J&M VERA SCHOOL BUS SERVICE, INC. - TRANSPORTATION FOR SUMMER PROGRAMA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: TRANSPORTATION SERVICES TO STUDENTS IN SUMMER PROGRAM
DESCRIPTION: NITA M. LOWEY 21ST CENTURY LEARNING COMMUNITIES PROJECT# 13B-2442B-2CCC1
CONTRACT PERIOD: 6/13/2022-8/5/2022
SECTION #1 – VENDOR AWARD
Name: J&M VERA SCHOOL BUS SERVICE, INC. Name:
Contact: ANIA VALDES Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 6/14/2022, ITEM M AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $1,875.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF EDUCATION & COMMUNITY SERVICES
Contract Administrator: SHARON DZIEDZIC
Phone: 305-698-3653
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF EDUCATION & COMMUNITY SERVICES
Contract Administrator: SHARON DZIEDZIC
Phone: 305-698-3653
Prepared by: MARILIN GUTIERREZ
I I L...IVI tr I \
JUN 1 4 2022
COUNCIL AGENDA ITEM
RECEIVED
JUN 01 2022
EST FORM
RECE IVED
-
JUN 0 1 2022
Of1FICEOf
1MMJ1~G\EIME!Mlf & OOOGET
supporting documents are due the Monday of the week prior to the City Council Meeting.
Date of Request :
j L..-o l ""2-'-~
Requesting City Department:
Education and Community Services
Requested Council Meeting
Date: June 7, 2022
Action Requested from the .2( Issue a purchase order
City Council:
[J Increase a purchase order
n Award a bid
0 Bid No.
0 Reject a bid
[J Bid No .
0 Special Events Permit
0 Street Closure
0 Other:
Scope of service(s) or Scope of Services
product(s):
Vendor: J&M Vera School Bus Service, Inc.
Expend iture Amount:
$1875.00
Funding Source (i.e., account
funding the expenditure): Ni ta M. Lowey 21 51 CCLC Grant-Budget with line item attached
Purchasing Process: D Competitive Bidding
0 An exception to competitive bidding applies:
0 Professional services in the nature of
consultants, accountants and attorneys
0 Sole source provider
0 Emergency based on object facts
0 Credit facilities
0 Competitive bidding is not required because the City
is utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
0 Title of state, county or other governmental
agencies contract:
D Piggy-back contract expiration
date:.~~~~~~~~~~~~~~~
0 Waive Competitive Bidding
D Reason(s) it is not advantageous to the City to
utilize competitive bidding:
Signatures:
<I z o ) i-1.-
Department Head
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Monica Perez
Council Vice-President
May 20, 2022
Honorable Mayor Esteban Bova, Jr.
and City Council Members
City of Hialeah
50 I Palm A venue
Hialeah , FL 33010
Dear Mayor and City Council Members:
City of Hialeah
Council Members
Bryan Calvo
Vivian Casiils-M u fioz
Jacqueline Garcia-Roves
Luis Rodriguez
Jesus Tundidor
Respectfully requesting to open a Purchase Order for the Young Leaders with Character (YLC) program funded by the Nita
M. Lowey 21st CCLC grant for FY 2021-2022 for J&M Vera School Bu s Service, an active corporation in good standing in the
State of Florida to allow for summer transportation services. Working with the Purchasing Manager, the ECS Department
placed a Request for Quote NO. 2021-22-004, through BidNet to secure transportation services from a vendor off the Miami
Dacie Co unty Schools pool of private bus services. J&M Vera School Bus Service wa s able to provide a fee which would allow
for services that are ali gned with th e budgeted I in e item amount for transportation services from the Nita M. Lowey 21st CCLC
award and comply with safety transportation requirements from the funder.
The following amount has been budge ted for thi s request below and the account number where funds have been allocated are
as follows:
The Youn g Leaders with Character (YLC) program funded by Nita M .. Lowey 21st CC LC for FY 2021-202 2 in th e amount of
$1 ,875.00 from account #134.3120.569.340
Re s pectfully,
Sharon Dziedzic, Education Supervisor I
Educati o n and Co mmunity Services Department
~DI SA PPROVE D
~DI DISAPPROVED e I DrSAPPROVE D
50 1 Palm Avenue , Hial ea h, Florida · 33 010-4719
www .hial cahll .gov
0 1111.:;VJ ! r u/ c CJl~CJjl_;\rl'l CJ 1 r::.:
DeRartrn e nt of State I Division of Corr-orations I Search Reco rds I Search by Entity Name I
Detail by Entity Name
Florida Profit Corporation
J . & M . VERA SCHOOL BUS SERVICE, INC.
