacing, etc.) are provided for children with physical disabilities. Child r en with emotional disorders and/or behavior challenges will receive services at a 1 :3 ratio administered by inclusion aides. A less intensive 1:5 ratio may be considered for other CWD as needed. SERV ICE TIMEFRAME(S)Sc hool Year" Summ er PART ICIPANTS Number of Timeframe Slots Sc ho ol Y ... 345 I Ful~ D~y J 0 Summ e r \ 2 25 SERVI CE SITES General Site Information % of Children with Disabilities Slots 12 15 Number of Service Days 1 8 0 46 School Year Summer Site Name and Address: O'Quinn Park 6051 W. 2nd Av e. Hialeah 33012 Site Timeframe: ( Sc hool Yea ~ (Si'IJ School Year: Numbe r of Direct Service Staff: 3 Site Specialty Fo cus : N ~eJ Summer: Number of Direct Service Staff: Site Specialty Focus: PARTICIPANT INFORMATION Number of Slots: 30 % of Children with Disabil ities : 12% Grade Range : (Kfnd§'r garteri] '. 1 st grade ) CT.6.fi~ ( 3rd grailii] (§jradEi) (5 th grade J SERVICE DATES Numbe r of Days: 180 Service Dates: 8/17 /2022 - 617/2023 Hou rs of Operation : 2:00 PM-6 :30 PM MEALS Source of Me a ls: ~ro v i d ed by Thech. .. I Other: Source of Lun ch Snacks: Provided by T he Ch ... Other: PROGRAM FEES Fee s Ch a rg e d? Yes-1 Registration Fee: $3 0. 00 Fee:20 Frequency of f ee : Weekly Fe e Description : Regi stration f ee is a non- refunda bl e one-time fee . Program w eekly fee is $2 0.00 for r es id en ts a n d $3 5 .00 for non-r esid e nts . FULL DAYS Numbe r of Slot s : 0 Numbe r of Fu ll Day s : 0 Sp e c ific Service Date s : PARTICIPANT INFORMATION Number of Slots: 0 % of Ch il dren with Disa bilities : % Grade Range : SERVICE DATES Number of Days : 0 Service Dates: - Hours of Operation: MEALS Source of Mea ls: Other: Source of Lunch Snacks : Other : PROGRAM FEES Fees Charged? Registration Fee: Fees: Frequen cy of fee: Fee Description : ( Site Name and Address: Bright Park 750 E. 35th St. Hialeah 33013 Site Timeframe: !schoo l Year-(SY O School Year: Number of Direct Service Staff: 3 Site Spe c ialty Focu s: N_:i n~ Summer: Number of Direct Service Staff: Site Specialty Focus: PARTICIPANT INFORMATION Number of Slots: 30 % of Children with Disabili ties: 12% Grade Range : 1 Kindergarten ) '. 1st grade J ( 2nd grade J l 3rd grade J ( 4 th grade ) : 5th grade J SERVICE DATES Number of Days : 180 Service Dates : 8/17 /2022 - 6/7/2023 Hours of Operation: 2 :00 PM-6 :30 PM MEALS Source of Meal s: , Provided by--=riieCh ... J Other: Source of Lunch Snacks: 'Provided by The C h~ Other: PROGRAM FEES Fee s Charge d? , Ye s] Regi stration Fee: $30 .00 Fee:2 0 Fr e quency of f ee: W_2:e kly~ Fee Description: Reg i stration fee is a non- r e fund a bl e one -time f ee. Progra m w eekly f ee is $20.00 for r es id e nts a nd $35.00 for non-r esid e nts. FULL DAYS Numbe r of Slo t s : O Numbe r of Fu ll Day s : 0 Specific Se rvi ce Da t es: PARTICIPANT INFORMATION Number of Slots: O % of Children with Disabilities : % Grade Range : SERVICE DATES Number of Days: 0 Service Dates : - Hours of Operation: MEALS Source of Meals : Other: Source of Lunch Snacks: Other: PROGRAM FEES Fees Charged? Registration Fee: Fees: Frequency of fee : Fee De sc ription : Site Name and Address: Slade Park After Care/Camp 2501 W. 74th St. Hia leah 33016 Site Timeframe: l School Year (SY) J ' Summer (S:§j School Year: Number of Direct Service Staff: 4 Site Specialty Focus: =N ~0~ Summer: Number of Direct Service Staff: 8 Site Specialty Focus: None ] PARTICIPANT INFORMATION Number of Slots: 45 % of Children with Disabilities : 12% Grade Range : [Kindergarten ) r 1st grade ) ( 2nd gradi) ~ 3rd grade J ( 4!h grade J @j ~) SERVICE DATES Number of Days : 180 Service Dates : 8/17 /2022 - 6/7/2023 Hours of Operation: 2:00 PM-6:30 PM MEALS Source of Mea ls: ---Provided ~ Th ~ Ch ... Other: Source of Lunc h Snacks : Prov ided by The Ch ... Other: PROGRAM FEES Fee s Charged? Ye s l Reg istration Fe e: $30.00 Fee :20 Frequency of fee : 1.. Wee ki!') Fee Description : Reg istration f ee is a non- refundable one-time fee. Program w e ekly fee is $20 .00 for res idents and $3 5 .00 for non-r es id e nts . FULL DAYS Numbe r of Slots : 0 Nu mbe r of Fu ll Da y s : 0 Sp ecific Se r vice Da t e s : PARTICIPANT INFORMATION Number of Slots: 45 % of Children with Disabilities : 15% Grade Range : @ ndergarten J ( 1st grade J f 2nq grad ~ J r 3rd g ~ (}th grad3] l 5th gra<EJ SERVICE DATES Number of Days: 46 Service Dates : 6/12/2023 - 8/15/2023 Hours of Operation: Monday-Friday 7:30 AM-6:30 PM Program closed July 4th, 2023 MEALS Source of Mea ls: ~one J Other : Source of Lun ch Snacks: Oth e r DOE/DO H/US ... Oth e r : Miami Dade County Community Action Hum a n Services Department Summer Food Serv ice Program PROGRAM FEES Fees Charged? Yes ) Regi stration Fee: $20.00 Fees:75 Frequency of fee: W~kG'J Fee Description : Re gistrat ion fee is a non-refundable one- time fee. Progra m weekly fee i s $75.00 for res idents and $95.00 for non-re s idents. ( Site Name and Address: Wilde Park 1701 W. 53rd Terr. Hialeah 33012 Site Timeframe: sChOOTYe ar(SYi ) _summer_(SM) ) School Year: Number of Direct Service Staff: 4 Site Specialty Focus: , None J Summer: Number of Direct Service Staff: 6 Site Specialty Focu s : STEM }-~j Site Name and Address: Wa lke r Pa rk PARTICIPANT INFORMATION Number of Slots: 45 % of Children with Disabilities: 12% Grade Range : ( Kinde r garten J : 1st grade J ( 2nd grade ) I 3rd grade] r 4th grade ) f 5th grade J SERVICE DATES Number of Days: 180 Service Dates : 8/17 /2022 - 6/7/2023 Hours of Operation: 2 :00 PM-6 :30 PM MEALS Source of Meals: Prov id e d by T ~C h .. .J Oth e r : Source of Lunch Snacks : Provide d by The Ch ... J Oth e r : PROGRAM FEES Fees Ch a rge d ? ve 5J Regi stration Fee: $30.00 Fee :2 0 Fr e qu e n cy of f ee : Weekly l Fee Des c ription : Re gi stratio n f ee is a non- r e fu n d a bl e on e-tim e f ee. Progra m w eekly f ee is $2 0.00 for r e s id e nt s a nd $35 .00 fo r non-r es id e nts . FULL DAYS Numbe r of Slo t s : 0 Numbe r of Full Da y s: 0 Sp e cifi c Se rvi ce Da t es: PARTICIPANT INFORMATION Number of Slots: 30 % of Chi ldren with Disabilities: 15% Grade Range : [ 1 st gra fil f2rld~ '. 3rd g r ade J f4i:h grade] ' 5th gra d e J SERVICE DATES Numbe r of Days : 46 Servic e Dates: 6/12/2023 - 8/15/2023 Hours of Operation: Monday-Fr iday 7 :30 AM -6 :30 PM Program closed July 4th, 2023 MEALS Source o f Me als: !J.?neJ Other : Source of Lunch Snacks : Other DOE/DO H/U S ~) Oth e r : Mi a mi Da d e County Co mmunity A ction Hum a n Services Department Summer Food Se rv ice Program PROGRAM FEES Fees Charged? Yes J Registra t ion Fe e: $20 .00 Fees :75 Fr e que ncy of f ee: Weekly 1 Fee Descriptio n :Reg ist r ati o n f ee is a non-r e f und a bl e o n e - time f ee . Progra m w e ekly f ee is $75.00 fo r res id e nts a nd $95 .00 for no n-res id e nts . PARTICIPANT INFORMATION PARTICIPANT INFORMATION Num b e r of Slo t s : 45 Numbe r o f Slot s : 4 5 800 W. 29th St. Hialeah 33012 % of Children with Disabilities : % of Children with Disabilities : Site Timeframe: ~choo l Year (SYI) t Summer (SM) J School Year: Number of Direct Service Staff: 4 Site Specialty Focus: (None J Summer: Number of Direct Service Staff: 8 Site Specialty Focu s: None) 12% Grade Range : (Kindergarten J ( 1st grade] ( 2nd grade J ( 3rd grade J ( 4th gra ~ (filti grade ] SERVICE DATES Number of Days: 180 Service Dates : 8/17 /2022 - 6/7/2023 Hours of Operation: 2:00 PM -6:30 PM MEALS Source of Meals: f Provided by The Ch ... --- Other: Source of Lunch Snacks: Provided by The Ch ... Other: PROGRAM FEES Fees Charged? y~ Registration Fee : $3 0.00 Fee:20 Frequency of fee : l Weekly ) Fee Description : Re gi stration fee is a non- refundable one-time fee . Program weekly fee is $2 0.00 for r es ide nts and $35.00 for non-res ide nts. FULL DAYS Numbe r of Slots: O Numbe r of Full Days: O Specific Se rvice Dates: 15% Grade Range : ( 1st grade J (~2~n ~d ~gr~a ~d el ( 3 rd grade J r@\9 radej ! 5th grade J SERVICE DATES Number of Days: 46 Service Dates : 6/12/2023 - 8/15/2023 Hours of Operation: Monday-Friday 7:30 AM-6 :30 PM Program cl osed July 4th, 2023 MEALS Source of Meals: r Oth e rDO E/DOHtuS... ) Other: Miami Dade Commun ity Action Hum an Services Department Summer Food Service Program Source of Lunch Snacks: Oth e r DOE/DOH/US ... Other: Miami Dad e Co unty Community A ction Hum a n Services Department Summer Food Serv ice Program PROGRAM FEES Fee s Ch arged ? Yes J Registration Fee: $20.00 Fees:35 Fr e que n cy of fee: Weekly J Fee Des cr iption :Re gis tra tio n fee is a non-refundable one- time fee . During the summer this s ite is a lo w in come s ite . Progra m w eekly fee is $35.00 for r e s id e nts a nd $55.00 for n o n-r e s id e nts for f a milies th at qu alify for low in come . If pare nts do not qua lify for the low in co m e r at e and s till want to r e g ist er chi ld a t thi s s ite they would pay the $75 .00 weekly fee if a resident and the $95 .00 rate if a non- resident of Hialeah . Site Name and Address: Goodlet Adult Cente r 900 W. 44th Pl. Hi aleah 33012 Site Timeframe: I Sc hoo l Year (S"'..l J ~~r _i?Ml J School Year: Number of Direct Service Staff: 6 Si te Specialty Focu s : 'N one ) Summer: Numbe r of Direct Se rvice Staff: 7 Site Specialty Focu s: N ~n e J PARTICIPANT INFORMATION Number of Slots: 75 % of Chi ldre n with Disabilities : 12% Grade Range : ~dergarten J r 1st grade l ( 2nd grade') '. 3rd grade J ( 4th grad~ (2th gra ~ SERVICE DATES Number of Days: 180 Service Dates: 8/l 7 /2022 - 6/7/2023 Hou rs of Operatio n : Monday-Friday 2:00 PM -6 :30 PM MEALS Source of Me a ls : Prov id e d by The Ch ... Oth er: Sou rce of Lunch Sn acks: Pr ovid e d by T l~e Ch ... J Oth e r: PROGRAM FEES Fee s Ch a rg ed? Yes ) Re gis t ra tion Fee: $3 0 .00 Fee:2 0 Frequency of fee: Weekly J Fee Description: Re gistration f ee is a n o n - r e fund a ble one -tim e fee . Program weekly fee is $2 0.00 for r es id e nts and $3 5.00 for non-r es id ents. FULL DAYS Numbe r of Slots: O Numbe r of Fu ll Da y s: 0 Sp ec ifi c Se rvi ce Dates : PARTICIPANT INFORMATION Number of Slots: 45 % of Children with Disabilities : 15% Grade Range : ; Kind ergarten J '_1st grade J ~~ad e] 3rd gra~Qth_grad~ '5th g rai&J SERVICE DATES Number of Days: 46 Service Dates: 6/12/2023 - 8/15/2023 Hours of Operation : Monday-Friday 7 :30 AM -6:3 0 PM Prog ram closed July 4th. 2023 MEALS Source of Mea ls : No n-e l Other: Source of Lunc h Snacks: Oth e r DOE/DOH/U S ... Oth e r: Miami Da de County Commun ity Action Hum an Services Department Summer Food Service Program PROGRAM FEES Fees Ch arged ? Yes l Registration Fee : $20 .00 Fe es :75 Fr e que n cy of fee : weekly l Fee De sc ription : Reg is tratio n fee is a non-refund a b le one- tim e f ee . Pro g r a m w eekly fee is $75 .00 fo r r es id e nts and $95.00 for no n-r es id e nts. ( Site Name and Address: Sparks Park 1301 W. 60th St. Hia leah 330 12 Site Timeframe: (}cilOoTYe~ S ~me~(SMl J School Year: Numbe r of Direct Se r vice Staff: 3 Site Specialty Focus : No n e J Summer: Number of Direct Servi ce Staff: 6 Site Specialty Focus: [None J PARTICIPANT INFORMATION Number of Slots: 30 % of Children with Disabilities : 15% Grade Range : ( Kindergarten J ( 1st grade J (~2~n~d ~g-ra~de J f 3rd grade J ( 4th grade J (5th grade J SERVICE DATES Number of Days: 180 Service Dates : 8/17 /2022 - 6/7/2023 Hours of Operation : 2:00 PM-6 :30 PM MEALS Source of Mea ls: ._P rovided bx.__ The Ch ... J Other: Source of Lunc h Snacks : Provide d by The ~ .. Other: PROGRAM FEES Fees Cha rged ? Ye _5) Regi stration Fee : $30.00 Fee :20 Fr e quency of fee: ~ee0y j Fee Description : Reg istration fee is a non- refund a ble one-time fee. Program w eekly f ee is $2 0.00 for r esid e nts a nd $3 5.00 for non-r es id e nts . FULL DAYS Numbe r of Slots : Nu mbe r of Fu ll Day s: Sp ec ific Se rvice Da t e s : PARTICIPANT INFORMATION Number of Slots: 30 % of Chi ldren with Disabilities: 15% Grade Range : ~g~ (1st gradeJ (}0 cigra~J 2!'2.ciiliiJ 4th g r ade] (5th g ~ SERVICE DATES Number of Days : 46 Service Dates : 6/1 2/2023 - 8/15/2023 Hours of Operation: 7 :30 AM-6 :30 PM Sites closed on July 4, 2 023 . MEALS Source of Mea ls: ,-Other DOE/DOH~S.. ] Oth er: Mi ami Dade Commu ni ty Action Human Services Department Summer Food Service Program So urce of Lunch Sna c ks: r 9 th e r DO E/DOH/U_f. .. l Other: Miami Dade Comm u nity Action Human Services Departme nt Summer Food Se rv ice Progra m PROGRAM FEES Fees Charged? Yes J Re gi strati on Fee: $2 0 .00 Fees:35 Fr e que n cy of fee: r~eekl y ) Fee De scriptio n:R eg istration f ee is a non-re fundable one- tim e fee . During the summ er thi s site is a low in com e s ite . Program w ee k ly f ee is $35.00 for re s id e nts and $55 .00 for non-re s id e nts for families th at qu a lify for low inc om e . If Site Name and Address: Babcock Park Afterca r e/Camp 651 E. 4th Ave. Hialeah 33010 Site Timeframe: ~~~r ~l ) -S u ~~e r (SM) ) School Year: Number of Direct Service Staff: 4 Site Specialty Focus : None ) Summer: Number of Direct Service Staff: 6 Site Specia lty Focu s: No n e 1 PARTICIPANT INFORMATION Number of Slots: 45 % of Children with Disabilities : 12% Grade Range : , Kin dergarte n ) SERVICE DATES Number of Days: 180 Service Dates : 8/17 /20 2 2 - 6/7/2023 Hours of Ope r a tion: 2:00 PM -6 :30 PM MEALS Source of Mea ls: Prov id ed_ by T~e Ch ... ) Other: Source of Lunch Snacks: Prov id e d by The Ch ... Othe r: PROGRAM FEES Fees Ch a rg e d? Yes ] Reg istration Fee : $3 0 .00 Fee :20 Freq u e n cy of fee : Weekly ) Fee Description: Reg istration f ee is a non- refunda bl e one -tim e f ee. Pro g r a m w eekly fee is $2 0.00 fo r r es id e nts a nd $35 .00 for no n-r eside nts . parents do not qualify for the low income rate and still want to register child at this site they would pay the $75 .00 weekly fee if a resident and the $95 .00 rate if a non- resident of Hialeah. PARTICIPANT INFORMATION Number of Slots : 30 % of Children with Disabilities : 15% Grade Range : ~rg a rten J ls.!_.2.r.~.9~ ( 2 nd g r~d e J I ~~iJ@i3rade) 5th g r a d e J SERVICE DATES Number of Days: 46 Service Dates : 6/12/2023 - 8/15/2023 Hours of Operation : 7 :30 AM-6 :3 0 PM Site clos ed on July 4 , 2023 . MEALS So urce of Mea ls: Oth er DO E/DOH/U S ... Other: Miami Dade Community A ction Hum a n Se rvi ces De pa rtm e nt Summ e r Fo o d Servi ce Prog r a m So urce of Lunc h Sn acks: Oth e r DO E/DOH/US ... Oth e r : Mi a mi Da d e Community A ction Hum an Servi ces De p a rtm e nt Summ e r Foo d Se rvi ce Prog r a m PROGRAM FEES Fees Ch a rg ed? -Yes ' Re g istra ti o n Fee: $2 0 . 00 Fees:35 Fre que n cy of fee : Weekly Fee Descri pti o n:Reg istratio n ( r PRO GRAM ACT IV IT I ES Activity Details FULL DAYS Nu mber of Slots: Number of Full Days: Specific Service Dates: fee is a non-refundabl e one- time fee. Du r i ng the summer this site is a low income s ite. Prog ram weekly fee is $35.00 for residents and $55.00 for non-r es idents for families that qualify for low in come. If parents do not qualify for the low income rate and sti ll want to registe r child at this site they would pay the $75 .00 w e ekly fee if a resident and the $95.00 rate if a non- resident of Hialeah. Family Session / Event: School Year, Required EBP:N/A Days per week: Lr§_j offered:~ Minutes Activity Description: Families engagement activities extend meaningful interactions between programs and families. By creating a welcoming environment, understanding families' needs, a nd implementing effective strategies to engage families , yo uth development programs can help bridge the gap between school and home by assisting familie s as they navigate the educationa l system, providing parents with information and tools to support their child's academic and personal success , helping families learn how to best support the learning and development of their child, and understanding families' needs and refer them to resources and se rvices as appropriate. Approach to Implementation: Parent Orientation: Parents receive an orientation to the CL&P afterschool program in August. A ctivity will be held one day for 1.5 hours . Heathy Eating and Nutrition Workshops : Th e CL&P program will partner with the University of Florida/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component for parents/guardians through their Cooking Matters in your Community curriculum throughout the program year. Activity will be held s ix days at each site location for 1 hour. Parent PBL Sho w ca se : Participants in Project-based learning activities share th e ir expe rie nces and learn ing processes with their parents. This provides an opportunity for extended and meaningful interactions. A ctivity will be h e ld 1 day at the end of each PBL project for 1 hour. Parenting Works hops-Works hops will be held targeting CL&P fam ili es on parent ing s kills, pers ona l growth, CWD, or hom e work h e lp . Works hops will be dete rm in e d by parent n eed. Ea c h work s hop will 30-45 minutes in duration. Lights on Afterschool Event-In creasing awareness & support for afterschool programs in Hialeah . Each site will have their own event promoting literacy and participants will complete a craft projec t with their parent. A ctivity will be implemented one day during the afters choo l year for 1 hour. Program will be modifie d to m eet th e individual n e eds of th e chi ld(r e n) and the ir fam ili es . Related Field Trips: N/A ( Nutrition Education: School Year, Required EBP:Other Days per week: Tl offered: 60 J Minutes Activity Description: Nutrition Education activities must reinforce healthy eating habits through nutrition education and other healthy eating activities, such as cooking classes, gardening projects and cultural exploration of foods. Nutrition education resources are available to programs through The Children's Trust's designated food servi ce provider at no cost. Approach to Implementation: Program snacks/ suppers will be provided by FLIPANY to ensure that program participants receive a nutritious snack and/meal while attending the program. The CL&P program will partner with the Unive r s ity of Florida/IFAS Extension Fami ly Nutrition Program to provide the healthy eating and nutrition component through a se lected age- a ppropriate curricul um throughout the afterschoo l y ear. G r oups will be comprised of K-2nd and 3rd-5th. Each group will meet one day a week for 60 minutes for six weeks. Accommodations for CWD: Programs are modified to meet the individual n eeds of the child . Related Field Trips: N/A Nutrition Education: Summer. Required EBP:Other Days per week: CD offered: [3_9 ) Minutes Activity Description: Nutrition Education activities must reinforce healthy e ating habits through nutrition education and other healthy eating activities, such as cooking classes, gardening projects and cultural exploration of foods. Nutrition education re sources are available to programs through The Children's Trust's des ignated food service provider at no cost. Approach to Implementation: Program snacks/ lunches will be provided by Miami Dade County Community Action Human Services Department Summer Food Service Program to ensure that program participants receive a nutritious s nack and lunches while attending the summer program. Th e CL&P program will partner with the Univers ity of Florida/IFAS Exten sion Family Nutrition Program to provide a h ea lthy eating and nutrition component through an age-appropri ate curriculum in the summer months. Groups will be comprised of K-2nd and 3rd-5th. Each group will meet one day a week for 30 minutes for six weeks . Accommodations for CWD: Programs a re modified to meet the individual needs of the c hild. Related Field Trips: N/A ( r Differentiated Literacy Instruction (DLI): School Year, Required EBP:N/A Days per week: 31 ~ 30~1 offered: '.J Minutes Activity Description: Differentiated Learning Instruction (DU) is delivered ind ividually or in sma ll groups by a Certified Teacher for all identified struggling readers (i.e., frustrational range on the appropriate literacy tool pretest). to improve reading fluency, comprehension and vo cabu lary, in addition to group literacy activities. Approach to Implementation: A differentiated instruction approach is implemented to facilitate the delivery of litera cy services using e vidence-based curricula (or strategies) to improve oral read ing fluency for participants through 3rd grade and comprehension for grades 4 and up. Student assessments are used to identify literacy readiness followed by instruction that is matched to the academic needs and learning sty les of each participant. Based on pre-tests , students are grouped into three levels: mastery; in structional; or frustrational. Participants at the mastery and in structiona l levels take part in individualized reading enrichment activ iti es whereas participants at the frustrational level receive individualized instructional s upports. Certified Teachers conduct Targeted Reading Intervention for frustrational readers using flexible individualized instruction developed by the Master Teachers that correspond with their academic need s. Accommodations for CWD: Program s are modified to m eet the individual needs of the c hild. Related Field Trips : N/A Differentiated Literacy Instruction (DLI): Summer. Required EBP:N/A Days per week: LIJ offered:~ Minutes Activity Description: Differentiated Learning Instruction (DU) is delivered individually or in small groups by a Certified Teacher for all identified struggling readers (i.e., frustrational range on the appropriate literacy tool pretest), to improve reading fluency, comprehension and vocabulary, in addition to group lite racy activities. Approach to Implementation: A differentiated instruction approach is implemented to facilitate the delivery of literacy services using evidence-based curricula (or strategies) to improve oral reading fluency for participants through 3rd grade and comprehension for grades 4 and up. Student assessments are u se d to identify literacy readiness followed by instruction that is matched to the academic n eeds and learning styles of each participant. Ba sed on pre-tests, students are grouped into three lev e ls : mastery; instructional; or frustrational. Participants at th e mastery and instructional levels take part in individualized reading enrichment activities whereas participants at the frustrational level receive individualized instructional supports. Certified Teachers conduct Targeted Reading Intervention for frustrational readers u s ing fle x ible individualized in struction developed by the Master Tea c hers that correspond with their academic needs. Accommod atio n s for CWD : Programs are modified to meet the individua l needs of the ch ild . Related Field Trips: N/A ( r Homework Assistance: School Year. Required EBP:N/A Days per week: _4] offered: 3 ~ Minutes Activity Description: Homework assistances utilizes evidence-based strategies that provide targeted and intentional instructional supports for children a nd incorporates staff availability and assistance, preparation, ski lls-build ing, motivation, communication with schoo ls and families through t eacher/parent c h eck-ins, progress monitoring on sc hool agendas/assig nment books. Approach to Implementation: Assistance is provided in an environment conducive to completing academic tasks with materials readily available . Staff provide continuous motivation, strategies, and feedback that encourage skill-building and homework completion. In addition, staff facilitate communication to link the participant's parents, schoo l teachers, and afterschool program. Program staff assist with preparation, motivation, and communication between partic ipants and staff to complete academic tasks. A ss istance is offered Monday through Thursday for a minimum of 30 minutes up to an 1 hour where the scheduled activity permits when sc hool is in sess ion. encouraging a positive attitude toward homework. Accommodations for CWD: Programs are modified to meet the individual needs of the child . Related Field Trips: N/A Group Literacy: Summer, Required EBP:AfterSchool Kidzlit Days per week: CTI offered: (][} Minutes Activity Description: Participants receive group literacy programm ing that utilizes evidence- based programs and/or strategi es that promote and im prove oral reading fluency in early grades (K-3). reading comprehension in later grades (4-5). and vocabulary-building across a ll le v e ls. Group Literacy may be may be integrated into various activities that incorporate active reading and comprehension strategies (e.g., project-based l earning, STEM, arts, cooki ng). Approach to Implementation: Master Teachers for Curriculum create project-based learning (PBL) activities tha t are used in conjunction with the Kidzlit book se lectio ns. Mate rials are presented by activat ing the chi ld 's background knowledge , explo ring ideas through discu s s ions, drama, art, movement and writing, and nutrition. Students will be grou ped accord i ng to their reading proficiency level. Ma st e r Tea c hers will us e a vari e ty of teaching methods and interactive approaches to ensure that partic ipants are f ully engaged and absorbing content through their preferred learning sty l e . PBL projects will be created by the Master Teachers for Curricu lum (one for grades K-2nd and one for grades 3rd-5 th) to engage students in learning . These teacher and trained sta ff lead literacy activities will allow s tud e nts to work togeth e r, brai nstorm, a nd r e inf orce lite r acy topics whil e e nha ncing and s upporting so ci al ski ll s . Th e summ e r PBL project will b e p la nne d for 8 weeks and will incorporate Kid zlit book se lections . The PBL will be one ma i n theme that all summer camp sites will follow and will conclude with a showcase featuring sample s of s tud e n t work, art, and performances. A ccommoda tions for CWD : Progra m s are mod ifi e d to meet th e individua l n e ed s of the child. Related Field Trips: N/A ( r Group Literacy: School Year, Required EBP:AfterSchool Kidzlit Days per week: 2J offered: 1 30 J Minutes Activity Description: Participants receive group literacy programming that utilizes evidence- based programs and/or strategies that promote and improve oral reading fluency in early grades (K-3), reading comprehension in later grades (4-5). and vocabulary-b uild ing across all levels. Group Literacy may be may be integrated into various activities that incorporate active reading and comprehension strategies (e.g., project-based learning, STEM, arts, cooking). Approach to Implementation: Master Teachers for Curriculum create project-based learning (PBL) activities that are used in conjunction with the Kidzlit book selections. Materials are presented by activating the child's background knowledge, exploring ideas through discuss ions, drama, art, movement and writing, and nutrition. Students will be grouped according to their reading proficiency le vel. Master Teachers will u se a variety of teaching methods and interactive approaches to ensure that participants are fu lly engaged and absorbing content through their preferred learning style .. PBL projects will be created by the Ma ster Te achers for Curriculum (one for grades K-2nd a nd one for grades 3rd-5th) to engage students in lea rning . These teacher and trained s t aff lead lite ra cy activities will allow s tudents to work together, brainstorm, and reinforce literacy topics whil e en hancing and supporting social skill s. The PBL projects will range b e tween 5-10 weeks and will incorporate Kidzlit book selections. Some of the PBL's will incorporate community outreach activities such as the City's Canned Food Drive and Program Care boxes that will reinforce the student's social e motiona l growth by reinforcing the concepts of giving , h e lping , an d thanking others in the community. Accommodations for CWD: Programs are modified to meet the individua l needs of the c hild. Related Field Trips: N/A Art: Summer, Optional EBP:N/A Days per week: !l] offered:~ Minutes Activity Description: Participants will receive art programming services that help participants strengthen skills in specific artistic disciplines, express their creativity and collaborate with others. Arts programs can focus on one or more disciplines including, but not limited to: dance, painting, drawing. graphic design. theatre/dram a. choir. photography, performance art. creative writing, poetry, storytelling , m ixed -media, sculpture, music and film . All arts programs must include an element of public performance or exhibition develope d by youth . Approach to Implementation: Participants will receive art programming se rvices that help participants to build and reinforce ski ll s in artistic areas, express their originality and cooperate with others . Program participants will engage in Staff-led enrichment art activities (visual arts, music, performing arts, dance, etc) once a week as an enrichment activity and an additional day a week that will coincide with their PBL project for the summer showcase. Program will contract Edu source In c, through their "Ceramics on Wheels" Art Program, in which they will provide a creative program that uses hands-on crafts. that allows children to be able to express themselves individually through co lors, d es ign, and v arious art t echniques. The program will be held for 1 hour at each s ite for four weeks. Accommodations for CWD: Programs are modified to meet the individual needs of the child . Related Field Trips: The se lect ed fi eld trip s ites and expe ri e nces will b e a li gned to th e c urric ul a, activities, a nd outcomes of the program and und e r the art s a nd c ulture area m ay include museums schedu led once or twice during the summer based on the ava il abilty, for 3-4 hours. ( Physical Activity: School Year, Required EBP:Sports, Play, and Active Recreation for Kids (SPARK) f Days per week: SJ offered: l ill Minutes Activity Description: Participants recei ve structured physical fitness programming to keep children moving through out the entire activity, while promoting fitness, fun, teamwork and cooperative play. Programs offer a variety of activities that encourage participation for all skill levels and abilities, and that meet chi ldren's needs and interests. Participants are actively moving for at least 2 .5 hours w eekly during the school year. Physical activities and fitness can focu s on , but is not limited to jump rope, parachute play, jogging gam es, fi tness c ircuits, aerobics and team sports. Approach to Implementation: Activities implemented are structured and promote fitness, fun, teamwork, cooperative play, and kee p participants vigorous ly moving. A v ariety of activities a r e offere d to e ncourage the involvement of participants at a ll skill le v e ls a nd abilities. Creative a nd fun fitness activities are offered from the evid e nce-b ased SPARK curriculum . Indoor and outdoor rec reational games emphasize strength building and endurance skills/drills (Color Tag, He a rt Alert, & Run USA) and teach responsibility, teamwork, and leadership. Children participate in fun outdoor activities s uch as capture the flag , kickball , and red zone. Team s ports s u c h as fl ag footba ll , soccer, ba s ke tb a ll , dance and c h ee rl eading provid ed by the De partm e nt of Parks a nd Rec reation are offe r to a ll participants. Howe v er, parents mu st e le ct to s ign-up their child. This activity is offered throughout th e school year, depending on the season 3 to 4 days a we ek for 10 we eks for 45 minutes a day. Accommodation s fo r CWD : Progra m s are modified to m eet th e individual needs of th e ch il d . Related Field Trips: N/A STEM (Science, Technology, Engineering, and Mathematics): School Year, Optional EBP:Other Days per week: lD Minutes offered: Cf~ Activity Description: STEM activities a ll ow youth the opportu n ity to e x plore career pathways in related STEM fields as well as better preparin g y outh fo r academic success . High-quality STEM programs build critica l thinking s k ills, problem so lving, creativ ity, co ll abo r ation a nd teamwork; are experien t ia l , inquiry-based, in c lud e rigorous content and are li nked to sch oo l curricu lum s tandards. Additionally, they use relevant. rea l-world appli cations of STEM content and involve thos e with STEM backgrounds as part of the program delivery structure . STEM activit ies may includ e programs focused on digital certification such as robotics . Adobe and gaming. Approach to Implementation: During the s choo l year, Ne x p lore LLC wi ll prov id e th e ir Ne x plore Sci e nce program which is built upon inqu i ry, ex perime ntation a nd play. Stud e nts will dive deep into various scie ntific con cepts su c h as e lectricity, inventions, sound, energy, physics , light, nature, earth scienc es and more. Each cl ass teaches the fundamental sc ientific ideas to ch ildren though hands-ons play and activities . Each student will receive their own Science Wlz k it to e x p lore the co urse. Services will be sc hedu le d as : One (1) le ss on a w eek, One (1) group a week, for Six (6) weeks dura tion at e ach s ite, for one hour. A ccommod a tions for CW D: Program s are modifie d to m eet the individu a l n ee d s of the c hild . Related Field Trips: N/A ( Physical Activity: Summer, Required EBP:Sports , Play , and Active Recreation for Kid s (SPARK) f Days per week: I 5] offered: t 60] Minutes Activity Description: Participants receive structured physical fitn ess progra m ming to keep chi ldren moving through out the entire activity, while promoting fitn ess, fun, teamwork and cooperative play. Programs offer a variety of activities that encourage partic ipation for all skil l levels and abil ities, and that mee t ch il dren's needs a nd interests. Parti cipa nts are actively moving for at least 2 .5 hours weekly during the sc hool year. Phy si ca l a ctivities and fitness ca n focus on, but is not limited to jum p rope, parachute play, j ogging games, fitn ess c ircuits, aerobics and team sports . Approach to Implementation: Activities implem ented a r e structured and promote fitnes s , fun, teamwork, cooperative play , and keep partic ipants vigorous ly moving. A v arie ty of activiti es are offered to encourage th e involve m e nt of participants a t all skill lev e ls a nd a bilities. Creative and fun fitness activities are offered from the evidence-based SPAR K curriculum. Indoor and outdoor recreational games empha s ize strength building and endurance skills/drills a nd teach responsibility , teamwork, and leadership. Children participa te in fun outdoor activities s u c h as capture t he fl a g , kickba ll, a nd red zone. Tea m spo rts s u c h as socce r, d a n ce an d c heerl ead ing provide d by the Department of Parks and Recreation are offered to all participants. However, parents must elect to sign-up their child . This activity is offered throughout th e summer, 3 to 4 days a week for 10 w eeks for 45 minutes . Parti c ipants in the program during th e s umm e r mont h s are t ake n to City po ol s to e n gage in swimming activiti es for free once a w eek d e pendin g on av a il a bility for 1.5 hou rs as a fitness enrichment activity. A Water Safety class is given to a ll staff and participants at the beginning of the summer program . Accommodations for CWD : Programs a r e modifie d t o meet the individu a l needs of the c hild. Related Field Trips: Fie ld trips inc r e a se e ngag e m e nt in th e program and give pa rticipants the opportun ity to expe rie n ce n e w ed u catio n a l. c ultura l, a nd e nvironm e nta l experi e n ces whil e practicing their so c ia l s k ill s . Th e se lect ed fi e ld trip sites a nd ex pe rie n ces may be a li gned to the curric ul a, activ ities, a nd outcomes of th e progra m a nd under the fitness area m ay in cl ud e bowlin g a nd tra mpo line parks during t he summe r b ased o n a vailability fo r 3-4 h o urs each trip . Art: School Year. Optional EBP:N/A Days per week: i] offered:@] Minutes Activity Description: Participants will receive art programming services that help participants strength e n skills in specific artistic disciplines, express their creativity and collaborate with others. Arts programs can focus on one or more disciplines including, but not limited to: dance, painting, drawing, graphic design, theatre/drama, choir, photography, performance art. creativ e writing, poetry, storytelling, mixed-media , sculpture, music a nd film . All arts programs must include an element of public performance or exhibition developed by youth . Approach to Implementation: Participants will receive art programming services that help participants to build and reinforce skill s in artistic areas, express their originality and cooperate with others . Program participants will engage in Tea c her/Staff-le d enrichment art activities (arts and crafts, visual arts) once every other week as an enrichment activity that will coincide with each PBL project. Accommodations for CWD: Program s are modified to meet the individual needs of the chi ld . Related Field Trips: N/A Family Session / Event: Summer. Required EBP:N/A Days per week: f N/A ) I N/A I offered: '...J Minutes Activity Description: Families engagement activities extend meaningful interactions between programs and families. By creating a welcoming environment, understanding families' needs, and implementing effective strategies to engage families, youth development programs can help bridge the gap between school and home by assisting families as they navigate the educational s ystem, providing parents with information and tools to support their child's academic and personal success, helping families learn how to best support the le arning and development of their child, and understanding families' needs and refer them to resources and services as appropriate. Approach to Implementation: Parent Orientation : Pare nts receive an orientation to the CL&P summer program in May. Orientation will be held one day for 1.5 hours. Summer Learning Day: Celebrating National Summer Learning Day, children participate with their parents/guardians in science related mini experiments or challenges. Activity will be held one day during the summer program on National Learning Day for 1 hour in duration. Parent Showcase Performance: Children di s pl a y art work & perform skits u s ing drama & dance in-front of family members and friends. Participants in Project-based l earn ing activities share their experiences and lea rning processes with their parents. This provides an opportunity for extended and meaningful interactions between families and children that encourage parents to be more involved in their child's education . Showcase will be h e ld one day for 2 hours. Program will be modified to m eet the individua l n eed s of th e c hild(re n} a nd the ir f a mili es. Related Field Trips: N/A Social-Emotional Learning {SEL): Summer, Required EBP:PeaceWorks (Peace Education Foundation) Days per week: [1] offered:@J Minutes Activity Description: Social-Emotional Learning (SEL) activities must include a structured design programming grounded in positive youth development best practices . Program focuses on positive skill-building (strengths-based versus deficit-based) through challenging activities, leadership development, decision-making opportunities, and opportunities for youth to have hands-on practice applying skills to real-world scenarios. Programs ens ure a nurturing, soc ially positive environment. inclusive of staff equipped to actively and intentionally foster this environment by coaching chi ldren and a ppropriately modeling concepts and skills. Approach to Implementation: Activities from evidence-based curricula Peace Education (K-Sth) teach children how to resolve conflicts & problem so lv e through alternative so luti ons, role-plays, and group discu ss ions. Having positive interactions be tween staff and participant. The activity will be offereed one day a w eek for 45-55 minutes . Accommodations for CWD: Programs are modified to meet the individual needs of the child . Related Field Trips: N/A Social-Emotional Learning {SEL): Schoo l Year, Required EBP:Peace Works (Pea ce Education Foundation) Days per week: 1 ) offered: 45 J Minutes Activity Description: Socia l-Em otional Learning (SEL) activities must in clud e a s tructured design programming grounded in positive youth d e v e lopment be s t practi ces . Program focuses on po sitiv e skill-building (str e ngths-base d vers u s d eficit-based) through challe nging activities, l eade rs hip development. decis ion-making opportunities, and opportunitie s for youth to h a v e hands-on practice a pplying s kill s to rea l-world scenarios. Programs ens ure a nurturing, soc ially positive environment. in clusive of staff equ ipped to active ly and intentionally foster this environment by coach in g children and appropriate ly mode ling concepts and skills. Approach to Implementation: Activ it ies from e vide nce -ba sed cu rricu l a Peace Education (K-S th) teach c hildren how to res o lve conflicts & proble m so lv e through alternativ e s o lutions, ro le -plays, an d group discus s ion s . Having positive interactions between staff and participant. This program is offered one day a week throughout the afte r sc hool program for 45-55 minutes. Accommodations for CWD : Programs are modified to m eet the ind ividual needs of the child . Related Field Trips: N/A PARTICIPANT OUTCOMES See below for testing timelines: School Year Testing Pre-test: Must occur within first 30 days of attendance Mid-test : Must occur between December 1st and January 15th Post-test: Must occur between May 1st and end of school year Summer Testing Pre-test: Must occur within first 14 days of attendance Post-test: Must occur during the final 14 days of the program Participant Outcomes 65% 11104 -children will make meaningful improvement on physical fitness performance based on their level at pre-test (SY) Associated with: School Year, 29 -Physical Activity Data Source/Measurement Tool:6506 -PA CER Multi -Stage Shuttle Run SY T . . l Pre-testj Mid-t est J P o SMest 1 1ming: - Meaningful Improvement: Based on an increase in four laps completed from the pre -test to the post-tes t. End Date: 65% 11105 -children will make meaningful improvement on physical fitness performance based on their level at pre-test (SM) Associated with: Summer, 29 -Physical Activity Data Source/Measurement Tool :6511 -PACER Multi-Stage Shuttle Run SM . . Pr e -test ) Po st -t es t Timing: Meaningful Improvement: Based on an increase in two l aps completed from the pre-test to the post-test. End Date: 80% 11106 -children through 3rd grade will make meaningful improvement on oral reading fluency based on their level at pre-test Associated with: Sc hool Yea r, 2 5 -Group Literacy Data Source/Measurement Tool:6507 -1 Minute Oral Re ading Flu e n cy (OR F) SY . . L Pre-test I Mid -t est ) Po st-t es t ) Timing: -· Meaningful Improvement: For th e ORF, m ea ningful improve m e nt i s defined as one of the fol lowing based on pre -t es t le v e l of ora l r ea ding flu e ncy : -Pa rti cipa nts a t the "frustrati o n a l " level improve to "instructiona l " or "mastery" leve l. -Participants at the "instructional" leve l improve to "m as t e ry" level. -Participa nts at the "mastery" le v el remain at the "mastery" le v el. End Date: 80% 11107 -children through 3rd grade will make meaningful improvement on oral reading fluency based on their level at pre-test Associated with: Summer, 25 -Group Literacy Data Source/Measurement Tool:6512 -1 Minute Oral Reading Fluency (ORF) SM T . . (Pre-test' -~test ] 1ming: -~·:.L --- Meaningful Improvement: For the ORF, meaningful improvement is defined as one of the following based on pre-test level of oral reading fluency: -Participants at the "frustra tional" leve l improve to "in s tructiona l " or "maste ry" level. -Participants at the "instructional" level improve to "mastery" lev el. -Participants at the "ma stery" level remain at the "mastery" leve l. End Date: 80% 11108 -children in grades 4 and above who make meaningful improvement in Reading Comprehension based on their level at pre-test Associated with: School Year, 25 -Group Literacy Data Source/Measurement Tool:6508 -iST EEP Ma ze A ssessment SY T . . 