J&M VERA SCHOOL BUS SERVICE, INC. - TRANSPORTATION FOR SUMMER PROGRAM (2)A CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: TRANSPORTATION SERVICES FOR SUMMER PROGRAM
DESCRIPTION: COMMUNITY DEVELOPMENT BLOCK GRANT
CONTRACT PERIOD: 6/13/2022-7/28/2022
SECTION #1 – VENDOR AWARD
Name: J&M VERA SCHOOL BUS SERVICE, INC. Name:
Contact: ANIA VALDES Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 6/14/2022, ITEM N AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $4,640.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF EDUCATION & COMMUNITY SERVICES
Contract Administrator: SHARON DZIEDZIC
Phone: 305-698-3653
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF EDUCATION & COMMUNITY SERVICES
Contract Administrator: SHARON DZIEDZIC
Phone: 305-698-3653
Prepared by: MARILIN GUTIERREZ
RECEIVED
ITE M #__.__N __ _ R ECE IVED
JUN 1 4 2022 JUN 0 1 202 2
OFFICE OF
· ANAGEMENT & BUDGET
This form, letter from the department head addressed to the Mayor and City Council, as well as
supp orting documents are due the Monday of the week prior to the City Council Meeting .
Date of Request: S-I l-0 l -i_,__
Requesting City Department:
Education and Com munity Services
Requested Council Meeting
Date: June 7, 2022
Action Requested from the T issue a purchase order
City Council :
0 Increase a purchase order
IJ Award a bid
l= Bid No .
;
0 Reject a bid
n Bid No.
[] Special Events Permit
0 Street Closure
0 Other:
Scop e of servi ce (s) or Scope of Se rvic es
product(s):
Vendor: J&M Vera Schoo l Bu s Se rvice, Inc.
Ex p e nditure Amoun t:
$4,64 0.00
Funding Source (i .e., a ccount
funding th e exp e nditure ): CD BG Grant-Bu dget wi t h lin e item atta che d
Purchasing Process: D Competitive Bidding
0 An exception to competitive bidding applies:
0 Professional services in the nature of
consultants, accountants and attorneys
0 Sole source provider
0 Emergency based on object facts
D Credit facilities
0 Competitive bidding is not required because the City
is utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
0 Title of state, county or other governmental
agencies contract:
D Piggy-back contract expiration
date: ______________ _
D Waive Competitive Bidding
D Reason(s) it is not advantageous to the City to
utilize competitive bidding:
Signatures:
Department Head
E s teban Bovo, Jr.
Mayor
Carl Zogby
Council Pres ident
Monica Perez
Co uncil Vice-President
May 20, 2022
Honorable Mayor Esteban Bovo, Jr.
and City Co un c il Members
City of Hial ea h
50 I Palm A ve nu e
Hialeah , FL 33 0 I 0
Dear Mayor and C ity Council Me mb ers:
City of Hialeah
Co un cil Members
Bryan Calvo
Vivian Cas:lls-Mufioz
.Jacqueline Garcia-Roves
Luis Rodrigu ez
.Jesus Tundidor
Respectfully requesting to ope n a Purchase O rd e r for the STEP Ahea d program fund ed by CDBG gra nt fo r FY 2021-2022 for
J&M Vera Schoo l Bus Serv ice, a n active corporation in goo d standin g in the State of Flo rid a to a llow for s umm er trans portati on
serv ices . Working with the Purchasing Ma na ge r, the ECS Depa11ment pl aced a Requ est for Quote NO. 202 1-22-004, throu gh
BidNet to sec ur e tran sportati on serv ices from a vend or off the Miami Dade Co unty Sc ho o ls pool of pri vate bu s serv ic es . .l&M
Vera School Bus Service was able to provide a fee which would allow for serv ices that are aligned with the budgeted lin e ite m
amo unt fo r transportation se rvices from the C DBG Grant and comply w ith safety tran spo rt at ion requirements from the funder.