Filing Information
Document Number
FEl/EIN Number
Date Filed
State
Status
PrinciP-al Address
2597 W 70 ST
HIALEAH, FL 33016
Mailing Address
2597 W 70 ST
HIALEAH, FL 33016
P01000005960
65-1068751
01/16/2001
FL
ACTIVE
Registered Agent Na me & Address
VALDES, ANIA
2597 W 70 ST
HIALEAH, FL 33016
Name Changed: 01/15/2018
Officer/Direc tor Detail
Name & Address
Title P
VALDES, ANIA
2 597 W 70 ST
HIALEAH, FL 33016
Title VP
VALDES, DARLIN
2597 W 70 ST
HIALEAH, FL 3301 6
TitleT
D1 v 1s 10N OF CoRPo R1,r 10Ns
VERA, ABDIEL
2597 W 70 ST
HIALEAH, FL 33016
Title CO O
VERA, MAGALY
2597 W 70 ST
HIALEAH , FL 33016
Annual Rei:iorts
Report Year
2020
2021
2022
Filed Date
06/21/2020
04/29/2021
04/14/2022
Docum ent Images
04/'14/202 2 --AN NUAL REPORT View image in PDF forma l
04/29/2021 --ANNUA L REPORT View image in PDF form al
06/2 1/2020 --ANNUAL REPORT Vi ew image in PDF formal
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04/09/2 01 9 --ANNUAL REPORT View image in PDF formal
01 /15/2 01 8 --ANNUAL REPORT Vi ew im age in PDF form al
94109120'17 --ANN UA L REPORT Vi ew image In PDF formal I ---------------1
02/07/2016 --ANNUAL REPORT
03/05/2 01 5 --ANNUAL REPORT
03/04/2014 --A NNUAL REPORT
02/11 /2013 --ANNUAL REPORT
View image in PDF form~_l __ J
View image in PDF form~
View imag e in PDF formal I
Vi ew im age in PDF fo rm al I
04/26/_:/0 12 --ANNUAL REPORT View imag e In PDF formal I
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04/26/2 011 --ANNUAL REPORT Vi ew im age in PDF formal I
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0 3/08/2 0'!0 --ANNUAL REPORT View im age in PDF formal I
04 /14/2009 --ANNUA L REPORT Vi ew image in PDF form a l I
04/'16/2008 --A~INUA L. REPORT Vi ew image in PDF formal j
04/22/2007 --ANMUAL REPORT Vi ew image in PDF fo~ma l _____ _I
04/2 1/2006 --ANN UAL R.EPOR1 ___ V_ie_v_1 i_m_a_g_e_in_P_D_F_fo_r_m_a_t _ __JI
04 /14/2 005 --ANNl).AL R EPORT ___ V_ie_''_li_n_1a_g_e_ir_1 _P_D_F_fo_r_m_a_l _ __JI
04 /27/2 004 --ANNUAL REPORT View im age in PDF form a l I
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02/18/2003 --A NNUAL R EPORT Vi ew image in PDF form at _J
04/03/2002 --A NNUAL R EPORT Vi ew image in PDF form a l j
91/1 6/2 001 --Domesti c Prorit Vi ew imag e in PDF fo rm a l j
l> !: '1 '· ~. ' f ' I :·
2022 ECS Transportation Bid Transportation Needs J&M Vera School Bus Carlos & Susana School Bus Service Daily Routes 44 passenger bus handicap accessible Pick up American Drop off ECS $195.00 NO BID 44 passenger bus handicap accessible up to 30 stops. 2 routes-1 Hialeah. Hialeah Gardens & $450.00 ($225.00 per bus) NO BID 1-Miami Lakes/Miami Gardens Pick up ECS Drop off student homes Weekly Field Trips for 44 or 65 passenger bus to: Hialeah $215.00 W/AC-$220 Handicap $62.50 per hour (4-hour Min)= $2SO.OO Miami Dade County $255.00 W/AC-$260 Handicap $62.50 per hour (4-hour Min)= $250.00 Boward County $315.00 W/AC-$320 Handicap $82.50 per hour (4-hour Min)= $330.00 Miccosukee Reserve $345.00 W/AC-$350 Handicap $105.00 per hour (5-hour Min) =$525.00 Monroe County $350-$1300 W/AC-$860-$1310 Handicap $105.00 per hour (5-hour Min) =$525.00 Comments: 6-65 passanger buses all with A/C 19-65 passanger buses all with A/C Fleet Size 1 Handicapp Bus No Handicap Buses