1 Pre-test] Mid-t es t l ( Post-test J 1ming: I...: --- Meaningful Improvement: Defined as one of the following based on pre-test level of reading comprehension: -Participants at the "frustrational" le v e l improve to "instructiona l" or "mastery" level. -Participants a t th e "in struction a l " le vel improve to "mastery" le v e l. - Parti c ipants at the "mastery" le v e l remain at the "mastery" le v e l. End Date: 80% 11109 -children in grades 4 and above who make meaningful improvement in Reading Comprehension based on their level at pre-test Associated with: Summer, 25 -Group Literacy Data Source/Measurement Tool:6513 -iSTEEP Maze Assessment SM T - . Pre-test J Post-test J 1ming: - Meaningful Improvement: Defin e d as one of the following ba se d on pre-t est level of re ading comprehensio n: -Parti c ipa nts a t the "frustr ational" l evel improve to "instructiona l" or "mast e ry" le v e l. -Particip a nts at the "instruct ional" le vel improve to "m aste ry" le v e l. - Partici pa nts a t th e "mastery" le v e l rema in a t th e "ma st ery" le v e l. End Date: 75% 11110 -children in Kindergarten through 2nd grade who make meaningful improvement in social-emotional learning based on their level at pre-test. Associated with: Sc ho o l Yea r, 3 4 -Soc ia l-E motional Learning (SEL) Data Source/Measurement Tool:6510 -Child Tre nds SE L: Staff Surve y (K-2 ) SY T - . Pre-t est I Mid -t es t ) Po st-test ) 1ming: - Meaningful Improvement: Based on a n in crease of .41 po ints (Minimum Detect a ble Effect) from the pre-test to the po s t-t est OR maintainin g a score of three (3 ) or more. End Date: 75% 11111 -children in grades 3 through 5 who make meaningful improvement in social-emotional learning based on their level at pre-test. Associated with: School Year, 34 -Socia l-Emotion al Learning (SEL) Data Source/Measurement Tool:6509 -Chi ld Trends SEL: Staff & Child (3 -5 grade) SY . . Pre-test] "Mid-test J P o st-teSfl Timing: ~ --"LJ Meaningful Improvement: Based on a n in crease of .41 points (Minimum Detectable Effect) from the pre-test to the post-test OR maintaining a score of three (3) or more. End Date: 75% 11112 -in Kindergarten through 2nd grade who make meaningful improvement in social-emotional learning based on their level at pre-test Associated with: Summer, 34 -So cial-Emotional Learning (SEL) Data Source/Measurement Tool:6515 -Ch ild Tre nds SEL: Staff Survey (K-2) SM T . . f Pre-test ) (-Post-test ] 1ming: --- Meaningful Improvement: Based on an increase of .41 points (Minimum Detecta ble Effect) from the pre-test to the post -test OR maintain ing a score of three (3) or more. End Date: 75% 11113 -children in grades 3 through 5 who make meaningful improvement in social-emotional learning based on their level at pre-test Associated with: Summe r, 34 -So c ial-Emotional Lea rning (SEL) Data Source/Measurement Tool:6514 -Ch ild Tr ends SEL: Staff & Child (3 -5 grade) SM T . . Pre-test ) l Po st-tes t ) 1ming: Meaningful Improvement: Bas e d on an increase of .41 points (Minimum Detectable Effect) from the pre-test to the po st -te s t OR maintaining a s core of three (3 ) or more . End Date: PARTNERS & SERV ICE LI NKAGE Partners & Service Linkage lnKind : Mi ami Dade Co unty, Associated Activity: Description of Role & Expertise: Miam i Dad e Cou nty Comm unity Action Human Servi ces Department Summer Food Service Program provides afterschool and summer program food to low-income youth in und erserv e d areas of Mi a mi, Florida . Th e Vill a g e Youth Se rvices will provid e free nutritional s n acks/lunc h es a nd b ev e r ages to c hi ldre n in the City's s umme r ca mps Service End Date: lnKind : Miami-Dade County Public Schools. Associated Activity: Description of Role & Expertise: M-DCPS and the City will continue to use their Compact agreement in define d areas to imp rove the e du ca tion and well-being of the children in Hialeah . M-DCPS will continue to provide bus routes as free transportation for children to CL&P program s ites. CL&P Administration will recruit qualified staff from Child Care Certification classes offered in area high schools. Service End Date: lnKind : FLIPANY, Associated Activity: Description of Role & Expertise: FLIPANY 's professional staff works with childcare centers. afterschool programs. and community centers to assess their environment, policies, and practices around h ea lthy eating a nd physical activity. FLIPANY's staff then inform s, train s, and gives resources to the teach ers, parents, a nd participants in order to foster an even more healthy site environment. FLIPANY provides technical assistance training for program staff of sites that participate in the USDA Afterschool Meal Program as well as s upplying healthy and nutrious snacks and supper for the Creative Learning and Play (CL&P ) Program duing the afterschool timefram e. Service End Date: lnKind : Parent to Parent . Associated Activity: Description of Role & Expertise: Parent to Parent of Mi ami is a comm unity-wide, non -profit organi za tion that provides information. education a l training a nd support to f a milies who h ave c hildre n and ad ults with disabilities and/or special needs. Parent to Parent of Miami is sc hed uled to co-faci lita te va r iou s works hops with the City of Hialeah, including help implementing a direct r eferra l process for families of children with disabilities serv ed by the program, a nd provide materials a nd resources specifi c to chi ldren and youth with disabilities to be di sse minated in fam ily e ngagement activ ities Service End Date: lnKind : Miami Dade Co ll ege, Associated Activity: Description of Role & Expertise: Mi a mi Da d e Co ll ege (MD C) i s the largest a nd mos t diverse co ll e g e in th e nation. With e ig ht ca mpuses and more than 165,000 students from across the world, the Co llege offers over 300 programs of study and several degree options. including vocational, associate, a nd baccalaureate degrees . Our partnership is with the Hi a lea h Campu s . MD C Hi a lea h will ass ist with r ecruitm e nt of n e w employees who ha v e completed their DCF 30-hour Bas ic a nd 10-hour sp ec ial needs c hild care co urse work. Service End Date: ( lnKind : University of Fl orida -Institute of Food and Agricultural Sciences, Associated Activity: I-Hea lthy Eating and Nutrition Education -R- Description of Role & Expertise: The University of Florida's In stitute of Food and Agricultural Science s (UF/IFAS) is a federal- state-county partnership dedicated to developing knowledge in agricu lture, human and natural resources , and the life sc iences , and enhancing and sustaining the quality of human life by making that information accessible . The CL&P program will partner with the University of Florida/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component for parents/guardians through their Cooking Matters in your Community curriculum throughout the program year. The CL&P progra m will a lso partner with the University of Florid a/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component through their Understand ing MyPlate (YUM) and the Kids in the Kitchen curricu lum throughout the program afterschool year and the Cooking Matters Chefs and Kids for the summer program . Service End Date: STAFFING TABLE Position Program Assistants Position ID: 37210 Category: Administrative Support/C le ri ca l/Data Entry Classification: P/S Position Details Timeframe: School Year ~s ummer Number of Staff: 3 In Ratio: N Supervision: ~ Minimum Qualifications and Responsibilities Qualifications: High school diploma or GED . One year of advanced clerica l ex perience i s preferred. Entry Le v e l Responsibilities: Assi st in all data entry, paperwork, tra ining, program registra tions, and m a inta ining a ll program and e mployee rec ord s. Related Subcontractor Budget: Progra m Budget Center Director Position ID: 37204 Category: Program Management Classification: P/S Camp Directors Position ID: 37205 Category: Support Staff Classification: P/S Timeframe: School Year "Summer Number of Staff: 1 In Ratio: N Supeivision: ~s j Timeframe: School Year"Summer Number of Staff: 9 In Ratio: Y Supeivision: YESl Qualifications: High school diploma or GED. Experience in recreation or out-of-school serv ices preferred . Director credentia I preferred. Responsibilities: Responsible for site daily operations. Work directly with staff & children; oversee implementation of program and activ ities, develop schedules, plan weekly special events, supervise staff, & review da ily paperwork, etc. Credenti aled staff necessa ry for DCF child care licen se. Related Subcontractor Budget: Program Budget Qualifications: A high school diploma or Genera l Equivalency Diplom a (GED). Experience in recrea tion or out-of-school services preferred . CDA and or 55 ch ild care hours preferred. Responsibilities: Respon s ible for site daily operations. Work directly with staff & children; o versee implementation of program and activities, develop sc h e dules, plan w eekly specia l e v e nts, supervise staff, & review daily paperwo r k, etc. Credentia led staff necessary for DCF child care li cense. Related Subcontractor Budget: Program Budg et ( Counselors Position ID: 3 7 20 7 Category: Support Sta ff Classification: P/S Education Supervisor Position ID: 3 7 866 Category: Prog r am Ma n a g ement Classification: F Office Assistant Pos ition ID: 4 1851 Category: Su pport Staff Classification: F Timeframe: Sc hoo l Ye a r~summ er Number of Staff: 6 In Ratio: Y Supervision: YES) Timeframe: Sc h oo l Year ~s u mmer Number of Staff: 1 In Ratio: N Supervision: 1'YEs j Timeframe: Sc h oo l Ye ar ~summ er Number of Staff: 1 In Ratio : N Supervision: YE S J Qualifications: Hi g h s choo l dipl oma or GED . Ex p e rience i n r ecr e ation o r o ut o f s chool se rvi ce s pref e rred . CDA and o r 55 c hil d care ho u rs preferre d. Responsibilities: Seco nd i n- ch a rg e at ea c h sit e a nd is r e spon s i ble for s u pervis in g partici p a n ts a nd activities. Related Subcontractor Budget: Progra m Bu d get Qualifications: Bach e lo rs de gree and fi v e y e a r s of programm i ng a nd/or s upervis i ng e x perie n ce . Responsibilities: Oversees all A d ult Cent ers , Summ e r Ca mps and Aft er s c h ool Progra m s . (Program matc h.) Related Subcontractor Budget: Prog r am Bu d get Qualifications: A hi g h sc h oo l d ip lom a or Ge ne r a l Eq ui v a l e n cy Dip lom a (G ED). Responsibilities: Perfo rm s oth e r d ut ies re la ted to progra m d e live ry. Ma y be r espon s i b l e for a v a r ie t y o f a ss i g n me n t s s uc h a s bus d r iv e r, coo k, a nd m a in t e na n ce wo r ke r , e t c. Related Subcontractor Budg e t: Pro g r a m Budg e t Master Curriculum Teachers Timeframe: Sc hool Year ~summ e r Position ID: 3 7 211 Category: Certifie d Teacher Classification: P/S Master Teacher -Inclusion Position ID: 3 0390 Category: Ce r t ifi ed Teach er Classification: P/S Number of Staff: 2 In Ratio: N Supervision: CR?] Timeframe: Sc hool Yea r ~s u mm e r Number of Sta ff: 1 In Ratio: N Supervision: NO 1 Qualifications: B .A. /B.S. in Edu c a t i o n. St ate o f Fl orid a Teach er Certification. Responsibilities: Respon s ibl e fo r c re a ting, im p l ement ing, a nd superv i sing curric ulu m; a s s ures d iffere ntiated in s tructi o n; p la ns p roject- base d l earning activit ie s ; condu cts train i ng , prov ides less o n pla n s, s upplies/materia ls, ma nua ls fo r staff. A ss ists w ith teacher e v a luations. Substit u tes i n s ites w h e n teachers are abse nt. Related Subcontractor Budget: Program Budget Qualifications: B .A. /B.S. i n Ed u ca t io n . Sta te of Florid a Teach e r Ce rtifi ca t io n . Pr e f e r a Be h avior A na lyst board Certifi cation or s ign ificant ES E cla s sroom ex pe ri e nce . Res pons ibilities: Mas t e r Teach e r-Inclu s ion will provide staff t ra i ning ; do s ite v isi t s, observ ation a nd beha vior modifi cation p la n s , a nd p a r e nt/c hi ld inta ke i nte r vie w s for ch ildre n with d isa b ili t ies (CWD) to d et erm in e ind ivi dual ized need e d s uppo r t s for successful in c lus ion and po s itive o u t co m es . Subst itutes in s ites wh e n t each e r s a r e abse n t. Re l a t e d S ubcontra cto r Budget: Prog r a m Bu dge t Education Center Director I Timeframe: School Year~summer Position ID: 41137 Category: Program Management Classification: F Program Leaders CWD Position ID: 41390 Category: Support Staff Classification: P/S Program Specialist IV Position ID: 31199 Category: Program Ma n ageme nt Classification: F Number of Staff: 1 In Ratio: N Supervision: [Yffi Timeframe: School Year ~s ummer Number of Staff: 3 In Ratio: Y Supervision: Nol Timeframe: School Year~summer Number of Staff: 1 In Ratio: N Supervision: YES 1 Qualifications: Bachelor Degree or equivalent experience in program management. Responsibilities: Provides direction for the program 's day to day operations, superv ision, direction and guidance for staff, assures implementation of e vid ence ba sed curriculum or program protocols with fidelity. Related Subcontractor Budget: Program Budget Qualifications: A high sc hool diploma or General Equivalency Diploma (GED). Responsibilities: Performs other duties re lated to program delivery. May b e re spon s ible for a v ariety of assignments such as bus driver, cook, and maintenance worker, etc. Related Subcontractor Budget: Program Budget Qualifications: Master or Bachelor's degree and finan c ial accounting ski ll s Responsibilities: Year-round e mployee perform s professional and superv isory work in planning, imple m enting and admin ist ering the program's budg ets a nd grant ex p e nditures a nd reporting. This pos ition is currently a t 7 5% effort. Related Subcontractor Budget: Program Budget Purchasing Aide Timeframe: Schoo l Qualifications: Co llege YearASummer degree with course w ork in Position ID: 37899 Number of Staff: 1 business or at least two years Category: Adm inistrative In Ratio: N experience. Support/Clerical/Data Entry Supeivision: Classification: F '"®] Responsibilities: Responsible for purchasing transactions, processing invoices, tabulating and a n a lyzing bids and record keeping . Related Subcontractor Budget: Program Budget Program Leader Timeframe: Schoo l Qualifications: A high school YearASummer diploma or Ge neral Position ID: 41389 Number of Staff: 10 Equ iv alency Diploma (GED). Category: Support Staff In Ratio: Y Classification : P/S Supeivision: Responsibilities: Performs ~ other duties re lated to program delivery. May be respon s i b l e for a v ariety of assign m ents such as bus drive r, cook, and maintenance w orker, etc. Related Subcontractor ( Budget: Program Budget Teachers Timeframe: Schoo l Qualifications : Bache lor's Year AS um m e r degree in Educa tion and s tate Position ID: 37206 Number of Staff: 6 certifi cation . Category: Ce rtifi ed Teache r In Ratio: N Classification: P/S Supeivision: Responsibilities: ,-No j Re spons ible for t he d e live ry of academ ic and diffe r e nt iated in s tru ction activities at each site . Related Subc ontractor Budget: Program Budget Education Center Director II Timeframe: School Year"Summer Position ID: 41155 Category: Program Management Classification: F Number of Staff: 1 In Ratio: N Supervision: ~ill Qualifications: Bachelor Degree or equivalent experience in program management. Responsibilities: Provides direction for the program's day to day operations, supervision, direction and guidance for staff, assures implementation of evidence based curriculum or program protocols with fidelity. Related Subcontractor Budget: Program Budget ATTACHMENT B OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT Budget amendments/revisions Budget amendments/revisions require written approval from the designated Program 'Manager and The Children's Trust's Chief Financial Officer or their designees. Requests for budget amendments/revisions must be submitted to the Program Manager using Trust Central, or the appropriate form, as designated by The Children's Trust. All budget amendments/revisions are subject to final approval by The Children's Trust. Budget amendments/revisions cannot be used to increase the total Contract amount or to modify the Scope of Services. No more than two budget amendments/revisions may be approved during the Contract term . Budget amendments/revisions will be disallowed if they seek to revise retroactive costs not previously budgeted . All budget amendments/revisions must adjust for operational activity effective as of the previously billed period . Budget amendment/revision requests must be submitted six ty (60) days prior to the expiration of the Contract. Approved budget amendments/revisions will be incorporated into the Contract. Invoice/ Reguest for Payment Reguirements Provider shall submit an invoice/request for payment, utilizing the format prescribed by The Children 's Trust and in accordance with the approved budget or approved budget revision(s ). Th is format may entail the electronic submission of an invoice/request for paym e nt in The Children's Trust electronic reporting system in accordance with th e approved budget or budget amendments/revisions, paper invoice, s pread sh ee t. or other submission method. Th e Children's Trust will notify the Provid e r of the method of submitta l. Invoices/requ est for payments not submitted in Th e Children's Tru st electronic reporting system shall be submitted by the Provider to The Children's Trust at: accountsP.ayab le@thech ildrenstrust.org. and to the Provider's Trust staff member assigned to this Contract. The invoice/request for payment must include The Children's Trust's issued Purchase Order number, agreement number, and a unique invoice number assigned by the Provider. Submissions to accountsP.ayab le@thechi ldrenstrust.or g, must contain only the invoice/request for payment and no additional correspondence. Attachments and other documentation included with the invoice/requ est for payment submitted to accountsP.ayab le@thech il drenstrust.org. will rend er the invoice as being not prop erly submitted. The invoice/request for payment is due on or before th e fifteenth (15th) d ay of the month following the month in whi c h expenditures w ere paid (exc lu sive of legal holid ay s or w eekend s) or wh en the d eliverable wa s accepted by The Children's Trust. The Children 's Trust will consider all invoices/request for payment received after the fifteenth (15th) of each month as late, even if the cause of a late submission is due to the delayed approval of a budget or amendment in The Children's Trust electronic reporting system. The Children's Trust agrees to reimburse Provider on a monthly basis, provided that the Contract utilizes a cost r eimbursement m ethod of payment. Any expense included on an invoice/requ es t for payment relating to a r eimbursemen t r eq uest that p ertai n s to a check dated greater tha n two months p rior to the invoice/req u est for payment will not b e approv e d. The Children 's Tru st reserves t h e right to request an y supporting documentation related to this Contract. For the purpose of payment only, a subcontractor is defined as an independent agency or entity that has entered into an agreement with a Trust-funded provider to perform and oversee multiple components of th e program service d elivery as w ell as programs participants on behalf of that provider. If there a re subcontractors to this Contract, and the invoic es/requ est for payment are to be sub mitted using The Children 's Tru st electronic reporting system, t h en Form D: Attestation of Payment must b e uploaded to The Ch ildren's Tru st's e lectronic sy stem Document Re pository no lat er than thirty (30 ) days after payment to subcontractor. If invoices/req u ests for payment are submitted u sing The Children's Tru st electronic reporting sy stem, upon the c lo se of this Co ntract, Provid er is required to complete Form E: Close -out Attestation of Paym ent, which mu st b e uploaded to Th e Children's Tru st's electronic sy stem Do c um e nt Repository no late r than thirty (30) days after payment to subcontractor. These forms may be downloaded from The Children's Tru st's web site. A final invoic e/req u est for paym ent (for the last month of th e Contract term) from Provider will be accepted by The Childre n 's Tru st up to forty-five (45) days after the expiration of this Contract. If Provider fai ls to comply, then all rights to payment sh all be forfeited. If Th e Child ren's Tru st determines that Provid er h as been paid fund s, which are not in accorda n ce wi t h this Contract and to whic h it is n ot entitled , th e n Pro vid er sh a ll r eturn su ch fu nd s to The Children 's Tru st or submit appropriate doc um entat ion to support the payment within thirty (30 ) days of notification by The Children's Trust. After thirty (30 ) days, T he Childre n's Tr u st may recapture a mounts due to The Children's Tru st from this or any Contract by reducing amounts requested to be rei mbursed less the a mount owed to The Children's Tru st. The Children 's Trust shall h av e the so le discretion in determining if Provid e r is e ntitled to su c h fund s in accord an ce with this Contract. The Children's Tru st decision on this matter sh a ll be binding. In th e ev e nt that Pro vid er, it s ind epend e nt CPA firm or Th e Children's Tru st disc ov er s th at an overpaym e nt h as been m ad e, Provid er sh all r e p ay th e overp aym e nt within thirty (3 0) c ale nd ar days of di scov e ry of th e ev ent by th e Provid e r or notifi c ation of overpayment by the Provider's ind epend ent CPA firm or The Children's Tru st. Th e provision of this se c tion sha ll survive the expi ration or termination of this Co ntract . If Provider fails to serve the con tracted number of partic ipants and/or fa il s to utilize the f unds in ac cordan ce with the Contra ct, The Childre n 's Tru st may amend th e Contra c t to r edu ce the amount fund ed . Any delay in am endment by Th e ( Children's Trust is not deemed a waiver of The Children's Trust right to amend or seek reimbursement for under-serving participants in accordance with the Contract. \n invoice/request for payment will be deemed proper as defined by the Florida Prompt Payment Act, chapter 218, Part Jll, Florida Statutes, if the request complies with the requirements set forth in this Contract and is submitted on the forms prescribed by The Children 's Trust. Invoices/requests for payment and/or documentation returned to Provider for corrections may be cause for delay in the rec eipt of payment . Late submission may result in d e lay in the receipt of payment. Upon receipt of Provider's properly submitted invoices/request for payment and/or other required documentation , The Children's Trust shall pay Provider in accordance with the Florida Prompt Payment Act. The Children's Trust may retain any payments due until all required reports, deliverables, or monies owed to The Children's Trust are submitted and accepted by The Children's Trust. Indirect Administrative Costs In no event shall The Children's Trust fund indirect administrative costs in excess of 10 percent of the total Contract amount. "Indirect administrative costs" includes operational costs that support the performance of programmatic functions but are not directly incurred as a result of the program. Match Reguirement When a specific solicitation or procurem ent require partial match fund ing, said fund s should be rea son ab le, necessary, and/or re quired for the program. Match funding r e quire m ents m ay b e satisfied with cas h or in -kind contr ibutions including non -federal cash dollars, donated items, and/ or services that are part of th e ove rall cost of op e rating th e progra m . Matching funds must originate from a funding source other than The Children's Trust. The Children's Trust reserves the right to ask for substantive documentation to support the match at any time and such documentation must be presented to Provider's independent auditors as part of its annual financial statement audit. Direct DeP-osit of Payment As a r equirem ent of this Contract with The Children's Trust, Provid er ag r ee s that prior to, or on the date com m en c ing th e effective t erm of this Contrac t, Provid e r will e nroll in Th e Children's Trust's direc t d eposit program. Paym ent may b e withheld until such time enrollment is completed. The direct deposit program requires that all payments received from The Children's Trust are directly deposited into the Provider's designated bank account held in a financial institution located int he United States. Cost Reimbursement Method of Payment Wh e r e indic ated h e rein or Attac hm e nt Blthe parti es agree th at this is a c ost r eimburse m en t m ethod of p aym en t Contrac t. Provid e r s h all b e paid in ac cord an ce with th e approved budget a nd/or approved budg et am e ndm ents/revi sion s as set forth h ere in, as w ell as base d on th e actual c ost s incurre d . Provid e r will b e paid in ac cord an ce with th e a pproved budg et , typically after ex penses are incurred. Provider also agrees to pay its subcontractors, vendors and employees for the fulfillment of services provided on a timely basis. The Trust ex pects that Provider maintain sufficient funds in the amount of at least 15 percent of its operating budget . Adequate working capital is considered a best practice and is n ecess ary when m anaging a cost reimbursement contract. Provider is ex pected to posse ss the fund s n ecessa ry to cover initial p rogram expen ses , and then request reimbursement from The Tru st. Deliverable-Based Method of Payment Where indicated herein or Attachment Bl, the parties agree that this is a deliverable based Contrac t , and Provider will be paid base d on ac ceptance by The Children 's Trust of deliverables as outlined in Attac hment A and the fee p er deliverable as stated herein or Attachment Bl. Provid er will submit require d report s and/or deliverables in accordanc e with th e d elive r a ble sc h edule se t forth in Att ac hment Bl or in Attac hme nt A if not includ ed h erein . If Provid er f ai ls to submit a pproved d eliver ables in acc ordan ce with th e Co ntrac t, Th e Childre n 's Tru st m ay am e nd th e Con t r ac t t o redu ce th e am o unt of doll ar s r e prese ntin g th e d e liver ables not provid ed. Any d e lay in am endm ent b y Th e Childre n 's Tru st is not d ee m ed a w aiver of Th e Children 's Tru st's ri g ht t o am end or see k r eimburse m e n t fo r d eliver ables n ot provid ed in acc ord an ce with th e Con t r act. Timely Payment by Provider Provider al so agrees to tim e ly p ay sub c ontrac tors, v e ndors, a nd employees for th e fulfillm e nt of services provid ed in thi s Contrac t. Every r equ est by Provid er fo r p aym ent for se rvi ces provid ed , w ork p erform ed, or cost s in c urred p ursu a nt to this Contrac t, except for a ny adva n ced p aym ents by Th e Tru st, sh all b e accom p anie d by a n invoice/requ est for p ay m e nt from Th e Child re n 's Tru st . Advance P-ayment reguests Th e Children 's Tr u st offe r s advan ce p aym ents up to 1 5 p er cent of th e t ot al Co ntrac t v alu e. Th e Children 's Tr u st will o nly approve advan ce requ ests th at ar e equivale nt t o th e total am ount of t h e fi r st tw o (2 ) m on t h s prog r a mm atic ex p endit ures and up to 15 percent of the total Contract value. Determinations of programmatic expenditures will be supported by the imm ediate prior year's performance or a detailed listing of estimated expenditures. Advance requests shall be limited to governmental entities and not-for-profit corporations, in accordance with sect ion 216.181(16)(b). Florida Statutes. Advance requests must include the amount requested and a justification for the request. Advance requests must b submitted u sing the designated form and must be approved in writing by The Ch ildren's Trust's Program Manager and Chief Financial Officer or their designees. Advance payments are made at and within the sole discretion of The Children's Trust. AdvancereP-ayment Upon receipt of an advance, repayment must be credited to proceeding reimbursement requests within si xty (60) calendar days. Provider sha ll report the amount of the advance repayment in The Trust e lectronic system using the "advances/adjustments" button on the reimbursement screen . If a Provider does not use the specified Trust electronic system, the Provider is required to deduct its advance repayment from each invoice/request for payment, consecutively, until the advance is repaid in full. List of Pre-Qualified Program-SP-ecific Auditing Services To receive reimbursement for the preparation of the program specific audit. as defined, Provider must choose from a list of pre-qualified independent Certified Public Accounting (CPA) firms, which are posted on The Ch ildren's Trust website. The amount requested for reimbursement must meet the requirements of The Children's Trust . Inclu sion in this pre- qualifi cation requires that a CPA firm meet the following three criteria : (a) participation in either the American Institute of Certified Public Accountants (AICPA) or the Florida Institute of Certified Public Accountants peer review program as evidenced by submitting a triennial System Review Report with a passing score to The Children 's Trust; (b) providing documentation that a CPA firm, or one of its associates, has adequate experi ence in governmental accounting and/or nonprofit accounting with the application of Government Auditing Standards:. and (c) comp letion of a tra ining sess ion on the aud it requirements of The Children's Trust contract conducted by The Children's Trust Finance Department. Alternatively, Provider may also receive reimbursement if Provider is subject to audit by a federal, state or local Office of Inspector General and such Office of Inspector General conducts an audit and charges Provider for said audit services. SUP-P-Orting Documentation Reguirements Provider shall maintain original records documenting actual expenditures and services provided according to the approved budg et and Scope of Services. Supporting documentation shal l be mad e availab le and provided to Th e Children's Tru st upon r eq u est. Provider shall keep accurate and comp lete records of any fees collected, reimbursement or compensation of any kind received from any client or other third party, for any service covered by this Contract, and sha ll make all such records ava il able to The Children's Trust upon request . Provider shall maintain a cost allocation methodology that is u sed to a llocate its costs to ensure that The Ch ildren's Trust is on ly paying its fair share of costs for serv ices, overhead and staffing devoted to the program or servi ces funded by this Contract . Such methodology shall be made available to The Children 's Tru st upon r eq u es t. -THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK- REPORT-NOl--JNFIGURED: {"xm_foo ter":" ", "Syste m_Na m e":"c om. we ba u tho r .sa mis.bu dget_s um ma ry", "bu dget_id ":"601696 ","Run ":"1 ","Report Name ":"Bu dg etS um ma ry", "hid e_h ead er _fo oter":tru e, "Re po rtP a th ":"Iva u It/Re po rtFiles/" Orig Salary Amended Position Salary Camp Directors (37205) COMPREHENSIVE BUDGET/AMENDMENT REPORT CITY OF HIALEAH -YAS XX14-2760 CITY OF HIALEAH FISCAL YEAR 22-23 (8/01/22 - 7/31/23) CONTRACT#: 2314-2760 ORIGINAL BUDGET AND APPROVED/UNAPPROVED AMENDMENTS Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Retirement Retirement Insurance Insurance INorkers INorkers Unemployment Unemployment Comp Comp Staff: Azcue, Olga (42962),Duarte, Anthony (48564),Fernandez, Caridad (31396),Gonzalez, Claudia (50533),Gonzalez, Narela (48568),Munoz, Jacqueline (31688),Rivera, Andres (47534),Villalua, jahaira (46191) Gross: 14,343.00 14.343.00 1,097.00 1,097.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 120,306.00 120,306.00 9,203.00 9,203.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 120.306.00 120,306.00 9,203.00 9,203.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate INks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 8.00 13.37 36.00 0.00 0.00 21.60 83,172.00 Summer 9.00 13.37 9.40 0.00 0.00 29.00 32,802.00 Training 8.00 13.37 1.00 0.00 0.00 22.50 2,407.00 School Year 8.00 13.37 4.00 0.00 0.00 4.50 1,925.00 School Year 8.00 13.37 36.00 21.60 83,172.00 0.00 0.00 Summer 9.00 13.37 9.40 29.00 32,802.00 0.00 0.00 Training 8.00 13.37 1.00 22.50 2,407.00 0.00 0.00 School Year 8.00 13.37 4.00 4.50 1,925.00 0.00 0.00 Total Distribution to Program Salary 839% 120,306.00 100% 120,306.00 % 0.00 Percentage of Distribution to Gross Salary 839% 839% 0% Original Budget Narratives: Position Part-Time Hourly rate range: 12.62 -13. 96 Payment is on a biweekly basis. Source of match: n/a Budget Amendment Narratives: ,.-._, \ Orig Salary Amended Orig FICA Amended FICA Ori1; Amended Orig Amended Orig Amended Orig ~-.. tnded Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Center Director (37204) Staff: Varona, Ashley (47536) Gross: 24,978.00 24,978.00 1,911.00 1,911.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 25,159.00 25,159.00 1,925.00 1,925.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 25,159.00 25,159.00 1,925.00 1,925.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt Summer 1.00 16.50 2.40 0.00 0.00 29.00 1,148.00 School Year 1.00 16.50 26.60 0.00 0.00 29.00 12,728.00 School Year 1.00 16.77 16.00 0.00 0.00 29.00 7,781.00 Summer 1.00 16.77 7.20 0.00 0.00 29.00 3,502.00 Summer 1.00 16.50 2.40 29.00 1,148.00 0.00 0.00 School Year 1.00 16.50 26.60 29.00 12,728.00 0.00 0.00 School Year 1.00 16.77 16.00 29.00 7.781.00 0.00 0.00 Summer 1.00 16.77 7.20 29.00 3,502.00 0.00 0.00 Total Distribution to Program Salary 101% 25,159.00 100% 25,159.00 % 0.00 Percentage of Distribution to Gross Salary 101% 101% 0% Original Budget Narratives: Status of Position: Part Time Payment is on a biweekly basis. Source of match: n/a Salary is expected to change to an hourly rate of $16.77 effective February 20, 2023 with a new gross salary of $25,386 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Counselors (37207) Staff: Alvarez, Martha (51299),Cardona, George (50542) Gross: 11,581.00 11,581.00 886.00 886.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 68,875.00 68,875.00 5,269.00 5,269.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 68,875.00 68,875.00 5,269.00 5,269.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 6.00 11.26 36.00 0.00 0.00 20.25 49,251.00 Summer 6.00 11.26 9.40 0.00 0.00 27.55 17.496.00 Training 6.00 11.26 1.00 0.00 0.00 22.50 1,520.00 School Year 3.00 11.26 4.00 0.00 0.00 4.50 608.00 School Year 3.00 11.26 4.00 4.50 608.00 0.00 0.00 School Year 6.00 11.26 36.00 20.25 49,251.00 0.00 0.00 Summer 6.00 11.26 9.40 27.55 17.496.00 0.00 0.00 Training 6.00 11.26 1.00 22.50 1,520.00 0.00 0.00 Total Distribution to Program Salary 595% 68,875.00 100% 68,875.00 % 0.00 Percentage of Distribution to Gross Salary 595% 595% 0% Original Budget Narratives: Position is PT Hourly rate range: 11.26 -11.80 Payment is on a biweekly basis. Source of match: n/a Budget Amendment Narratives: ' ' Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig .... ·"nded Position Salary Retirement Retirement Insurance Insurance Vllorkers Vllorkers Unemployment Unemployment Comp Comp Education Center Director I (41137) Staff: Sanchez, Vllanda (31691) Gross: 38,602.00 38,602.00 2,953.00 2,953.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 41.407.00 41.407.00 3,168.00 3,168.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 csc: 41.407.00 41.407.00 3,168.00 3,168.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Vllks Funded Hrs/V\leek Amt Hrs/V\leek Amt Amt Summer 1.00 19.72 2.40 0.00 0.00 37.50 1,775.00 School Year 1.00 19.72 0.60 0.00 0.00 37.50 444.00 School Year 1.00 21.24 42.00 0.00 0.00 37.50 33.453.00 Summer 1.00 21.24 7.20 0.00 0.00 37.50 5,735.00 Summer 1.00 19.72 2.40 37.50 1,775.00 0.00 0.00 School Year 1.00 19.72 0.60 37.50 444.00 0.00 0.00 School Year 1.00 21.24 42.00 37.50 33.453.00 0.00 0.00 Summer 1.00 21.24 7.20 37.50 5,735.00 0.00 0.00 Total Distribution to Program Salary 107% 41.407.00 100% 41.407.00 % 0.00 Percentage of Distribution to Gross Salary 107% 107% 0% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: n/a Salary is expected to change to hourly rate of$21.24 with a new gross salary of$41,577 effective Aug. 23, 2022 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Education Center Director II (41155) Staff: Cossio, Marcela (48910) Gross: 52,989.00 52,989.00 4,054.00 4,054.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 52,989.00 52,989.00 4,054.00 4,054.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 52,989.00 52,989.00 4,054.00 4,054.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 27.07 42.60 0.00 0.00 37.50 43,244.00 Summer 1.00 27.07 9.60 0.00 0.00 37.50 9,745.00 School Year 1.00 27.07 42.60 37.50 43,244.00 0.00 0.00 Summer 1.00 27.07 9.60 37.50 9,745.00 0.00 0.00 Total Distribution to Program Salary 100% 52,989.00 100% 52,989.00 % 0.00 Percentage of Distribution to Gross Salary 100% 100% 0% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: n/a Budget Amendment Narratives: ' Orig Salary Amended Orig FICA Amended FICA On& Amended Orig Amended Orig Amended Orig ,.,../ended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Education Supervisor (37866) Staff: Dziedzic, Sharon (31374) Gross: 85,523.00 85,523.00 6,543.00 6,543.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 21,392.00 21,392.00 1,636.00 1,636.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 43.69 42.60 9.38 17,458.00 0.00 0.00 Summer 1.00 43.69 9.60 9.38 3,934.00 0.00 0.00 Total Distribution to Program Salary 25% 21,392.00 0% 0.00 100% 21,392.00 Percentage of Distribution to Gross Salary 25% 0% 25% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: City of Hialeah ECS budget Budget Amendment Narratives: Orig Salary Position Fringe Benefits Staff: Gross: 0.00 Program: 0.00 CSC: 0.00 Original Budget Narratives: FICA/MICA Total Program salary is $676,828*7.65%= $51,779 Total CSC salary is $616,521 *7.65%= $47,166 522 Retirement Contributions 523 Life and Health Insurance Budget Amendment Narratives: Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Salary Retirement Retirement Insurance Insurance \iVorkers liVorkers Comp Comp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 65,619.00 65,619.00 43,965.00 43,965.00 0.00 0.00 0.00 0.00 12,427.00 12,427.00 32,241.00 32,241.00 0.00 Retirement is calculated as 54.35% of full time salaries for employees hired before 04/01/2012 and 7% for employees hired after. Total full time salaries of employees hired before 4/1 /12 = $106,002 x 54.35 % =57,612 Total full time salaries of employees hired after 4/1 /12 = $114,382 x 7% = 8,007 Retirement funding being requested as follow: Position # 31199: 66,175 x 8.86% = 5,819 Position # 41155: 52,982 x 7% = 3,709 Position# 41137: 41,574 x 7% = 2,898 Total: 12,427 Source of Match: Difference will be covered by City of Hialeah ECS budget o Health Insurance: Health insurance varies month to month depending on actual claims paid, averaging at $977 per employee per month. Total health insurance is $43,965 Funding is being requested as follow: Position #31199: 977 x 12 months x 75% = 8,793 Position #41155: 977 x 12 months= 11,724 Position #41137: 977 x 12 months = 11,724 Total: 32,241 Source of Match: City of Hialeah ECS budget 0.00 0.00 0.00 Unemployment Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig "· . .lnded Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Master Curriculum Teachers (37211) Staff: Fumero, Yolanda (31439),Lopez, Nilzzer (31372) Gross: 11,843.00 11,843.00 906.00 906.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 23,685.00 23,685.00 1,812.00 1,812.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 23,685.00 23,685.00 1,812.00 1,812.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 2.00 29.24 36.00 0.00 0.00 9.00 18,948.00 Summer 2.00 29.24 9.00 0.00 0.00 9.00 4,737.00 School Year 2.00 29.24 36.00 9.00 18,948.00 0.00 0.00 Summer 2.00 29.24 9.00 9.00 4,737.00 0.00 0.00 Total Distribution to Program Salary 200% 23,685.00 100% 23,685.00 % 0.00 Percentage of Distribution to Gross Salary 200% 200% 0% Original Budget Narratives: Status of Position: Part Time Payment is on a biweekly basis Source of Match: n/a Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Master Teacher -Inclusion (30390) Staff: Lopez, Nilzzer (31372) Gross: 14.473.00 14.473.00 1,107.00 1,107.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 14.473.00 14.473.00 1.107.00 1,107.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 14.473.00 14.473.00 1,107.00 1,107.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 29.24 36.00 0.00 0.00 10.00 10,526.00 Summer 1.00 29.24 9.00 0.00 0.00 15.00 3,947.00 School Year 1.00 29.24 36.00 10.00 10,526.00 0.00 0.00 Summer 1.00 29.24 9.00 15.00 3,947.00 0.00 0.00 Total Distribution to Program Salary 100% 14.473.00 100% 14.473.00 % 0.00 Percentage of Distribution to Gross Salary 100% 100% 0% Original Budget Narratives: Status of Position: Part Time Payment is on a biweekly basis Source of Match: n/a Budget Amendment Narratives: ~ I Orig Salary Amended Orig FICA Amended FICA Ori& Amended Orig Amended Orig Amended Orig ~nded Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Office Assistant (41851) Staff: Johnson, Ashley (33536) Gross: 39,972.00 39,972.00 3,058.00 3,058.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 19,986.00 19,986.00 1,529.00 1,529.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 20.42 42.60 18.75 16,310.00 0.00 0.00 Summer 1.00 20.42 9.60 18.75 3,676.00 0.00 0.00 Total Distribution to Program Salary 50% 19,986.00 0% 0.00 100% 19,986.00 Percentage of Distribution to Gross Salary 50% 0% 50% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: City of Hialeah ECS budget Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Program Assistants (37210) Staff: Saenz, Jaime (49108),Santana. Brandon (50531),Santana, Rosangelis (51125) Gross: 16,377.00 16,377.00 1,253.00 1,253.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 49,132.00 49,132.00 3,759.00 3,759.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 49,132.00 49,132.00 3,759.00 3,759.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 3.00 11.62 42.60 0.00 0.00 27.00 40,096.00 Summer 3.00 11.62 9.60 0.00 0.00 27.00 9,036.00 School Year 3.00 11.62 42.60 27.00 40,096.00 0.00 0.00 Summer 3.00 11.62 9.60 27.00 9,036.00 0.00 0.00 Total Distribution to Program Salary 300% 49,132.00 100% 49,132.00 % 0.00 Percentage of Distribution to Gross Salary 300% 300% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 11.26 -11.80 Payment is on a biweekly basis. Source of Match: n/a Budget Amendment Narratives: -Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig ,... -1nded Position Salary Retirement Retirement Insurance Insurance llVorkers llVorkers Unemployment Unemployment Comp Comp Program Leader (41389) Staff: Cepero, Marileiby (51114),Gonzalez, Danielle (50534),Zamora, Diane (50794) Gross: 9,714.00 9,714.00 743.00 743.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 79,785.00 79,785.00 6,104.00 6,104.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 csc: 79,785.00 79,785.00 6,104.00 6,104.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate llVks Funded Hrs/\Neek Amt Hrs/\Neek Amt Amt Summer 10.00 10.00 2.40 0.00 0.00 23.20 5,568.00 School Year 7.00 10.00 6.20 0.00 0.00 19.80 8,593.00 School Year 7.00 11.00 29.80 0.00 0.00 19.80 45,433.00 Summer 10.00 11.00 7.00 0.00 0.00 23.20 17,864.00 Training 7.00 11.00 1.00 0.00 0.00 22.50 1,733.00 School Year 3.00 11.00 4.00 0.00 0.00 4.50 594.00 Summer 10.00 10.00 2.40 23.20 5,568.00 0.00 0.00 School Year 7.00 10.00 6.20 19.80 8,593.00 0.00 0.00 School Year 7.00 11.00 29.80 19.80 45,433.00 0.00 0.00 Summer 10.00 11.00 7.00 23.20 17,864.00 0.00 0.00 Training 7.00 11.00 1.00 22.50 1,733.00 0.00 0.00 School Year 3.00 11.00 4.00 4.50 S94.00 0.00 0.00 Total Distribution to Program Salary 821% 79,785.00 100% 79,785.00 % 0.00 Percentage of Distribution to Gross Salary 821% 821% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 10 -11.20 Payment is on a biweekly basis. Source of match: n/a Effective 10/01 /2022, hourly rate range will change to $11 -$11.20 per hour with a new gross salary of $10,685 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance INorkers INorkers Unemployment Unemployment Comp Comp Program Leaders CIND (41390) Staff: TBD1, TBD1 (31437) Gross: 5,558.00 5,558.00 425.00 425.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 18,029.00 18,029.00 1,379.00 1,379.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 csc: 18,029.00 18,029.00 1,379.00 1,379.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate INks Funded Hrs/Week Amt Hrs/Week Amt Amt Summer 3.00 10.00 2.40 0.00 0.00 14.50 1,044.00 School Year 3.00 10.00 6.20 0.00 0.00 11.25 2,093.00 School Year 3.00 11.00 29.80 0.00 0.00 11.25 11,063.00 Summer 3.00 11.00 7.00 0.00 0.00 14.50 3,350.00 Training 3.00 11.00 1.00 0.00 0.00 14.50 479.00 Summer 3.00 10.00 2.40 14.50 1,044.00 0.00 0.00 School Year 3.00 10.00 6.20 11.25 2,093.00 0.00 0.00 School Year 3.00 11.00 29.80 11.25 11,063.00 0.00 0.00 Summer 3.00 11.00 7.00 14.50 3,350.00 0.00 0.00 Training 3.00 11.00 1.00 14.50 479.00 0.00 0.00 Total Distribution to Program Salary 324% 18,029.00 100% 18,029.00 % 0.00 Percentage of Distribution to Gross Salary 324% 324% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 10 -11.20 Payment is on a biweekly basis. Source of match: n/a Effective 10/01/2022, hourly rate range will change to $11 -$11.20 per hour with a new gross salary of $6,114 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig #\ ... lnded Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Program Specialist IV (31199) Staff: Subirana, Maria (32441) Gross: 83,820.00 83,820.00 6,412.00 6,412.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 65,681.00 65,681.00 5,025.00 5,025.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 csc: 65,681.00 65,681.00 5,025.00 5,025.