T he fo ll o win g a mo unt has been budgeted fo r this req ues t be low and the acco unt numb e r where funds have bee n allocated are
as follow s :
STEP Ahead Socia l Enr ic hm e nt Progra m Funded by the CDBG grant fo r FY 202 1-2022 in the amo unt of $4,640.00 from
acco unt #138.3 120.569 .303
Sharo n Dziedzic, Educa ti o n Sup e rvi so r 1
Ed ucation an d Co mmunity Serv ic es Department
~D I SAPPROVED
~DISAPPROVE D
lJ1 v 1:;1<.J!; o/
C01~CJl~~T l CJ1 [_'._;
Qf m artme nt o r S l 3le I Division o r C orpnr;;itio ns I Search Recor cls I Sea rch b y En tity Nam e I
Detail by Entity Name
Florida Profit Corporation
J. & M. VERA SCHOOL BUS SERVICE, INC.
Filing Information
Document Number
FEl/EIN Number
Date Filed
State
Status
2597 W 70 ST
HIALEAH, FL 33016
Mailing Address
2597 W 70 ST
HIALEAH, FL 33016
P01000005960
65-1068751
01 /16/2001
FL
ACTIVE
Registered Agent Name & Address
VALDES, ANIA
2597 W 70 ST
HIALEAH, FL 33016
Name Changed : 01/15/2018
Officer/Director Detail
Name & Address
Titl e P
VALDES , ANIA
2597 W 70 ST
HIALEAH, FL 3301 6
Title VP
VALDES, DARLIN
2597 W 70 ST
HIALEAH, FL 33 01 6
Title T
0 1'/I S I OM OF CORPORAT I O N S
VERA, ABDIEL
2597 W 70 ST
HIALEAH, FL 33016
Title COO
VERA, MAGALY
2597 W 70 ST
HIALEAH , FL 33016
Annual ReRorts
Report Year
2020
2021
2022
Filed Date
0 6/21/2020
04/29/2021
04/14/2022
Document Images
04/14/2022 --ANNUA L REPORT V iew imag e in PDF formal
04/29/2021 --ANNUA L REPORT View image in PDF fo rm ~
06/2'112020 --ANNUAL REPOfil ___ V_ie_w_im_a_g_e_ir_1 _P_D_F_fo_r_m_a_1_--'[
04/09/2019 --ANNUAL REPORT View image in PDF formal [
01/15/2018 --ANN UAL REPORT View image in PDF formal [
04/09/2017 --ANN UA L REPORT Vi ew imag e in PDF formal__j
02/07 /2016 --ANNUA L REPORT ___ v_ie_v_1 _im_a_g_e_in_P_D_F_ro_r_m_a_1 __
03/05/20 15 --ANNUAL REPORT V iew image in PDF formal
03/04/20 14 --ANNUAL REPORT V iew irnage in PDF formal
02/11/2013 --ANNUAL R.EPORT View im age in PDF formal ____________ ___,
04/26/2012 --ANNUAL R E PORT View image in PDF formal
04 /26/20°11 --ANNUAL R E PORT View image in PDF format
03/08/2010 --ANNUAL REPORT View image in PDF formal
04 /14 /2009 --ANNUAL REPORT View image in PDF formal
04/16/2008 --ANNUAL REPORT ___ V iew ~".1_<_1__~:~'.'!....i:~~~~1_'.l:__ ____ J
0412 21200 7 --ANNUAL REPORT V iew image in PDF formal j
04 /2 1/2006 --ANNUAL R E POR T View imag e in PDF formal [
94 /14/2005 --ANNUAL REPORT V iew im age in PDF formal [
04 /2 7/2004 --ANNUAL R E PORT ___ v_ie_,,_,_i1r_1a:_g:_e_1_n _P_D_F_f_o _rn_i<_11 __
0 2/18/2 003 --A NNUAL REPORT View ima ge in PDF form al
················-······-····························-··························-······J
04 /03/2002 --ANNUAL R E PORT View image in PDF fo rmal ------------·
01/1 6/2001 --Domestic Pro fit View ima ge in PDF fo rmat
• ~ • "! • "i • --
2022 ECS Transportation Bid Transportation Needs J&M Vera School Bus Carlos & Susana School Bus Service Daily Routes 44 passenger bus handicap accessible Pick up American Drop off ECS $195.00 NO BID 44 passenger bus handicap accessible up to 30 stops. 2 routes-1 Hialeah. Hialeah Gardens & $450.00 ($225.00 per bus) NO BID 1-Miami Lakes/Miami Gardens Pick up ECS Drop off student homes Weekly Field Trips for 44 or 65 passenger bus to: Hialeah $215.00 W/AC-$220 Handicap $62.50 per hour (4-hour Min)= $250.00 Miami Dade County $255.00 W/AC-$260 Handicap $62.50 per hour (4-hour Min)= $250.00 Boward County $315.00 W/AC-$320 Handicap $82.50 per hour (4-hour Min)= $330.00 Miccosukee Reserve $345.00 W/AC-$350 Handicap $105.00 per hour (5-hour Min) =$525.00 Monroe County $850-$1300 W/AC-$860-$1310 Handicap $105.00 per hour (5-hour Min) =$525.00 Comments: 6-65 passanger buses all with A/C 19-65 passanger buses all with A/C Fleet Size 1 Handicapp Bus No Handicap Buses
32. I f t h e b u s i n e ss i s minority owned plei1!·,e iti i)nli"!y E thnici ty/11;;ce: (if yo!.! ;.111swNn<i No \o t h e prnvinus q uesti on
se lBct NIA)
~an·),tft:r ;~(){ ptc~sGni:.=:ti /)1;·1:~·'iUS(~ o.F ll11: an:~v·.:i: .. tr; ii'!-
33 . Is ttw lrn s i n 1,s ~ worn e n o w n ed?