(I) (2) (J) (4) IS) 16} (7) 18) (9) Al.1.0\VABl.t: tTE %Al.l.OCATED no•: us•: 11.:ASONAOU: Nt:CESSAllY l'UNCl'ION onJ•:cr ACCOUNTTITl.I•: AND NAltll.ATIV•: POSITION AMOUNT lo lhl< rROJECf ONl.Y not: US!:: ONl.Y Dot: USE ONl.Y 340 Contractual Services: Enrichment $ 37,980 100% To provide direct instruction and activities following an established curriculum exclusively to actively participating 21st CCLC students during 21st CCLC program hours. Common Threads: Advanced cooking skills and world cuisine. Includes raw ingredient cost per lesson, equipment, and chef inslructor provided by Common Threads. They will also provide an evalualion for classes plus raw food ingredients. Students elect to take this class and due to previous years an average of 75 students elect to participate. This is solely instructional. All culinary class purchases will be reasonable and necessary to achieve program objectives, and will comply with all applicable requirements and guidelines established by local, state and federal regulatory agencies regarding safe food preparation, licensing and inspections. 3 classes (25 sludents each class) x $3,070 (7 lessons once a week) = $9,21 O Guitar instructor (Certified music teacher f[om MDCPS): 2 days/wk X 7 wks. x $100 per class x 2 groups. Serving 30 participants for 3 hours/day estimated @ $2,800 End of Year Showcase= $200 Total= $3,000 Piano Instructor {Certified music teacher from MOCPS}: 2 days/wk X 7 vlks. x $100 per class x 2 groups. Serving 30 participants for 3 hours/day estimated @ $2,800 End of Year Showcase= $200 Tolal= $3,000 Nexptore Robocoding: Each class can accommodate up to 22 students. The 27 weeks will be divided into three 9 weeks cycles. In each cycle we will work with a different group of 22 students (so by the end of the year all 60-75 students will receive an 8 weeks program). 1 class (22 students) $250 x 27 weeks x 3 sites = $20,250 ZUMBA classes: 2 classes a week x 1 hour each class x 7 weeks x $180 a class for 30 students in each class = $2,520 340 Contracted Services: TransE!ortatlon for Summer $ 3,558 100% To provide transportalion services of aclively participating 21st CCLC students during 21st CCLC scheduled field trips during the 21st CCLC summer programs. The bus rates below are based on distance and include the bus driver and fuel costs. Transportation for 7 summer fieldlrips (all students from the three sites leave from central location for field !rips): 2 buses/trip x $239 for Miami Dade County x 3 trips = $ 1,434 2 buses/trip x $265.50 for Broward/Monroe County x 4 trips= $2, 124 340 Contractual Services: Fees: Garbage removal for summer site $ 2,100 100% Fee to cover garbage removal from slle during the summer months $700 per month (for garbage removal 3 times a week) x 3 months = $2, 100 13B·2442B·2CCC1 12of19
134 21st Centurv Grant (AA) Fund Fiscal Year: 2022 Tria l Ba la nc e -
Accou.rit' ! .. ~j . ,, .. '· Percent ;:1:: .: Ap p r o p r iated · ii:: Expe nd ed : "Enct(1Jibereei ··· .· Ba lan ce Las fDa'te· :!