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt Summer 1.00 42.82 2.40 0.00 0.00 28.13 2,891.00 School Year 1.00 42.82 8.60 0.00 0.00 28.13 10,359.00 School Year 1.00 45.24 34.00 0.00 0.00 28.13 43,268.00 Summer 1.00 45.24 7.20 0.00 0.00 28.13 9,163.00 Summer 1.00 42.82 2.40 28.13 2,891.00 0.00 0.00 School Year 1.00 42.82 8.60 28.13 10,359.00 0.00 0.00 School Year 1.00 45.24 34.00 28.13 43,268.00 0.00 0.00 Summer 1.00 45.24 7.20 28.13 9,163.00 0.00 0.00 Total Distribution to Program Salary 78% 65,681.00 100% 65,681.00 % 0.00 Percentage of Distribution to Gross Salary 78% 78% 0% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: n/a Hourly rate is expected to change effective October 17, 2022 with a new gross salary of $88,557 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance llVorkers llVorkers Unemployment Unemployment Comp Comp Purchasing Aide (37899) Staff: Lopez, Roberto (44823) Gross: 75,716.00 75,716.00 5,792.00 5,792.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 18,929.00 18,929.00 1.448.00 1.448.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 csc: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate llVks Funded Hrs/\Neek Amt Hrs/\Neek Amt Amt School Year 1.00 38.66 42.60 9.38 15.448.00 0.00 0.00 Summer 1.00 38.66 9.60 9.38 3.481.00 0.00 0.00 Total Distribution to Program Salary 25% 18,929.00 0% 0.00 100% 18,929.00 Percentage of Distribution to Gross Salary 25% 0% 25% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: City of Hialeah ECS Budget Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Ori& Amended Orig Amended Orig Amended Orig •..• fended Position Salary Retirement Retirement Insurance Insurance INorkers INorkers Unemployment Unemployment Comp Comp Teachers (37206) Staff: Conseillant, Marie (31448),Del Toro, Sinthia (46199),Johnson, Tomeka (50543),Ponce, Marbis (50963) Gross: 11,000.00 11,000.00 842.00 842.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 57,000.00 57,000.00 4,361.00 4,361.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 57,000.00 57,000.00 4,361.00 4,361.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate INks Funded Hrs/\Neek Amt Hrs/\Neek Amt Amt School Year 5.00 29.24 36.00 0.00 0.00 8.55 45,000.00 Summer 6.00 29.24 9.00 0.00 0.00 7.60 12,000.00 School Year 5.00 29.24 36.00 8.55 45,000.00 0.00 0.00 Summer 6.00 29.24 9.00 7.60 12,000.00 0.00 0.00 Total Distribution to Program Salary 518% 57,000.00 100% 57,000.00 % 0.00 Percentage of Distribution to Gross Salary 518% 518% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 29 -29.24 Payment is on a biweekly basis. Source of match: n/a Budget Amendment Narratives: Salary Totals Percentage of Program Distribution to Gross Salary 136.32% Percentage ofCSC Distribution to Gross Salary 124.18% Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Salary Retirement Retirement Insurance Insurance INorkers INorkers Unemployment Unemployment Comp Comp Gross 496,489.00 496,489.00 37,982.00 37,982.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program 676,828.00 676,828.00 51,779.00 51,779.00 65,619.00 65,619.00 43,965.00 43,965.00 0.00 0.00 0.00 0.00 csc 616,521.00 616,521.00 47,166.00 47,166.00 12,427.00 12,427.00 32,241.00 32,241.00 0.00 0.00 0.00 0.00 EXPENSE DATA Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 532 Travel (participants) $26,190.00 $26,190.00 $26,190.00 $26,190.00 Original Budget Calculation: (7*315 *6)+(7*240*6}+(240*6)+(240*6) Original Budget Narratives: Summer: 7 fieldtrips (1 per week) x $315 per bus x 6 summer sites= $13,230 7 weekly activities (1 per week) x $240 per bus x 6 summer sites = $1 0,080 1 end of year showcase x $240 per bus x 6 summer sites= $1.440 1 field day x $240 per bus x 6 summer sites= $1,440 Total: 13,230 + 10,080 + 1.440 + 1.440 = 26,190 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend csc Budget Orig Prog Budget Amend Prog Budget 533 Meals (participants) $0.00 $0.00 $239,846.00 $239,846.00 Original Budget Calculation: 239846 Original Budget Narratives: School year: The value of daily snacks is $1.00 each for 345 participants and the value of supper is $3.66 for 195 participants for 180 days. $1.00 x 345 x 180 = $62,100 $3.66 x 195 x 180 = $128,466 Source of Match: Flipany Summer: The value of daily snack and lunch is $4.66 each for 225 participants for 47 days. $4.66 x 225 x 47 = $49,280 Source of Match: Miami Dade Community Action Human Services Department Total for the program budget: $239,846. Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget 534 Space Original Budget Calculation: (28728. 95*12*0.8)+(625*5*0.8)+(17981.81 *12*0.2)+(625*5*0.2) Original Budget Narratives: School Year: The City will contribute 100% of the cost. 1 O sites total 28,728.95 sq feet x $12 per square foot at 80% usage= $275,798 Warehouse space usage: 625 sq feet x $5 per square foot at 80% usage = $2,500 Summer: The City will contribute 100% of the cost. 6 sites total 17,981 .81 sq feet x $12 per square foot at 20% usage = $43,156 Warehouse space usage: 625 sq feet x $5 per square foot at 20% usage= $625 $0.00 Source of Match: City of Hialeah Budget (Education and Community Services, Parks and Recreation), Hialeah Housing Authority Budget Amendment Narratives: $0.00 Account# Account Name Orig CSC Budget Amend CSC Budget 535 Utilities Original Budget Calculation: 48839+4300+6114+516+(36.07*8*12) $3,463.00 $3,463.00 Original Budget Narratives: School Year: The City will contribute 100% of the cost for utilities. Utilities include electricity and water & sewer cost for 1 O sites. Electricity: $48,839 Water and Sewer: $4,300 Summer: The City will contribute 100% of the cost for utilities. Utilities include electricity and water and sewer cost for 6 sites. Electricity: $6,114 Water and Sewer: $516 Source of Match: City of Hialeah Budget (Education and Community Services, Parks and Recreation), Hialeah Housing Authority Aircards monthly service: $36.07 x 8 sites x 12 months= 3,462.72 Total for Utilities at $63,232 out of which $3,462.72 will be TCT funded. The remainder will be a match. Source of Match: City of Hialeah Budget (Education and Community Services, Parks and Recreation), Hialeah Housing Authority Budget Amendment Narratives: Orig Prog Budget $322,079.00 f---Amen... og Budget $322,079.00 Orig Prog Budget Amend Prog Budget $63,232.00 $63,232.00 Account# Account Name Orig csc Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 536 Supplies (office) $5,670.00 $5,670.00 $5,670.00 $5,670.00 Original Budget Calculation: (12.6*345)+(5.88*225) Original Budget Narratives: Office Supplies calculated as follows: Include but not limited to papers, pens, folders and printer cartridges School year: $12.6 per child x 345 children= $4,347 Summer: $5.88 per child x 225 children= 1,323 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 537 Supplies (program) $11,400.00 $11,400.00 $11,400.00 $11,400.00 Original Budget Calculation: 11400 Original Budget Narratives: Program supplies are estimated at $20 per child. Include but not limited to replacement supplies, first aids, arts and crafts, inclusion supplies, curricula, books and educational resources. School year: $20 per child x 345 children= $6,900 Summer: $20 per child x 225 children= $4,500 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 540 Non-Capital Equipment $0.00 $0.00 $1,200.00 $1,200.00 Original Budget Calculation: (8*150) Original Budget Narratives: It is estimated that the amount needed to replace damaged equipment such as telephones, audio, or sports equipment will be $150 per site. School year: 8 sites x $1 SO per site = $1200 Source of Match: City of Hialeah Budget Amendment Narratives: r-Account# Account Name -Orig csc Budget Amend CSC Budget Orig Prog Budget Amen, ~g Budget 591 Indirect Cost $23,712.00 $23,712.00 $23,712.00 $23,712.00 Original Budget Calculation: 23712 Original Budget Narratives: Indirect costs: $23,712; Less than 15% of requested funds Budget Amendment Narratives: Account# Account Name Orig csc Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 791 Professional Services (other) $103,300.00 $103,300.00 $103,300.00 $103,300.00 Original Budget Calculation: (6*15*15*36*0.85)+(8*15*30*10*0.85)+14560+16830 Original Budget Narratives: School year: •Inclusion Aides: 6 staff x $15 per hour x 15 hours per week x 36 weeks x 85% attrition= $41,310 Summer: ·Inclusion Aides: 8 staff x $15 per hour x 30 hours per week x 10 weeks x 85% attrition =$30,600 Enrichment Activities: Afterschool: Nexplore Science: 1 class x 6 weeks x $220 per class x 8 sites= 10,560 Science kits: $20 per kit x 25 kids x 8 sites = 4,000 Total: 10,560 + 4,000 = 14,560 Summer: Ceramics on Wheels Ceramics on Wheels (summer enrichment activity) pricing as follow: $17.50 per child x 225 children x 4 weeks=$ 15,750 $45 per class set up and delivery fee: $45 x 4 weeks x 6 sites= $ 1,080 Total: 15.750 + 1,080 = $16,830 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 821 Other (background screening) $178.00 $178.00 $178.00 $178.00 '--. Original Budget Calculation: 13.68*13 Original Budget Narratives: Level II background screening at $13.68 per background check x 13 new staff, replacement staff, or screening updates for current staff= $178 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 831 Other (admission to field trips) $22,275.00 $22,275.00 $22,275.00 $22,275.00 Original Budget Calculation: 9*11*225 Original Budget Narratives: Summer fieldtrips calculated at 9 fieldtrips x $11 average cost per trip x 225 participants= $22,27S Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 841 Program Specific Audit $0.00 $0.00 $6,000.00 $6,000.00 Original Budget Calculation: 6000 Original Budget Narratives: $6,000 for Program Specific Audit by approved Certified Public Accounting Firm Source of Match: City of Hialeah ECS budget Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 853 Other (Required Staff Training) $1,275.00 $1,275.00 $1,275.00 $1,275.00 Original Budget Calculation: (15*25)+(50*18) Original Budget Narratives: CPR classes for 25 staff at $15 per class = $27 x 25 = $375 Childcare training estimated at $50 x 18 staff= $900 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 891 Other (other) $180.00 $180.00 $1,020.00 $1,020.00 Original Budget Calculation: (105*8)+(15*12) Original Budget Narratives: Movie licensing: 105 per year x 8 sites= 840 Source of Match: City of Hialeah ECS budget Zoom subscription calculated as $15 x 12 months= 180 Source of Match: n/a Budget Amendment Narratives: Account# Expense Totals: Salary & Expense Totals: Account Name Orig CSC Budget $180.00 $905,998.00 Amend CSC Budget $180.00 $905,998.00 Orig Prog Budget $1,020.00 $1,665,568.00 Amen... og Budget $1,020.00 $1,665,568.00 Grand Total: $0.00 $0.00 $0.00 ATTACHMENT C: Data Requirements and Program Metrics The Children's Trust requires Providers to continu ally collect metrics on the quantity, quality and impact of service efforts. The purpose of data collection, reporting and analysis is to promote continuous improvement in program quality and participant outcome achievement . Contract-specific reporting requirements are identified in Attachment A -Scope of Services. The Program Metrics tool can be found on the Children's Trust website and it details the components that are regularly reviewed by Trust staff or approved contractors. These components-as well as the way they are rated-are specific to the initiative and can be r evised throughout the funding cycle. Successful programs regularly monitor the quality of their own implementation at the site level, offer staff training and coach ing on program components, and incorporate feedback from participants and staff. Data reguirements: As applicable, provid er is expected to collect and enter demographic, attendance, screening, and assessment data in a timely manner, while incorporating practices that ensure data quality and integrity. Data must be collected using the appropriate tools (e.g ., required demographic fields can be found in the Child and Adult Information Forms found on The Children's Trust website) and entered in a timely manner into a Trust approved data system. All data entered must be review ed and validated by th e provid e r no later than the 15th of month following th e month in which services were delivered. As applicable, provider may also be expected to complete a Program Narrative Report (see initiative specific requirements- including timing-in the Initiative Specific Reporting Requirements on The Children's Trust website) that captures a brief account of the program's successes, challenges, and supports needed. With each subm ission, the provider attests, based on his/her best knowledge, information and belief, that all data subm itted in conjunction with the reports are accurate, truthfu l and comp lete. The Trust and Trust approved partners sha ll access these data-either vi a direct access to the system used by the provider and/or via a data feed to The Trust's Integrated Data Repository-, use it and analyze it for evaluation and strategic planning purposes. ?rogram Metrics: Compliance Items: Provider shal l fulfill all appli cable compliance items spec ifi ed in the sa fety, administrative and fiscal com plia n ce component in the Program Metrics tool, as w e ll as in the Required Documentation Checklist posted on The Childre n's Trust w ebsite . • Quarterly or Yea rly Growth Plan : In partn ership with th e Con tract Manager, the provider will develop and implement Growth Plans up to four times per contract year. A Growth Planning Guidance Document with additional information can be found on The Children's Tru st website. Add it ion a l Prog ram Cont inuou s Quality lmRrovement Reguirements: Provider must ensure appropriate staff and subcontractors attend v arious Tru st-sponsored or fac ili tated training s. Training requirements by initiative are detailed on T h e Children's Tru st w ebsite. At a minimum, staff will be required to attend the following annually: Contract management trainings The Children's Tru st provider meetings SAMIS training for budgets, amendments, invoices, SAMIS programmatic and reports trainings • Content-spec ific tra ining s related to progra m quality and performance m easures (e.g., Inju ry Free, ACT, Proj ect RISE, evid e n ce-based programs, and m easurement tool s). Attachment D Program-Specific Audit Requirements The Program-Specific Audit must encompass an audit of The Children's Trust Contracts in accordance with Section O: Records, Reports, Audits and Monitoring of this Contract. The comprehensive nature of auditing performed in accordance with the standards set forth below places on the independent certified public accounting firm (CPA) the responsibility for ensuring that (1) the audit is conducted by personnel who have the necessary skills; (2) independence is maintained; (3) applicable standards are followed in planning and conducting audits and reporting the results; (4) the organization has an appropriate internal quality control system in place; and (5) the organization undergoes an external quality control review. Program-Specific Audits must be conducted in compliance with AU-C 935 and are required to include performing tests of controls over compliance. An auditor's risk assessment must include an expectation of the operating effectiveness of controls over compliance, and in doing so, the assessed control risk must be assessed at low during the planning stage. If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates internal controls do not exist or are not effective regarding the compliance requirem ent. a response to such risks should be developed, and a finding (significant deficiency or material weakness) should be reported. Th e auditor's test work and samp le size of each comp lianc e requirement should be the result of the assessed level of inherent risk and control risk as it relates to each comp li ance requirement as stated in The Chi ldren's Trust Contracts. The Program-Sp ec ific Audit requires the following components (a sample format may be found on The Children's Tru st w ebsite): 1. Independent Auditor's Report on the Schedule of Expenditures of The Children's Trust Contracts 2. Schedule of Expenditures of The Children's Trust Co ntracts 3. Notes to Schedule 4 . Independent Auditor's Report on Compliance for eac h of The Ch ild ren's Trust Contracts and Report on Internal Control over Compliance 5 . Schedule of Findings and Questioned Costs At a minimum, the auditor must include the following tests in its audit program to ensure that the comp li ance requirements set forth in The Chi ld ren 's Trust comp liance supp lement are met. They are: The Children's Trust Compliance Supplement to the Program-Specific Audit: Compliance Requirement Program-Specific Audit Implication Example ( a) Internal Controls b) Budget v s . A ctu a l Expen ditures 1) An auditor's risk assessment must include an expectation of the operating effectiveness of controls over compliance, and in doing so, the assessed control risk must be assessed at low during the planning stage. If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates internal controls do not ex ist or are not effective regarding the compliance requirement, a respon se to su ch risks s hould b e developed, a nd a finding (s ignificant deficiency or material weakness) should be reported . The auditor's test work and sample s ize of each compli ance require m e nt sho uld b e the r esult of the assessed level of inh e r e nt risk a nd co ntrol risk as it r e l ates to each compliance requirement as stated in The Chi ldren's Trust Contracts 1) The a pprov e d budget is to include the original approved Contract as w e ll as any a pproved budget a m e ndme nts/revisions. A) Controls teste d during the financial statement audit may not consider compl iance as it relates to The Children's Trust's Contract. Overall co ntrol risk must consider each compliance requirement teste d during the Program-Specific Audit. Separate risk assessment procedures and materiality shou ld be performed and generated for a Program-Specific Audit. A ) Te st wo rk s hould include a schedule identifying each Contract a nd its original/ amend ed b udget. mont hly bi ll ings, Contract uti li za tion a nd any ana lytica l expect ations that m ay identify any overbillings. i. The current Childre n's Trust e lectronic syst e m does not allow providers to ov e rbill any budgeted li ne item or Co ntract a lloca tion, howe v er, if Co ntract uti liza tion is greater or l ess tha n expect e d , th is could indica te that a budgeted salary rate is not the emp loyee 's actu a l rate. Provider mus t compensa te emp loyees at the rate stated on th e budget. Any difference in rate w o uld w a rra n t a find in g in th e Program-Spec ific Audit Report. c) 1) Requires that the nature of A) If Provider asks to be reimbursed Allowable/Una llowa ble services and type of costs paid fo r six (6) field trips to teach chi ldren Activities and Costs are in agreement with the social skills, only fie l d t rips contractual budget and/or enumerated in e ither the contractual Common unallowable budget amendment/revision's budget narrative or the contractual costs: Scope of Services and budget Scope of Service will be reimbursed . guidelines. 1. Salary rates, payroll AND/OR B) If the contractual budget, lists a methods and hours Requires that activities program coordinato r position at billed that do not match performed or costs paid with The $25.00/hour, the provider must pay original or amended Children's Trust funds are listed the program coordinator and charge budgets . in the contractual budget The Children's Trust $25.00/hour. The narrative or a contractual budget provider cannot substitute funding 2 . Fringe benefits billed amendment/revision narrative. identified for the program coordinator to The Children's Tru st to any other po s itio n . for employees not 2) Any cost or service billed that included in Contract is not approved in the Contract's C) If the contractual budget. lists a budget and are budget is a finding and reported program coordinator 's position, with unrelated to the as a questioned cost on the dedicated time charged to The program . Program-Specific Audit Report. Children's Trust prog r am of 25 %, the provider must keep records of an 3 . Profe ss ional se rvices 3) If any cos t or service is bi ll ed e mploye e's tim e t o s ubstantia t e that billed within r e gular in more than one Contract, a nd 25% of time wa s in fa c t earn e d and s alaries and w ages . the billing s are in e xcess of the charged to Th e Childre n's Tru st total disbursement or approved program. 4 . Capital purchases allocation, the e x pense has been di sguised as repairs. overbilled or double billed D) If three Contracts li s t a program and shou ld be considered a coordinator's total budgeted salary as 5 . Sa les t axes and tips . finding . $100,000.00 and each Contract will reimburse $35 ,000 .00 (35 %), then a 6 . Fuel. 4) Th e Childre n 's Trust fund s poss ible ov e rbilling o f $5,000 may must s upple m e nt a progra m ; have occurre d 7 . Food and be v e rag e supplanting of funds is ($35,000.00*3 =$105 ,000.00 or costs for parties , unallowable. A provider may 35%*3=105% Children 's Trust salary celebrations, end-of-not use Contract funds to defray allocation). program events, and any costs that the r e cipient conferences or a lready is obligate d to pay. (See E) If an invoice is su b mitted to The conventions , unless ex ample F.) Ch i ldre n's Tru st that i nc lu d es food while atte nding a n out -charges for e nd -of-y e a r p a rties and of-town confe r e nce or ce lebra tion s, those co st s are NOT conve ntion . a llowabl e p e r Th e Childre n's Tru st budg e t guidelines a nd ca nnot b e p aid 8 . Monetary gift cards by The Children's Trust. as in centives . F) If a provider, pri or t o a pplying to A d e t a il e d li sting of a ll parti c ipa te in the con tracted progra m , c o st s and activities co mmitted to purchase 10 n e w co n sid e r ed a ll owe d a nd compute r s fo r anoth er progra m , t h e un a llowe d ca n be provide r must purchase tho se 10 vie w e d in th e Budg e t com pute r s in a ddition to a ny oth e r Guidelines form on T h e compute rs r e quested f or Th e Children 's Trust Chi ldre n's Tru st program. w e b site . d) Ca s h Ma na g e m e n t 1) With th e excepti o n of th e last A) If p a yro ll is p ai d on 3/3 1, it s hould month o f th e Co ntr act pe riod, be di sc losed in Ma r ch 's m o nth ly invoices must r e pre se n t r e imbursem e nt. cost s actu a ll y p ai d during t h e Contract p e riod (ca s h bas is ). B) If pa yroll is p a id o n 4/1, but rather than c o sts incurred or repres ents time ch a rg ed in Ma rch, it acc rued. should be disclosed in April 's r e imburse ment. e) Period of Availability f) Special Provisions 1) Requires provider to charge The Children's Trust grant with only allowable costs resulting from obligations incurred during the funding period . 1) Eligibility requirements related to Contract expectations s uch as type of participants served, number of participants served and background checks should NOT be tested as part of The Children's Trust Program-Specific Audit. The Program-Specific Audit is meant to test the fi sca l viability of the provider. Therefore, certain-Contract provis ions that s upport th e fi sca l viability of the provider s hould be tested. A) If the active Contract period extends from 8/1 through 7 /31 , and provider expends $250.00 for office supplies on 9/30 during said Contract period, that expenditure must support program services performed during th e Contract term. B) The following items warrant the most attention at the beginning and end of Contract periods: i. Payroll from expired Contracts is not allowed to be billed in the first month of the renewed Contract if it was paid during the invoiced month but was incurred in prior Contract. Reporting requirements for final invoice allow this payroll to be expe nsed and reimbursed in prior Contract. On ly the portion of payroll in c urred during the Contract period may be billed. ii. Utilities iii. Insurances Each of the following specia l provisions must be tes ted : A) Insurance requirements (further described in Section K: Insurance Requirements of this Contract) i. Auditor should dete rmine if a ll appli cab le insurance policies w ere carrie d during the fi sca l year. B) Proof of tax status (further described in Section L: Proof of Tax Status of this Contract) ii. Auditor s hould vouch that appli cable doc um e nts v erifying t hat a ll in curred payroll a nd un e mployment taxes have been paid. C) Data security obligation (furth e r described in Section 0: 12 of this Contract) i . Auditor should obta in and/or unde r stand th e provider's data security policy. D) Subcontractor agreements (if appli cable ) i. Aud itor s hould obtain a nd unde r s tand a ny ag r ee m e nts made with s ubco ntra ct e d parties. Additionally, the auditor s hould obtain and understand any prov id er monitoring procedures . E) Matching Funds i. In some cases, a required match is contracted. This will be in dica t ed in Section C: Total Funding of this Contract. Verify the applied m e thod the provider uses to satisfy match requirements. Al so, verify that provider maintains documentation to back up match requirements. F) DCF Li ce nse Requirement i. For some Trust funded programs (Afte r-school and early c hildhood programs). a Florida Department of Ch i ldren and Famili es (DCF ) li cense is required for each s ite delivering servi ces. If during the contract period a funded site (s ) has lapse its DCF license(s) cove ra ge, the a uditor should test the invoice period when the lapse occurred . No direct costs in associ ati on with the delivery of program services at the unlicensed s ite (s ) s h ou ld be invoiced to the Trust during the l apsed period. For co ntracts with multiple sites, The Tru st would reimburse for the delivery of serv ices at the at the li censed sites on ly. The ind ependent a uditor's r e port shall state t h at th e audit w as cond u cted in accordance with : (1) a udit in g sta ndards g e n erally accepted in th e Unite d States of Ameri ca; (2) the standards applicab le to financial a udits con ta in ed in Government Auditing Standards, issued by the Comptroller General of the United States; and (3) the Program-Spec ific Audit Requirem e nts liste d in The Children's Trust Con trac t . r ATIACHMENT E-1 Affidavit under Penalty of Perjury for Level 2 Background Screenings Affidavit under Penalty of Perjury Affirming Compliance with Background Screening for Provider Personnel, Volunteers , and Subcontracted Personnel, as applicable. In accordance w ith sections 943 .0542, 984 .0 1, 39.001 and Chapters 435, and 402, Florida Statutes, and pursuant to the requirements of Paragraph R. Background Screening of this Contract, the undersigned affiant makes the following statement under oath and unde r penalty of perjury, which is a first-degree misdemeanor, punishable by a d efinite term of impriso nment not to exceed one year and /or a fin e not t o exceed $1,000, pursuant to sections 837.012 and 775.082, Florida Statutes. All full-time, part-time, contracted staff and volunteers, along with the staff and volunteers provided to the program by a subcontractor have been checked against The Dru Sjodin National Sex Offender Public Website http://www.nsopw.gov/eng. (Check must have taken place within 30 calendar days prior to the signing of this document.) STATE OF FLORIDA COUNTY OF MIAMI-DADE Before me, the undersigned authority, personally appeared (CEO/Executive Director/ Authorized Provid e r Representative of __ _,.(~P~ro~v~id=e~r~N~a~m~e""'J _____ , who being by m e first duly sworn, d e poses and says : I swear and affirm that th e above-named contracted Pro v ider is compliant with the requirements for personnel background screening detailed in sections 943 .0542, 984.01 , Chapter 435 , 402, 39 .00 l, and l 012.465, Fl o rid a Statutes, as applicable, for all personnel having direc t contact with c hildre n . (Signature of CEO/Executive Director/HR Director) Date Sworn to and subsc rib e d b e f o re m e a t M ia mi-Dade County, Florida thi s _ day of , 20_ by ____________ _ Who is persona ll y known to me Who produced id e ntifi cati o n : ________ _ Signature of Notary Publ ic State of Florida at Larg e Print, type o r stamp n a m e of n o t a ry p ublic My Commiss ion Ex pires : Typ e of identifica ti o n ATTACHMENT E-2 St a te of Florido County _____ _ Before me this day personally appeared _____________ w ho, b e ing d uly sworn , deposes and soys : (A ppli c ant's/Employee's Nome) As on appli cant for employment with, on employee of, a volunteer for, or on appli cant t o volunteer with ___________ , I affirm and attest under penalty o f perjury t hat I meet the moral charact e r requirement s for e mployment, as required by C hap t e r 435 , Fl orida St atutes, in that: I have not been arres ted with disposition pending or found guilty of, regardless o f adju dication, o r entered a plea of n o lo contendere or g uilty to, o r h ave been adjudica te d delinquent and the rec o rd has not b een sealed or expunged for, any o ffe n se p rohibited unde r any o f the fo ll owin g p rovisio ns o f the Fl orida Sta tutes o r under a n y similar statute of anoth er jurisd iction for any o f th e offens es li st ed below: Sec ti on 393.135 Secti on 39 4 .4593 Section 4 15 .111 Secti on 741 .28 Section 777.04 Sec tion 782.04 Section 782 .07 Section 78 2.0 7 1 Section 782.09 C h apte r 784 Sec ti on 78 4.011 Section 784.03 Section 787.0 1 Section 787.02 Sec ti o n 787.025 Section 787.04(2) Section 787 .04(3) Sec ti on 790.11 5 ( l) Section 790.11 5(2) (b ) Section 79 4 .0 11 Former Sectio n 794.0 41 Secti o n 794.05 C h apter 796 Section 798.02 Chapte r 800 Sec tion 806.01 Section 8 10.02 Section 8 10.14 Sec ti o n 8 10.145 Chapte r8 12 Sec ti on 8 17 .563 Secti on 825. l 02 Secti o n 825. l 025 Sec tion 825.103 Secti o n 826 .04 Sectio n 827.03 Section 827 .04 Form e r Secti o n 827.05 Sec ti o n 827.071 Section 843.01 Secti o n 843.025 Secti o n 843.12 Sec tion 843.13 Re la t ing t o: sexual misconduct with certain d evelopm ent a ll y d isabled clie nts and reporting of such sexu a l misconduct sex ual misconduct w ith certain mental health pa tients and reporting o f su ch sexua l mi sconduc t adult abuse, neglect. or exploitation of aged persons or d isabled adults o r fa ilure to report of such abuse c rimina l offenses tha t constitute domestic viole n ce, w hether committed in Fl orida or another jurisdiction a tte mpts, so li c itation, and con spiracy murde r manslaughte r, aggravated manslaughter of a n e lderly person or disabled adult. or aggravated manslaughter of a c hild · vehic ular h omicide killing an unborn c hild b y injury to t he mothe r assault, b a ttery, and c ulpable negligence, if the offense was a fe lony assault, if the victim o f o ffe n se was a m inor battery, if th e victim o f offense was a m inor kidnappin g fa lse imprisonment luring o r e n ti c ing a c hild taking, enti c ing, o r removing a c hild beyond the state limits w ith c riminal in tent pending cust ody proceedin g carrying a c hild beyond the sta t e li nes w ith c rimin a l intent to avoid producing a chil d at a cust ody hearing or deli vering the c hild to the designa ted perso n exhibiting fi rearms or weapons w it hin 1,000 fee t of a school possessing an e lectri c weapon or device, des truc tive device, or o the r weapon on school p roperty sexua l batt ery proh ibited acts of persons in familial or c ustodia l authority unlawful sexua l acti v ity with cert a in minors p ros titution lewd a nd lasciv ious behavior lewdness and indecent exposure arson burglary voyeuri sm , if the offe nse is a felony v ideo voyeurism, if th e o ffe n se is a fe lo ny the ft and/or robbery and re lated crimes, if a fe lony offense fraudule nt sa le of controll e d substances, if th e offen se was a fe lo n y abuse, aggravated abuse, or neglect o f an e lderly person or d isabled adult lewd or lascivious o ffe nses committed upo n o r in the prese nce of an e lderly perso n o r d isable d adult explo ita ti on of d isable d adults o r e lderly persons, if the o ffense was a fe lony incest c hil d abu se, aggravate d c hild abuse, o r neglect of a c hild contributing to the d e li nquency or depende n cy o f a c hild negli g e n t trea tm e nt o f c hild re n sex ual perfo rmance by a c hild res istin g arrest with v io le nce depriving a law e nforcem e nt, correctional, or correcti onal proba tion o ffi cer means o f prot ection or communic a tion a id ing in an escape a iding in th e escape o f juvenile inmates in correctional institutio n ( Chapter 847 Sec tion 874.05(1) Chapter 893 I Section 9 16.1075 Sec tion 944 .35 (3) Section 944.40 Section 944.46 Sec tion 944.47 Sec tion 985.70 1 Sec tion 985.711 obscene literature e ncouraging or recruiting anothe r to join a c riminal gang drug abuse preve ntion and control only it the offense was a fe lony or it any other person in volv ed in t he o ffense -was a minor sexual misconduct w ith certain fo rensic clients and reporting of su c h sexual conduct inflic ting c ru e l o r inhuman treatment on an inmate res ulting in g reat bodily harm escape harboring, con cealing, or aiding an escaped prisoner introduc tion of contraband into a correctional facility sexual misc onduc t in juve nile justi ce p rograms contraband introduced into detenti on facilities I unde rstand that I must appli cable acknowledge the exist e nce of any c rimina l record relating to the above lis ts o f offenses including those under any si milar statute of ano ther jurisdiction, regardless of whether or not those records have been sealed or expunged. Further, I understand that, while employed or volunteering at --------------------in any position that requires background sc re e ning as a condition o f e mployment, I must immediately n o tify my supervisor/employer of any arrest and any changes in my c riminal record involving any o f the above li sted provisions of Fl orida Statutes o r simil ar statutes of another jurisdiction whether a misde m eano r or f el ony. Thi s no tice m us t b e made w ithin one ( l) business day of suc h arrest or charge . Failure t o do so could be g ro unds for t e rminatio n. I attest that I have read the above carefully and state that my attestation here is true and correct that my record does not contain any o f the above li sted o ffense s. I understand, under penalty of p e rjury, a ll employees in such posit ions of trust or res ponsibility shall attes t t o meeting the requirement s for qualify i ng fo r employment and agreeing to in form the e mploye r imm ediate ly if arrested for any of the disqualifyin g offenses. I a lso unde rstand that it is my responsibili ty t o obtain clarifi catio n on a nything conta in ed in this affidavit which I do not understand prior t o signing . I a m aware that any omiss ions, fa lsi fi cati o ns, misstatements o r misrepresen tations may disqualify m e from employm e nt con sideration and, if I am hired, may be grounds for termina tion or denial o f an exemption at a later date. SIGNATUR E OF AFF IANT: __________________ _ Sign Above OR Below, DO NOT Sign Both Lines To the best of my knowledge and belief, my record contain s one or more of th e applicable disqualifying acts or o ffenses li sted above. I have plac ed a c hec k mark by the offense (s) contained in my record. (If you have previo u sly been granted a n exemption for this disq ualify ing offense. p lease a ttach a copy o f the le tte r granting su c h exe mptio n .) (Pl ease c ircl e th e number which corres p o nds t o the o ffe n se (s) co ntained in your record .) SIGNATUR E OF AFF IANT : ____________________ _ Sworn t o and subscribed before me thi s __ _ day of ___ _ SIG NA TU RE OF NOTARY PUBLIC, STATE OF FL OR ID A (Print, Type , or St amp Commissio n e d Na m e of N otary Pub li c ) (C h eck o n e ) Affiant p e rso n a ll y known t o n o t ary OR A ffi a nt produc ed identifica ti o n ,20_. ATIACHMENT E-3 "?--\,trA~1~t,,... i ···•;, t f:l ~ ~ IJl?(IV .\NO.;~'"' Child Abuse & Neglect Reporting Requirements All child'"c'cfr'e""j:>ersonnel are mandated by law to report their suso1c1ons of child abuse, neglect, or abandonment to the Florida Abuse Hotline in accordance with section 39.201, Florida Statutes. Child care personnel must be alert to the physical and behavioral indicators of child abuse and neglect. "Child Abuse or Neglect" is defined in section 39 .20 1, Florida Statutes, as "harm or threatened harm" t o a child's h ealth (m ental or physical) o r welfare by the act s or om iss ions by a parent, adult house hold member, other person re sponsible for the child's welfare, or for purposes of repo rting requirements by any person. Categories include: -Physical Abuse or Neglect (i .e. unexpla in ed bruises, hunger, lack of supervision ... ) -Emotional Abuse or Neglect (i.e. impairme nt in th e ability to function, depre ss ion ... ) -Sexual Abuse (i .e. withdrawal, excessive crying, phys ical symptoms ... ) Reports must be made immediately to the Florida Abuse Hotline Information System by -Telephone at 1-800 -96-ABUSE ( 1-800-962-2873 ), or -Fax at 1-800-91 4-0004, or -Online a t http://www.dcf.st a t e .fl.us/abu se/report/. Failure to perform duties of a mandatory reporter pursuant to section 39 .20 l , Florida Statutes, constitutes a v iolation of th e standards in section s 402.30 l -40 2.3 19 , Fl orida St atutes, and is a felony of the third degree. Remember, it is each child care personnel's responsibil ity t o report suspected abuse and/or n eglect. • All re port s are c onfide ntial. Howeve r, persons who are mandate d re port e rs (child c are p e rsonnel) are re quired t o g ive th e ir name whe n making a re port. It is impo rt ant to give as much identifyin g and factual informa ti on as possible when making a report. Any person, when acting in good fai th , is immune from liability in accordance w ith section 39 .203 ( l) (a), Florida Sta tutes. For more informa ti on about c hild abuse and ne g le ct, vi sit th e Florida Departm ent of Childre n and Fa mili e s' ("De partme nt") w e b site a t www.m yflorida .c om /c hild c are and se le ct "Tra ining Re q uireme nts." The De partm e nt o ffe rs a 4-h o ur Id e ntifying and Re p o rting Child Abuse and Ne g le ct course for c hild care providers. This cou rse is an overview of the various types o f abuse and neglect, indicat ors that may be observed, the legal responsibility of mandatory report ers, and the proper procedure for reporting abuse and n e g le ct, as required by sections 402.305(2) and 402.313( l), Florida Statu t es . Th e c ourse is offe re d both onlin e and in p e rson with an in stru c tor througho ut Fl o rida. This statement is to verify that on _____ , 20 __ , I, __________________ _ Date Print Name o f Emp loyee Re ad and unde rstood th e info rmation and my mandate d ATTACHMENT E-4 BACKGROUND SCREENING & PERSONNEL FILE REQUIREMENTS Pl ace in e m p loyee file a n d a ttach a ll background scree ning docum ent a t ion. A uthority: secti ons 402.301-402.3 19 and C h apt er 435, Fl o ri da St a tutes Name of Employee : Na m e of Facility : *So c ia l Sec urity #: __________ Date of Birth : ______ Employm e nt Da te : ~~~~~~~~~~~~~~~~~ *The Department's license/registra tion applicati on requires personnel to give their Social Security number for the purposes of background screening. Soc ia l security numbers are only used by the Department for identity verifi cation. Pos it io n C lassification Po sit ion Type Age Group Assigned Education Level (c h eck one) (c hec k a ll that apply) (c hec k one) (c h eck one) C h ild Care Personnel Own er 0-12 Months No High School/GED Intermittent Volunt eer Director 1 Year High School Student O t her Personnel Lead Teacher (must 2 Years Hi gh School/GED se lect age group) 3 Years Nati onal Early Childhood Credential VPK Instructor 4 Years Bir t h Through Five Chil d Care Credentia l Assistant Te a c he r 4 Years VPK School-Age Child Care C redential Subs titute 5+ Years Associates Degree Mixed Bachelo r 's Degree Not Appli cable Master's Degree or Higher SCREENING DOCUMENTATION A ll child care perso nnel are required by law to be screened pursuant to Chapter 435 , Florida Stat utes, as a conditio n of employment and continued employment . Initial Screen Date Li vescanned Date completed FIN GERPR INT FDLEL FB I FDLEL FBI Affidavit of Good M o ra l C haracter N/A (due on or b e for e e mploym e nt, following a 90 day br e ak, or wh e n changing employers) 5 Year Re-screen D t L. a e 1vescanne d a e como e e D t I t d FINGERPRINT FIN GERPR INT FINGERPRINT OTHER REQUIREMENTS Date Employment Re f e re n c e s C h ecke d: ___________________ _ Names of References (attach additional documentation if necessary): Leave of A b se nce Documentation from Employer (i f appli cable ): ATTACHMENT G Data Security Definitions "Authorized Employees" means Provider's employees who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement. "Authorized Persons" means (i) Authorized Employees; or (i i) Provider's subcontractors approved by The Children's Trust who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement, and who are bound in writing by confidentiality obligations sufficient to protect Personal Information in accordance with the terms and conditions of this Agreement. "Unauthorized Third Party" means any person other than Authorized Emp loyee or Authorized Person(s). "Highly-Sensitive Personal Information" means an individual's (i) government-issued identification number (including, without limitation, social security number, driver's licen se number or state-issued identified number); (ii) financial account number, credit card number, debit card number, credit report information, with or withou t any required security code, access code, personal identification number or password, that would permit access to an individ ual's financial account; or (iii) biometric or health data. "Personal Information" in c lud es Highly-Sensitive Personal Inform ation or any of the following : i. An individual's first name or first initial and last name in combination with any one or more of the following data elements for that individual: 1. A social security number; 2. A driver license or identification card number, passport number, military identification number, or other similar number issued on a government document u sed to verify identity; 3. A financial account number or credit or debit card number, in comb in ation with any required security code, access code, or password that is necessa ry to permit access to an individ u a l's financial account; 4. Any information r egarding an individual's medica l hi story, m ental or physical condition, or medica l treatment or diagnosis by a health care professional; or 5. An individual's health insurance policy number or subscriber id entifi cation number and any unique identifier used by a health insurer to identify the individu al. ii . User name or e-ma il address, in combination with a password or security question and answer that would permit access to an on lin e account. Notwithstanding the foregoin g, the term "Perso nal Inform ation" shall not includ e information (1) about an individual th at has been mad e publicly av a il ab le by a f ed era l, stat e, or lo cal governmental entity; or (2 ) that is encrypted, secured, or modified by any other method or technology that removes elements that personally identify an individual or that otherwise renders the information unusable. "Security breach" or "breach" means unauthorized access of data in electronic form containing personal information, or a breach or all eged breach of this Agreement relating to such privacy practices. Good faith access of Personal Inform ation by an emp loyee or agent of the covered entity sha ll not constitute a breac h of security under this Agreement, so long as the information is not u sed for a purpose unrelated to the business of The Children's Tru st, or as a resu lt of any oth e r un authorize d u se. ( RESOLUTION NO. --- RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA ACCEPTING A GRANT AW ARD FROM THE CHILDREN'S TRUST IN THE AMOUNT OF $905,998.00, FOR THE CREATIVE LEARNING & PLAY ("CL&P") AFTERCARE AND SUMMER CAMP PROGRAMS FOR, FOR ONE-YEAR COMMENCING ON AUGUST 1, 2022 THROUGH JULY 31 , 2023; APPROVING AND RATIFYING A GRANT AGREEMENT BETWEEN THE CHILDREN'S TRUST AND THE CITY OF HIALEAH FOR AFTERCARE AND SUMMER CAMP PROGRAMS, A COPY OF WHICH IS ATTACHED HEREAFTER AND INCORPORATED HEREIN AS EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYOR OR HIS DESIGNEE TO EXECUTE ANY AND ALL AGREEMENTS AND DOCUMENTS IN FURTHERANCE THEREOF ; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in 2002, Miami-Dade County voters approved a dedicated revenue source to fund programs for children through the mechanism of The Children's Trust; and WHEREAS, The Children's Trust encourages creative approaches, through public-private partnerships, to improve services and access to children and fami lies; and WHEREAS, the City of Hialeah has been awarded a grant to provide after-school/ camp programs through The Children's Trust and desires to enter into a one-year grant agreement in furtherance thereof; and WHEREAS, the City of Hialeah finds it in the best interest of the health, safety and welfare of the community to accept the grant award to benefit its children and residents and enter into a new grant agreement accordingly. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT: Section 1: The foregoing facts and recitations co ntained in the preamble to this resolution are hereby incorporated and adopted by reference as if fully set forth herein. Resolution No. ------ Page 2 Section 2: The City of Hialeah, Florida hereby accepts a grant award from the Miami- Dade County Children's Trust in the amount of$905,998.00 for the CL&P afterschool and summer camp programs , for one-year commencing on August 1, 2022 and ending on July 31, 2023. Section 3. The City of Hialeah, Florida hereby approves and ratifies a Grant Agreement between the Children's Trust and the City of Hialeah, for afterschool and summer camp programs, a copy of which is attached hereafter and incorporated herein as Exhibit "A", and further authorizes the Mayor or his designee to execute any and all agreements, and documents in furtherance thereof. All action taken to date by officers of the City in furtherance of the acceptance of the grant award and performance of this agreement is hereby approved, confirmed and ratified. Section 4: This resolution shall become effective when approved by majority vote of the City Council and signed by the Mayor or at the next regularly scheduled City Council meeting, if the Mayor's signature is withheld or if the City Council overrides the Mayor's veto. Attest: PASSED AND ADOPTED this __ day of _________ , 2022. Carl Zogby Council President Approved on this __ day of _______ , 2022 . Mayor Esteban Bovo , Jr. 086-childrens trust -clap after-sc hoo l pro grams & summer camps\children's tru st - c lap after-school am 202 1-2022.docx CONTRACT NO. 2314-2760 BETWEEN THE CHILDREN'S TRUST AND City of Hialeah FOR After-school Programs and Summer Camps Agency's address: Agency's federal identification number: Vendor's identification number: Effective term: Contract amount shall not exceed: Required match amount (if applicable): Approved by resolution number: Agency's authorized official for notices Agency's custodian of publlc records (applicable if Agency is subject to Chapter 119, Florida Statutes): 7400 W 24th Avenue Hialeah, FL 33016 59-6000335 CrrY0276 8/1/2022 through 7/31/2023 $905,998.00 $0.00 2022-38 Education Supervisor THIS CONTRACT is between The Children's Trust, whose address is 3150 SW 3rd Avenue, ath Floor, Miami, FL 33129, and City of Hialeah, ("Provider,") whose address is listed above. In consideration of the mutual covenants herein, The Children's Trust and Provider (collectively referred to as "Parties") agree as follows: This Contract is subject to funding availability and Provider's performance. A. TERMS OF RENEWAL, if applicable At the sole discretion of The Children's Trust, this Contract may be renewed with Provider's authorization. Contract renewals will be contingent upon The Children's Trust's Board of Directors' ("board") approval and in accordance with applicable solicitation documents for services provided. Such renewal may not exceed five (5) one-year terms. In determining whether to renew Provider's contract, The Children's Trust will consider factors that include, but are not limited to the following: 1 . Continued demonstrated and documented need for the services. 2. Provider's satisfactory program performance, fiscal performance, and compliance with the terms of the Contract, as determined by The Children's Trust at its sole discretion. 3. Availability of funds. B. SCOPE OF SERVICES All Providers 1. Provider agrees to render services in accordance with Attachment A: Scope of Services (hereafter "Services"), to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The Children's Trust . Any modification to the Services shall not be effective until approved, in writing , by The Children's Trust and Provider. 2. Provider agrees to document the delivery of services and performance measures, as well as report accurate data and programming information, that will be used in the evaluation of Provider's overall performance. 3. Provider agrees that all funding for direct community services provided by Th e Children's Trust, pursuant to this Contract, will be used exclusively for services in and for the benefit of Miami-Dade County residents. Direct community services con sist of programs or services offered to children and families in Miami-Dade County. School-Based Health Providers only In addition to the three requirements above, the school-based health providers must abide by the following : 4 . Services under this Contract shall be available to all students, upon referral , at the designated school sites regardless of financial status or soc ial/economic background . Provider is r esponsible for the clinical supervision of all direc t staff. 5. Provider is solely r esponsible for securing compliance with any applicable state and federally mandated requirements for consents for health services, including medical treatment, and compliance with notification of privacy practices. Provider shall secure parental consent for health services. All consents for treatment shall specifically state that all treatment is being rendered by Provider and not by The Child re n's Trust. 6. Provider shall comply with, and is solely responsible for compliance with, all applicable state and federal laws and regulations for health care related services, including, but not limited to Health Insurance Portabili ty and Accountability Act of 1996 (HIPAA), as well as all regulations promulgated thereunder (45 CFR Parts 160, 162, and 164, as may be amended), and Miami-Dade County Public Schools' (M -DCPS) policies and regulations relating to the confidentiality of student records and information . Provider shall provide the parents, or the student who is beyond the age of eighteen (18), the right of access to medical records, as specified in section 228.093 , Florida Statutes, and Rule 6A-1.0955, Florida Administrative Code, as may be amended. 7 . Provider shall ensure its direct staff assigned to the schools have all appropriate credentials and/or licenses. Upon request from the Florida Department of Health, Provider shall provide evidence of appropriate credentials and/or licenses of all direct staff assigned to the schools. 8 . Provider is solely responsible for and may apply for Medicaid reimbursement, third party billing or any other type of reimbursement available to patients. C. TOTAL FUNDING Subject to the availability of funds, the maximum amount payable for Services rendered under this Contract shall not exceed the amount stated above. Provider agrees that the amount payable under this Contract may be reduced at the sole option of The Children's Trust with a proportional reduction in services. Provider agrees to adhere to Attachment B: Other Fiscal Requirements, Budget and Method of Payment and Attachment Bl: Payment Structure (if applicable), of this Contract. D. FISCAL MANAGEMENT 1. Double Billing and Payments Provider costs or earnings claimed under this Contract may not also be claimed under any other contract or grant from The Children's Trust or, unless such claim is denied by The Children's Trust, from any other agency. Any claim for double payment by Provider shall be a material breach of this Contract. 2. No Supplanting of Existing Public Funds The Children's Trust funding may not be used as a substitute for existing resou r ces or for resources that would otherwise be available for children's services, or to replace funding previously provided by, and currently available from , local and state funding sources for the same purpose. A violation of this section is a material breach of this Contract. 3. Capital Equipment Capital equipment refers to ind ividual items with a value of $5 ,000.00 or greater that have a life expectancy of more than one (1) year. All c apital equipment acquired by Provider valued at less than $10,000 .00 and reimbu rsed by The Children's Trust shall be capitalized by the Provider, and Provider shall retain all rights and possession of equipment unless this Contract is subject to termination or early cancellation. Should th is Contract be terminated or not renewed , The Children 's Trust may, at its sole discretion, ac qu ire rights and possession of all reimbursed capital equipment that is not fully depreciated . All c apital equipment ac quired by Provider valued at equ al to o r g reater than $10 ,000 .00 and re imbu rsed by Th e Children 's Trust shall be cap italized by The Children's Tru st, and The Children's Trust shall retain all rights to that equipment until the item is fully depreciated. Should this Contract be subject to termination or early can cellation, The Children's Trust. at its sole disc retion, may acquire possession of all reimbursed capital equipment that is not fully depreciated . Any or all su c h qualifying capital equipment shall be returned to Th e Children 's Tr ust or its d esignee(s) upon request. Provider is t o maintain proof of insurance coverage in accordance with the in suranc e requirem ents presc ribed in Section K: Insurance Requirements of this Contra ct. 4. Assignments and Subcontracts Provider shall not assign this Contract, in whole or in part, to another party. Provider shall not subcontract any Services under this Contract without prior written approval of The Chi ldren's Trust and any change in subcontrac tors must also receive prior written approval. For Contracts involving direc t community services, Provid er and subc ontractor must b e qualified to c ondu ct bus in ess in th e state of Florida at the tim e t hat a subcontractor ag reemen t is exec ute d . The Ch ildren 's Trust m ay, at its sole discretion and at any time, w ithdraw its approval of any subcontrac tor. In any subcontrac t , Provider shall inc orporat e language from this Contrac t into eac h subcontract and shall require each subcontractor providing Services to be governed by the t erms and conditions of this Contract. Provider shall submit to The Children 's Tru st a c opy of each subcontrac t to this Contract within 30 (thirty) calendar d ay s of its execution . Subcontractors are only entitled t o reimbursement for servic es rendered upon receipt of exec uted subcontracts. All subcontractors are subject to monitoring by Provider and/or The Children's Trust, in the same manner as the Provider is subject to monitoring by The Children 's Trust under the terms of this Contract. Provider acknowledges and agrees that The Children '.s Trust and any subcontractor to this Contract have authority to communicate and exchange information about the Contract, Services, the program and/or fiscal issues. Provider waives any and all claims, demands, and/or legal action against The Children's Trust that arise from or are based upon any such communications. Notwithstanding any subcontracts, Provider shall be solely responsible for all Services performed and all expenses incurred under this Contract, including Services provided and expenses incurred by any and all subcontractors. Provider, not The Children 's Trust, shall be solely liable to any subcontractor and for all expenses or liabilities incurred under any subcontract. All payments to any subcontractor shall be paid directly by Provider to the subcontractor. The Children's Trust shall not pay any subcontractor unless specifically agreed to in writing by The Children 's Trust with notification to the Provider. In such instances, The Children's Trust reserves the right to require verification from Provider and/or subcontractor of payment due for satisfactory work performed by the subcontractor. 5. Religious Purposes Provider and/or its faith -based community partner shall not use any funds provided under this Contract to support any inherently religious activities, including , but not limited to, any religious instruction, worship, proselytization, publicity or marketing materials. Any such use by Provider shall be a material breach of this Contract. 6. Lobbying Provider shall not use any funds provided under this Contract or any other funds provided by The Children 's Trust for lobbying any local governments or federal, or state or legislators . Any such use by Provider shall be a material breach of this Contract. 7. Adverse Action or Proceeding Provider shall not use any funds awarded by The Children's Trust, under this Contract or otherwise for legal fees. or any legal or other su c h actions, including , but not limited to, active investigations that Provider is a party or witness. Any such use by Provider shall be a material breach of this Contract. 8. Compliance Provider agrees to maintain and ensure its compliance, as applicable, with federal , state, county and local laws . This includes, but is not limited to, adherence to IRS rules and regulations requiring timely filing of tax documents to maintain t ax-exempt status and payment of payroll taxes, as applicable, throughout the term of the Contract and any such ren ewals thereof. Provider further agrees to maintain a current listing of its agency, program(s) and site(s) in the HEL P Pag es res ource directorY. available online and used by 211, Miami-Dade County's health and human servic es information and referral helpline, managed by Jewish Community Services of South Florida, Inc. E. INDEMNIFICATION BY PROVIDER 1. Government Entity (or other entity entitled to coverage by section 768.28, Florida Statutes) Subject to the limitations of section 768.28, Florida Statutes, Provider shall ind emnify, defend, and hold harmless The Children's Trust and its officers, emp loyees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense. wh ich its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions, or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Contract by Provider or its employees. agents, se rvants, partners, principals or subcontractors. Additionally, Provider pay all c laims and losses in connection therewith and shall investigate and defend all c laims, su its or actions of any kind or nature in the name of Th e Children's Trust where applic ab le, including appellate proceedings, and sh all pay all costs, judgments and reasonable attorney's fees which may iss u e thereon , subject to th e lim itations of section 768.28, Florida Statutes. 2 . All Other Providers Provider shall indemnify, defend, and hold harmless The Children 's Trust and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including reasonable attorney fees and c osts of defense, which The Children 's Trust or its offi cers, employees, agents or instrumentalit ies may incur as a result of c laims. demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Contrac t by Provider or Provider's employees, agents, servants, partners, principals or Subcontrac tors, except to the extent ari sing from The Chi ldren 's Trust's willful or w anton acts or omiss ions. Provider sha ll pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or n ature in the name of The Children's Trust where applicable, and in the discretion of The Children's Trust, including appellate proceedings, and shall pay all costs, judgments and reaso n ab le attorney fees which may issue t hereon. The United States Health Resources and Services Administration. in accordance with the Federally Supported Health Centers Assistance Act, as amended, and Sections 224(g)-(n) of the Public Health Service Act. 42 U.S.C. § 233(g)- (n), deems qualified Federally Qualified Health Centers to be federal employees for medical negligence liability claims and provides liability protection under the Federal Tort Claims Act. 28 U.S.C. §§ 1346(b), 2672 . Provider agrees that any insurance protection required by this Contract or otherw ise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend, The Children 's Trust or its officers. employees and agents. The provisions of this section on indemnification shall survive the expiration or termination of this Contract . F. INTELLECTUAL PROPERTY AND RIGHT TO DEVELOPED MATERIALS When funding from this Contract is used to produce original or non-minor alterations and/or enhancements to software designs or methods or techniques, writing, data, sound recordings, pictorial reproductions, drawings or other graphic representations and works of similar nature (hereinafter "developed materials"). legal title and every right, interest. claim or demand of any kind in and to any copyright, trademark or patent, or application for the same. in such developed materials will vest in Provider. Notwithstanding the foregoing, Provider agrees to grant The Children 's Trust a worldwide, perpetual. royalty-free and non-exclusive license for The Children's Trust to use, duplicate and/or disclose such developed materials, in whole or in part, to others acting on behalf of The Children's Trust. and other providers funded by The Children's Tru st. provided that such use, duplication, or disclosure does not compromise the validity of any developed materials or any copyright, trademark or patent rights thereto. Such license shall not extend to scientific publications. In the event of a dispute, both parties agree to participate in meditation to resolve the matter. G. INTELLECTUAL PROPERTY LICENSING FEES AND COSTS If Provider incorporates Intellectual Property or third party software. to provide Services required under this Contract, Provider is solely responsible for payment of required licensing fees and costs . Such licensing should be in the exclusive name of Provider. H. PUBLIC RECORDS For purposes of this section, the term "public records" shall mean all documents. papers, letters, electronic communications. maps, books, tapes. photographs, films and video recordings, sound recordings, data processi ng software, or other material , regardless of the physical form , characteristics or means of transmission , made or received, pursuant to law or ordinance or in connection with the transaction of official business by The Children's Trust. including this Contract and the Services provided thereunder. Pursu ant to section 119.0701, Florid a Statutes, if the Provider meets the definition of "Contractor" as defi ned in section l19 .070l(l)(a). the Provider shall: 1. Keep and maintain public records required by The Children 's Trust to perform the Services under this Contract. 2 . Upon request from The Children's Trust's custodian of public records, provide The Children 's Trust with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes, or as otherwise provided by law. 3. Ensure that public records that are exempt and/or confidential from public records disclos ure requirements are not disc losed except as authorize d by law for the duration of the Contract term and following completion of the Contract if the Provider does not transfer the records to The Children's Trust. 4 . Upon completion of the Co ntract, transfer, at no cost, to The Children's Trust all public records in possession of Provider or keep and m aintain public records required by The Children's Trust to perform the service. If Provider transfers all public records to The Children's Tru st upon completion of the Contract, Provider sha ll destroy any duplicate public r ecord s that are exempt and/or c onfidential from public records disclosure requirements. I f Provider keeps and maintains public records upon comp letion of the Contract, Provider sha ll meet all applic able requ irements for retaining public records. All rec ord s stored electronic ally must be provided to Th e Children's Tru st, upon req u est from Th e Ch ildren's Trust's c ustodian of public records, in a format that is compatible with The Chi ldren's Tr ust's information technology systems. IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305.571.5700, MURIEL.JEANTY@THECHILDRENSTRUST.ORG, 3150 SW 3RD AVENUE, 8TH FLOOR, MIAMI, FLORIDA, 33129. In the ev ent Pro vid er does not comply with th e public r ecords r equirements set forth in chapte r 119, Florida Statutes. a nd of this Contract, The Children 's Trust may avail itself of the remedies set forth in Sections I: Breach of Contract and Remedies and j: Termination By Either Party of this Contract. Additionally, a Provider who fails to provide the public records as required by la w within a reason ab le amount of time may be subject to penalties under section 119.10, Florida Statutes. In the event the Provider fails to meet any of these provisions or fails to comply with Florida's Public Records laws, the Provider shall be responsible for indemnifying The Children's Trust in any resulting litigation, including all final appeals, and the Provider shall defend its claim that any public record is confidential, trade secret. or otherwise exempt from inspection and copying under Florida's Public Records laws. I. BREACH OF CONTRACT AND REMEDIES 1 . Breach A material breach by Provider shall have occurred under this Contract as specified in other sections of this Contract, and also if Provider, through action or omission, causes any of the following: a. Fails to comply with Background Screening, as required under this Contract or applicable law. b . Fails to provide the Services outlined in the Scope of Services, Attachment A, within the effective term of this Contract and to the satisfaction of The Children's Trust. c . Fails to correct an imminent safety concern or take acceptable corrective action, as determined by The Children's Trust. d. Improperly uses The Children's Trust's funds allocated under this Contract as defined in Attachment B: Other Fiscal Requirements, Budget and Method of Payment, Attachment B or Bl: Payment Structure (if applicable), and/or Attachment A: Scope of Services. e. Fails to maintain valid and current site licensure as required by the Florida Department of Children and Families for Youth Development K-5 after-school programs. f. Fails to furnish or maintain the certificates of insurance required by this Contract or as determined by The Children's Trust. g. Fails to meet or satisfy the conditions of award required by this Contract. h . Fails to submit, or submits incorrect or incomplete, proof of expenditures to support Services & Activities Management System (SAMIS) disbursement requests or advance funding disbursements; or, fails to submit, or submits incomplete or incorrect, detailed reports of requests for payment. expenditures or final expenditure reports, including, but not limited to, budgets, invoices and amendments in SAMIS or any other format prescribed by The Children's Trust. i. Fails to submit, or submits incomplete or incorrect, required reports pursuant to the Scope of Services, Attachment A, of this Contract. j. Refuses to allow The Children's Trust access to records or refuses to allow The Children's Trust to monitor, evaluate and review Provider's program, including required client data. k . Fails to comply with child abuse and incident reporting requirements. I. Attempts to meet its obligations under this Contract through fraud , misrepresentation or material misstatement. m . Fails to correct deficiencies found during a site visit/observation, evaluation or review within a specified reasonable time. n. Fails to meet the terms and conditions of any obligation or repayment schedule to The Children's Trust or any of its agencies. o. Fails to maintain the confidentiality of client files, pursuant to state and federal laws. p. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants and stipulations in this Contract. q . Fails to submit an Annual Financial Statement Audit and a Program-Specific Audit, as app licable, in accordance with Section o: Records, Reports, Audits and Monitoring and Attachment D: Program- Speclflc Audit Requirements of this Contract. r. Fails to submit an Audit Engagement Letter for either the Annual Financial Statement Audit or the Program- Specific Audit within thirty (30) calendar days after Provider's fiscal year end. s. Fails to notify The Children's Trust within thirty (30) calendar days of nonpayment of payroll or other required taxes imposed by the federal government, state of Florida, Miami-Dade County or other authorized taxing entity. t . Fails to comply with Section T: Regulatory Compliance, #9: Mandatory Disclosure. The Children 's Trust's d ecision not to e nforce a breach of an y of the provisions of this Co ntract does not entail waiver of such breach unless expressly provided in writing by The Children 's Trust. Additionally, waiver of any provisions of this Contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Contract. 2. Remedies In the event of breac h, Th e Children's Tru st will provide written notice to Provid er and specify the tim e period, if any, within which Provider must cure the breach . If Provider fails to cure the breac h within the time frame provided in t h e written notice from The Children's Trust id entifying the breac h , The Ch ildren's Trust may pursu e an y or all of the follow in g remedies: a. The Children's Trust may, at its sole discretion, issue a written Performance Improvement Plan (PIP), for Provider to cure any breach of this Contract, as may be permissible under state or federal law. Any such remedial plan shall be an addition to this Contract and shall not affect or render void or voidable any other provision contained in this Contract, costs, or any judgments entered by a court of appropriate jurisdiction. b. The Children's Trust may suspend payment in whole or in part under this Contract by providing written notice of suspension to Provider and specifying its effective date, at least five (5) business days before said date. On the effective date of suspension, Provider may, at risk of nonpayment from The Children's Trust, continue to perform the Services in this Contract but Provider shall promptly cease using The Children's Trust logo and any other reference to The Children's Trust in connection with such Services. All payments to Provider as of the date of suspension shall cease, except that at the sole discretion of The Children's Trust, verified requests for payment for Services that were performed and/or for deliverables that were substantially completed prior to the effective date of such suspension shall be rendered. The Children's Trust may also suspend any payments in whole or in part under any other contracts entered into between The Children's Trust and Provider by providing separate written notice to Provider of each such suspension and specifying the effective date of suspension, which must be at least five (5) business days before the effective date of such suspension . In this event, The Children's Trust shall continue to review and pay verifiable requests for payment as provided for in such other contracts for services that were performed and/or for deliverables that were substantially completed, at the sole discretion of The Children's Trust, prior to the effective date of such suspension. Provider shall be responsible for all direct and indirect costs associated with such suspension, including reasonable attorney fees. c. In the event the Children's Trust determines that Provider engaged in fraud, misrepresentation, or material misstatement, and that it is in the best interest of The Children's Trust to terminate this Contract, The Children's Trust may do so by giving written notice to Provider of such termination and specifying the effective date thereof at least twenty-four (24) hours before the effective date of termination. In other instances of breach, The Children's Trust may terminate this Contract by giving written notice to Provider of such termination and specifying the date of termination at least five (5) business days before the effective date of termination . In the event of termination, The Children's Trust may: (a) request Provider to deliver to The Children's Trust clear and legible copies of all finished or unfinished documents, studies, surveys and reports prepared and secured by Provider with The Children's Trust funds under this Contract, subject to the rights of Provider as provided in Sections F: Intellectual Property and Rights to Developed Materials and G: Intellectual Property Licensing Fees and Costs; (b) seek reimbursement of any Children's Trust funds which have been improperly paid to Provider under this Contract; (c) terminate further payment of The Children's Trust funds to Provider under this Contract, except that The Children's Trust shall continue to review and pay verifiable requests for payment for Services that were performed and/or deliverables that were substantially completed, at the sole discretion of The Children's Trust, prior to the effective date of such termination; and/or (d) terminate or cancel, without cause, any other Contracts entered into between The Children's Trust and Provider by providing separate written notice to Provider of each such termination and specifying the effective date of termination, which must be at least five (5) business days before the effective date of such termination, in which event The Children's Trust shall continue to review and pay verifiable requests for payment as provided for in such other Contracts for services that were performed and/or for deliverables that were substantially completed , at the sole discretion of The Children 's Trust prior to the effective date of such termination. Provider shall be responsible for all direct and indirect costs associated with such termination, including reasonable attorney fees. d . The Children's Trust may seek enforcement of this Contract, including, but not limited to, filing an action with a court of appropriate jurisdiction. Provider shall be responsible for all direct and indirect costs associated with such enforcement, including reasonable attorney fees, c osts and any judgments entered by a court of appropriate jurisdiction, including all direct and indirect costs and reasonable attorney fees through conclusion of all appellate proceedings, and including any final settlement or judgment. J. TERMINATION OF THE CONTRACT Notwithstanding any other provision in this Contract, the Parties agree that this Contract may be terminated by either party for convenience and without cause by providing written notice to the other party of intent to terminate at least thirty (30) calendar days prior to the effective date of such termination . K.. INSURANCE REQUIREMENTS All Providers, Except State Agencies or Subdivisions Upon execution of this Contract, or on the date commencing the effective term of this Contract, whichever is earlier, Provider's insurance agent(s) shall submit the following, as may be applicable, to insurance@thechildrenstrust.org : 1) certificates of insurance naming The Children's Trust as an additional insured and the certificate holder on all applicable policies; and all applicable policies shall be maintained in full force and effect for the entire term of this Contract; or 2) A letter of self-insurance indicating coverage applicable to a Florida munic ipal corporation required under this section or as determined by The Children's Trust, except as required by Florida law for government entities. Provider's failure to comply with this section shall be a material breach of this Contract. The Children's Tru st will not disburse any funds under this Contract until all required certificates of insurance or letter(s) of self-insurance have been provided to and have been approved by The Children 's Trust. Provider will carry insurance policies In the amounts and with the requirements indicated below: 1) Workers' compensation insurance covering all employees. non-incorporated independent contractors or consultants. and incorporated independent contractors or consultants that do not have workers' compensation coverage or a valid state of Florida exemption on file with the Department of Labor, as required by Florida Statutes. chapter 440 . Provider must notify The Children's Trust and provide the necessary certificate of insurance upon the termination of the exemption. In the event that the Provider is no longer exempt rrom obtaining workers' compensation insurance. the Provider must notify The Children's Trust and provide the necessary certificate of insurance upon the termination of the exemption. The employer's liability portion will be a minimum of $500,000.00/$500,000.00/$500,000 .00. 2) Comprehensive general liability insurance, which shall include a rider or separate policy for sexual molestation liability, in an amount not less than $500,000.00 combined sin gle limit per occurrence and $1,000,000.00 aggregate in a policy year. The Children's Trust must be designated and shown as an additional insured and the certificate holder with respects to this coverage. The general liability policy must contain coverage for the following: a. Bodily injury b. Property damage c. No exclusions for abuse, molestation or corporal punishment d. No endorsement for premises, only operations 3) Automobile liability coverage for all owned and/or leased vehicles of Provider, and non-owned coverage for its employees and/or subcontractors and transportation companies transporting program participants. The amount of coverage is $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. The Children's Trust must be designated and shown as an additional insured and the certificate holder with respect to this coverage. Coverage can be purchased as non -owned without hired auto coverage when the cost is prohibitive for hired automobile coverage, such as the case with the Florida Automobile Joint Underwriting Association; but rental cars cannot be used in the course of Provider's regular operations. Rental cars may be used for travel to attend conferences outside the tri-county area. Transportation companies used by the Provider for the funded program must list The Children's Trust as a certificate holder and as an additional insured . 4) Automobile liability coverage for all owned and/or leased vehicles of Provider, and non-owned coverage for its employees and/or subcontractors not transporting program participants. The minimum amount of coverage is $300,000.00 combined single limit per occurrence for bodily injury and property damage. The Children's Trust must be designated and shown as an "Additional Insured as Its Interests May Appear" with respect to this coverage. Coverage can be purchased as non-owned without hired auto coverage when the cost is prohibitive for h ired automobile coverage, such as the case with the Florida Automobile joint Underwriting Association; but rental cars cannot be used in the course of Provider's regular operations. Rental cars may be used for travel to attend conferences outside the tri-county area. 5) If applicable, special events coverage, as determined by The Children's Trust . The liability coverage will be the same as the coverage and limits required for comprehensive general liability, and The Children's Trust must be designated and shown as ''.A.dditional Insured as Its Interests May Appear." Special events policies are for short-term functions and not meant to replace annual liability policies. The coverage is for the day or days of the event and must provide coverage the day prior and the day following the event. 6) If applicable, professional liability insurance, as determined by The Children's Trust , with coverage amounts determined by The Children 's Trust, but not less than $250 ,000 .00 per claim and in the aggregate. Defense costs may be inside the limits of liability and the policy can be written on claims made form . Professional liability insurance is generally required when the Scope of Services uses professional services that require certification(s) or license(s). 7) If applicable, cyber security insurance with coverage amounts determined by The Children's Trust, but not less than $1,000,000.00 for the duration of the Agreement and three years following its term in ation to respond to privac y an d network sec urity liability c laim s including, but not limited to: 1) liability arising from theft, dissemination, and /or u se of The Children's Trust's confidential information. including, but not limited to, bank, credit card account and personally identifiable information, such as name, address, social security numbers, etc. regardless of how stored or transmitted ; 2) network security liability arising from (i) the unauthorized access to, use of, or tampering with computer systems. including hacker attacks or (ii) the inability of an authorized third party to gain access to supplier systems and/or The Children's Trust data, including denial of service, unless caused by a mechanical or electrical failure; 3) liability arising from the introdu ction of a computer v irus into, or othe rwise ca using damage to. a customer's or third person 's computer, computer sy stem , n etwork, or similar computer r elated property and the data, software, and programs t h ereon ; 4) crisis m an agem ent expen ses (i.e .• notification, public relations, r ep utation damage, forensics, etc.) for a data breach. 8) Proof of property coverage is required for all capital equipment greater than or equal to $10,000.00, and when Provider has capital equipment owned by The Children's Trust and said capital equipment is under the care, custody and control of Provider. The Children's Trust mu st be shown on the evidence of property coverage as a Loss Payee. Property coverage shall survive the expiration or termination of this Contract until such t ime the ownership of the capital equipment is transferred to Provider, or such capital equipment is returned to The Children 's Trust. 9) All required coverages may be afforded via commercial insurance, self-insurance, a captive or some combination thereof. Certificate Holder Classification and Rating Certificate holder must read : The Children's Trust 3150 SW 3rd Avenue, ath Floor Miami, FL 33129 If the coverage will be provided via commercial insurance, all required policies listed above shall be issued by companies authorized to do business under the laws of the state of Florida, with the following qualifications: 1. The company must be rated no less than "B" as to management. and no less than "Class V" as the financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the reasonable approval of The Children 's Trust. 2. Provider and or Provider's insuranc e agent, as applicable, shall notify The Children's Trust, in writ ing, of any material changes in insurance coverage, including, but not limited, to any renewals of existing insurance policies, not later than thirty (30) calendar days prior to the effective date of making any material changes to the insurance coverage except for ten (10) calendar days for lack of payment changes. Provider shall be responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust for the duration of this Contract. 3. In the event of any change in Provider's Scope of Services, Attachment A, The Children 's Trust may increase, waive or modify, in writi ng, any of the foregoing insurance requirements. Any request by a Provid er to decrease, waive or modify any of the foregoing insurance requirements must be approved , in writing, by The Children's Trust prior to any such decrease, waiver or modification. 4 . In the event that an insurance policy is canceled, lapses or expires during the effective period of this Contract. The Children 's Trust shall withhold all payments to Provider until a new certificate of insurance, as required under this Contract. is submitted and approved by The Children's Trust . The new insurance policy shall cover the time period commencing from the date of cancellation of the prior insurance polic y. Provider shall submit the required certificate of insurance within thirty (30) calendar days of cancellation , lapse or expiration . Failure to provide said certificate of insu ran c e will be consid ered a material breach of th e Contract, which may result in The Children's Trust waiving payment or terminating the Contract. 5 . The Children's Trust may require Provider to furnish additional and different insurance coverage, or both, as may be required from time to time under applicable federal or state laws or The Child r en 's Trust 's requirements. Provision of insurance by Provider. in no instance, shall be deemed to be a release. limitation, or waiver of any claim, cause of action or assessment that The Children's Trust may have against Provider for any liability of any nature related to performance under this Contract or otherwise. All insurance required hereunder may be maintained by Provider pursuant to a master o r blanket policy or policies of insurance. Insurance Requirements for state of Florida Agencies or Political Subdivisions As an agency or political subdivision of the state of Florida. Provider agrees it is subject to the express provisions and limitations of sec tion 768 .28, Florid a Statutes. L. PROOF OF TAX STATUS Provider is requir ed to keep and have the following documentation read ily available for review by The Children 's Trust: 1 . An Internal Revenue Service (IRS) tax status determination letter. if applicable. 2 . The two (2) most recent IRS form 990 or applic able tax return filing within six (6) months of the end of Provid e r's fiscal year or other appropriate filing period permitted by law. 3. IRS form 941 : employer 's quarterly federal tax return. If r equired by The Child r en 's Tru st , Provid er agrees to submit form 941 within t he timefram e est ablished by IRS Publica tion 1 5, and if ap p lica bl e, all st ate and f ed eral unem p loyment t ax filin gs. If form 941 and unemployment t ax fi lin gs r efl ec t a t ax lia bility. t h en proof of p aym ent mu st b e s ubmitt ed w ith in sixty (6 0) c alend ar d ay s after t h e q u arter e nd s. M. NOTICES Any written notice(s) required by this Contract shall be sent via electronic mail or postal mail for each party appearing on the first page of this Contract. Notices to The Children's Trust shall be marked to the attention of its president/CEO. Notices to Provider shall be marked to the authorized official identified on page 1 of this Contract. Each party is responsible for advising the other party, in writing, of any changes to responsible personnel for accepting notices under this Contract, electronic address, mailing address, and/or telephone number. N. AUTONOMY The Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no affiliation between, the contracting Parties. Provider is only a recipient of funding support and is not an employee, agent or instrumentality of The Children's Trust, and Provider's agents and employees are not agents or employees of The Ch ildren's Trust. 0. RECORDS, REPORTS, AUDITS AND MONITORING, and DATA SECURITY 1. Accounting Records Provider shall keep accounting records that conform to generally accepted accounting principles (GAAP). In addition to any requirements for retaining records pursuant to Section H, Public Records, all such records will be retained by Provider for not less than five (5) years beyond the last date that all applicable terms of this Contract have been complied with, final payment has been received and appropriate audits have been submitted to and accepted by The Children 's Trust. However, if any audit, claim, litigation, negotiation or other action involving this Contract or modification hereto has commenced before the expiration of the retention period, then the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular retention period, whichever is later. 2. Financial Statement Audit Within one hundred eighty (180) calendar days from the close of its fiscal year. Provider's independent certified public accounting firm (CPA) must electronically submit to The Children's Trust all the following documents. which together comprise an Annual Financial Statement Audit conducted in accordance with GAAP and standards contained in Government Auditing Standards issued by the Comptroller General of the United States (The Yellow Book). The required items are: a. An annual finan c ial statement audit, performed by a CPA firm that is licensed and registered to conduct business with the Florida Department of Business and Professional Regulation . b. An Annual Financial Statement Audit conducted in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards. c . Written communication en c ompassing the requirements of AU -C section 265, "Communicating Internal Control Related Matters Identified in an Audit." d . Written communication encompassing the requirements of AU-C section 260, "The Auditor's Communication With Those Charged With Governance." e. A Single Audit conducted in accordance with OMB "Uniform Administrative Requirements, Cost Principles. and Audit Requirements for Federal Awards" or the Florida Single Audit Act , section 215.97, Florida Statutes, if applicable. f . A management letter; if no management letter is prepared by Provider's CPA firm, then the CPA firm must expressly confirm, in writing , that no management letter was issued. If Provider's Annual Financial Statement Audit is prepared by the Florida Auditor General, then the due date for submitting the annual financial statement audit, as d efi n ed, is two hundred se v enty (270)calendar days after the close of Provider's fi sca l y ear. If Provider is required to have a Single Audit, it agrees to have its CPA firm submit the schedule of expenditures pertaining to awards. summary schedule of prior audit finding s , applicable auditor's reports and the corrective action plan. if applicable. 