35, Whal is ihe or;;a 11i z<ition 's p1 incipa l procluctiservi1~e'?
<11 ;~:~·~:01 ! tr;l p t:..?~:;t:Jf ilod fJ<?r:a usu r 11 /! 10 ;:~ns11l'C'f ld 1; ·1-
36. Plcasr~ prov i d e a detai l ed cl escri µti o n of t!1e b u s i n ess and all ser v i ces/prod u cts l>ffere cl.
~HtS\·::t/r not ptt:sun 1 (~)(f !Jc-rDau.s ~-:: (){ thfr ansl·v.·;:r td ·ff'!-
37. Total number ol ernpl oyee$ i n lti~' hu~:inPss·
-t)J"/S~·~!cd •!t.:f ,nrosc·ntr;c! !)CC1HJ:::·::-of i11(: .;1:·;s>;t:(I fi) t;·f-
38. Owr1e ri.l\u tho r i;.:r;~d Si~i n ern Name AND 1 lome l\ddn,t;s:
.. :1nsvl~:r not ,Of°OS!':.Jnreo' l)ec,:;use 1)f fl ip ansv::Y to i# !
3'J. P d 1 1cip <'d(~)/Ow n o r(5j:
4 0 . List th•.! i ndi v i duz·!(s) t h;:it will b•'.! m i::lia1~p of npc n ino and closi n p thr; l or.:stion.
ansv:-·i:y rh )t pn:.~1>~n!ud bec1:1 1.1s.~~ o/ the ;g;s~.//(:r j·r,; h f .
41 . Ha" the bus i ness evf~r be0n subj::,cted lo cri111ir111I or civil penaitii,s, inc!tidin~J cily co::ie violations and
reHul:OJtory vio l ati on>; and penn!lies"?
Budget J.QQ
Funding Sources/Revenues
City of Hialeah
Agency Cash -Salari es, Fringe Benefits
The Children's Trust -Youth Development Grant
Match-ECS Department Budget Aftercare
Match-MDCPS
Match-Flipany
Match-Community Action
Total
Funding Uses/Expenses
Fieldtrips
Transportation
Cultural Arts Workshop
Yoga Exerci se Cl a sses
Uniforms
Nutrition Cooking Cl asses
Art Classes
Karate Exercise Classes
Swimming Classes
Total
Percent of Match
CDBG
$ 36,760.00
$ 36,760.00
CDBG
$ 5,830.00
$ 5,520.00
$ 6,750.00
$ 2,880.00
$ 12 0.00
$ 4,800.00
$ 5,960.00
$ 4,000.00
$ 900.00
$ 36,760.00
Committed Non-Committed
$ 33,024 .00
$ 375,000.00
$ 6,881.00
$ 108,000.00
$ 6,336.00
$ 5,655.00
$ 534,896.00 $ 0.00
Other ·;·.it.ii P1ujE?1·· \~o~i
~ !:; 830.(l(!
$ 5 ,520.!]0
~ii 6,750.00
~; 2.8BO.OO
$ J:)O.\Y!
$ .J f ;iJ U 00
!F :).~Jf3 ll OU
'.; ··i, l\j!.j 00
;:) 9(H l .0 0
$ 0.00 $ :HJ,760.00
The percent of match or leveraged funds contributed to the project.
·~--'---'-~~~~~~~~~~~~~~~~~~~~~~
$ 0.00
Budget Narrative
• Fieldtrips :
School year-One fieldtrip per month for the duration of 6 months. Summer-One fieldtrip per wee k for duration of 5
weeks . Fieldtrips may includ e enrichment activities such as fitness. nutri tion, cooking , art, science and social
enrichment.