3. Program-Specific Audit Within one hundred eighty (180) ca lend ar days of the close of its fiscal year, Provider is required to provide a Program - Specifi c Audit related to the Contrac t to Th e Children 's Tru st. in ad dition to th e Annual Financial Statement Audit. Th e Program-Specific Audit shall be performed by an independent CPA firm that: is licensed and registered to conduct business with the Florida Department of Business and Professional Regulation; has performed audits under Government Auditing Standards; and is either a member of the AICPA or FICPA peer review program to include governm ent engagement reviews. This Program -S pecific Audit must encompass an audit of The Children's Trust's Contract(s) as spec ified in Attachment D: Program-Specific Audit Requirements . The Provid er's independent CPA firm may submit audit confirmation requests electronically to a ud it.con firmat ion s@t hec h il d r en stru st.org . 4. Audits Submission Method The Provid er's CPA firm mu st tran smit Provid er 's annual fin an c ia l statem ent audit and the req uired Progra m -Specific Audit related to the Contract to The Children 's Trust. within the timeframe specifi ed a bove in Section 0, subsections 2 and 3, via the online system identified by Th e Children's Trust. unless otherwise previously agreed upon , in writing , by Th e Children 's Trust and Provid er. 5. Audit Extensions Audit extensions may be granted by The Children's Trust upon receipt. in writing, of such request with appropriate justification by Provider and for a period of time not to exceed sixty (60) calendar days after the initial due date. A copy of the engagement letter, along with the anticipated audit completion date and any concerns from Provider's CPA firm related to the audit must accompany the request. Approved audit extension requests allow for the continuation of payment until such time that the extension expires. In the event that either the Annual Financial Statement Audit or the Program-Specific Audit is not received in a timely manner and in accordance with the previously stated due dates and an audit extension has not been approved, The Children's Trust shall withhold all payments to Provider until the documents are received and deemed by The Children's Trust. 6. Engagement Letters Audit engagement letters are due to The Children's Trust thirty (30) calendar days after the end of Provider's fiscal year. Provider agrees to submit an audit engagement letter electronically to eng,ggementletters@thec hildrenstrust.org_. Failure to submit an audit engagement letter may result in a breach of Contract, or other remedy, as deemed appropriate by The Children's Trust. 7. List of Approved Certified Public Accounting Firms To receive reimbursement for the preparation of the Program -Specific Audit, as defined, Provider must choose from a list of pre-qualified approved CPA firms, which are posted on The Children's Trust's website. Inclusion in Pre-Qualified Approved Program-Specific Auditing Services requires a CPA firm to meet three (3) criteria, which are enumerated in Attachment B: Other Fiscal Requirements, Budget and Method of Payment. 8. Access to Records Provider shall permit The Children's Trust access to all records, including subcontractor records, as per the Supporting Documentation Requirements in Attachment B: Other Fiscal Requirements, Budget and Method of Payment, which relate to this Contract at its place of business during regular business hours at a date and time mutually agreed upon by Provider and The Children's Trust. Provider agrees to deliver such assistance as may be necessary to facilitate a review or audit by The Children 's Trust to ensure compliance with applicable accounting, financial and programmatic standards. This would include access by The Children 's Trust, or its designee, to Provider's independent auditor's work papers for complying with federal, state and local requirements. Th.e Children's Trust reserves the right to require Provider to submit to an audit by an auditor of The Children's Trust 's choosing and at The Children's Trust 's expense. 9. Program Metrics Provider agrees to permit The Children 's Trust personnel or The Ch ildren's Trust contracted agents/con su ltants to perform site visits, both scheduled and/or unscheduled site visits, reviews and evaluations of the program which is the subject of this Contract, including any subcontracts under this Contract. Provider shall permit The Children's Trust or contracted agents to conduct, c lient interviews, c lient assessment surveys, fiscal/administrative review and other assessments deemed reasonably necessary at the sole discretion of The Children's Trust. Program Metrics reports, which provides real time data can be accessed through Trust Central. Administrative or Fiscal fin dings will be discussed with Provider and, in accordanc e with specifications provided by The Children's Tru st. Provider will remedy all d efi c ienc ies cited in the report from Tru st Ce ntral as described in Section I: Breach of Contract and Remedies. 10. Client Records School-Based Health Providers only School Health Program s are c omprehensive servi ces and sh all b e provided in accordance with sec tion 381.0056 , Florid a Statutes . Provider agrees and sha ll require all su b -contractors to c omply with all app li cab le state and f ederal privacy and confidentiality law s, as relevant to the Services provid ed und er this Contract. The Florida Department of Health is statutorily auth orized to re v iew sc hool health record s of all stud ents enrolled in th e public-school system, regardless of the form in which these records are kept, a t all reasonable times for as lon g as records are retained and in accordance with app licable law. All other Providers Provider sha ll enter all information, required by Attachment A: Scope of Services and Attachment C: Data Requirements and Program Metrics, direc tly in Tru st Central or any other elec tronic data reporting syst em required by Th e Childre n's Tru st . If the Provid er chooses to m ai ntain physica l r ec ord s for p artic ip ants, Provider agrees to comply with all app lica b le state a nd f ed er al law s on privac y a nd confid entiali ty. All Providers Safeguards of Electronic Protected Health Information (ePHI) The Children's Tru st an d Provider agree to u se appropriate safeguards to prevent use or disc losure of protected h ea lth information (PHI), covered under (HIPAA) that is produced, saved, transferred or received in an electronic form. The Parties shall maintain a comprehensive written information security program that includes administrative. technical, and physical safeguards appropriate to the size and complexity of their respective operations. Provider maintains that it will use appropriate safeguards to protect the confidentiality, integrity, and availability of the PHI and ePHI that are created, received, maintained, or transmitted . 11. Internal Documentation/Records Retention Provider agrees to maintain and, upon request of The Children's Trust, provide for inspection by The Children's Trust during regular business hours the following, as may be applicable and subject to applicable confidentiality requirements: (l} personnel files of employees, which include hiring records, background screening affidavits, job descriptions, verification of education and evaluation procedures; (2} authorized time sheets, records and attendance sheets to document the staff time billed to provide Services pursuant to this Contract; (3) daily activity logs and monthly calendars of the provision of Services pursuant to this Contract; (4) training modules; (S) pre-and post-session questionnaires; (6} ail participant attendance records; (7) participant consent and information release forms; (8} agency policies and procedures; and (9) such other information related to Services provision as described in Attachment A: Scope of Services and as required by this Contract. In addition to any requirements for retaining records pursuant to Section H, Public Records, Provider shall retain all records for not less than five (S} years beyond the last date that all applicable terms of this Contract have been complied with and final payment has been received, and appropriate audits have been submitted to and accepted by The Children's Trust and/or other appropriate agency. 12. Confidentiality Provider and The Children's Trust understand that during the course of performing the Services hereunder, each party may have access to certain information or records of the other party that are specifically designated as "confidential" or "exempt" from Florida's Public Records laws, pursuant to state or federal laws or regulations, such as social security numbers, financial account numbers, credit card numbers, or biometric identification information. The Parties shall protect such confidential and/or exempt information and comply with applicable federal and state laws on confidentiality, and engage in measures to prevent unauthorized use, dissemination, or publication of this confidential information regardless of the source of such information. Any confidential information must be clearly marked as such . 13. Data Security Obligation A. Standard of Care 1. Provider acknowledges and agrees that in the course of its Contract with The Children's Trust, Provider may, directly or indirectly, receive or have access to Personal Identifiable Information (Pll}. Pll is defined as an individual's (i) government-issued identification number (including, w ithout limitation, social security number, driver's license number or state-issued identified number); (ii) financial account number, credit card number, debit card number, credit report information, with or without any required security code, access code, personal identification number or password, that would permit access to an individual's financial account; or (iii) biometric or health data or any of the following. An individual's first name or first initial and last name in combination with any one or more of the following data elements for that individual: 1. A social security number; 2. A driver license or identification card number, passport number, military identification number, or other similar number issued on a government document used to verify identity; 3. A financial account number or credit or debit card number, in combination with any required security code, access code, or password that is necessary to permit access to an individual's financial account; 4 . Any information regarding an individual's medical history, mental or physical condition, or medical treatment or diagnosis by a health care professional; or 5. An individual's health insurance policy number or subscriber identification number and any unique identifier used by a health insurer to identify the individual. 6. User name or e-mail address, in combination with a password or security question and answer that would permit access to an online account. Notwithstanding the foregoing, Pll shall not include information (1} about an individual that has been made publicly available by a federal, state, or local governmental entity; or (2 } that is encrypted, secured, or modified by any other method or technology t hat removes elements that personally id e ntify an individual or that otherwise renders the inform ation unusable. Provider shall comply with the terms and conditions set forth in this Contract in its collection, receipt, transmission, storage, disposal, u se and disclosure of such Pll, and shall be responsible for the unauthorized collection, receipt, transmission. access, storage, disposal, use and disclosure of Pll under its control or in its possession . Furthermore, Provider shall be responsible for the actions and omissions of its employees and subcontractors who are authorized to access Pll for obligations under this Contract (Authorized Persons) as if they were Provider's own actions and omission. Prior to being given access to Pll, Provider shall ensure that Authorized Persons are bound in writing by confidentiality obligations to protect Pll in accordance with the terms and conditions of this Contract. 2 . All data collected on behalf of The Children's Trust is deemed to be property of The Children's Trust and is not property of Provider. 3. In recognition of the foregoing, Provider agrees and covenants that it shall: a. Keep and maintain all such Pll strictly confidential. b. Use and disclose Pll solely and exclusively for the purposes for which the Pl1, or access to it, is provided pursuant to the terms and conditions of this Contract. and shall not divulge, communicate, use, sell, rent, transfer, distribute, or otherwise disclose or make available Pll for Provider's own purposes or for the benefit of anyone other than The Children's Trust, without The Children's Trust's prior written consent, which may be withheld at The Children's Trust's sole and absolute discretion. c. Not, directly or indirectly, disclose Pll to an Unauthorized Third Party, without express written consent from The Children's Trust, which may be withheld at its sole and absolute discretion. An Unauthorized Third Party is any person other than an Authorized Person. If any person or authority makes a demand on Provider purporting to legally compel it to divulge any Pll, Provider shall: (i) immediately notify The Children's Trust of the demand before such disclosure so that The Children's Trust may first assess whether to challenge the demand prior to Provider's divulging of such Pll; (ii) be responsible to The Children's Trust for the actions and omissions of such Unauthorized Third Party concerning the treatment of such Pll as if they were Provider's own actions and omissions; and (iii) require the Unauthorized Third Party that has access to Pll to execute a written Contract agreeing to comply with the terms and conditions of this Contract relating to the treatment of Pll. Provider shall not divulge such Pll until The Children's Trust either has concluded not to challenge the demand, or has exhausted its challenge, including appeals, if any. B. Personal Identifiable Information Security Provider shall protect and secure data in electronic form containing such PU . At a minimum, Provider's safeguards for the protection of Pll shall include: 1. Encrypting, securing or modifying such Pll by any method or technology that removes elements that personally identify an individual or that otherwise renders the information unusable. 2. Limiting access of Pll to Authorized Persons. 3. Securing business facilities, data centers, paper files, servers, back-up systems and computing equipment. including, but not limited to, all mobile devices and other equipment with information storage capability. 4 . Implementing network, device application, database, and platform security. 5. Securing information transmission, storage, and disposal; and implementing authentication and access controls within media, applications, operating systems and equipment. 6. Encrypting Pll stored on any mobile media. 7. Encrypting Pll transmitted over public or wireless networks. 8 . Implementing appropriate personnel security and integrity procedures and practices, including , but not limited to, conducting background checks consistent with applicable law, as required by The Children's Trust from time to time. 9 . Providing written copies of appropriate privacy and information security training to Provider's employees, as required by and to The Children's Trust. 1 0. Purchasing and maintaining cyber insurance coverage, in accordance with Section K. 7. 11. Provider shall dispose, or arrange for the disposal, of c u stomer records that contain Pll within its custody or control when the records are no longer required to be retained pursuant to Sections H and 0. Such disposal shall involve shredding, erasing or otherwise modifying Pll in its control or possession to make it unreadable or undecipherable. 12 . During the term of each Authorized Person's employment by Provider, Provider shall at all times cause such Authorized Persons to abide strictly by Provider's obligations under this Contract. Provider further agrees that it shall maintain a disciplinary process to address any unauthorized access, use or disclosure of Pll by any of Provider's officers, directors, partners, prin c ipals, employees. agents or co ntractors. Upon Th e Children's Tru st's r eq u est, Provid er sh all promptly id e ntify all Authorized Persons as of the date of such request to The Childre n's Trust in writing . 13 . Upon The Children 's Trust's written request, Provider shall provide The Children's Trust with a network diagram that outlines Provider's information technology network infrastructure and all equipment used in relation to fulfilling its obligations under this Contract, including, without limitation: (i) connectivit y to The Children 's Trust and all third Parties who may access Provid e r's network to the extent the network c ontains Pll; (ii) all network connections including remote access and wireless connec tivity; {iii) all access control devices, such as (solely by way of exa mple) firewalls, packet filters, intrusion detection and access-list routers; (iv) all back-up or redundant servers; and (v) permitted access through each network connection . C. Security Breach Procedures For purposes of this Contract, "Security Breach" is defined as unauthorized access of data in electronic form containing Pll or a breach or alleged breach of this Contract relating to such privacy practices. Good faith access of Pll by an employee or agent of the covered entity shall not constitute a breach of security under this Contract, so long as the information is not used for a purpose unrelated to the business of The Ch ildren's Trust. or as a result of any other unauthorized use. In the event of a Security Breach, Provider shall: 1. Notify The Children's Trust of a Security Breach immediately, but not later than forty-eight (48) hours, after Provider becomes aware of it by emailing The Children 's Trust with a r ead receipt at d atasec u r ity_@ th ec h ildren strust .org; and with a copy of such email to Provider's program manager at The Children's Trust . The notice shall include, at a minimum : (1) the date, estimated date, or estimated date range of the Security Breach; and (2) a description of the Pll that was accessed or reasonably believed to have been accessed as a part of the Security Breach . 2 . To the extent legally permissible, confer with The Children's Trust prior to informing any third party of any Security Breach related to this Contract. Provider and The Children's Trust shall communicate regarding : (i) whether notice of the Security Breach is to be provided to any individuals, regulators, law enforcement agencies, consumer reporting agencies or others as required by law regulation, or otherwise; and (ii) the contents of such notice, whether any type of remediation may be offered to affected persons, and the nature and extent of any such remediation . 3 . Take steps to immediately remedy any Security Breach and prevent any further Security Breach at Provider's expense in accordance with applicable privacy rights, laws, regulations and standards, or as otherwise required by The Children's Trust at its sole and absolute discretion . Provider shall be solely responsible for all costs associated with a Security Breach and The Children's Trust may seek to recover any costs. it expends as a result of such breach from Provider. P. AMENDMENTS Any amendment to this Contract, shall only be valid when it has been reduced to writing, duly approved and signed by both Parties . Q. GOVERNING LAW AND VENUE This Contract shall b e interpreted and constru ed in accordance w ith and governed by the laws of th e state of Florida without regard to its c onflicts of law provisions. Any controversies or legal problems arising out of the terms of this Contract and any action involving the enforcement or interpretation of any rights hereunder shall , to the exclusion of all others, be submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit, in and for, Miami-Dade County, Florida . R. STAFF AND VOLUNTEER BACKGROUND CHECK REQUIREMENTS Level 2 background sc reenings must be completed through the Florid a DeQart m en t of Law En forcemen t (FDLEJ VEC HS .(Vo lu nteer & Em g loyee Cri m in al History_.S.yste m ) Progra m . Satisfactory background screening docum entation will be accepted from those agencies that already cond u ct business with either the Florida Department of Chi ld ren and Families (DCF), the Florida Department of juven ile ju stice (DJJ) or (M -DCP S). In addition: 1. Provid er sha ll complete Attachment E-1: Affidavit for Level 2 Background Screenings. The affidavit shall cov er employees , volunteers and subcontractors performing services under this Contra ct who are required to complete a Lev el 2 background screening as defined in this section. 2. Provider shall complete Attachment E-2: Child Care Affidavit of Good Moral Character, Attachment E-3: Child Abuse & Neglect Reporting Requirements and Attachment E-4: Background Screening & Personnel File Requirements. 3. Provider shall maintain Attachment E-1: Affidavit for Level 2 Background Screenings, Attachment E-2: Child Care Attestation of Good Moral Character, Attachment E-3: Child Abuse & Neglect Reporting Requirements and Attachment E-4: Background Screening & Personnel File Requirements, in Provider's p ersonnel, voluntee r , and subcontractor files. 4 . Provider shall ens ure that all employees, volun teers and/or subcontr ac tors complete Level 2 background screening no later than ev ery five ( 5) y ears. To ensure that none of its employees are identified on the Dru Sjodin National Sex Offender Pub lic Website (NSOPW).. Provider is required to review said site annually , at minimum . If a Provid er's emp loy ee is on the list, the employee must be removed from The Children's Trust f unded program immediately. School-Based Health Providers only All school staff members or sub-contracted agency personnel assigned to work at a site where they have access to children (under 18 years of age) must satisfy Level 2 background screening requirements and comply with all necessary school procedures prior to commencing services within M-DCPS or doing any work for The Children's Trust related to this Contract. Pursuant to section 1012.32, Florida Statutes, non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, have direct contact with students or have access to or control of school funds must meet Level 2 background screening requirements. All of Provider's employees who work in a school must satisfy Level 2 background screening requirements as provided in section 1012.32 , Florida Statutes. All employees who work in a school must inform their employer within forty-eight (48) hours if convicted of any disqualifying offenses included in M-DCPS's Employee Manual, while he or she is employed or under contract in that capacity. If Provider employs a person. under this Contract or with The Children's Trust's funds, to work in a school who does not satisfy Level 2 background screening requirements, the employee shall be immediately suspended from working in that capacity. A clearance letter or an identification badge issued by M-DCPS will be accepted as proof that the employee satisfactorily completed background screening. A copy of said clearance letter or identification badge must be on file for each employee hired to work within the school setting. All Other Providers Subject to the provisions, limitations and exceptions of all relevant statutory provisions, including sections 1012.465 and 1012.468, Florida Statutes, all employees, volunteers and subcontracted personnel who work in direct contact with children or who may come into direct contact with children at the site in question must complete a Level 2 background screening and comply with the requirements thereto prior to commencing work pursuant to this Contract. This requirement applies to all volunteers who provide more than ten (10) hours of service in any given calendar year to children, youth and their families. Occasional or transient repair or maintenance persons, vendor representatives, contractors or subcontractors who have not completed a Level 2 background screening and appear on the site should be escorted to their work areas and supervised for the entire time they are present on the site by a member of Provider's staff who has satisfactorily completed a Level 2 background screening . S. CHILDREN WITH DISABILmES AND THEIR FAMILIES Provider shall comply with all relevant provisions of the Americans with Disabilities Act and other state, federal or local laws that mandate the accessibility of programs, services and benefits for persons with disabilities. The Children's Trust also requires Provider implement reasonable programmatic accommodations to include children with disabilities and their families, whenever possible. T. REGULATORY COMPLIANCE 1. Nondiscrimination and Civil Rights Provider shall not discriminate against an employee, volunteer or client of Provider based on an individual's protected class, which includes race, color. religion, ancestry, national origin, sex, pregnancy, age, disab il ity, marital status, familial status, gender identity, gender expression, sexual orientation , source of income, or actual or perceived status as a victim of domestic violence, dating violence or stalking . Provider shall have standards, policies, and practices necessary to render services in a manner that respects the worth of the individual and protects and preserves an individual's dignity. Additionally, Provider agrees to abide by chapter llA of the Code of Miami-Dade County, as amended, which prohibits disc rimination in employment, housing and public accommodations; Title VII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42 U.S .C. section 6101, as amended, which prohibits discrimination in employment b ecau se of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. sec tion 794, as amended, which prohibits discrimination on the basis of disability; and the Americans with Disabilities Act, 42 U.S.C. section 12101 et seq ., as amended , which, among other things, prohibits discrimination in employment and public accommodations. and by local governments on the basis of disability. It is expressly understood that upon receipt of evidence of discrimination under any of these laws. The Children's Trust shall have the right to terminate all or any portion of this Contract. If Provider or any owner. subsidiary, or other firm affiliated with or related to Provid er, is found by th e responsible enforcement agen cy or the cou rts to be in viol at ion of these laws, sa id violation will b e a m aterial breac h of this Co ntract and Th e Children's Tru st will conduct no further busin ess with Provid er. 2. Verification of Employment Eligibillity (E-Verify) Provid er is obligated to comply with the provisions of section 448 .095, Florida Statutes, titled "Employment Eligib ility." This in cludes but is not limited to utilization of the U.S . Department of Homeland Security's E-Verify System to verify the employment eligibility of all newly hired employees by Provider effective, January 1. 2021. and requ i ring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with any individual who is not authorized under federal law to be employed in the United States. Provider must verify work status using E-Verify within (3) business days of date of hire. If The Children's Trust has a good faith belief that a Provider has knowingly violated section 448 .09(1). Florida Statutes, The Children 's Trust shall terminate its Agreement with the Provider and will not enter into another Agreement or contract with Provider for at least one year after the termination date of the Agreement. This grounds for termination is not considered a breach of this Agreement. If The Trust has a good faith belief that a Provider's subcontractor knowingly violated section 448.09(1), Florida Statutes, but the Provider has otherwise complied section 448.09 and 448 .095, the Children's Trust shall promptly notify the Provider and order the Provider to immediately terminate the subcontract. Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination, and the Provider may be liable for any additional costs incurred by The Children's Trust resulting from the termination of the Contract. If this Contract is terminated for a violation of the statute by the Provider, the Provider may not be awarded a contract with The Children's Trust for a period of one year after the date of termination . Public and private employers must enroll in the E-Verify System .(httR://www.uscis.gov/e-ver iM. and retain the 1-9 Forms for inspection . 3. Public Entities Crime Act Provider will not violate the Public Entities Crimes Act, section 287.133, Florida Statutes, which applies to a person or affiliate who is a Provider, consultant or other direct service provider and who has been placed on the convicted vendor list following a conviction for a public entity crime. Such person or affiliate may not: (a) submit a bid on a Contract to provide any goods or services; (b) submit a bid for the construction or repair of a public building or public work; (c) submit bids on leases of real property; (d) be awarded or perform work as a Provider supplier, subcontractor or consultant; and (e) transact any business in excess of the threshold amount provided in section 287 .017, Florida Statutes, for certain statutorily defined purchases for a period of th irty-six (36) months from the date of being placed on the convicted vendor list. Violation of this section shall result in cancellation of this Contract and recovery of all monies paid hereto, and may result in debarment from The Children's Trust's competitive procurement activities. 4 . Conflict of Interest Provider represents that the execution of this Contract does not violate Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance or Chapter 112, Part Ill, Florida Statutes, as amended, which are incorporated by reference as if fully set forth herein. Provider agrees to abide by and be governed by these conflict of interest provisions throughout the course of this Contract and in connection with its obligations hereunder. (Refer to bl!.R://ethics.miamidade.gov/library/2016-Rublications-rgo/sec%2 0 2 11- 1 c onflict of interest and code of ethics ordinance jan16.Rdf). In addition, Provid er agrees to: Prohibit members of the Provider's board of directors from directly or indirectly receiving any funds paid by The Children's Trust to the Provider under this Contract. Prohibit members of the Provider's board of directors from voting on matters relating to this Contract which may result in the Provider's board member directly or i ndirectly receivi ng funds paid by the Provider under this Contract. Prohibit members of the Provider's board of directors from voting on any matters relating to this Contract if they are related to the perso n or entity seeking a benefit as 1) an officer, director, partner, of coun se l, consulta nt, e mployee, fiduciary, ben eficia ry. or 2) a stock hold er, bondholder, d ebtor, or creditor. Prohibit employees of the Provider from directly or indirectly receiving any funds paid by The Children's Trust to the Provider under this Contract. with the exception of the employee's salary and fringe benefits or portion of the employee's salary and fringe benefits included in Attachment B. Maintain a written nepotism and con flict of interest policy that applies to hiring, providing se rvices to clien ts, and proc uring supplies or eq uipment . Immediately disc lo se and ju stify in writing to Th e Children 's Tru st any busin ess transactions b etw een th e Provider on one sid e, and its bo ard m ember(s) or its staff on the other si d e, as w ell as all related -p arty transactions with shareholders. partners. officers. directors, or employees of any entity that is doing business with the Provider that are funded, partially or entirely, under the Contract with The Children's Trust. or are in any way related to The Children's Tru st -funded program . 5. Compliance with Sarbanes-Oxley Act of 2002 Provider shall comply with applica ble provision s of th e Sa rb an es -Oxley Ac t of 2 00 2 , including th e following : a . Provid er agrees not to alter, cov er up, falsify. or destroy an y doc u ment that may be relev ant to an official investigation . b . Provider agrees not to punish whistleblowers or retaliate against any employee who reports suspected cases of fraud or abuse. 6 . Licensing Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and effect during the term of this Contract any and all licenses, certifications, approvals, insurances. permits and accreditations required by the state of Florida, Miami-Dade County, relevant municipalities, The Children's Trust or the federal government. Provider must be qualified and registered to do business in the state of Florida both prior to and during the Contract term with The Children 's Trust. 7. Incident Reporting An incident is defined as any actual or alleged event or situation that creates a significant risk of substantial or serious harm to the physical or mental health, safety or well-being of a child participating in the program. Reportable incidents include, but are not limited to, allegations of abuse, neglect or exploitation of a child; injury of a participant; missing child or abandoned child ; loss of property use for the program ; or destruction of property used in the program. Incident definitions can be found on the sample incident report form located on The Children's Trust website. Provider and its employees are mandated to immediately report knowledge or reasonable suspicion of abuse, neglect or abandonment of a child , aged person or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (800.962 .2873), as required by Chapters 39 and 415, Florida Statutes. Provider shall notify the program manager of any incident as defined within three (3) calendar days after Provider is informed of such incident. The notification must be in writing and include a copy of the incident report. The report must contain the following : 1. Name of reporter (person giving the notice) 2 . Name and address of victim and guardian 3. Phone number where reporter can be contacted 4. Date, time and location of incident 5 . Complete description of incident and injuries, if any Police report and actions taken shall be submitted to The Children 's Tru st within fi fteen (15) calendar days of the incident. Provider shall provide written notification to The Children 's Trust, within seven (7) calendar days of any legal action related to the incident. 8. Sexual Harassment Provider shall complete an incident report in the evel"1t a program participant, c lient or employee makes an allegation of sexual harassment, sexual misconduct or sexual assault by a Provider employee, voluntee r or anyone involved with service arising out of the performance of this Contr act, and Provider has knowledge the reof. Provid er sh all provide written notifi cation to The Ch ildren 's Trust within three (3) bu siness days after Provid er is informed of such an allegation . Provider shall submit written notification to The Children's Trust within seven (7) business days of any legal action which is filed as a result of such an alleged incident. 9. Proof of Policies Provider and subcontractor. as applicable, shall keep on file copies of their polic ies , including, but not limited to those related to, confidentiality, incident reporting, sexual harassment, nondiscrimination, equal opportunity and/or affirmative action, Am e rican s with Di sabilities Act, and drug -free workplace. 10 . Mandatory Disclosure Provider shall d isclose to The Children's Trust all administrative proceedings, active investigations and legal actions (collectively referred to as "Actions") that it is a party to related to any program funded by The Children's Tr ust upon becoming aware of any such Actions including, but not limited to, financial fraud, m isuse of funds. child abuse, data breach , or of confidentiality v iolations that may lead to potential civil or criminal liability. To the extent feasible, the Provider shall notify its assigned program manager within twenty-one (21) days of the Provid er becoming aware of such Ac tions. Failure to c omply wit h this r equirement could b e deemed a mate ri al breac h of this Contr a c t, as dete rmined at th e sole disc retion of The Children 's Tru st. Add itionally, Th e Children 's Tru st, at it s sole d iscretion, will d et ermin e wh eth er su c h Action s could h av e an adver se impact on t h e Provider 's ab ility t o d eliver t h e c ontrac tu al services and whether to terminate this Contract. U.CONSENT Provider must obtain parental/leg al guardian consent for all minor participants to partici pa te and/or for adult p articipants in the program for Se rvices, and to share information with The Ch ildren's Tru st for monitoring and evaluation pu r poses. Addit ion a lly, p rior to t aking or u si n g still phot og ra p h s, digital phot ograph s, motion p ictures, t e levision tran smissions and/or vid eotaped recordin gs of participants, Provider sh all as k p artic ipan ts t o sign a volun tary Au t h orization for Ph otographNid eo form lo cated on Th e Children 's Tru st's web site. Th e form is produ ced in English, Sp anish an d Haitian Creol e and sh all b e made available to Provider. Any r efusal of con sent must be prop erly documented and signed by the parent or leg al guardian on th e c on se nt form . V. PROGRAMMATIC DATA REPOKTING Demographic and service information on program participants will be provided to The Children's Trust. Provider agrees to comply and participate in any data collection reporting, including participant data as required by The Children's Trust and described in Attachment C: Data Requirements and Program Progress Metrics, subject to confidentiality requirements. In addition, Provider agrees to furnish The Children's Trust with complete and accurate reports in the timeframe and format to be reasonably specified by The Children's Trust, and as described in Attachments A: Scope of Services and C: Data Requirements and Program Progress Metrics. W. MARKETING & PUBLICITY Provider shall publicize that it has been awarded funding by The Children 's Trust . Good quality photos/video increase the chances that a news media outlet will promote the story. Said news/press release, and multi-media material. must be submitted to The Children's Trust Communications Department (communicationscompliance@thechildrenstrust .org) for approval prior to distribution. Provider shall prominently place The Children's Trust program sign decal on the main entry door or in a visible area of each of its Trust-funded site locations (unless such placement of signage is specifically prohibited by Provider's lease). Provider shall ensure that the current The Children's Trust logo is displayed and used in all internal and external materials. The official The Children's Trust logo shall be displayed on the home page of its website (if Provider maintains a website) and link it to The Children's Trust website (www.th echilclren stru st.org.); or, if Provider maintains another page on its website that displays the names and logos of its funding partners, Provider shall include the official The Children's Trust logo on that page and link it to The Children's Trust website (www.thec hildren st r ust.org.). If the funded program is part of a larger entity, such as a university, the logo may be placed on the web page dedicated to that program on the Provider's website. In addition , the Provider shall include the following paragraph, along with the logo, on the web page dedicated to the program funded by this Contract, or elsewhere on its website (in English/Spanish or English/Haitian Creole or all three languages, depending upon population served): English: [Provider Program Name] is funded by The Children's Trust. The Children 's Trust is a dedicated source of revenue established by voter referendum to improve the lives of children and families in Miami-Dade County. Espanol: El [Provider Program Name] esta financiado por The Children's Trust. The Children's Trust es una fuente de financiaci6n, creada por los votantes en referendum para mejorar la vida de los ninos y las familias en Miami-Dade. Kreyol: Se Children's Trust ki finanse[Pwogram Sa-a]. Children's Trust se yon sous finan sman elekte Miyami-Dade te kreye nan yon referandom. Finansman sa a dedye pou pwogram k'ap amelyore lavi ti moun ak fanmi yo. Note: In cases where funding by The Children's Trust represents only a percentage of Provider's overall funding , the above language can be altered to read "[Provider Program Name] is funded in part by The Children's Trust..." OR "El [Provider Program Name] esta financiado en parte por The Children's Trust ... " OR "Se Children's Trust ki finance yon pati nan[Pwogram Sa-a]. .. " Provider agrees that all program services. activities and events funded by this Contract shall recognize The Ch ildren's Trust as a funding source in any and all public it y, pub li c relations and marketing efforts/mate rials created und er its c ontrol on behalf of the program. Provider, when appropriate, shall promote with the families and community they serve other Trust funded in itiatives that inc lud e, but are not limited to, The Children's Trust Book Club and the Parent Club. 1. COMMUNICATION WITH MEDIA/NEWS OUTLETS Provid er shall request all media representatives to rec ognize The Children's Trust as a funding source when inquiring with Provider about the program services, ac tivities, and even ts funded by this Contract . 2 . VIDEO Provider agrees that any video it produces that depicts activities, services and events funded by this Contract shall include a full -screen graphic at it s end recognizing The Ch ildren 's Trust as a funding sourc e. 3 . SOCIAL MEDIA Providers th at m aintain soc ial media acc ounts are encouraged to: a . Post an update on its social media accounts (e.g., Fac ebook, Twitter, lnstagram . etc.) announ c ing it has been awarded a funding Contract by The Children's Trust, and tag The Children 's Trust's profile on those social media networks. If The Trust does not have a profi le on a particular soc ial media network, the post should link back to www.t h ec hild ren st r u st .org . b. State it is funded by The Children's Trust on all of its soc ial media network s' "About" sections. c. Tag and/or mention The Children's Trust on all posts related to services, activities and events funded by this Contract. d . List The Children 's Trust's fan page under "Liked by This Page" on its Facebook page (if Provider maintain s a Facebook page). e . Follow The Children's Trust Facebook , Twitter, lnstagram , Linkedln, YouTube and Pinte rest accounts (if Provider maintains an account on any of these social media platforms). f . Please mak e su r e to have a signed phot o/video release form from th e child/minor parent(s)/guardian(s). in case you plan to shar e these on social media, vid eos or any other f orm of marketing materials. 4. PRINTED MATERIALS Provider shall ensure that any and all printed materials it creates for program services, activities and events f unded by this Contract, including , but not limited to, newsletters, press releases, brochures, fliers, advertisements. signs/banners, letters to program participants and/or their parents/guardians, or any other materials released to the media or general public, shall state that these program services, ac tivities and events are f u n ded by The Chi ldren 's Tr ust and a. shall also employ the use of the appropriate The Children's Trust logo. b . Proofs of all p rinted material refer en ced herein must b e submitted to Th e Ch il dren 's Trust Commu nication s Department (communicationscomi:iliance@thech ildren stru s t.org,) for app r oval prior to produ c tio n/printing and release/distribution. c. Provider agrees to deliver to The Children 's Trust, without charge, at least three (3) copies of any and all printed materials it c r eates for program services, activities and events funded by this Contract. d . Provider agrees that The Ch ild ren 's Tr ust will have use of copyrighted materi als developed under t his Contrac t to the extent provided in , and subject to, the provisions of Sections F: Intellectual Property and Rights to Developed Materials a nd H: Intellectual Property Licensing Fees and Costs. 5. TERMINATION OF CONTRACT Upon termination of this Contract by either party or its expiration and non r enewal, Provider shall remove a ll references to The Children's Trust from its site(s). website, soc ial media accounts, advertisements and prom otio n al m aterials, to coincide with the effec tive date of su c h ter mination o r expirat ion . X. MISCELLANEOUS 1. HEADINGS, USE OF SINGULAR AND GENDER Pa ra grap h head ing s are for c onven ie n ce only and a r e n ot in ten ded to expa nd or r estric t t he sc op e o r su bstance of t h e provisions of this Contrac t. Wh er ev er used h er ein, th e singular sh a ll in c lude th e plural a nd plu ra l sh all in c lude t h e singula r, and pronouns sh all be r ead as masc ulin e, feminine or neutral as the context requires. 2. NO THIRD PARTIES Th er e ar e no inten d ed or uninten ded t hird p arty b e n eficiaries to this Co ntrac t. Y. JOINT PREPARATION Th e Pa rties h ereto acknowledg e that th ey h av e so u ght and r eceiv ed w hatev er competent advice a nd counsel as w as necessa ry for them to for m a full an d complete understanding of all rights and obligations h ere in and t hat th e p rep aration of this Contract has been their joint effort. The langu ag e ag reed to expresses the Parties ' mutual intent and the res ulting doc ume nt sh all n o t, sol e ly as a m atter of j ud ic ial c on struction . be con strued more severely ag ain st on e of t h e Parties th a n t h e oth er. Z. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS This Co n tract wit h it s attac hm e n ts as r eferen ced below c ontai n s a ll the terms an d c onditio n s agreed upon by the Parti es: Attac h men t A: Scope of Services Att ac hm ent B: Oth e r Fi scal Requirem ents, Budget and Method of Pay men t Atta c hment B-1 : Paym ent Structure. if applicable Attac hm ent C: Dat a Requirem en ts and Pr ogram Me trics Attac hm ent D: Program -Specific Audit Require m ents Attachm ent E-1 : Affid avit fo r Lev e l 2 Backgrou n d Sc r ee nings, if a pplica ble Attac h ment E-2 : Child Care Attestation of Good Mor a l Ch ar acter , if applicable Attac h ment E-3: Child Abu se & Neg lec t Rep orting Req u ir emen t s, if a p plicab le At tac h men t E-4 : Backgrou n d Sc r ee ning & Per son nel Fi l e Req uirem e nts, if app li cabl e Attac hm ent F: A dd it ion a l I n su ran ce Requirem e nts, if a pp licab le Attac hment G: Oth er Matters, if applicable No oth er Co n trac t. o r al or oth erw ise, rega rd ing t h e su bjec t matter of this Contract sha ll be deem ed to exist or bind the Parties . If any provision of this Contract is held invalid or void, the remainder of this Contract shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. [REMAINDER OF PAGE INTENTIONALLY BLANK] By: Date : City of Hialeah (signature of Authoriz ed Representative) Sharon Dziedzic Education SuP-ervisor I 712212022 Provider Federal ID# 59-6000335 Provider Vendor ID# CITY0276 By: Date : The Children's Trust MIAMI-DADE COUNTY, FLORIDA (s ignature) James R. Haj President and CEO 202 2 -07-22 13:01 :30.427 This Contract is not valid until signed by both Parties. PROGRAM OVERVIEW Attachment A -Scope of Services After-school Programs and Summer Camps AG ENCY SIGNERSharon Dziedzic INITI ATIVEAfter-school Programs and Summer Camps PROG RAM NAMECity of Hialeah Creative Learning and Play Program PROGRA M DESCRI PTION The City of Hialeah proposes to continue the high performing Creative Learning & Play (CL&P) programs to serve as a safe, enriching environment for children in grades K-5 during the critical afterschool hours and over the summer by offering stimulating/engaging activities that include literacy, homework assistance. physical fitness. life skills, family involvement, and provision of nutritious food. This inclusive program will serve children w ith disabilities (CWD) with cognitive, physical, emotional, and developmental challenges. In addition. all facilities being ADA compliant, room modifications (books/supplies. adequate furniture spacing. etc.) are provided for children w ith physical d isabilities. Children with emotional disorders and/or behavior challenges will receive services at a 1:3 ratio adm inistered by inclusion aides . A less in t ensive 1 :5 ratio may be considered for other CWD as needed. SERVICE TIMEFRAME(S)School Year" Summer PARTICIPANTS Tlmeframe -15chOOfY::- Number of Slots 345 225 SERVICE SITES General Site lnfonnatlon % of Children with Disabilities Slots 12 15 Number of Service Days 180 46 School Year Summer Site Name and Address: O'Quinn Park 6051 W. 2nd Ave. Hialeah '33012 Site Timeframe: ( School Year. {SY) ) School Year: Number of Direct Service Staff: 3 Site Specialty Focus: f None) Summer. Number of Direct Service Staff: Site Specialty Focus: ------·------·---·-·---------... ·-- ' PARTICIPANT INFORMATION PARTICIPANT INFORMATION : Number of Slots: 30 · % of Children with Disabilities : 12% : Grade Range : · j-Kiri<;tergart.,er) ) · ( 1.St grade·)( ~rig.gr~de ) '[3 'd , d " "][.4th .... d J . _r:_.gr.~ e , .. ,9rn .e . : ( stti ·-fad~:] ... , __ 9 . , .. · ... '. SERVICE DATES · Number of Days: 180 : Service Dates: 8/17 /2022 - i 6/7/2023 . Hours of Operation: 2:00 PM-6 :30 PM MEALS Source of Meals: l Provided by The 0i;J Other: Source of Lunch Snacks: . l Pr,o\f.ided bY The_. Ch , .. -] Other: PROGRAM FEES Fees Charged? i -Yes J Registration Fee: $30.00 Fee :20 Frequency of fee: ;'weekly) Fee Description: Registration fee is a non- refundable one-time fee . Program weekly fee is $20.00 f or residents and $3 5 .00 for non-res id e nts. FULL DAYS Number of Slots: O Number of RJll Days : O Sp ecific Se rvice Dat es: Number of Slots: 0 % of Children with Disabilities: % Grade Range : : SERVICE DATES I Number of Days: O i Service Dates: - ; Hours of Operation: MEALS i Source of Meals: : Other: ; Source of Lunch Snacks: : Other: ' PROGRAM FEES · Fees Charged? Registration Fee: ! Fees: : Frequency of fee : : N:!e Description: Site Name and Address: PARTICIPANT INFORMATION PARTICIPANT INFORMATION Bright Park Number of Slots : 30 Number of Slots: O 750 E. 35th St. Hialeah 33013 % of Children with Disabilities : % of Children with Disabilities: : Site Tlrnefrarne: ( School Year (SY) ) School Year: . Number of Direct Service Staff: 3 Site Specialty Focus : I Non.e j Summer: Number of Direct Service Staff: Site Specialty Focus : 12% Grade Range : [ Klrj:derg~ rteri ) [ ls.t gr'iji;le ) ( 2.tld 9i?de ) '.3rd gtacteJ [4th 9f.ade) [ stti · rade ] ... g ... SERVICE DATES Number of Days: 180 Service Dates : 8/l 7 /2022 - 6/7/2023 Hours of Operation: 2 :00 PM-6 :30 PM MEALS Source of Meals: ~ Prgvlded py . The Ch ... Other: Source of Lunch Snacks : ~ed PY The Ch ... Other: PROGRAM FEES Fees Charged? l Yes J Registration Fee: $30.00 Fee :20 Frequency of fee: ; Weekly l Fee Description : Registration fee is a non- refundable one-time fee. Program weekly fee is $20.00 for resid ents and $35.00 for non-residents. FULL DAYS Number of Slots: 0 Number of Full Da y s : 0 Specifi c Service Dat es: '% i Grade Range : j SERVICE DATES 1 Number of Days: O ! Service Dates: - · Hours of Operation: : MEALS ' Source of Meals: ; Other: · Source of Lunch Snacks : Other: . PROGRAM FEES Fees Charged? Registration Fee : Fees : Frequency of fee : Fee Description: Site Name and Address: Slade Park After Care/Camp 2501 W. 74th St. Hialeah 33016 Site Timeframe: [ School Ye_ar (S)') ) ( simirner'(SM) ) School Year: Number of Direct Service Staff: 4 Site Specialty Focus: (None) Summer: Number of Direct Service Staff: 8 Site Specialty Focus: l None) PARTICIPANT INFORMATION PARTICIPANT INFORMATION i Number of Slots : 45 % of Children with Disabilities: 12% Grade Range : [.:Kinder artefi .) ' ' '' ---g _. •' . . [ i~t ·gra#) (2h~f!Jrade.') [ 3rd ·'tade :J ["4tii X raa~'l ' . g . ---· . ' , . __ g . ··. ( s~_9r~M] . SERVICE DATES Number of Days : 180 Service Dates: 8/l 7 /2022 - 6/7/2023 Hours of Operation : 2:00 PM-6 :30 PM MEALS Source of Meals: ( Provided by Th1fPh··' · Other: Source of Lunch Snacks : . [Provided by"The Ch ... Other: PROGRAM FEES Fees Charged? ~ Yes ) Registration Fee : $30.00 Fee :20 Frequency of fee : [weclc!Yj Fee Description: Registration fee is a non- refundable one-time fee. Program weekly fee is $20.00 for residents a nd $35.00 for non-residents . FULL DAYS Number of Slots: 0 Number of Full Days: 0 Specific Se rvice Dates: Number of Slots: 45 % of Children with Disabilities : 15% . Grade Range : I µlnd~i:gart(:!n. ) i SERVICE DATES : Number of Days: 46 ' Service Dates: 6/12/2023 - 8/15/2023 Hours of Operation: Monday-Friday 7 :30 AM-6:30 PM . Program closed July 4th, 2023 . MEALS . Source of Meals: [.None) Other: Source of Lunch Snacks: i Other DOE/DOH/US.::) Other: Miam i Dade County Community Action Human Services Department Summer · Food Service Program PROGRAM FEES Fees Charged? ~.! Registration Fee : $20.00 Fees:75 Frequency of f ee : [_weekly J Fee Description: Reg istration fee Is a non-refundable one- time fee. Program weekly fee is $75 .00 for residents and $95.00 for non-res idents. Site Name and Address: Wilde Park 1701 W. 53rd Terr. Hialeah 33012 Site Timeframe: lschoolYear(SY) l [ Summer (SM) ) School Year: Number of Direct Service Staff: 4 Site Specialty Focus : [None) Summer: Number of Direct Service Staff: 6 Site Specialty Focus : [ STEM ) I None J Site Name and Address: Walker Park PARTICIPANT INFORMATION ! PARTICIPANT INFORMATION Number of Slots: 45 % of Children with Disabilities: 12% Grade Range : ~··Kindergarten ) t 1st gra.de J [ 2nd grade J [ · J.rd gracie I r 4th .gh~<;ie l [ st:n grade .·] SERVICE DATES Number of Days: 180 Service Dates: 8/17 /2022 - 6/7/2023 Hours of Operation: 2 :00 PM-6 :30 PM MEALS Source of Meals: f Providecl by T.h~ Ch ... Other: Source of Lunch Snacks : ... Provided by The.Ch:,, Other: PROGRAM FE ES Fees Charged? : Yes 1 Registration Fee: $30 .00 Fee :20 Frequency of fee: 'Weekl D Fee Description: Registration fee is a non- refundable one-time fee. Program weekly fee is $20.00 for residents and $3 5.00 for non-r e sidents. FULL DAYS Number of Slots: O Number of Full Days: O Sp ecific Se rvice Da t es: Number of Slots : 30 % of Children with Disabilities: 15% Grade Range: ( l;~t .9r'~d~ ) [_,:i_n_d_g_rp-.d-J~~) f3r'Cf9~ [ 4th gra~e ) ( S.th grade ] J SERVICE DATES i 1 Number of Days : 46 l Service Dates : 6/12/2023 - i 8/15/2023 ' Hours of Operation: I I Monday-Friday 7:30 AM -6 :30 PM Program closed July 4th, 2023 MEALS : Source of Meals : · (None) 'Other: Source of Lunch Snacks: • ~ther DO.E/DOHtUC} Other: Miami Dade County Community Action Human Services Department Summer Food Service Program PROGRAM FEES Fees Charged? \ Yesj Registration Fee: $20.00 Fees:75 Frequency of fee: ( We1;~lyj Fee Description : Regi s tration f ee i s a non-refundable one- time fee . Program weekly fee is $75 .00 for residents and $95 .00 for non-r esidents. PARTICIPANT INFORMATION : PARTICIPANT INFORMATION Number of Slots: 45 Number of Slots: 45 800 W. 29th St. Hialeah 33012 . % of Children with Disabilities : J % of Children with Disabilities : Site Timeframe: ( Sctiool Year (SY) J ( Sµminer (Sl'!i) ) School Year. Number of Direct Service Staff: 4 Site Specialty Focus : L Norie] Summer. Number of Direct Service Staff: 8 Site Specialty Focus: f'-'N~~ 12% Grade Range : ( iqnc!ergarteri ) ( ],s~ gra·a:e '] ( 2hci g,r~c.te ] ( a·rd gra~c,t~:] (_Aij) ;gRiq~] [ stti gr~9.1H SERVICE DATES Number of Days: 180 Service Dates: 8/l 7 /2022 - 6/7/2023 Hours of Operation: 2 :00 PM-6:30 PM MEALS Source of Meals: ! Provi~ed .by The Ch ..• Other: Source of Lunch Snacks: I Pr:ovided by The :~h ... Other: PROGRAM FEES Fees Charged? (_Yes ) Registration Fee: $30.00 Fee:20 Frequency of fee: (WiekiY] Fee Description: Registration fee is a non- refundable one-time fee. Program weekly fee is $20 .00 for residents and $35 .00 for non-residents. FULL DAYS Number of Slots : O Number of Full Days : 0 Specific Se rvice Dates : j 15% Grade Range : ( 1st grcid~ ] [~2-n_d_g-ra~. d-e~) [.3rd grad~ J ( .,ttt)_g~d¢.l [~th gr'ac!e] ! SERVICE DATES ! Number of Days: 46 Service Dates: 6/12/2023 - 8/15/2023 Hours of Operation: : Monday-Friday 7 :30 AM-6 :30 '.PM , Program closed July 4th, 2023 i MEALS ; Source of Meals: 1 (other c:i9E/I;l()!-VlJ,!?~ .. · .) other: Miam i Dade : Community Action Human Services Department Summer Food Service Program Source of Lunch Snacks : • ; Other DOE/POH/US .,. J Other: Miami Dade County . Community Action Human Services Department Summer Food Service Program PROGRAM FEES Fees Charged? !Ye~ Registration Fee: $20.00 . Fees:35 Frequency of fee: i iNeekly J Fee Description:Registration fee is a non-refundable one- time fee. During the summer this site is a low income site. Program w eekly fee is $35 .00 for residents and $55.00 for non-r esidents for f am ili es that qualify for low incom e . If parents do not qualify for the low income rate and still want to register child at this site they would pay the $75.00 · weekly fee If a resipent and . the $95 ,00 rat~ if a non- resident of Hialeah. Site Name and Address: PARTICIPANT INFORMATION . PARTICIPANT INFORMATION Goodlet Adult Center Number of Slots: 75 · Number of Slots : 45 900 W. 44th Pl. Hialeah 33012 % of Children with Disabilities: · % of Children w ith Disabilities: Site Timeframe: [ Sd1opLYear (SY) ) ( summer (SM) ) School Year: Number of Direct Service Staff: 6 Site Specialty Focus: !. None] Summer: Number of Direct Service Staff: 7 Site Specialty Focus: ! Nein~ 12% Grade Range : ( ·KinC!erga,r:teri ) l ~lsl!;fr~~e] [ 2nil.·9rac;I_~ ) ' (· 3~d . grad~ ] (4th :grade] (s~ 9r~d~] SERVICE DATES Number of Days: 180 Service Dates: 8/17 /2022 - 6/7/2023 Hours of Operation : Monday-Friday 2:00 PM-6 :30 PM MEALS Source of Meals: i Provided by Th~ ch,,. l Other: Source of Lunch Snacks : i Provided by The Ch ... Other: PROGRAM FEES Fees Charged? ! Yes J Registration Fee: $30.00 Fee :20 Frequency of fee: I Weekly j Fee De sc ription : Registration fee is a non- refundable one-time fee . Program weekly fee Is $20.00 for residents and $35.00 for non-residents. FULL DAYS Number of Slots: 0 Number of Full Days: O Specific Service Dates : ! 15% : Grade Range : , '. ~ncl~rgart,e!n ] : (.1st grade ·J [ 2nd grade ) : (3rd gfade]\·4ttt ·gra~.e) '. i 5th .grade J • SERVICE DATES ' Number of Days: 46 Service Dates: 6/12/2023 - 8/15/2023 Hours of Operation : Monday-Friday 7 :30 AM-6 :30 PM . Program closed July 4th, 2023 MEALS Source of Meals: . [None ) Other: Source of Lunch Snacks : . f Other DOE/DOH/US..:::J Other: Miami Dade County Community Action Human Services Department Summer Food Service Program PROGRAM FEES Fees Charged? ;-Yes_) Registration Fee: $20.00 Fees:75 Frequency of fee : :"weekly J Fee Description:Registration fee is a non-refundable one- time fee. Program weekly fee is $75.00 for residents and $95.00 for non-residents. Site Name and Address: Sparks Park 1301 w. 60th St. Hialeah 33012 Site Timeframe: ( School Year (SY) ) ( Summer _@'.i[j School Year: Number of Direct Service Staff: 3 Site Specialty Focus: f None) Summer: Number of Direct Service Staff: 6 Site Specialty Focus : (None) PARTICIPANT INFORMATION PARTICIPANT INFORMATION Number of Slots: 30 % of Children with Disabilities : 15% Grade Range : l Kindergarten ) ( 1st gl:a~e ) ( 2nd graa~ ) [ '3rd ,grii9~] ( 4t!J .grad~ .) (5th gt,ade] SERVICE DATES Number of Days: 180 Service Dates: 8/17 /2022 - 6/7/2023 Hours of Operation: 2 :00 PM-6 :30 PM MEALS Source of Meals: : Provided by The Ch .. ..:J Other: Source of Lunch Snacks: l Provided by The Ch, .. 'j Other: PROGRAM FEES Fees Charged? ; Yes] Registration Fee: $30.00 Fee:20 Frequency of fee: 1:-weekl',t ) Fee Description: Registration fee is a non- refundable one-time fee. Number of Slots : 30 % of Children with Disabilities : 15% J Grade Range : ! [i<f!i"§rga'rten ] , [ ist grade J ( 2r)d gralle ) . [ 3rd gr~c!e ) ( 4tfi _gr:~.dg l '[5tt\g~ ; SERVICE DATES : Number of Days : 46 Service Dates : 6/12/2023 - i 8/15/2023 Hours of Operation: 7 :30 AM-6 :30 PM · Sites closed on July 4, 2023. MEALS Source of Meals: [ Other DOE/DQH/4S... I Other: Miami Dade Community Action Human · Services Department Summer Food Service Program Source of Lunch Sna cks: •[_Other DOE/DOH/US ... ) Other: Miami Dade Community Action Human Services Department Summer Food Service Progra m PROGRAM FEES Fees Charged? :-Yes l . Registration Fee : $20.00 Program weekly fee is $20.00 Fees :35 for r esidents and $35.00 for non-residents. FULL DAYS Number of Slots : Number of Full Days: Specific Se rvice Dates: Fr e que ncy of fee: f We ekly-] '-------"-- Fee Description:Registration fee is a non-refundable one- time f ee. During the summer this s ite i s a low incom e site. Program wee kly fee is $35.00 for r es ide nts and $55 .00 for non-residents for families that qu alify for low income. If ' Site Name and Address: : parents do not qualify for the : low income rate and still want : to register child at this site : they would pay the $75 .00 : weekly fee if a resident and ' the $95.00 rate if a non- 1 _ resident of Hialeah . PARTICIPANT INFORMATION PARTICIPANT INFORMATION Babcock Park Aftercare/Camp Number of Slots: 45 Number of Slots : 30 651 E. 4th Ave . Hialeah 33010 % of Children with Disabilities: % of Children w ith Disabilities : Site Timeframe: f Sthopl Year (SY) ) i' Suinrriel'..(SM) ) School Year: Number of Direct Service Staff: 4 Site Specialty Focus: '. Non~J Summer: Number of Direct Service Staff: 6 Site Specialty Focus : i None 1 , ___ ) 12% Grade Range : [ l<(lnde@;irten ) '. 1st gr~d~ ] [ 20.C! gtci!ie ) ( Srd gract~-)[_4.tlrgr.Me .) (5th gra!:fe) SERVICE DATES Number of Days: 180 Service Dates: 8/17 /2022 - 6/7/2023 Hours of Operation: 2:00 PM-6:30 PM MEALS Sou rce of Me a ls : '. Provided, bYThe Ch': .. Other: Source of Lunch Snacks: )rovlded by The <;;h ... Other: PROGRAM FEES Fees Charged? ;ve~ Registration Fee : $30.00 Fee :20 Frequency of fee: '._lVe~k lyJ Fee Description: Registration fee is a non- refundable one-time fee. Program w eekly f ee is $20.00 for residents and $35.00 for non-residents. 15% Grade Range : [ Kliidergart~o ] i 1st grade ] (; 211d .grade ) ! 3rd .gn:1de J [ 4th' Qf;;t~e ) (5th grade] SERVICE DATES Number of Days: 46 Service Dates: 6/12/2023 - 8/15/2023 Hours of Operation: 7:30 AM-6 :30 PM Site closed on July 4, 2023. MEALS Source of Meals: !, other DOE/[}OH/US ... J Other: Miami Dade Community Action Human Service s Department Summer Food Service Program Source of Lunch Snacks : ; Other [}OE/DOt-1/!JS ... Other: Miami Dade Community Action Human Services Department Summer Food Se rvice Program PROGRAM FEES Fees Charged? -:1 ._Y~~J Registration Fee : $20.00 Fees :35 Frequ e ncy of f ee: -_-WeekT~J Fee Description :Registration PROGRAM ACTIVITIES Activity Details FULL DAYS Number of Slots: Number of Full Days: Specific Service Dates: fee is a non-refundable one- time fee . During the summer this site is a low income site. Program weekly fee is $35.00 for residents and $55 .00 for non-residents for families that qualify for low income. If parents do not qualify for the low income rate and still want : to register child at this site they would pay the $75 .00 weekly fee if a resident and . the $95.00 rate if a non- resident of Hialeah. Family Session I Event: School Year, Required EBP:N/A Days per week: ( NfA ,) offered:~ Minutes Activity Description: Families engagement activities extend meaningful interactions between programs and families. By creating a welcoming environment, understanding families' needs, and implementing effective strategies to engage families, youth development programs can help bridge the gap between school and home by assisting families as they navigate the educational system, providing parents with Information and tools to support their child's academic and personal success, helping families learn how to best support the learning and development of their child, and understanding families' needs and refer them to resources and services as appropriate, Approach to Implementation: Parent Orientation : Parents receive an orientation to the CL&P afterschool program in August. Activity will be held one day for 1.5 hours. Heathy Eating and Nutrition Workshops: The CL&P program will partner with the University of Florida/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component for parents/guardians through their Cooking Matters in your Community curriculum throughout the program year. Activity will be held six days at each site location for 1 hour. Parent PBL Showcase: Participants in Project-based learning activities share their experiences and learning processes with their parents. This provides an opportunity for extended and meaningful interactions. Activity will be held 1 day at the end of each PBL project for 1 hour. Parenting Workshops-Workshops will be held targeting CL&P families on parenting skills, personal growth, CWD, or homework help. Workshops will be determined by parent need. Each work shop will 30-45 minutes in duration. Lights on Afterschool Event-Increasing awareness & support for afterschool programs in Hialeah . Each site will have their own event promoting literacy and participants will complete a craft project with their parent. Activity will be implemented one day during the afterschool year for 1 hour. Program will be modified to meet the individual needs of the child(ren) and their families. Related Field Trips: N/A Nutrition Education: School Year. Required EBP:Other Days per week: m offered: C60J Minutes Activity Description: Nutrition Education activities must reinforce healthy eating habits through nutrition education and other healthy eating activities, such as cooking classes, gardening projects and cultural exploration of foods. Nutrition education resources are available to programs through The Children's Trust's designated food service provider at no cost. Approach to Implementation: Program snacks/ suppers will be provided by FLIPANY to ensure that program participants receive a nutritious snack and/meal while attending the program. The CL&P program will partner with the University of Florida/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component through a selected age- appropriate curriculum throughout the afterschool year. Groups will be comprised of K-2nd and 3rd-5th. Each group will meet one day a week for 60 minutes for six weeks. Accommodations for CWD : Programs are modified to meet the individual needs of the child. Related Field Trips: N/A Nutrition Education: Summer, Required EBP:Other Days per week: CD offered: l 30 ) Minutes Activity Description: Nutrition Education activities must reinforce healthy eating habits ttirough nutrition education and other healttiy eating activities, such as cooking classes, gardening projects and cultural exploration of foods. Nutrition education resources are available to programs through The Children's Trust's designated food service provider at no cost Approach to Implementation: Program snacks/ lunches will be provided by Miami Dade County Community Action Human Services Department Summer Food Service Program to ensure that program participants receive a nutritious snack and lunches while attending the summer program. The CL&P program will partner with ttie University of florida/IFAS Extension Family Nutrition Program to provide a healthy eating and nutrition component through an age-appropriate curriculum in the summer months. Groups will be comprised of K-2nd and 3rd-5th. Each group will meet one day a week for 30 minutes for six weeks. Accommodations for CWD: Programs are modified to meet the individual needs of the child. Related Field Trips: N/A Differentiated Literacy Instruction (DU): School Year, Requ i red EBP:N/A Days per week: '~3 ~-_! l 3Q I offered: ,_:__; Minutes Activity Description: Differentiated Learning Instruction (DLI) is delivered i nd iv idually or in small groups by a Certified Teacher for all identified str uggling readers (i.e ., frustratlonal range ' on the appropriate literacy tool pretest). to improve reading fluency, comprehension and vocabulary, In addition to group literacy activities . Approach to lmplementatlon: A differentiated instruction approach is implemented to facilitate the delivery of l iteracy services using evidence-based curricula (or strategies) to improve oral reading fluency for participants through 3rd grade and comprehension for grades 4 and up. Student assessments are used to identify literacy readiness followed by instruction that is matched to the academic needs and learning styles of eac h participant Based on p r e-tests, students are grouped into three levels: mastery; in structional; o r frustrational. Participants at the mastery and instructional levels take part in individualized reading enrichment activities whereas participants at the frustrational level receive individualized instructional supports. Certified Teachers conduct Targeted Reading Intervention for frustrational readers using flexible individualized instruction developed by the Master Teachers that correspond with their academic needs. Accommodations for CWD : Programs are modified to meet the individual needs of the child. Related Field Trips: NIA Differentiated Literacy Instruction (DLI): Summer, Required EBP:N/A Days per week: 0 offered: [30] Minutes Activity Description: Differentiated Learning Instruction (DU) is delivered individually or in small groups by a Certified Teacher for all identified struggling readers (i.e., frustrational range · on the appropriate literacy tool pretest), to improve reading fluency, comprehension and vocabulary, in addition to group literacy activities . Approach to Implementation: A differentiated instruction approach is implemented to facilitate the delivery of literacy services using evidence-based curricula (or strategies) to improve oral reading fluency for participants through 3rd grade and comprehension for grades 4 and up. Student assessments are used to identify literacy readiness followed by instruction that is matched to the academic needs and learning styles of each participant. Based on pre-tests, students are grouped into three levels: mastery ; instructional; or frustrational. Participants at the mastery and instructional levels take part in individualized reading enrichment activities whereas participants at the frustrational level receive lndivlduallzed instructional supports. Certified Teachers conduct Targeted Reading Intervention for frustratlonal readers using flexible individualized instruction developed by the Master Teachers that correspond w ith their academic needs. Accommodations for CWD : Programs are modified to meet the individual needs of the child. Related Field Trips: N/A Homework Assistance: School Year, Required EBP:N/A Days per week: 0 offered: QQJ Minutes , Activity Description: Homework assistances utilizes evidence-based strategies that provide targeted and intentional instructional supports for children and incorporates staff availability and assistance, preparation, skills-building, motivation, communication with schools and families through teacher/parent check-ins, progress monitoring on school agendas/assignment books. Approach to Implementation: Assistance is provided in an environment conducive to completing academic tasks with materials readily available . Staff provide continuous motivation, strategies, and feedback that encourage skill-building and homework completion. In addition, staff facilitate communication to link the participant's parents, school teache rs, and afterschool program . Program staff assist with preparation, motivation, and communication between participants and staff to complete academic tasks. Assistance is offered Monday through Thursday for a minimum of 30 minutes up to an 1 hour where the scheduled activity permits when school is in session, encouraging a positive attitude toward homework. Accommodations for CWD: Programs are modified to meet the individual needs of the child . Related Field Trips: N/A Group Literacy: Summer. Required EBP:AfterSchool Kidzlit . Days per week: GJ offered: r 60 J Minutes Activity Description: Participants receive group literacy programming that utilizes evidence- based programs and/or strategies that promote and improve oral reading fluency In early grades (K-3), read i ng comprehension in later grades (4-5), and vocabulary-building across all levels. Group Literacy may be may be integrated into vari ous activities that Incorporate active ; reading and comprehension strategies (e .g ., project-based learning, STEM , arts, cooking). , Approach to Implementation: Master Teachers for Curriculum create project-based learning (PBL) activities that are used in conjunction with the Kidzlit book selections. Materials are presented by activating the child's background knowledge, exploring ideas through discussions. drama, art, movement and writing, and nutrition. Students will be grouped according to their reading proficiency level. Master Teachers will use a variety of teaching methods and interactive approaches to ensure that participants are fully engaged and absorbing content through their preferred learning style. PBL projects w ill be created by the Master Teachers for Curriculum (one for grades K-2nd and one for grades 3rd-5th) to engage students in learning. These tea cher and t r ained staff lead literacy activities will allow s tude nts to work together, brainstorm. and reinforce literacy topics while enhancing and supporting social skills. The summer PBL project will be planned for 8 weeks and will incorporate KidzUt book selections. The PBL will be one main theme that all summer camp sites will follow and will conclude with a showcase featuring samples of student work, art, and performances . Accommodations for CWD : Programs are modified to meet the individual needs of the c hild . Related Field Trips: N/A Group Literacy: School Year, Required EBP :AfterSchool Kidzlit Days per week; 0 offered: C"NJ Minutes Activity Description: Participants r eceive group literacy programming that utilizes evidence- based programs and/or strategies that promote and improve oral reading fluency in early grades (K-3), reading comprehension in later grades (4-5), and vocabulary-building across all levels. Group Literacy may be may be integrated into various activities that incorporate a ctive 1 reading and comprehension strategies (e.g .. project-based learning, STEM, arts, cooking) . . Approach to Implementation: Master Teachers for Curriculum create project-based learning (PBL) activities that are used in conjunction with the Kidzlit book selections . Materials are presented by activating the child's background knowledge, exploring ideas through discussions. drama , art, movement and writing , and nutrition. Students will be grouped according to their reading proficiency level. Master Teachers will use a variety of teaching methods and interactive approaches to ensure that participants are fully engaged and absorbing content through their preferred learning style .. PBL projects will be created by the Master Teachers for Curriculum (one for grades K-2nd and one for grades 3rd-5th) to e ngage students in learning. These teacher and tra ined staff lead literacy activities will allow students to work together, brainstorm, and reinforce literacy topics while enhancing and supporting social skills. The PBL projects will range between 5-10 weeks and will incorporate Kidzlit book selections. Some of the PB L's will incorporate community outreach activit ies such as the City 's Canned Food Drive and Program Ca r e boxes that will reinforce the student's social emotional growth by reinforcing the c once pts of giving, helping, and thanking others in the community. Accommodations for CWD : Programs are modified to meet the individual needs of the child. Related Fleld Trips: N/A Art: Summer. Optional EBP:N/A Days per week: CD offered: [ 6.0 ) Minutes Activity Description: Participants will receive art programming services that help participants strengthen skills in specific artistic disciplines, express the ir creativity and collaborate with others . Arts programs can focus on one or more disciplines including, but not limited to: dance, ; painting, drawing, graphic design. theatre/drama, choir, photography, performance art ' creative writing, poetry, storytelling, mixed-media, sculpture, music and film. All arts programs : must include an element of public performance or exhibition developed by youth. Approach to Implementation: Participants will receive art programming services that help participants to build and reinforce skills in artistic areas, express their originality and cooperate with others. Program participants will engage in Staff-led enrichment art activities (visual arts, music, performing arts. dance, etc) once a week as an enrichment activity and an additional day a week that will coincide with their PBL project for the summer showcase. Program will contract Edusource Inc, through their "Ceramics on Wheels" Art Program, In which : they will provide a creative program that uses hands-on crafts. that allows children to be able to express themselves individually through colors, design, and various art techniques . The program will be held for 1 hour at each site for four weeks . Accommodations for CWD : Programs are modified to meet the individual needs of the child . Related Field Trips: The se lected fi e ld trip sites an d experiences will be aligned to the curricula, activities, and outcomes of the program and under the arts and culture area may include museums scheduled once or twice during the summer based on the avai labilty, for 3-4 hours. Physical Activity: School Year, Required EBP:Sports, Play, and Active Recreation for Kids (SPARK) Days per week: 0 :'"30 '1 offered: ·~'.J Minutes Activity Description: Participants receive structured physical fitness programming to keep children moving through out the entire activity, while promoting fitness, fun, teamwork and cooperative play. Programs offer a variety of activities that encourage participation for all skill levels and abilities, and that meet children's needs and interests. Participants are actively moving for at least 2 .5 hours weekly during the school year. Physical activities and fitness can focus on, but is not limited to jump rope, parachute play, jogging games, fitness circuits, aerobics and team sports. Approach to Implementation: Activities implemented are structured and promote fitness, fun, teamwork, cooperative play , and keep participants vigorously moving . A variety of activities are offered to encourage the involvement of participants at all skill levels and abilities. Creative and fun fitness activities are offered from the evidence-based SPARK curriculum. Indoor and outdoor recreational games emphasize strength building and endurance skills/drills (Color Tag, Heart Alert, & Run USA) and teach responsibility, teamwork, and leadership. Children participate in fun outdoor activities such as capture the flag , kickball, and red zone. Team sports such as flag football, soccer, basketball, dance and cheerleading provided by the Department of Parks and Recreation are offer to all participants. However, parents must elect to sign-up their child. This activity is offered throughout the school year, depending on the season 3 to 4 days a week for 10 weeks for 45 minutes a day. Accommodations for CWD: Programs are modified to meet the individual needs of the child. Related Field Trips: N/A STEM (Science, Technology, Engineering, and Mathematics): School Year, Optional 'EBP:Other Days per week: CD Minutes offered:@] Activity Description: STEM activities allow youth the opportunity to explore career pathways in related STEM fields as well as better preparing youth for academic success. High-quality STEM programs build critical thinking skills, problem solving, creativity, collaboration and teamwork; are experiential, Inquiry-based, include rigorous content and are linked to school curriculum standards. Additionally, they use relevant, real-world applications of STEM content and involve those with STEM backgrounds as part of the program delivery structure. STEM activities may include programs focused on digital certification such as robotics, Adobe and gaming. Approach to Implementation: During the school year, Nexplore LLC will provide their Nexplore Science program which is built upon inquiry, experimentation and play. Students will dive deep into various scientific concepts such as electricity. Inventions, sound, energy, physics, light, nature, earth sciences and more. · Each class teaches the fundamental scientific ideas to children though hands-ons play and · activities. Each student will receive their own Science Wlz kit to explore the course. Services · will be scheduled as: One (1) lesson a week, One (1) group a week, for Six (6) weeks duration . at each site, for one hour. Accommodations for CWD : Programs are modified to meet the individual needs of the ch ild. Related Field Trips: N/A Physical Activity: Summer. Required EBP:Sports, Play, and Active Recreation for Kids (SPARK) Days per week: (IJ f60' offered: ·~-_) Minutes Activity Description: Participants receive structured physical fitness programming to keep children moving through out the entire activity, while promoting fitness, fun, teamwork and cooperative play. Programs offer a variety of activities that encourage participation for all skill levels and abilities, and that meet children's needs and interests. Participants are actively moving for at least 2.5 hours weekly during the school year. Physical activities and fitness can focus on, but is not limited to jump rope, parachute play, jogging games, fitness circuits, aerobics and team sports . Approach to Implementation: Activities implemented are structured and promote fitness , fun, teamwork, cooperative play, and keep participants vigorously moving. A variety of activities are offered to encourage the involvement of participants at all skill levels and abilities. Creative and fun fitness activities are offered from the evidence-based SPARK curriculum. Indoor and outdoor recreational games emphasize strength building and endurance skills/drills and teach responsibility, teamwork. and leadership. Children participate in fun outdoor activities such as capture the flag, kickball, and red zone. Team sports such as soccer, dance and cheerleading provided by the Department of Parks and Recreation are offered to all participants. However. parents must elect to sign-up their child . This activity is offered throughout the summer, 3 to 4 days a week for 10 weeks for 45 minutes. Participants in the program during the summer months are taken to City pools to engage in swimming activities for free once a week depending on availability for 1.5 hours as a fitness enrichment activity. A Water Safety class is given to all staff and participants at the beginning of the summer program. Ac commodations for CWD: Programs are modified to meet the individual needs of the child. Related Field Trips: Reid trips increase engagement in the program and give participants the opportunity to experience new educational, cultural, and environmental experiences while practicing their so cial skills . The selected field trip sites and experiences may be aligned to the curricula, activities, a nd outcomes of the program and under the fitness area m ay include bowling and trampoline parks during the summer based on availability for 3-4 hours each trip. · Art: School Year, Optional EBP:N/A Days per week: CD offered:@] Minutes Activity Description: Participants will receive art programming services that help participants strengthen skills In specific artistic disciplines, express their creativity and collaborate with others. Arts programs can focus on one or more disciplines including, but not limited to: dance, I painting, drawing, graphic design, theatre/drama , choir, photography, performance art, creative writing, poetry, storytelling, mixed-media, sculpture, music and film. All arts programs ; must include an element of public performance or exhibition developed by youth . Approach to Implementation: Participants will receive art programming services that help participants to build and reinforce skills in artistic areas, express their originality and cooperate with others. Program participants will engage In Teacher/Staff-led enrichment art activities (arts and crafts, visual arts) once every other week as an enrichment activity that will coincide with each PBL project. Accommodations for CWD : Programs are modified to meet the individual needs of the child. Related Field Trips: N/A Family Session I Event: Summer, Required EBP:N/A Days per week: ( N/A-j offered: l-NiAJ Minutes Activity Description: Families engagement activities extend meaningful interactions between programs and families. By creating a welcoming environment, understanding families' needs, and implementing effective strategies to engage families, youth development programs can help bridge the gap between school and home by assisting families as they navigate the educational system, providing parents with information and tools to support their child's academic and personal success. helping families learn how to best support the learning and development of their child, and understanding families' needs and refer them to resources and services as appropriate. Approach to Implementation: Parent Orientation : Parents receive an orientation to the CL&P summer program in May . . Orientation will be held one day for 1.5 hours. Summer Learning Day: Celebrating National Summer Learning Day, children participate with their parents/guardians in science related mini experiments or challenges. Activity will be held one day during the summer program on National Learning Day for 1 hour in duration. Parent Showcase Performance: Children display art work & perform skits us ing drama & dance in-front of family members and friends. Participants in Project-based learning activities share their experiences and learning processes with their parents. This provides an opportunity for extended and meaningful interactions between families and children that encourage parents to be more involved in their child's education . Showcase w il l be held one day for 2 hours. Program will be modified to meet the individual needs of the child(ren) and their families . Related Field Trips: N/A Social-Emotional Leaming (SEL): Summer, Required EBP:PeaceWorks (Peace Education Foundation) Days per week: CD offered:@] Minutes · Activity Description: Social -Emotional Learning (SEL) activities must Include a structured design programming grounded In positive youth development best practices. Program focuses on positive skill-building (strengths-based versus deficit-based) through challenging activities, leadership development. decision-making opportunities. and opportunities for youth to have hands-on practice applying skills to real-world scenarios. Programs ensure a nurturing, socially positive environment, inclusive of staff equipped to actively and intentionally foster this environment by coaching children and appropriately modeling concepts and skills . Approach to Implementation: Activities from evidence-based curricula Peace Education (K-5th) teach children how to resolve conflicts & problem solve through alternative solutions. role-plays, and group discussions. Having positive interactions between staff and participant. The activity will be offereed one day a week for 45-55 minutes. Accommodations for CWD: Programs are modified to meet the individual needs of the child. Related Field Trips: N/A Social-Emotional Leaming (SEL): School Year, Required EBP:PeaceWorks (Pea ce Education Foundation) Days per week: :}] ::451 offered:,_ Minutes Activity Description: Social-Emotional Learning (SEL) activities must include a structured design programming grounded In positive youth development best practices. Program focuses on positive skill-building (strengths-based vers us deficit-based) through challeng ing activities. leadership development. decision-making opportunities. and opportunities for youth to have h a nd s-on practice applying skills to rea l-world scenarios. Programs ensure a nurturing, socially positive environment, inclusive of staff equipped to actively and intentionally foster this environment by coaching children and appropriately modeling concepts and skills . Approach to Implementation: Activities from e vide nc e-based curricula Peace Education (K-5th) teach children how to resolve conflicts & problem solve through alternative solutions. role-plays, and group discussions. Having pos itive interactions between staff a nd participant. This program is offered one day a week throughout the afterschool program for 45-55 minutes . Accommodations for CWD : Programs are modified to meet the individual needs of the child. Related Field Trips: N/A PARTICIPANT OUTCOMES See below for testing timelines: School Year Testing Pre-test: Must occur within first 30 days of attendance Mid-test: Must occur between December 1st and January 15th Post-test: Must occur between May 1st and end of school year Summer Testing Pre-test: Must occur within first 14 days of attendance Post-test: Must occur during the final 14 days of the program Participant Outcomes 65% 11104 -children will make meaningful improvement on physical fitness perfonnance based on their level at pre-test (SY) Associated with: School Year, 29 -Physical Activity Data Source/Measurement Tool:6506 -PACER Multi-Stage Shuttle Run SY Timing: l Pre-test] ( Mid-test] [POSMe-sn Meaningful Improvement: Based on an increase in four laps completed from the pre-test to the post-test. End Date: 65% 11105 -children will make meaningful improvement on physical fitness perfonnance based on their level at pre-test (SM) Associated with: Summer, 29 -Physical Activity Data Source/Measurement Tool:6511 -PACER Multi-Stage Shuttle Run SM . . i'Pre-tesi:-J -Post-test.,i Timing:·--· ------ Meaningful Improvement: Based on an increase in two laps completed from the pre-test to the post-test. End Date: 80% 11106 -children through 3rd grade will make meaningful improvement on oral reading fluency based on their level at pre-test Associated with: School Year, 25 -Group Literacy Data Source/Measurement Tool:6507 -1 Minute Oral Reading Fluency (ORF) SY ----·· .--·-·1 -·---· Timing: l Pre-tes!