CDBG funds requested : $5,830
• Transportation :
Estimate cost for transportation to Community Based Social Education Fi eldtrips and Civic Engagement Project I
Events.
CDBG funds requested: $5 ,520
• Cultural Arts Workshop :
Contractor will teach 20 Cultu ral Arts Workshops for the duration of 3 months . The Cultural Arts Workshop will end with
a culminating holiday showcase .
CDBG funds requ ested: $6,750
• Yoga Exercise Classes:
Contractor will teach 4 yoga e xe rcise classes a month for the duration of 6 months. $120 per cl ass x 4 classes a mo nth
x 6 months
CDBG funds requested: $2,8 80
• Uniforms:
Uniform shirts will be worn by pa rti cipants wh ile in center a s a safe ty measure to e asily id e ntify outsid ers who do not
belong on campus.
CDBG funds requested : $120
• Nutrition I Cooking Classes:
Monthly hand s on healthy nutrition I c ooking cl asses that will give participan ts an opportun ity to attain ind epe nd ent livi ng
skill s, basic cooking skills and le arn nutritious and he althy reci p es .
CDBG funds requ es ted: $6 00 pe r class x 8 months= $4800
•Art Classes:
Contra ctor will provid e materi a ls a nd teach 1 Art Clas s a month for th e duration of 8 months. $17.50 per participant x 40
particip ants per class x 8 months , $45 trav el fee x 8 months = $5960
CDBG funds requ ested := $596 0
• Karate Exerci se Cl asses:
Co ntracto r will teach 4 karate exe rcis e cl asses a month for th e durati on of 8 months.
4 cla sses per month x 8 month s x $125 per cla ss = $4000
CDBG fund s requested : $4000
• Swimmi ng Cl asses :
Swimming cl asses will give p rog ram parti ci pan ts an opportunity to lea rn basic swimmin g skill s . T hey will take place
durin g th e summer.
CDBG fun ds req ues ted : $9 00
Match !QR
Project M atch
TYP E Committed No n-Committed Tola I
Agency/Business Fund s $ 534896 $ ., ()
Valu e of d onated building $ $ ~' ()
Valu e of fa ir rental/l ease $ $ ~ 0
In-kin d co ntributi ons o f services $ $ <;'
.~J 0
In-ki nd co ntribu tio ns of goods $ $ s 0
Volu ntee r se rvi ce ti me $ $ s (i
138 Communitv Services Fund Fiscal Year: 2022 Trial Balance -
Account Percent Appropriated Expetided Encumbered Balance Last Date
138.3 120.569303 18 % 38.611 .00
STEP AHEAD SOCIAL ENRICHMENT 36,760 .00 6 ,672.50 8,395.75
PROGRAM -CDBG
2 1,691.75 5117/2022
Total for (2) Operating Expenses 3.~.611.011
36,760.00 6,672.50 8,395.75 21,691. 75
Total expenses 3120 (Fund 138) 3/i,61 /.(}I}
EC -Educ ation & Commnunit 36,760.00 6,672.50 8,395.75 21,691.75
::::
.. Tota~:})lx p~n~~~ for _f ti!1'd 138 :. ·
38,6/.J :O(f ,;< F
·3~;7.6o.ci&: .. ··.·:.,.:_ . 6,672.,so . -· ~ •. 395.75 .. · :21,691.15 Exp:~nses · · . .;·,.;,; . .. '
... ,. ,-,.1-;•.'
Fund Totals
138
Community Se r vices Fund $36,760.00 $6,672.50 $8,395.75 $2 1,691.75
Revenue/Expenses Balance: $6,672.50
Memorandum of Understanding
This Memorandum of Understanding, with the attached scope of services, is to describe a
partnership between J&M Vera School Bus Service and City of Hialeah Education & Community
Services Department, hereinafter referred to as "Partners" for the purpose of providing services
to the Step Ahead Social Enrichment Program funded by the Community Development Block
Grant.
It is understood by the Partners that should the proposal be funded and a grant contract is
issued to City of Hialeah Education & Community Services Department by the Community
Development Block Grant, that a memorandum of understanding and scope of services will be
agreed upon by J&M Vera School Bus Service and City of Hialeah Education & Community
Services Department and will include the same terms as negotiated in the contract with the
Community Development Block Grant.
As a contractor, and not an employee, J&M Vera School Bus Service is not covered by the City's
employee workman's compensation policy for any on the job injury. It is understood that the
contractor must carry their own insurance coverage for any injury sustained while under this
contracted work.