_i ! Mld-tes~ ~st-test .J Meaningful Improvement: For the ORF, meaningful improvement is defined as one of the following based on pre-test level of oral reading fluency: -Participants at the "frustrational" level improve to "instructional " or "mastery" leveL -Participants at the "instructional" level improve to "mastery" level. -Participants at the "mastery" level remain at the "mastery" level. End Date: 80% 11107 -children through 3rd grade will make meaningful Improvement on oral reading fluency based on their level at pre-test Associated with: Summer, 25 -Group Literacy Data Source/Measurement Tool:6512 - 1 Minute Oral Reading Fluency (ORF) SM Timing: LPr~test ) iPOst:t~ Meaningful Improvement: For the ORF, meaningful improvement is defined as one of the following based on pre-test level of oral reading fluency: -Participants at the "frustrational" level improve to "instructional" or "mastery" level. -Participants at the "instructional" level improve to "mastery" level. -Participants at the "mastery" level remain at the "mastery" level. End Date: 80% 11108 -children In grades 4 and above who make meaningful improvement in Reading Comprehension based on their level at pre-test Associated with: School Year. 25 -Group Literacy Data Source/Measurement Tool:6508 -iSTEEP Maze Assessment SY Timing: (fire-test] L Mid~test ) ( Post:tes.t J Meaningful Improvement: Defined as one of the following based on pre-test level of reading comprehension: -Participants at the "frustrational" level improve to "instructional" or "mastery" level. -Participants at the "instructional" level improve to "mastery" level. - Participants at the "mastery" level remain at the "mastery" level. End Date: 80% 11109 -children in grades 4 and above who make meaningful improvement in Reading Comprehension based on their level at pre-test Associated with: Summer, 25 -Group Literacy Data Source/Measurement Tool:6513 -iSTEEP Maze Assessment SM T . 1 :-Pre-test') :Tost,tesi-J 1m ng: '-- Meaningful Improvement: Defined as one of the followi ng based on pre-test level of reading comprehension : -Participants at the "frustrational" level improve to "instructional" or "mastery" level. -Participants at the "instructional" le vel improve to "mastery" level. - Participants at the "mastery" level remain at the "mastery" level. End Date: 75% 11110 -children in Kindergarten through 2nd grade who make meaningful improvement In social-emotional learning based on their level at pre-test. Associated with: School Year, 34 -Social-Emotional Learning (SEL) Data Source/Measurement Tool:6510 -Child Trends SEL: Staff Survey (K-2) SY T . . ;p re-::testl !~Mld-test-J 1,·-p;;~ 1ming: · · , ·--·-· ·-· -· ~J Meaningful Improvement: Based on an increase of .41 points (Minimum Detectable Effect) from the pre-test to the post-test OR maintaining a score of three (3) or more. End Date: 75% 11111 -children In grades 3 through 5 who make meaningful improvement In social-emotional learning based on their level at pre-test. Associated with: School Year, 34 -Social-Emoti onal learning (SEL) Data Source/Measurement Tool:6509 -Child Trends SEL: Staff & Child (3 -5 grade) SY Tl • (-Pre-test-.J; Mid-~; Po~t-t~st] mmg:' · · ·' ~-· · · · Meaningful Improvement: Based on an increase of .41 points (Minimum Detectable Effect) from the pre-test to the post-test OR m a intai ning a s core of three (3) o r more. End Date: 75% 11112 -In Kindergarten through 2nd grade who make meaningful improvement In social-emotional learning based on their level at pre-test Associated with: Summer, 34 -Social-Emotional Learning (SEL) Data Source/Measurement Tool:6515 -Child Trends SEL: Staff Survey (K-2) SM T . . (PreTe.stJ ( Post-test ) 1mmg: Meaningful Improvement: Based on an increase of .41 points (Minimum Detectable Effect) from the pre-test to the post-test OR maintaining a score of three (3) or more. End Date: 75% 11113 -children in grades 3 through 5 who make meaningful i mprovement in s ocial-emotional learning based on their level at pre-test Associated with: Summe r , 34 -So ci al-Emotional Lea rning (SEL) Data Source/Measurement Tool:6514 -Child Tre nds SEL: Staff & Child (3-5 grade) SM Timing: [P;:e-:{~) ["Post-test l Meaningful Improvement: Ba sed on a n in crease of .4 1 points (Min imum Detectable Effe ct) from the p re-t est to the post-test OR mainta ining a score o f three (3 ) o r m o re . End Date: PARTNERS & SERVICE LINKAGE Partners & Service Linkage lnKind: Mi a mi Da de County, Associated Activity: Description of Role & Expertise: Miam i Dade Co unty Community A ction Human Se rvices De pa rtment Summer Food Se rvice Program provi des afterschool and su m m e r program foo d to low-inc ome yout h In u n d erserve d areas of Mi a mi, Florida. The Vill a ge Youth Se rvices will provide free nutrit iona l sn acks/lunches a nd bev e r ages to c hild ren i n t h e City's summe r ca m ps Service End Date: lnKind : Miami-Dade County Public Schools, Associated Activity: Description of Role & Expertise: M-DCPS and the City will continue to use their Compact agreement in defined areas to improve the education and well-being of the children in Hialeah. M-DCPS will continue to provide bus routes as free transportation for children to CL&P program sites . CL&P Administration will recruit qualified staff from Child Care Certification classes offered in area high schools. Service End Date: lnKind : FLIPANY. Associated Activity: Description of Role & Expertise: FLIPANY's professional staff works with childcare centers, afterschool programs. and community centers to assess their environment, policies, and practices around healthy eating and physical activity. FLIPANY's staff then informs, trains, and gives resources to the teachers. parents, and participants in order to foster an even more healthy site environment. FLIPANY provides technical assistance training for program staff of sites that participate In the USDA Afterschool Meal Program as well as supplying healthy and nutrious snacks and supper for the Creative Learning and Play (CL&P) Program duing the afterschool timeframe. Service End Date: lnKind : Parent to Parent. Associated Activity: Description of Role & Expertise: Parent to Parent of Miami is a community-wide, non-profit organization that provides information, educational training and support to families who have children and adults with disabilities and/or special needs. Parent to Parent of Miami is scheduled to co-facilitate various workshops with the City of Hialeah, including help implementing a direct referral process for families of children with disabilities served by the program, and provide materials and resources specific to children and youth with disabilities to be disseminated in family engagement activities Service End Date: lnKind : Miami Dade College, Associated Activity: Description of Role & Expertise: Miami Dade College (MDC) is the largest and most diverse college in the nation. With eight campuses and more than 165,000 students from across the world, the College offers over 300 programs of study and several degree options, including vocational, associate, and baccalaureate degrees. Our partnership is with the Hialeah Campus . MDC Hialeah will assist with recruitment of new employees who have completed their DCF 30-hour Basic and 10-hour s pecial needs child care coursework. Service End Date: lnKlnd : University of Florida -Institute of Food and Agricultural Sciences. Associated Activity: I-Healthy Eating and Nutrition Education -R- Description of Role & Expertise: The University of Florida's Institute of Food and Agricultural Sciences (UF/IFAS) is a federal- state-county partnership dedicated to developing knowledge in agriculture. human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. The CL&P program will partner with the University of Fiorida/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component for parents/guardians through their Cooking Matters in your Community curriculum throughout the program year. The CL&P program will also partner with the University of Florida/IFAS Extension Family Nutrition Program to provide the healthy eating and nutrition component through their Understanding MyPlate (YUM) and the Kids in the Kitchen curriculum throughout the program afterschool year and the Cooking Matters Chefs and Kids for the summer program. Service End Date: STAFFING TABLE Position Program Assistants Position ID: 37210 Category: Administrative Support/Clerical/Data Entry Classification: P/S Position Details Timeframe: School Year"Summer Number of Staff: 3 In Ratio: N Supervision: [@ . Minimum Qualifications and ; Responsibilities : Qualifications: High school diploma or GED. One year of advanced clerical experience . is preferred. Entry Level Responsibilities: Assist in all data entry, paperwork, training, program registrations, and maintaining all program and employee records. Related Subcontractor Budget: Program Budget Center Director Position ID: 37204 Category: Program Management Classification: P/S Camp Directors Position ID: 37205 Category: Support Staff Classification: P/S : Tlmeframe: School Year"Summer Number of Staff: 1 In Ratio: N Supervision: (YES.] Timeframe: School Year"Summer Number of Staff: 9 In Ratio: Y Supervision: (YES ) : Qualifications: High school . diploma or GED. Experience in · ' recreation or out-of-school services preferred . Director credential preferred . · Responsibilities: ; Responsible for site daily ! operations. Work directly with : staff & children; oversee ; : implementation of program : and activities, develop ' schedules, plan weekly special · 1 events, supervise staff, & : review daily paperwork, etc. Credentialed staff necessary · for DCF child care license. Related Subcontractor . Budget: Program Budget · Qualifications: A high school : diploma or General . Equivalency Diploma (GED). · Experience in recreation or . out-of-school services ' preferred. CDA and or 55 child care hours preferred. ' Responsibilities: Responsible for site daily operations. Work directly with staff & children; oversee · implementation of program and activities, develop schedules, plan weekly special , events, supervise staff, & ' review daily paperwork, etc. Credentialed staff necessary : for DCF child care license. Related Subcontractor . Budget: Program Budget Counselors Position ID: 37207 Category: Support Staff Classification: P/S Education Supervisor Position ID: 37866 Category: Program Management Classification: F Office Assistant Position ID: 41851 Category: Support Staff Classification: F Timeframe: School Year"Summer Number of Staff: 6 In Ratio: Y Supervision: (YES j Timeframe: School Year"Summer Number of Staff: 1 In Ratio: N Supervision: i y~sJ Timeframe: School Year"Summer Number of Staff: 1 In Ratio: N Supervision: 'Y~_] . Qualifications: High school diploma or GED. Experience in . recreation or out of school services preferred. CDA and or 55 child care hours preferred . . Responsiblllties: Second in- : charge at each site and is responsible for supervising participants and activities . i Related Subcontractor · Budget: Program Budget : Qualifications: Bachelors degree and five years of programmi ng and/or supervising experience. Responsibilities: Oversees , all Adult Centers, Summer Camps and After school Programs. (Program match.) . Related Subcontractor · Budget: Program Budget Qualifications: A high schoo l diploma or General Equlvalency Diploma (GED). Responslblllties: Performs other duties related to program delivery. May be responsible for a variety of a ss ignme nts such as bus driv e r . c ook. and mainte n a nce worker, etc. Related Subcontractor Budget: Program Budge t Master Curriculum Teachers Tlmeframe: School YearASummer Position ID: 37211 Category: Certified Teacher Classification: P/5 Number of Staff: 2 In Ratio: N Supervision: LNo) Master Teacher -Inclusion Tlmeframe: School YearASummer Position ID: 30390 Category: Certified Teacher Classification: P/5 Number of Staff: 1 In Ratio: N Supervision: [_NO J : Qualifications: B.A. /B .S. in ! Education. State of Florida ; Teacher Certification. : Responsibilities: : Responsible for creating, ' implementing, and supervising curriculum; ; assures differentiated ; instruction; plans project- ; based learning activities; conducts training, provides · lesson plans, supplies/materials, manuals for staff. Assists with teacher : evaluations. Substitutes in sites when teachers are : absent. Related Subcontractor ' Budget: Program Budget Qualifications: B.A. /B .S. in Edu c ation. State of Florida Teacher Certification. Prefer a · Behavior Analyst board Certification or significant ESE classroom experience. Responsibilities: Master Teacher-Inclusion will provide staff training; do site visits, observation and behavior modification plans, and parent/child intake interviews for children w ith disabilities (CWD) to determine individualized needed supports for successful inclusion and positive outcomes. Substitutes in sites when teachers are absent. Related Subcontractor · Budget: Program Budget Education Center Director I Timeframe: School Year"Summer Position ID: 41137 Category: Program Management Classification: F Program Leaders CWD Position ID: 41390 Category: Support Staff Classification: P/S Program Specialist IV Position ID: 31199 Category: Program Manageme nt Classification: F Number of Staff: 1 In Ratio: N Supervision: (YES j Timeframe: School Year"Summer Number of Staff: 3 In Ratio: Y Supervision: !NO ) Timeframe: School Year "Summer Number of Staff: 1 In Ratio: N Supervision: ! YES 1 , __ ._., : Qualifications: Bachelor · Degree or equivalent : experience in program manag ement . Responsibilities: Provides : direction for the program's : day to day operations, · supervision, direction and . guidance for staff, assures · implementation of evidence · based curriculum or program ; protocols w ith fidelity. ' Related Subcontractor : Budget: Program Budget Qualifications: A high school diploma or General Equivalency Diploma (GED). Responsibilities: Performs other duties related to program d e l iv ery. May be responsible for a variety of assignments such as bus driver, cook, and maintenance worker, etc. Related Subcontractor Budget: Prog r am Budget Qualifications: Master or Bachelor's degree and · finan cial accounting skills Responsibilities: Yea r-round employee performs professional and supervisory work in planning, implementing and administ e ring the program's bud gets a nd g r ant ex pe nditures a nd r e po rting . This pos ition is currently at 75% effort. Related Subcontractor Budget: Program Budget Purchasing Aide Position ID: 37899 Category: Administrative Support/Clerical/Data Entry Classification: F Program Leader Position ID: 41389 Category: Support Staff Classification: P/S Teachers Position ID: 37206 Category: Certified Teacher Classification: P/S Timeframe: School Year~Summer Number of Staff: 1 In Ratio: N Supervision: . (.NP.] · Timeframe: School ' Year~summer , Number of Staff: 10 In Ratio: Y Supervision: (NO] Tlmeframe: School Year~summer Number of Staff: 6 In Ratio: N Supervision: '. N0:1 '----'--' Qualifications: College degree with course work in business or at least two years ; experience. , Responslbllltles: : Responsible for purchasing : transactions, processing : invoices, tabulating and [ analyzing bids and record i keeping. : Related Subcontractor . Budget: Program Budget : Qualifications: A high school ' diploma or General 1 Equivalency Diploma (GED). : Responslbllltles: Performs . other duties related to program delivery. May be · responsible for a variety of . assignments such as bus driver, cook, and maintenance worker, etc. ; Related Subcontractor ; Budget: Program Budget · Qualifications: Bachelor's degree in Education and state certification. Responsibilities: Responsible for the delivery . of academic and differentiated instruction activities a t each site. Related Subcontractor Budget: Program Budget Education Center Director II Timeframe: School ' Year"Summer Position ID: 41155 Category: Program Management Classification: F Number of Staff: 1 In Ratio: N : Supervision: (YES) Qualifications: Bachelor Degree or equivalent experience in program management. Responsibilities: Provides . direction for the program's day to day operations, supervision, direction and guidance for staff, assures implementation of evidence · based curriculum or program · protocols with fidelity. Related Subcontractor Budget: Program Budget ATTACHMENT B OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT Budget amendments/revisions Budget amendments/revisions require written approval from the designated Program ·Manager and The Children's Trust's Chief Financial Officer or their designees. Requests for budget amendments/revisions must be submitted to the Program Manager using Trust Central, or the appropriate form, as designated by The Children's Trust. All budget amendments/revisions are subject to final approval by The Children 's Trust. Budget amendments/revisions cannot be used to increase the total Contract amount or to modify the Scope of Services. No more than two budget amendments/revisions may be approved during the Contract term . Budget amendments/revisions will be disallowed if they seek to revise retroactive costs not previously budgeted. All budget amendments/revisions must adjust for operational activity effective as of the previously billed period . Budget amendment/revision requests must be submitted sixty (60) days prior to the expiration of the Contract. Approved budget amendments/revisions will be incorporated into the Contract. Invoice/ Reguest for Payment Reguirements Provider shall submit an invoice/request for payment, utilizing the format prescribed by The Children's Trust and in accordance with the approved budget or approved budget revision(s). This format may entail the electronic submission of an invoice/request for payment in The Children's Trust electronic reporting system in accordance with the approved budget or budget amendments/revisions, paper invoice, spreadsheet, or other submission method. The Chi ldren 's Trust will notify the Provider of the method of submittal. Invoices/request for payments not submitted in The Children 's Trust electronic reporting system shall be submitted by the Provider to The Children's Trust at: accountsP-ayable@thec hildren stru st.org. and to the Provider's Trust staff member assigned to this Contract. The invoice/request for payment must include The Children's Trust's issued Purchase Order number, agreement number, and a unique invoice number assigned by the Provider. Submissions to accountsi;iayable@thechildrenstrust.org must contain only the invoice/request for payment and no additional correspondence. Attachments and other documentation included with the invoice/request for payment submitted to accountsRav.ab le@t l1 echild re nstru st.org will render the invoice as being not properly submitted. The invoice/request for payment is due on or before the fifteenth (15th) day of the month following the month in which expenditures were paid (exclusive of legal holidays or weekends) or when the deliverable was accepted by The Children's Trust. The Children's Trust will consider all invoices/request for payment received after the fifteenth (15th) of each month as late, even if the cause of a late submission is due to the delayed approval of a budget or amendment in The Children's Trust electronic reporting system. The Children's Trust agrees to reimburse Provider on a monthly basis, provided that the Contract utilizes a cost reimbursement method of payment. Any expense in c luded on an invoice/request for payment relating to a reimbursement request that pertains to a check dated greater than two months prior to the invoice/requ est for payment will not be approved. The Children's Trust reserves the right to r equest any supporting documentation related to this Contract. For the purpose of payment only, a subcontractor is defined as an independent agency or entity that has entered into an agreement with a Trust-funded provider to perform and oversee multiple components of the program service delivery as well as programs participants on behalf of that provider. If there are subcontractors to this Contract. and the invoices/request for payment are to be submitted using The Children 's Trust electronic reporting system , then Form D: Attestation of Payment must be uploaded to The Children's Trust's electronic system Document Repository no later than thirty (30) days after payment to subcontractor. If invoices/requests for payment are submitted using The Children's Trust electronic reporting system , upon the close of this Contract. Provider is required to complete Fo rm E: Close-out Attestation of Paym ent, whi c h must b e upload ed to Th e Children's Trust's elec tronic system Do cument Rep ository no later than thirty (30) days after payment to subcontractor. T hese forms may be downloaded from The Children's Trust's web site. A final invoice/request for payment (for the last month of the Contract term) from Provider will be accepted by The Children's Trust up to forty-fi ve (45) days after the expiration of this Contract. If Provider fails to comp ly, then all rights to payment shall be forfeited. If The Child ren's Trust determines that Provider h as been paid funds, whi c h are not in accordance with this Con tract and to which it is not entitled, th e n Provider shall r eturn such funds to The Children's Trust or submit appropriate documentation to support the payment within thirty (30) d ay s of notifi cation by Th e Children's Tru st. After thirty (30) days, Th e Ch ildren's Trust may recapture amounts due to The Children's Trust from this or any Contract by reducing amounts requested to be reimbursed les s the amount owed to The Children's Tru st. The Children's Trust shall have the sole discretion in determining if Provider is entitled to such funds in accordance with this Contract. The Children's Trust decision on this matter sha ll b e binding. In the ev ent that Provid er, its independent CPA firm or Th e Childre n's Trust discovers that an ov erpayment has b ee n made, Provid er sh all repay th e ov erpaymen t with in thirty (30) calend ar days of discov ery of the ev ent by th e Provider or notifi ca tion of ove rpaym ent by t h e Provider's ind epend en t CPA firm or Th e Ch ildren 's Tru st. T h e provision of thi s section shall survive the expiration or termination of this Contract . If Provider fail s to serve the con tracted number of partic ip ants and/or fails to utilize th e funds in accordance with the Con t ra c t, Th e Ch ildren's Tru st m ay amend the Contract to redu ce the amount funded. Any delay in amendment by The Children's Trust is not deemed a waiver of The Children's Trust right to amend or seek reimbursement for under-serving participants in accordance with the Contract. An invoice/request for payment will be deemed proper as defined by the Florida Prompt Payment Act. chapter 218, Part VII, Florida Statutes, if the request complies with the requirements set forth in this Contract and is submitted on the forms prescribed by The Children's Trust. Invoices/requests for payment and/or documentation returned to Provider for corrections may be cause for delay in the receipt of payment. Late submission may result in delay in the receipt of payment. Upon receipt of Provider's properly submitted invoices/request for payment and/or other required documentation, The Children's Trust shall pay Provider in accordance with the Florida Prompt Payment Act. The Children's Trust may retain any payments due until all required reports, deliverables, or monies owed to The Children's Trust are submitted and accepted by The Children's Trust. Indirect Administrative Costs In no event shall The Children's Trust fund indirect administrative costs in excess of 10 percent of the total Contract amount. "Indirect administrative costs" includes operational costs that support the performance of programmatic functions but are not directly incurred as a result of the program . Match Reguirement When a specific solicitation or procurement require partial match funding, said funds should be reasonable, necessary, and/or required for the program . Match funding requirements may be satisfied with cash or in-kind contributions including non-federal cash dollars, donated items, and/ or services that are part of the overall cost of operating the program. Matching funds must originate from a funding source other than The Children's Trust. The Children's Trust reserves the right to ask for substantive documentation to support the match at any time and such documentation must be presented to Provider's independent auditors as part of its annual financial statement audit. Direct Deposit of Payment As a requirement of this Contract with The Children's Trust. Provider agrees that prior to, or on the date commencing the effective term of this Contract, Provider will enroll in The Children's Trust's direct deposit program. Payment may be withheld until such time enrollment is completed. The direct deposit program requires that all payments received from The Children's Trust are directly deposited into the Provider's designated bank account held in a financial institution located int the United States. Cost Reimbursement Method of PaY.ment Where indicated herein or Attachment Blthe parties agree that this is a cost reimbursement method of payment Contract. Provider shall be paid in accordance with the approved budget and/or approved budget amendments/revisions as set forth herein, as well as based on the actual costs incurred. Provider will be paid in accordance with the approved budget, typically after expenses are incurred. Provider also agrees to pay its subcontractors, vendors and employees for the fulfillment of services provided on a timely basis. The Trust expects that Provider maintain sufficient funds in the amount of at least 15 percent of its operating budget. Adequate working capital is considered a best practice and is necessary when managing a cost reimbursement contract. Provider is expected to possess the funds necessary to cover initial program expenses, and then request reimbursement from The Trust . Deliverable-Based Method of Pay.!!l.!fil!._ Where indicated herein or Attachment Bl, the parties agree that this is a deliverable based Contract, and Provider will be paid based on acceptance by The Children's Trust of deliverables as outlined in Attachment A and the fee per deliverable as stated herein or Attachment Bl. Provider will submit required reports and/or deliverables in accordance with the deliverable schedule set forth in Attachment Bl or in Attachment A if not included herein. If Provider fails to submit approved deliverables in accordance with the Contract, The Children 's Trust may amend the Contract to reduce the amount of dollars representing the deliverables not provided. Any delay in amendment by The Children 's Trust is not deemed a waiver of Th e Children's Tru st's right to amend or seek reimbursement for deliverables not provided in accordance w ith the Contract. TimelY. Payment by Proyjder Provider also agrees to timely pay subcontractors, vendors, and employees for the fulfillment of services provided in this Contract. Every request by Provider for payment for services provided, work performed , or costs incurred pursuant to this Contract, except for any advanced payments by The Trust, shall be accompanied by an invoice/request for payment from The Children's Trust. Advance (!ayment reguests The Children's Trust offers advance payments up to 15 percent of the total Contract value. The Children's Trust will only approve advance requests that are equivalent to the total amount of the first two (2} months programmatic expenditures and up to 15 percent of the total Contract value. Determinations of programmatic expend itures will be supported by the immediate prior y~~r ·s performance or a detailed listing of estimated expenditures. Advance requests shall be limited to governmental ent1t1es and not-for-profit corporations, in accordance with section 216 .181(16)(b), Florida Statutes. Adva~ce req~ests must .include the amount requested and a justification for the request . Advance requests must be submitted using the designated form and must be approved in writing by The Children 's Trust's Program Manager and Chief Financial Officer or their designees. Advance payments are made at and within the sole discretion of The Children 's Trust. Advancereeav.ment Upon receipt of an advance, repayment must be credited to proceeding reimbursement requests within sixty (60) calendar days. Provider shall report the amount of the advance repayment in The Trust electronic system using the "advances/adjustments" button on the reimbursement screen. If a Provider does not use the specified Trust electronic system , the Provider is required to deduct its advan c e repayment from each invoice/request for payment, consecutively, until the advance is repaid in full. List of Pre-Qualified Program-Specific Auditing Services To receive reimbursement for the preparation of the program specific audit. as defined, Provider must choose from a list of pre-qualified independent Certified Public Accounting (CPA) firms, which are posted on The Children's Trust website. The amount requested for reimbursement must meet the requirements of The Children's Trust. Inclusion in this pre- qualification requires that a CPA firm meet the following three criteria : (a) participation in either the American Institute of Certified Public Accountants (AICPA) or the Florida Institute of Certified Public Accountants peer review program as evidenced by submitting a triennial System Review Report with a passing score to The Children 's Trust; (b) providing documentation that a CPA firm, or one of its associates, has adequate experience in governmental accounting and/or nonprofit accounting with the application of Government Auditing Standards~ and (c) completion of a training session on the audit requirements of The Ch ildren's Trust c ontract conducted by The Children's Trust Finance Department. Alternatively, Provider may also receive reimbursement if Provider is subject to audit by a federal, state or local Office of Inspector General and such Office of Inspector General conducts an audit and charges Provider for said aud it services. fuu>~orting Documentation Requirements Provider shall maintain original records documenting actual expenditures and services provided according to t h e approved budget and Sc ope of Services. Supporting docum entation shall be made available and provided to Th e Children 's Trust upon request . Provider shall keep accurate and complete records of any fees collected, reimbursement or compensation of any k ind received from any client or other third party, for any service covered by this Contract, and shall make all such records available to The Children's Trust upon request. Provider shall maintain a cost allocation methodology that is used to allocate its costs to ensure that The Children's Trust is only paying its fair share of costs for services, overhead and staffing devoted to the program or servic es funded by this Contract. Such methodology shall be made available to The Children 's Tru st upon request . -THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK- REPORT-NOT-CONRGURED: {"xm_footer":" ", "System_Name":"com .webauthor .samls.budget_summary'',"budget_ld":"601696"," Run ":"1 ", "ReportName":"Bud getSummary", ''hlde_header _footer":true, "ReportP ath":"tvault/Repo rt Files/" Orig Salary Amended Position Salary camp Directors (37205) COMPREHENSIVE BUDGET/AMENDMENT REPORT CITY OF HIALEAH· YAS XX14-2760 CITY OF HIALEAH FISCAL YEAR 22-23 (8/01/22 -7/31/23) CONTRACT #: 2314-2760 ORIGINAL BUDGET AND APPROVED/UNAPPROVED AMENDMENTS Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Redrement Redrement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Staff: Azcue, Olga (42962),Duarte, Anthony (48564),Fernandez, Caridad (31396).Gonzalez, Claudia (50533),Gonzalez, Narela (48568),Munoz, Jacqueline (31688),Rlvera, Andres (47534),Vlllalua, Jahalra (46191) Gross: 14,343.00 14.343.00 1,097.00 1,097.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 120,306.00 120,306.00 9,203.00 9,203.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 120,306.00 120,306.00 9,203.00 9,203.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Orlglnal Distribution Program Allocation CSC Allocatlon Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 8.00 13.37 36.00 0.00 0.00 21.60 83,172.00 Summer 9.00 13.37 9.40 0.00 0.00 29.00 32,802.00 Training 8.00 13.37 1.00 0.00 0.00 22.50 2,407.00 School Year 8.00 13.37 4.00 0.00 0.00 4.50 1,925.00 School Year 8.00 13.37 36.00 21.60 83,172.00 0.00 0.00 Summer 9.00 13.37 9.40 29.00 32,802.00 0.00 0.00 Training 8.00 13.37 1 .OD 22.50 2,407.00 0.00 0.00 School Year 8.00 13.37 4.00 4.50 1,925.00 0.00 0.00 Total Distribution to Program Salary 839% 120.306.00 100% 120.306.00 % 0.00 Percentage of Distribution to Gross Salary 839% 839% 0% Original Budget Narratives: Position Part-Time Hourly rate range: 12.62 -13.96 Payment is on a biweekly basis. Source of match: n/a Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance \Norkers \Norkers Unemployment Unemployment Comp Comp Center Director (37204) Staff: Varona, Ashley (47536) Gross: 24,978.00 24,978.00 1,911.00 1,911.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 25,159.00 25,159.00 1,925.00 1,925.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 25,159.00 25,159.00 1,925.00 1,925.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocatlon Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt summer 1.00 16.50 2.40 0.00 0.00 29.00 1,148.00 School Year 1.00 16.50 26.60 0.00 0.00 29.00 12,728.00 School Year 1.00 16.77 16.00 0.00 0.00 29.00 7,781.00 summer 1.00 16.77 7.20 0.00 0.00 29.00 3,502.00 Summer 1.00 16.50 2.40 29.00 1,148.00 0.00 0.00 School Year 1.00 16.50 26.60 29.00 12,728.00 0.00 0.00 School Year 1.00 16.77 16.00 29.00 7,781.00 0.00 0.00 Summer 1.00 16.77 7.20 29.00 3,502.00 0.00 0.00 Total Distribution to Program Salary 101% 25,159.00 100% 25,159.00 % 0.00 Percentage of Distribution to Gross Salary 101% 101% 0% Original Budget Narratives: Status of Position: Part Time Payment is on a biweekly basis. Source of match: n/a Salary is expected to change to an hourly rate of $16.77 effective February 20, 2023 with a new gross salary of $25,386 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance INorkers INorkers Unemployment Unemployment Comp Comp Counselors (37207) Staff: Alvarez, Martha (51299),cardona, George (50542) Gross: 11,581.00 11,581.00 886.00 886.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 68,875.00 68,875.00 5,269.00 5,269.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 68,875.00 68,875.00 5,269.00 5,269.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocatlon CSC Allocatlon Match Allocatlon Time Period #of People Rate Wks Funded Hrs/\Neek Amt Hrs/Week Amt Amt School Year 6.00 11.26 36.00 0.00 0.00 20.25 49,251.00 Summer 6.00 11.26 9.40 0.00 0.00 27.55 17,496.00 Training 6.00 11.26 1.00 0.00 0.00 22.50 1,520.00 School Year 3.00 11.26 4.00 0.00 0.00 4.50 608.00 School Year 3.00 11.26 4.00 4.50 608.00 0.00 0.00 School Year 6.00 11.26 36.00 20.25 49,251.00 0.00 0.00 summer 6.00 11.26 9.40 27.55 17,496.00 0.00 0.00 Training 6.00 11.26 1.00 22.50 1,520.00 0.00 0.00 Total Distribution to Program Salary 595% 68,875.00 100% 68,875.00 % 0.00 Percentage of Distribution to Gross Salary 595% S95% 0% Original Budget Narratives: Position is PT Hourly rate range: 11.26 -11.80 Payment is on a biweekly basis. Source of match: n/a Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended ACA Orig Amended Orig Amended Orig Amended Orig Amended Posldon Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Education Center Director I (41137) Staff: Sanchez, Wanda (31691) Gross: 38,602.00 38,602.00 2,953.00 2,953.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 41,407.00 41,407.00 3,168.00 3,168.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 41,407.00 41,407.00 3,168.00 3,168.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocatlon CSC Allocation Match Allocation Time Period #of People Rate Wks R.Jnded Hrs/Week Amt Hrs/Week Amt Amt Summer 1.00 19.72 2.40 0.00 0.00 37.50 1,775.00 School Year 1.00 19.72 0.60 0.00 0.00 37.50 444.00 School Year 1.00 21.24 42.00 0.00 0.00 37.50 33,453.00 Summer 1.00 21.24 7.20 0.00 0.00 37.50 5,735.00 Summer 1.00 19.72 2.40 37.50 1,775.00 0.00 0.00 School Year 1.00 19.72 0.60 37.50 444.00 0.00 0.00 School Year 1.00 21.24 42.00 37.50 33,453.00 0.00 0.00 Summer 1.00 21.24 7.20 37.50 5,735.00 0.00 0.00 Total Distribution to Program Salary 107% 41,407.00 100% 41,407.00 % 0.00 Percentage of Distribution to Gross Salary 107% 107% 0% Orlglnal Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: n/a Salary Is expected to change to hourly rate of $21 .24 with a new gross salary of $41,577 effective Aug. 23, 2022 Budget Amendment Narratives: Orig Salary Amended Orig RCA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp education Center Director II (41155) Staff: Cossio, Marcela (48910) Gross: 52,989.00 52,989.00 4,054.00 4,054.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program; 52,989.00 52,989.00 4,054.00 4,054.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 52,989.00 52,989.00 4,054.00 4,054.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocatlon CSC Allocatlon Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 27.07 42.60 0.00 0.00 37.50 43,244.00 Summer 1.00 27.07 9.60 0.00 0.00 37.50 9,745.00 School Year 1.00 27.07 42.60 37.50 43.244.00 0.00 0.00 summer 1.00 27.07 9.60 37.50 9,745.00 0.00 0.00 Total Distribution to Program Salary 100% 52,989.00 100% 52,989.00 % 0.00 Percentage of Distribution to Gross Salary 100% 100% 0% Orlglnal Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: n/a Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance lr'lorkers llVorkers Unemployment Unemployment Comp Comp Education Su pervlsor (37866) Staff: Dzledzic, Sharon (31374) Gross: 85,523.00 85,523.00 6,543.00 6,543.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 21,392.00 21,392.00 1,636.00 1,636.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Aflocatlon CSC Allocation Match Allocation Time Period #of People Rate llVks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 43.69 42.60 9.38 17.458.00 0.00 0.00 Summer 1.00 43.69 9.60 9.38 3,934.00 0.00 0.00 Total Distribution to Program Salary 25% 21,392.00 0% 0.00 100% 21,392.00 Percentage of Distribution to Gross Salary 25% 0% 25% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: City of Hialeah ECS budget Budget Amendment Narratives: Orig Salary Position Fringe Benefits Staff: Gross: 0.00 Program: 0.00 csc: 0.00 Original Budget Narratives: FICA/MICA Total Program salary is $676,828*7.65%= $51,779 Total CSC salary is $616,521 *7.65%= $47,166 522 Retirement Contributions 523 Life and Health Insurance Budget Amendment Narratives: Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Salary Retirement Retirement Insurance Insurance Workers Workers Comp Comp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 65,619.00 65,619.00 43,965.00 43,965.00 0.00 0.00 0.00 0.00 12,427.00 12,427.00 32,241.00 32,241.00 0.00 Retirement is calculated as 54.35% of full time salaries for employees hired before 04/01 /2012 and 7% for employees hired after. Total full time salaries of employees hired before 4/1/12 c $106,002 x 54.35 % =57,612 Total full ti me salaries of employees hired after 4/1 /12 = $114,382 x 7% = 8,007 Retirement funding being requested as follow: Position # 31199: 66, 175 x 8.86% = 5,819 Position# 41155: 52,982 x 7% = 3,709 Position# 41137: 41,574 x 7% = 2,898 Total: 12,427 Source of Match: Difference will be covered by Oty of Hialeah ECS budget o Health Insurance: Health insurance varies month to month depending on actual claims paid, averaging at S977 per employee per month. Total health insurance is $43,965 Funding Is being requested as follow: Position #31199: 977 x 12 months x 75% = 8,793 Position #41155: 977 x 12 months = 11,724 Position #41137: 977 x 12 months = 11,724 Total: 32,241 Source of Match: City of Hialeah ECS budget 0.00 0.00 0.00 Unemployment Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 Orig Salary Amended Orig RCA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Master Curriculum Teachers (37211) Staff: Fumero, Yolanda (31439),Lopez, Nllzzer (31372) Gross: 11,843.00 11,843.00 906.00 906.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 23,685.00 23,685.00 1,812.00 1,812.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 23,685.00 23,685.00 1,812.00 1,812.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Origlnal Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 2.00 29.24 36.00 0.00 0.00 9.00 18,948.00 Summer 2.00 29.24 9.00 0.00 0.00 9.00 4,737.00 School Year 2.00 29.24 36.00 9.00 18,948.00 0.00 0.00 Summer 2.00 29.24 9.00 9.00 4,737.00 0.00 0.00 Total Distribution to Program Salary 200% 23,685.00 100% 23,685.00 % 0.00 Percentage of Distribution to Gross Salary 200% 200% 0% Original Budget Narratives: Status of Position: Part Time Payment is on a biweekly basis Source of Match: n/a Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Master Teacher -Inclusion (30390) Staff: Lopez, Nllzzer (31372) Gross: 14,473.00 14.473.00 1,107.00 1,107.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program; 14,473.00 14,473.00 1,107.00 1,107.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 14.473.00 14.473.00 1,107.00 1,107.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocatlon Match Allocatlon Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 29.24 36.00 0.00 0.00 10.00 10,526.00 Summer 1.00 29.24 9.00 0.00 0.00 15.00 3,947.00 School Year 1.00 29.24 36.00 10.00 10,526.00 0.00 0.00 Summer 1.00 29.24 9.00 15.00 3,947.00 0.00 0.00 Total Distribution to Program Salary 100% 14.473.00 100% 14.473.00 % 0.00 Percentage of Distribution to Gross Salary 100% 100% 0% Orlglnal Budget Narratives: Status of Position: Part Time Payment is on a biweekly basis Sourrn of Match: n/a Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Office Assistant (41851) Staff: Johnson, Ashley (33536) Gross: 39,972.00 39,972.00 3,058.00 3,058.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 19,986.00 19,986.00 1,529.00 1,529.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocatfon Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 20.42 42.60 18.75 16,310.00 0.00 0.00 Summer 1.00 20.42 9.60 18.75 3,676.00 0.00 0.00 Total Distribution to Program Salary 50% 19,986.00 0% 0.00 100% 19,986.00 Percentage of Distribution to Gross Salary 50% 0% 50% Original Budget Narratives: Status of Position: Full Time Payment is on a biweekly basis. Source of Match: Oty of Hialeah ECS budget Budget Amendment Narratives: Orig Salary Amended Orig RCA Amended RCA Orig Amended Orig Amended Orig Amended Orig Amended Posftlon Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Program Assistants (37210) Staff: Saenz, Jaime (49108),Santana, Brandon (50531),Santana, Rosangells (51125) Gross: 16377.00 16,377.00 1,253.00 1,253.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 49,132.00 49,132.00 3,759.00 3,759.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 49,132.00 49,132.00 3,759.00 3,759.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Orlglnal Distribution Program Allocatlon CSC Allocatlon Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 3.00 11.62 42.60 0.00 0.00 27.00 40,096.00 Summer 3.00 11.62 9.60 0.00 0.00 27.00 9,036.00 School Year 3.00 11.62 42.60 27.00 40,096.00 0.00 0.00 Summer 3.00 11.62 9.60 27.00 9,036.00 0.00 0.00 Total Distribution to Program Salary 300% 49,132.00 100% 49,132.00 % 0.00 Percentage of Distribution to Gross Salary 300% 300% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 11.26 -11.80 Payment Is on a biweekly basis. Source of Match: n/a Budget Amendment Narratives: Orig Salary Amended Orig RCA Amended RCA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Program Leader (41389) Staff: Cepero, Marllefby (51114),Gonzalez, Danielle (50534),Zamora, Diane (50794) Gross: 9,714.00 9,714.00 743.00 743.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 79,785.00 79,785.00 6,104.00 6,104.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 79,785.00 79,785.00 6,104.00 6,104.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt Summer 10.00 10.00 2.40 0.00 0.00 23.20 5,568.00 School Year 7.00 10.00 6.20 0.00 0.00 19.80 8,593.00 School Year 7.00 11.00 29.80 0.00 0.00 19.80 45,433.00 Summer 10.00 11.00 7.00 0.00 0.00 23.20 17,864.00 Training 7.00 11.00 1.00 0.00 0.00 22.50 1,733.00 School Year 3.00 11.00 4.00 0.00 0.00 4.50 594.00 Summer 10.00 10.00 2.40 23.20 5,568.00 0.00 0.00 School Year 7.00 10.00 6.20 19.80 8,593.00 0.00 0.00 School Year 7.00 11.00 29.80 19.80 45,433.00 0.00 0.00 Summer 10.00 11.00 7.00 23.20 17,864.00 0.00 0.00 Training 7.00 11.00 1.00 22.50 1,733.00 0.00 0.00 School Year 3.00 11.00 4.00 4.50 594.00 0.00 0.00 Total Distribution to Program Salary 821% 79,785.00 100% 79,785.00 % 0.00 Percentage of Distribution to Gross Salary 821% 821% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 10 -11.20 Payment is on a biweekly basis. Source of match: n/a Effective 10/01 /2022, hourly rate range will change to $11 · $11.20 per hour with a new gross salary of $10,685 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Redrement Redrement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Program Leaders CWD (41390) Staff: TBD1, TBD1 (31437) Gross: 5,558.00 5,558.00 425.00 425.