As a contractor for the Step Ahead Social Enrichment Program, it is understood that compliance
will be met with all of the requirements of the City of Hialeah as well as the funding agency,
including, but not limited to submitting to a level-2 background check every 5 years, complying
with the City's Hold Harmless Agreement, complying with the City's Good Moral Character
Affidavit, maintaining requirements of the State of Florida's Department of Children and
Families as regards to child-care workers, and maintaining the requirement of the State of
Florida's Jessica Lunsford Act. Contractors will also need to comply with section 448.095(e) of
the Florida Statutes requires all public employers, contractors and subcontractors, including
The Children's Trust providers, to use the E-Verify system to establish the authorization of new
employees, including all new subcontractors and professional services consultants, to work in
this country. Contractors will provide on a timely basis any needed documents to meet the
terms of contract between the City and the Community Development Block Grant.
It is required that as a transportation contractor, J&M Vera School Bus Service must appear on
the MDCPS list of Private School Bus Service Providers that are approved to operate routes,
Field Trips, and Activities for MDCPS.
If the Community Development Block Grant does not fund said proposal, or if the Community
Development Block Grant funds the proposal in a reduced amount, or changes the terms of
an executed contract with the City of Hialeah, a new Memorandum of Understanding and
scope of services will be negotiated between the Partners.
Ania Valdes
J&M Vera School Bus Service
Authorized Signature
Date Sharon Dziedzic, Education Supervisor I
Education & Community Services Department
Authorized Signature
Date
J&M Vera School Bus Service -Scope of Services for Step Ahead Social Enrichment Program
City of Hialeah Education and Community Services Department
Summer Services
J&M Vera School Bus Service will provide transportation to fieldtrips for the STEP Ahead Social
Enrichment program from June 13, 2022 through July 28, 2022 .
Frequency of services
See table below for break down
Day of Service Busses Destination Extended
Needed Pricing
Tuesday, June 21, 2 Frost Museum of Science $510
2022 1101 Biscayne Blvd, Miami, FL 33132
Wednesday, June 22, 2 Reva Soccer $510
2022 10395 NW 41st St #101, Doral, FL 33178
Tuesday, June 28, 2 Dolphin Mall $510
2022 11401NW12th St, Miami, FL 33172
Thursday, July 7, 2022 2 Bucky Dent Pool $430
2240 West 60th St, Hialeah, FL 33016
Tuesday, July 12, 2022 2 SpareZ $630
5325 S University Dr, Davie, FL 33328
Wednesday, July 13, 2 Actor's Play House $510
2022 280 Miracle Mile,
Coral Gables, FL 33134
Tuesday, July 19, 2022 2 Dave & Buster's $510
11401 NW 12th St, Miami, FL 33172
Wednesday, July 20, 2 Cid's Pizza $430
2022 410 W 49th St unit 107, Hialeah, FL 33012
Thursday, July 28, 2 Mi lander Center for Arts and Entertainm ent $430
2022 4800 Palm Ave, Hialeah, FL 33012
TOTALS $ 4,640
Unless otherwise noted, transportation fees are incurred by CDBG Grant Account
138.3120.569.303 the service cost: Not to exceed $4,640
Ania Valdes
J&M Vera School Bus Se rvic e
Authorized Si gn ature
Date
Sharon Dziedzic, Education Supervisor I
Education & Community Services Department
Authori ze d Si gnature
Date
138 Communitv Services Fund
Account Percent
138.3120.569303 18 %
STEP AHEAD SOCIAL ENRICHMENT
PROGRAM -CDBG
Total for (2) Operating Expenses
Total expenses 3120 (Fund 138)
EC-Educat ion & Commnunit
138
Community Services Fund
Fiscal Year: 2022
38,611.00
36,760.00
38,611.00
36,760.00
38,'61'1.'0.0
36,760.00
Fund Totals
$36,760.00
!E-xpen(led
6,672.50
6,672.50
6,672.50
r>,6:72.$0
$6,672.50
Revenue/Expenses Balance: $6,672.50
Trial Balance -
'.1Encpmbered lBalance iJJast Date
8,395 .75 21,691.75 5/17/2022
8,395.75 21,691.75
8,395.75 21,691.75
8,39$.'i/.5 U,691. 75 Expenses
$8,395.75 $21,691.75
) J 11 J ' ~
· 17 I 05 1 ° 75 *