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 18,029.00 18,029.00 1,379.00 1,379.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 18,029.00 18,029.00 1,379.00 1,379.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocatlon csc Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt Summer 3.00 10.00 2.40 0.00 0.00 14.50 1,044.00 School Year 3.00 10.00 6.20 0.00 0.00 11.25 2,093.00 School Year 3.00 11.00 29.80 0.00 0.00 11.25 11,063.00 Summer 3.00 11.00 7.00 0.00 0.00 14.50 3,350.00 Training 3.00 11.00 1.00 0.00 0.00 14.50 479.00 Summer 3.00 10.00 2.40 14.50 1,044.00 0.00 0.00 School Year 3.00 10.00 6.20 11.25 2,093.00 0.00 0.00 School Year 3.00 11.00 29.80 11.25 11,063.00 0.00 0.00 Summer 3.00 11.00 7.00 14.50 3,350.00 0.00 0.00 Training 3.00 11.00 1.00 14.50 479.00 0.00 0.00 Total Distribution to Program Salary 324% 18,029.00 100% 18,029.00 % 0.00 Percentage of Distribution to Gross Salary 324% 324% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 1 O -11.20 Payment is on a biweekly basis. Source of match: n/a Effective 10/01/2022, hourly rate range will change to $11 -$11.20 per hour with a new gross salary of $6,114 Budget Amendment Narratives: Orig Salary Amended Orig FICA Amended FICA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance \Yorkers \Yorkers Unemployment Unemployment comp Comp Program Speclallst IV (31199) Staff: Sublrana, Marla (32441) Gross: 83,820.00 83,820.00 6,412.00 6.412.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 65,681.00 65,681.00 5,025.00 5,025.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 65,681 .DO 65,681.00 5.025.00 5,025.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Orlglnal Distribution Program Allocation CSC Allocation Match Allocation Time Period #of People Rate Wies Funded Hrs/Week Amt Hrs/Week Amt Amt Summer 1.00 42.82 2.40 0.00 0.00 28.13 2,891.00 School Year 1.00 42.82 8.60 0.00 0.00 28.13 10,359.00 School Year 1.00 45.24 34.00 0.00 0.00 28.13 43,268.00 Summer 1.00 45.24 7.20 0.00 0.00 28.13 9,163.00 Summer 1.00 42.82 2.40 28.13 2,891.00 0.00 0.00 School Year 1.00 42.82 8.60 28.13 10,359.00 0.00 0.00 School Year 1.00 45.24 34.00 28.13 43,268.00 0.00 0.00 Summer 1.00 45.24 7.20 28.13 9,163.00 0.00 0.00 Total Distribution to Program Salary 78% 65,681.00 100% 65,681.00 % 0.00 Percentage of Distribution to Gross Salary 78% 78% 0% Original Budget NarratJves: Status of Position: Full Time Payment Is on a biweekly basis. Source of Match: n/a Hourly rate is expected to change effective October 17, 2022 with a new gross salary of $88,557 Budget Amendment Narratives: Orig Salary Amended Orig RCA Amended ACA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance Workers Workers Unemployment Unemployment Comp Comp Purchasing Aide (37899) Staff: Lopez, Roberto (44823) Gross: 75,716.00 75.716.00 5,792.00 5.792.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 18,929.00 18,929.00 1,448.00 1.448.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation csc Allocation Match Allocation Time Period #of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt School Year 1.00 38.66 42.60 9.38 15.448.00 0.00 0.00 Summer 1.00 38.66 9.60 9.38 3,481.00 0.00 0.00 Total Distribution to Program Salary 25% 18,929.00 0% 0.00 100% 18,929.00 Percentage of Distribution to Gross Salary 25% 0% 25% Original Budget Narratives: Status of Position: Full Time Payment Is on a biweekly basis. Source of Match: City of Hialeah ECS Budget Budget Amendment Narratives: Orig Salary Amended Orig RCA Amended RCA Orig Amended Orig Amended Orig Amended Orig Amended Position Salary Retirement Retirement Insurance Insurance workers Workers Unemployment Unemployment Comp Comp Teachers (37206) Staff: Conselllant, Marie (31448),0el Toro, Slnthla (46199)Johnson, Tomeka (S0543),Ponce, Marbls (50963) Gross: 11,000.00 11,000.00 842.00 842.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 57,000.00 57,000.00 4,361.00 4,361.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 57,000.00 57,000.00 4,361.00 4,361.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocatlon Time Period #of People Rate Wks Funded Hrs/Week Amt Hrstweek Amt Amt School Year 5.00 29.24 36.00 0.00 0.00 8.55 45,000.00 Summer 6.00 29.24 9.00 0.00 0.00 7.60 12,000.00 School Year 5.00 29.24 36.00 8.55 45,000.00 0.00 0.00 Summer 6.00 29.24 9.00 7.60 12,000.00 0.00 0.00 Total Distribution to Program Salary 518% 57,000.00 100% 57,000.00 % 0,00 Percentage of Distribution to Gross Salary 518% 518% 0% Original Budget Narratives: Status of Position: Part Time Hourly rate range: 29 -29.24 Payment is on a biweekly basis. Source of match: n/a Budget Amendment Narratives: Salary Totals Percentage of Program Distribution to Gross Salary 136.32% Percentage of CSC Distribution to Gross Salary 124.18% Orig Salary Amended Orig RCA Amended RCA Orig Amended Orig Amended Orig Amended Orig Amended Salary Retirement Retirement Insurance Insurance workers Workers Unemployment Unemployment Comp Comp Gross 496.489.00 496.489.00 37,982.00 37,982.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program 676,828.00 676,828.00 51 ,779.00 51,779.00 65,619.00 65,619.00 43,965.00 43,965.00 0.00 0.00 0.00 0.00 csc 616,521.00 616,521.00 47,166.00 47,166.00 12.427.00 12.427.00 32,241.00 32,241.00 0.00 0.00 0.00 0.00 EXPENSE DATA Account# Account Name Orig CSC Budget Amend csc Budget Orig Prog Budget Amend Prog Budget 532 Travel (participants) $26,190.00 $26,190.00 $26,190.00 $26,190.00 Original Budget Calculation: (7*315 *6)+(7*240*6)+(240*6)+(240*6) Original Budget Narratives: Summer: 7 fieldtrips (1 per week) x $315 per bus x 6 summer sites= $13,230 7 weekly activities (1 per week) x $240 per bus x 6 summer sites = $10,080 1 end of year showcase x $240 per bus x 6 summer sites= $1,440 1 field day x $240 per bus x 6 summer sites = $1.440 Tota I: 13,230 + 1 0,080 + 1,440 + 1,440 = 26, 190 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 533 Meals (participants) $0.00 $0.00 $239,846.00 $239,846.00 Original Budget Calculation: 239846 Original Budget Narratives: School year: The value of daily snacks is $1.00 each for 345 participants and the value of supper is $3.66 for 195 participants for 180 days. $1.00 x 345 x 180 = $62, 1 00 $3.66 x 195 x 180 = $128,466 Source of Match: Flipany Summer: The value of daily snack and lunch is $4.66 each for 225 participants for 47 days. $4.66 x 225 x 47 = $49,280 Source of Match: Miami Dade Community Action Human Services Department Total for the program budget: $239,846. Budget Amendment Narratives: Account# 534 Account Name Space Original Budget Calculation: (28728.95*12*0.8)+(625*5*0.8)+(17981.81 *12*0.2)+(625*5*0.2) Orig CSC Budget Amend CSC Budget $0.00 $0.00 Original Budget Narratives: School Year: The Oty will contribute 100% of the cost. 1 O sites total 28,728.95 sq feet x $12 per square foot at 80% usage = $275,798 Warehouse space usage: 625 sq feet x $5 per square foot at 80% usage = S2,500 Summer: The Oty will contribute 100% of the cost. 6 sites total 17,981.81 sq feet x $12 per square foot at 20% usage = $43,156 Warehouse space usage: 625 sq feet x $5 per square foot at 20% usage = $625 Source of Match: City of Hialeah Budget (Education and Community Services, Parks and Recreation), Hialeah Housing Authority Budget Amendment Narratives: Account# 535 Account Name Utilities Original Budget Calculation: 48839+4300+6114+51 6+(36.07*8*12) Orig CSC Budget Amend CSC Budget $3,463.00 $3,463.00 Original Budget Narratives: School Year: The City will contribute 100% of the cost for utilities. Utilities include electricity and water & sewer cost for 1 o sites. Electricity: $48,839 Water and Sewer: $4,300 Summer: The Oty will contribute 100% of the cost for utilities. Utilities include electricity and water and sewer cost for 6 sites. Electricity: $6,114 Water and Sewer. $516 Source of Match: City of Hialeah Budget (Education and Community Services, Parks and Recreation), Hialeah Housing Authority Aircards monthly service: $36.07 x 8 sites x 12 months = 3,462.72 Total for Utilities at $63,232 out of which $3,462.72 will be TCT funded. The remainder will be a match. Source of Match: City of Hialeah Budget (Education and Community Services, Parks and Recreation), Hialeah Housing Authority Budget Amendment Narratives: Orig Prog Budget Amend Prog Budget $322,079.00 $322,079.00 Orig Prog Budget Amend Prog Budget $63,232.00 $63,232.00 Account# Account Name Orig csc Budget Amend csc Budget Orig Prog Budget Amend Prog Budget 536 Supplies (office) $5,670.00 $5,670.00 $5,670.00 SS,670.00 Original Budget Calculation: (12.6*345)+(5.88*225) Original Budget Narratives: Office Supplies calculated as follows: Include but not limited to papers, pens, folders and printer cartridges School year: $12.6 per child x 345 children= $4,347 Summer: $5.88 per child x 225 children= 1,323 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend csc Budget Orig Prog Budget Amend Prog Budget 537 Supplies (program) $11,400.00 $11,400.00 $11.400.00 $11,400.00 Original Budget Calculation: 11400 Original Budget Narratives: Program supplies are estimated at $20 per child. Include but not limited to replacement supplies, first aids, arts and crafts, inclusion supplies, curricula, books and educational resources. School year: $20 per child x 345 children= $6,900 Summer: $20 per child x 225 children= $4,500 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 540 Non-Capital Equipment $0.00 $0.00 $1,200.00 $1,200.00 Original Budget Calculation: (8*150) Original Budget Narratives: It is estimated that the amount needed to replace damaged equipment such as telephones, audio, or sports equipment will be S150 per site. School year: 8 sites x $150 per site = $1200 Source of Match: City of Hialeah Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 591 I ndl re ct Cost $23,712.00 $23,712.00 $23,712.00 $23,712.00 Original Budget Calculation: 23712 Original Budget Narratives: Indirect costs: $23,712; Less than 15% of requested funds Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 791 Professional Services (other) $103,300.00 $103,300.00 $103,300.00 $103.300.00 Original Budget Calculation: (6*15*15*36*0.85)+(8*15*30*10*0.85)+14560+16830 Orlglnal Budget Narratives: School year. •Inclusion Ndes: 6 staff x $15 per hour x 15 hours per week x 36 weeks x 85% attrition= $41,310 Summer: ·Inclusion Aides: 8 staff x $15 per hour x 30 hours per week x 10 weeks x 85% attrition =$30,600 Enrichment Activities: Afterschool: Nexplore Science: 1 class x 6 weeks x $220 per class x 8 sites = 10,560 Science kits: $20 per kit x 25 kids x 8 sites = 4,000 Total: 10,560 + 4,000 = 14,560 Summer: Ceramics on Wheels Ceramics on Wheels (summer enrichment activity) pricing as follow: $17.50 per child x 225 children x 4 weeks=$ 15,750 $45 per class set up and delivery fee: $45 x 4 weeks x 6 sites = $ 1,080 Total: 15,750 + 1,080 = $16,830 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 821 Other (background screening) $178.00 $178.00 $178.00 $178.00 "-. Original Budget Calculation: 13.68*13 Original Budget Narratives: Level II background screening at $13.68 per background check x 13 new staff, replacement staff, or screening updates for current staff= $178 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 831 Other (admission to field trips) $22,275.00 $22,275.00 $22,275.00 $22,275.00 Original Budget Calculation: 9*11*22S Original Budget Narratives: summer fieldtrips calculated at 9 fieldtrips x $11 average cost per trip x 22S participants= $22.275 Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend csc Budget Orig Prog Budget Amend Prog Budget 841 Program Specific Audit $0.00 $0.00 $6,000.00 $6,000.00 Original Budget Calculation: 6000 Original Budget Narratives: $6,000 for Program Specific Audit by approved Certified Public Accounting Firm Source of Match: City of Hialeah ECS budget Budget Amendment Narratives: Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 853 Other (Required Staff Training) $1,275.00 $1,275.00 $1.275.00 $1,275.00 Original Budget Calculation: (15*25)+(50*18) Original Budget Narratives: CPR classes for 25 staff at $15 per class= $27 x 25 = $375 Childcare training estimated at $50 x 18 staff= $900 Budget Amendment Narratives: Account# Account Name orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 891 Other (other) $180.00 $180.00 $1,020.00 $1,020.00 Original Budget Calculation: (105*8)+(15*12) Original Budget Narratives: Movie licensing: 105 per year x 8 sites= 840 Source of Match: Oty of Hialeah ECS budget Zoom subscription calculated as $15 x 12 months = 180 Source of Match: n/a Budget Amendment Narratives: Account# Expense Totals: Salary & Expense Totals: Account Name Orig CSC Budget $180.00 $905,998.00 Amend CSC Budget $180.0D $905,998.00 Orig Prog Budget $1,020.00 $1,665,568.00 Amend Prog Budget $1,020.00 $1,665,568.00 ATIACHMENT C: Data Requirements and Program Metrics The Children's Trust requires Providers to continually collect metrics on the quantity, quality and impact of service efforts. The purpose of data collection, reporting and analysis is to promote continuous improvement in program quality and participant outcome achievement. Contract-specific reporting requirements are identified in Attachment A -Scope of Services. The Program Metrics tool can be found on the Children's Trust website and it details the components that are regularly reviewed by Trust staff or approved contractors. These components-as well as the way they are rated-are specific to the initiative and can be revised throughout the funding cycle. Successful programs regularly monitor the quality of their own implementation at the site level, offer staff training and coaching on program components, and incorporate feedback from participants and staff. Data requirements: As applicable, provider is expected to collect and enter demographic, attendance, screening , and assessment data in a timely manner, while incorporating practices that ensure data quality and integrity. Data must be collected using the appropriate tools (e.g ., required demographic fields can be found in the Child and Adult Information Forms found on The Children's Trust website) and entered in a timely manner into a Trust approved data system . All data entered must be reviewed and validated by the provider no later than the 15th of month following the month in which services were delivered. As applicable, provider may also be expected to complete a Program Narrative Report (see initiative specific requirements- including timing-in the Initiative Specific Reporting Requirements on The Children's Trust website) that captures a brief account of the program's successes, challenges, and supports needed. With each submission, the provider attests, based on his/her best knowledge, information and belief, that all data submitted in conjunction with the reports are accurate, t ruthful and complete. The Trust and Trust approved partners shall access these data-either via direct access to the system used by the provider and/or via a data feed to The Trust's Integrated Data Repository-, use it and analyze it for evaluation and strategic planning purposes. Program Metrics: • Compliance Items: Provider shall fulfill all applicable compliance items specified in the safety, administrative and fiscal compliance component in th e Program Metrics tool, as well as in the Required Documentation Checklist posted on The Children 's Trust website. • Quarterly or Yearly Growth Plan : In partnership with the Contract Man ag er, th e provider will d ev elop and implement Growth Plans up to four times per contract year. A Growth Planning Guidance Document with additional information can be found on The Children's Trust website. Additional Program Continuous Qual ityJ.nlProyement Requirements: Provider must ensure appropriate staff and subcontractors attend various Trust-sponsored or facilitated trainings . Training requirements by Initiative are detailed on The Children's Trust w ebsite. At a minimum, staff will be required to attend the following annually: Contract management trainings The Children's Trust provider meetings SAMIS training for budgets, amendments, invoices, SAMIS programmatic and reports trainings Content-specific trainings related to program quality and performan c e measures (e.g ., Injury Free, ACT, Proj ect RISE , evidence-based program s, a nd m eas u r ement tools). Attachment D Program-Specific Audit Requirements The Program-Specific Audit must encompass an audit of The Children's Trust Contracts in accordance with Section O: Records, Reports, Audits and Monitoring of this Contract. The comprehensive nature of auditing performed in accordance with the standards set forth below places on the independent certified public accounting firm (CPA) the responsibility for ensuring that (1) the audit is conducted by personnel who have the necessary skills; (2) independence is maintained; (3) applicable standards are followed in planning and conducting audits and reporting the results; (4) the organization has an appropriate internal quality control system in place; and (5) the organization undergoes an external quality control review. Program-Specific Audits must be conducted in compliance with AU-C 935 and are required to include performing tests of controls over compliance. An auditor's risk assessment must include an expectation of the operating effectiveness of controls over compliance, and in doing so, the assessed control risk must be assessed at low during the planning stage. If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates internal controls do not exist or are not effective regarding the compliance requirement, a response to such risks should be developed, and a finding (significant deficiency or material weakness) should be reported. The auditor's test work and sample size of each compliance requirement should be the result of the assessed level of inherent risk and control risk as it relates to ea ch compliance requirement as stated in The Children's Trust Contracts. The Program-Specific Audit requires the following components (a sample format may be found on The Children 's Trust website): 1. Independent Auditor's Report on the Schedule of Expenditures of The Children's Trust Contracts 2. Schedule of Expenditures of The Children's Trust Contracts 3 . Notes to Schedule 4. Independent Auditor's Report on Compliance for each of The Children 's Trust Contracts and Report on Internal Control over Compliance 5 . Schedule of Rndings and Questioned Costs At a minimum, the auditor must include the following tests in its audit program to ensure that the compliance requirements set forth in The Children's Trust compliance supplement are met. They are: The Children's Trust Compliance Supplement to the Program-Specific Audit: Compliance R ulrement Program-Specific Audit Implication Example a) Internal Controls b) Budget vs. Actual Ex penditures 1) An auditor's risk assessment must include an expectation of the operating effectiveness of controls over compliance, and in doing so, the assessed control risk must be assessed at low during the planning stage . If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates internal controls do not exist or are not effective regarding the compliance requirement, a response to su ch risks should be developed, and a finding (significant deficiency or material weakness) should be reported . The auditor's test work and sample size of each compliance requirement should be the result of the assessed level of inhere nt risk and control risk as it relates to each compliance requirement as stated in The Children's Trust Contracts 1) The approved budget is to include the original approved Contract as well as any approved budget amendments/revisions. A) Controls tested during the financial statement audit may not consider compliance as it relates to The Children's Trust's Contract. Overall control risk must consider each compliance requirement tested during the Program-Specific Audit. Separate risk assessment procedures and materiality should be performed and generated for a Program-Specific Aud it. A) Test work should include a schedule Identifying each Contract and its original/ amended budge t , monthly billings, Contract utilization and any analytical expectations that may identify any overbillings. i. The current Children's Trust electronic system does not allow providers to overbill any budgeted line item or Contract allocation, however, if Con t r act utilization is greater or less than expected. this could indicate that a budgeted salary rate is not the employee's actual rate . Provid er must compensate employees at t he rate state d on the budget. Any difference in rate would warrant a finding in the Progra m -Sp ecific Audit Report. c) 1) Requires that the nature of A) If Provider asks to be reimbursed Allowable/Unallowable services and type of costs paid for six (6) field trips to teach children Activities and Costs are in agreement with the social skills, only field trips contractual budget and/or enumerated in either the contractual Common unallowable budget amendment/revision's budget narrative or the contractual costs: Scope of Services and budget Scope of Service will be reimbursed. guidelines. 1. Salary rates, payroll AND/OR B) If the contractual budget, lists a methods and hours Requires that activities program coordinator position at billed that do not match performed or costs paid with The $25.00/hour, the provider must pay original or amended Children's Trust funds are listed the program coordinator and charge budgets. in the contractual budget The Children's Trust $25.00/hour. The narrative or a contractual budget provider cannot substitute funding 2. Fringe benefits billed amendment/revision narrative. identified for the program coordinator to The Children's Trust to any other position. for employees not 2) Any cost or service billed that included in Contract is not approved in the Contract's C) If the contractual budget, lists a budget and are budget is a finding and reported program coordinator's position, with unrelated to the as a questioned cost on the dedicated time charged to The program. Program-Specific Audit Report. Children's Trust program of 25%, the provider must keep records of an 3 . Professional services 3) If any cost or service is billed employee's time to substantiate that billed within regular in more than one Contract, and 25% of time was in fact earned and salaries and wages. the billings are in excess of the charged to The Children's Trust total disbursement or approved program. 4 . Capital purchases allocation, the expense has been disguised as repairs. overbllled or double billed 0) If three Contracts list a program and should be considered a coordinator's total budgeted salary as 5 . Sales taxes and tips. finding . $100,000.00 and each Contract will reimburse $35,000.00 (35%). then a 6 . Fuel. 4) The Children's Trust funds possible overbilling of $5,000 may must supplement a program; have occurred 7. Food and beverage supplanting of funds is ($35,000.00*3=$105,000.00 or costs for parties, unallowable. A provider may 35%*3=105% Children 's Trust salary celebrations, end-of-not use Contr act funds to defray allocation). program events, and any costs that the recipient conferences or already is obligated to pay. (See E) If an invoice is submitted to The conventions, unless example F.) Children's Trust that includes food while attending an out-charges for end-of-year parties and of-town conference or celebrations, those costs are NOT convention. allowable per The Children's Tru st budget guidelines and cannot be p a id 8 . Monetary gift cards by The Children's Trust. as incentives. F) If a provider, prior to applying to A detailed listing of all participate in the contracted program, costs and activities committed to purchase 10 new considered allowed and computers for another program. the unallowed can be provider must purchase those 10 vie w ed in the Budget computers in addition to any other Guidelines form on The computers requested for The Children's Trust Children's Trust program. website. d) Cash Management 1) With the exception of the last A) If payroll is paid on 3/31, it should month of the Contract period, be disclosed in March's monthly invoices must represent reimbursement. costs actua lly paid during the Contract period (cash basis). B) If payroll is paid on 4/1. but r ather th a n costs incurred or represents time charged in March, it accrued. should be disclosed in April's reimbursement. -----------· e) Period of Availability 1) Requires provider to charge The Children's Trust grant with only allowable costs resulting from obligations i ncurred during the funding period . f) Special Provisi ons 1) Eligibility r equirements related to Contract expectations such as type of participants served, number of participants served and background checks should NOT be tested as part of The Children's Trust Program-Specific Audit. The Program-Specific Audit is meant to test the fiscal viability of the provider. There fore, certa in-Contract provisions that support the fiscal viability of the provider should be tested. A) If the active Contract period extends from 8/1 through 7/31, and provider expends $250.00 for office supplies on 9/30 during said Contract period, that expenditure must support program services performed during the Contract term. B) The following items warrant the most attention at the beginning and end of Contract periods : i . Payroll from expired Contracts is not allowed to be billed in the first month of the renewed Contract if it was paid duri ng the invoiced month but was incurred in prior Contract. Reporting requirements for final invoice allow th is payroll to be expensed and reimbursed in prior Contract. Only the portion of payroll incurred during the Contract period may be billed. ii. Utilities iii. Insurances Each of the following special provisions must be tested: A) Insurance requirements (further described in Section K: Insurance Requirements of this Contract) i . Auditor should determine if all applicable insurance policies were carried during the fiscal year. B) Proof of tax status (further described in Section L: Proof of Tax Status of this Contract) ii . Auditor should vouch that applicable documents v e rifying t hat all inc urred p ayroll and unemployment taxes have been paid. C) Data s e curity obligation (further desc ribed in Section O: 12 of this Co ntract) i. Auditor should obtain a nd/or unde r sta nd the provider's data security policy. 0) Subcontractor agreements (if applica ble) i. Auditor should obtain a nd underst a nd any agr ee m e n ts made with s ubcontracted parties. Additionally, the auditor s hould obtain and understand any provider monitoring procedures. El Matching Funds i. In some cases, a required match is contracted. This will be indicated in Section C: Total Funding of this Contract. Verify the applied method the provider uses to satisfy match requirements. Also, verify that provider maintains documentation to back up match requirements. Fl DCF License Requirement i. For some Trust funded programs (After-school and early childhood programs), a Florida Department of Children and Families (DCF) license is required for each site delivering services. If during the contract period a funded site (s) has lapse its DCF license(s) coverage, the auditor should test the invoice period when the lapse occurred . No direct costs in association with the delivery of program services at the unlicensed site (s) should be invoiced to the Trust during the lapsed period . For contracts with multiple sites, The Trust would reimburse for the delivery of services at the at the licensed sites only. The independent auditor's report shall state that the audit was conducted in accordance with : (1) auditing standards generally accepted in the United States of Ame rica; (2) the standard s applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and (3) the Program-Specific Audit Requirements listed in The Children's Trust Contract. ATTACHMENT E-1 Affidavit under Penalty of Perjury for Level 2 Background Screenings Affidavit under Penalty of Perjury Affirming Compliance with Background Screening for Provider Personnel, Volunteers, and Subcontracted Personnel, as applicable. In accordance with sections 943.0542, 984.01, 39.001 and Chapters 435, and 402 , Florida Statutes, and pursuant to the requirements of Paragraph R. Background Screening of this Contract, the undersigned affiont makes the following statement under oath and under penalty of perjury, which is a first-degree misdemeanor, punishable by a definite term of imprisonment not to exceed one year and/or a fine not to exceed $1.000, pursuant to sections 837 .012 and 775 .082, Florido Statutes. All full-time, part-time, contracted staff and volunteers, along with the staff and volunteers provided to the program by a subcontractor have been checked against The Dru Sjodin National Sex Offender Public Website http://www.nsopw.gov/eng. (Check must have taken place within 30 calendar days prior to the signing of this document.) STATE OF FLORIDA COUNTY OF MIAMI-DADE Before me, the undersigned authority, personally appeared (CEO/Executive Director/ Authorized Provider Representative of __ _.f_,_P,_,ro'-'v""id.._e=r'""'N'-'--"'a.....,m_,_,e,,_,1:...-____ , who being by me first duly sworn, deposes and says: I swear and affirm that the above-named contracted Provider is compliant with the requirements for personnel background screening detailed in sections 943.0542, 984.01 , Chapter 435, 402, 39.001. and 1012.465, Florida Statutes, as applicable, for all personnel having direct contact w ith c hildren. (Signature of CEO/Executive Director/HR Director) Dote Sworn to and subscribed before me at Miami-Dade County. Florida this _ day of , 20_ by ____________ _ Who is personally known to me Wh o produced identification: ________ _ Signature of Notary Publi c State of Florida at Large Print , type or stamp name of no tary publi c My Commiss io n Exp ires: Type of ide ntification ATTACHMENT E-2 CHILD CARE OF GOOD MORAL CHARACTER State of Florida County _____ _ Before me this day personally appeared --------------who, being duly sworn. deposes and says: (Applicant's/Employee's Name} As an applicant for employment w ith , an employee of, a volunteer for, or an applicant to volunteer w ith ___________ , I a ffirm and a ttes t under penalty of perjury that I meet the m o ral c harac ter requirements for employment, as required by C hapter 435, Florida Statutes, in that: I have not been arrested with dispos ition pending or found g uilty of, regardless of adjudication, or entered a plea of nolo contendere or guilty to, or have been adjudicate d delinquent and the record has not b een sealed or expunged fo r, any o f fen se prohibited under a ny of the foll owing provisions o f the Florido Sta tutes or under any simi lar statute o f another jurisdiction for any o f the offenses listed below: Secti on 393.135 Section 394.4593 Section 415.111 Secti on 7 41.28 Section 777.04 Section 782.04 Section 782.07 Sec tion 782.07 1 Section 782 .09 Chapter 784 Sec ti on 784.0 11 Sec tion 784.03 Section 787.0 1 Se c ti on 787 .02 Section 787 .025 Se c ti on 787 .04(2) Secti o n 787.04 (3) Section 790 .115( l) Section 790.115 (2) (b ) Se c ti o n 794.0 11 Former Section 794.041 Secti o n 794 .05 C h apter 796 Section 798 .02 C hapter800 Seclion 806.0 I Sectio n 81 0.02 Secti o n 810.14 Secti on 8 10.145 C hapte r 81 2 Se c ti o n 8 17.563 Sec lio n 825.102 Section 825 .1 025 Se ction 825.103 Section 826 .04 Section 827 .03 Sec ti o n 827 .04 Forme r Sectio n 827 .05 Secti o n 827 .07 1 Section 843.0 I Se c tion 843.025 Sec l ion 843.12 Section 843.13 Re lating to: sexual misconduct w ith cert ain developmentally disabled clients and reporling of such sexual miscond uct sexu al misconduct with certain mental health patients and reporting of su c h sexu al miscondu c t adult abu se, neglect. or exploitation of aged persons or d isobled adults or fa ilure to report of such abuse criminal offenses that constitute domestic violence, whe lher c o mmi tled in Florida or another jurisdiction a ttempts. so li c itation. and consp iracy murder manslaughte r. aggravated manslaughter of an el derly person or disabled adult. or aggravated mansla ughter of a chil d · ve hic ular homicide killing an unborn child by injury to the mothe r assaul t, battery, and c ulpable negligence. if the offense was a fel o ny assault, if the victim of offense was a minor battery. if the vict im of offe ns e was a minor kidnapping false imprisonment luring o r enticing a child taki n g , e n ticing. or removing a c hi ld beyond the sta te li mits wi th c riminal inte nt pending custody proceeding carryin g a chil d beyond the sta te lin es with c riminal intent to avoid producing a child at a cus tody hearing o r delivering the child to the designated person exhibiting firearms or weapons within l ,000 fe et of a sc hool possessi ng an e lectric weapon or d ev ic e. destru c tive devic e . or other weapon on sc hool p ropert y sexual battery pro hibited acts o f persons in familial or c ustodial autho ri ty unlawful sexual activity with c erlain minors p rostitu tion lewd and lascivious behavior lewdness and indecent exposure arso n burglary voye uri sm . i f the offense is a felony video v oyeurism , if lhe offe n se is a fe lo ny the ft and/o r robbery and re late d c rim es. if a felo n y o ffe n se fraudule nl sa le of c ontroll e d substances, if the offe nse w as a felo ny abuse, aggravated abuse. or neglect of an elderly person o r d isabled adult lewd or la scivious offe nses committe d upon o r in the presenc e o f an elderly person o r d isabled adult exp lo itatioh of disabled adults or elde rly p e rsons. if the o ffe n se was a felony inc e st c hil d abu se . a g gravaled c hild abu se. or neglect of a c hild c ontributing to the d e li nque n c y o r d e p ende nc y o f a c hild negli gent tre atme n t o f c hildre n sexual p e rf o rma nce by a c hild re si sting a rre st with violence depriving a law e nforc ement. c orre c ti o nal. o r c o rrec tional pro b a tio n o ffi c er means o f protect ion or communication aiding in a n esc ape aiding in th e escape o f juve nile inma tes in correctio na l ins titution Chapter847 Section 874.05(1) Chapter 893 I Section 916.1075 Section 944.35(3) Section 944 .40 Section 944.46 Section 944.47 Section 985.701 Section 985.711 obscene literature encouraging or recruiting another to join a criminal gang drug abuse prevention and control only if the offense was a felony or if any other person involved in the offense-was a minor sexual misconduct with certain forensic clients and reporting of such sexual conduct infticting cruel or inhuman treatment on an inmate resulting in great bodily harm escape harboring, concealing, or aiding an escaped prisoner introduction of contraband into a correctional facility sexual misconduct in juvenile justice programs contraband introduced into detention facilities I understand that I must applicable acknowledge the existence of any criminal record relating to the above lists of offenses including those under any similar statute of another jurisdiction, regardless of whether or not those records have been sealed or expunged. Further, I understand that, while employed or volunteering at -------------------in any position that requires background screening as a condition of employment, I must immediately notify my supervisor/employer of any arrest and any changes in my criminal record involving any of the above listed provisions of Florida Statutes or similar statutes of another jurisdiction whether a misdemeanor or felony. This notice must be made within one (l) business day of such arrest or charge. Failure to do so could be grounds fortennination . I attest that I have read the above carefully and state that my attestation here is true and correct that my record does not contain any of the above listed offenses . I understand, under penalty of perjury, all employees in such positions of trust or responsibility shall attest to meeting the requirements for qualifying for employment and agreeing to inform the employer imme diately if arrested for any of the disqualifying offenses. I also understand that it is my responsibility to obtain clarification on anything contained in this affidavit which I do not understand prior to signing . I am aware that any omissions, falsifications, misstatements or misreprese ntations may disqualify me from employment consideratio n and, if I am hired, may be grounds for termination or denial of an exemption at a later date. SIGNATURE OF AFFIANT:. ___________________ _ Sign Above OR Below, DO NOT Sign Both Lines To the best of my knowledge and belief, my record contains one or more of the applicable disqualifying acts or offenses listed above. I have placed a check mark by the offense(s) contained in my record. (If you have previously been granted an exemption for this disqualifying offense, please attac h a copy of the letter granting such exemption.) (Please circle the number which corresponds to the offense(s) contained in your record.) SIGNATURE OF AFFIANT: -------------------- Sworn to and subsc ribed before me this __ _ day of ____ _ SIGNATURE OF NOTARY PUBLIC, STATE OF FLORIDA (Print, Type , o r Stamp Commissioned Name o f Notary Public) (Chec k o n e ) Affiant personally known to notary OR Affiant produced identification ,20_. ATTACHMENT E-3 .,_.,,;· .. .,~.:. Child Abuse & Neglect Reporting Requirements fir:·': '+:. i l'l)"I" N"..\NO''t-"°..,, All chilCf "'c'afe· ... personnel are mandated by law to report their suso1c1ons of child abuse, neglect, or abandonment to the Florida Abuse Hotline in accordance with section 39 .201, Florida Statutes. Child care personnel must be alert to the physical and behavioral indicators of child abuse and neglect. "Child Abuse or Neglect" is defined in section 39.201 , Florida Statutes, a s "harm or threatened harm" to a child's health (mental or physical) or welfare by the acts or omissions by a parent. adult household member, other person responsible for the child's welfare, or for purposes of reporting requirements by any person. Categories include: -Physical Abuse or Neglect (i .e. unexplained bruises, hunger, lack of supervisi on ... ) -Emotional Abus e or Ne glect (i .e . impairme nt in the ability to function , depression ... ) -Se xual Abuse (i.e. withdrawal, excessive crying, physical symptoms ... ) Reports must be mode immediately to the Florida Abuse Hotline Information System by -Telephone at 1-800-96-ABUSE ( 1-800-962 -2873), or -Fox at 1-800-914-0004. or -Online at http://www.dcf.state.fl .us/obuse /report/. * Failure to perform duties of a mandatory reporter pursuant to section 39.201 . Florida Statutes, constitutes a violation of the standards in sections 402.301 -402.319, Florido Slatutes, and is a fe lony of the third degree. Remember. it is each c hild care person nel's responsibility to report suspecte d a buse and /or neglect. • All reports are confidential. Howe v e r, persons who are mandated reporters (child care perso nne l) are required to give their name whe n making a report. It is important to give as much identifying and factual information as poss ible when making a report. Any person, when acting in g ood faith. is immune from liability in accordance with section 39 .203(1 )(a), Florida Sta tutes . For more info rmation about c hild a buse and n egle c l , visit th e Florida Department o f Children and Fami li es' ("Department") website a t www.myflorida.com/childcare a nd se lect "Training Requirements." Th e Department o ff e rs a 4-h o ur Id e ntifying and Reportin g C hild Abuse and Ne glec t course for c hild c are providers. Thi s course is on overvi ew of t h e various types of a bu se and neglect. indicators that may be observed , the legal respons ibility of mandatory reporters. and the proper procedure fo r reporting a buse and neglect. as required by sec tion s 402 .305(2) and 402 .313( 1). Florida Statutes . The course is offered both onlin e and in perso n with an in structor thro ughou t Florida . This statement is to verify that on----~· 20 __ , I ,---------~---,~~----- Date Print Name of Employee Read and underst ood th e information a n d my m anda ted ATIACHMENT E-4 BACKGROUND SCREENING & PERSONNEL FILE REQUIREMENTS Place in employee file and attach all background screening documentation. Name of Employee: Name of Facility: Authority: sections 402.30 I-402.319 and Chapter 435, Florida Statutes *Social Security #: __________ Date of Birth : ______ Employment Date: -----------------'The Department's license/regis tration application requires personnel to give their Social Security number for the purposes of background screening. Social security numbers are only used by the Deportment for identity verification. Position Classification Position Type Age Group As signed Education Level {check one) {c heck all that apply) (check one) (check one ) Child Care Personnel Owner 0-12 Months No High School/GED Intermittent Volun teer Director 1 Year High School Student Other Personnel Lead Teacher (mu st 2 Years High School/GED se lect age group) 3 Years National Early Childhood Credential VPK Instructor 4 Years Birth Through Five Child Care Crede ntial As sistant Tea c h e r 4 Years VPK School-Age Child Care Credential Substitute 5+ Years Associates Degree Mixed Ba chelor's Degree Not Applicable Master's Degree or Higher SCREENING DOCUMENTATION All child core personnel ore required by low to be screened pursuant to Chapter 435. Florida Sta tul es. as a conditi on of employm en t and continued employment. Initial Screen Date Livescanned Date completed FINGERPRINT FDLEL FB I FDLEL FBI Affidavit of Good Moral C h a ra c te r N/A (due on or before employment, following a 90 day break, or when changing employers) 5 Year Re-screen Date Livescanned Date como ete d FINGERPR IN T FIN G ERPR IN T FINGERPRINT OTHER REQUIREMENTS Date Employme nt Re f e re n ces Checke d: ___________________ _ Names o f Re f e re n ces (attac h additional d o cume ntation if n ecessary ): Leave of Absence Documentation from Employer (if applicable): AlTACHMENT G Data Security Definitions "Authorized Employees" means Provider's employees who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement. "Authorized Persons" means (i) Authorized Employees; or (ii) Provider's subcontractors approved by The Children 's Trust who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement, and who are bound in writing by confidential ity obligations sufficient to protect Personal Information in accordance w ith the terms and conditions of this Agreement. "Unauthorized Third Party" means any person other than Authorized Employee or Authorized Person(s). "Highly-Sensitive Personal Information" means an ind ividual's (i) government-issued identification number (including, without limitation. social security number, driver's license number or state-issued identified number); (ii) financial account number, credit card number. debit card number, credit report information, with or without any required security code, access code, personal identification number or password , that would permit access to an individual's financial account; or (iii) biometric or health data. "Personal Information" includes Highly-Sensitive Personal Information or any of the following : i. An individual's first name or first initial and last name in combination with any one or more of the following data elements for that individual: 1. A social security number; 2. A driver license or identification card number, passport number. military identification number, or other similar number issued on a government document used to verify identity; 3 . A financial account number or credit or debit card number, in combination with any required security code, access code, or password that is necessary to permit access to an ind ividual's financial account; 4. Any information regarding an individual's medical history, mental or physical condition. or med ical treatment or diagnosis by a health care professional; or 5. An individual's health insurance policy number or subscriber identification number and any unique identifier used by a health insurer to identify the individual. ii. User name or e-mail address. in combination with a password or security question and answer that would permit access to an online account. Notwithstanding the foregoing , th e term "Pe rsonal Information" shall not include information (1) about an individual that has been mad e publicly available by a fed eral , state, or local governm ental entity; or (2) that is encrypted , sec ured , or modified by any other method or technology that removes elements that personally identify an individual or that otherwise renders the information unusable. "Security breach" or "breach" means unauthorized access of data in electronic form containing personal infor mation, or a breach or alleged breach of this Agreement relating to such privacy practices. Good faith access of Personal Information by an employee or ag ent of the c overed entity shall not c onstitute a breach of secu r ity under this Ag reement. so long as th e information is not u sed for a purpose un related to the business of The Child ren's Trust , or as a result of any oth e r unauthorized use.