134.3 120.569 120 6 1 % 66 . ./.19.00
REGULAR SA LARIES 66.4119 .00 40.234 .6 1 0 .00 26 ,2 14.39 5/20/2022
134.3 120.569 122 ()% 0.00
SALARY SE TTLEMENT 0 .00 0.00 0 .00 0 .00
134.3 120.569 130 3 0 % 189.305 .01/
PART-TIME SALARI ES 285,305.00 84,800 .52 0 .00 200,504.48 5/20/2 022
13 4.3 120 .569 140 -JO O % 11.00
OVERTIME SALARIE S 0.00 72 .76 0.00 -72 .76 5/20/2022
134.3 120.569 141 ()% 0.110
SEPARATION PAY 0.00 0.00 0 .00 0 .00
134.3 120.5692 10 35% 17.115.00
F ICA TAXES 27.215 .00 9,44 1.27 0 .00 17 ,77 3 .73 5/20/2022
134.3 120.569220 57% 8.7./7.110
EMPLOY ER RET CONTRIBUTIONS -ERS 8,747 .00 4 ,969 .02 0.00 3 ,777 .98 4/29/2022
PLAN
134 .3 I 20.569220C ()% 11.00
RETI REMENT 0 .00 0.00 0 .00 0.00
134 .3 120.5692200 {}% (/.(){/
RE TIREME NT 0.00 0.00 0 .00 0.00
134 .3 120 .569225 6 1 % ./.651.1/0
EM PLOYER RET CONT RI BUTIONS -4 01 (a ) 4 ,652 .00 2 ,8 16.4 5
PLA N
0.00 1,835.5 5 5/20/2022
134 .3 120.569230 ()% 0.00
HEA L TH IN S URA NCE -SE L F-FUNDED 0 .00 0.00 0 .00 0 .00
PLA N
134.3 120.56923 1 45 % 18.·13 9.1111
HEAL T H IN SURANCE -HMO PLAN 18,439.00 8 ,32 I .tl6 0 .00 10 , 11 7 .54 4/29/2022
134 .3 120 .569233 () % (}.(}(/
HEAL TH INSURANCE -OTHER PLAN S 0 .00 0.00 0.00 0 .00
134 .3 120.569240 ()% 11.1)0
W ORKERS' COMPENSATIO N 0 .00 0.00 0.00 0.00
134 .3 120 .569241 ()% 0.(J()
DISABI L ITY COMPENSATIO N 0 .00 0.00 0 .00 0 .00
134.3 120 .56925 0 ()% 1/.110
UNE M P LOY MENT CO M PENSATION 0 .00 0.00 0 .00 0 .00
Tota l for (I ) Person nel Expe nses 4 14,80 7.0lJ
4 10,807 .00 150,656.09 0 .00 260,150.91
13 4 .3 120.5693 10 ()% 6.1100.00
PROFESS IO NAL SERVICE S 6 ,000 .00 0.00 0 .00 6 ,000 .00 10/1/2 02 1
134.3 12 0.5693 11 () % Ii.I/I/
PRO FESS IONAL SERV IC ES 0 .00 0 .00 0 .00 0 .00
134 .3 12 0 .5693 12 ()% 1).(1()
PROFESSIONAL SERVICES 0 .00 0.00 0.00 0.00
134.3 12 0 .569340 15 % I OS. 7./2. 00
CONTRACTUAL SERVI CES 108,74 2 .00 16,0 75.0 6 4 ,57 1.2 5 8 8 ,09 5 .69 5119/2 022
134 .3 120 .56934 1 ()% 0.1/IJ
C ONTRACTUAL SER VI CES 0 .00 0.00 0 .0 0 0.00
134 2 1st C entury G ra nt (A/\) Fund
Trial 13a laim: -Ex p enses Pri nte d : 5120/2022 Pa g e: 3
Memorandum of Understanding
This Memorandum of Understanding, with the attached scope of services, is to describe a
partnership between J&M Vera School Bus Service and City of Hialeah Education & Community
Services Department , hereinafter referred to as "Partners" for the purpose of providing services to
the summer programs in selected sites funded by Nita M. Lewey 21st Century Learning
Communities Project #13B-2442B-2CCC 1.
It is understood by the Partners that this memorandum of understanding and scope of services will
be agreed upon by J&M Vera School Bus Service and City of Hialeah Education & Community
Services Department.
As a contractor, and not an employee, J&M Vera School Bus Service is not covered by the City's
employee workman's compensation policy for any on the job injury. It is understood that the
contractor must carry their own insurance coverage for any injury sustained while under this
contracted work.
As a contractor for the City of Hialeah, it is understood that compliance will be met with all of the
requirements of the City of Hialeah as well as the funding agency, including, but not limited to
submitting to a level-2 background check every 5 years, complying with the City's Hold Harmless
Agreement, complying with the City's Good Moral Character Affidavit, maintaining requirements of
the State of Florida's Department of Children and Families as regards to child-care workers, and
maintaining the requirement of the State of Florida's Jessica Lunsford Act. Contractors will also
need to comply with section 448 .095(e) of the Florida Statutes requires all public employers,
contractors and subcontractors to use the E-Verify system to establish the authorization of new
employees, including all new subcontractors and professional services consultants, to work in this
country . Contractors will provide on a timely basis any needed documents to meet the terms of
project year 2021-2022 the City and the State of Florida Department of Education .
It is required that as a transportation contractor, J&M Vera School Bus Service must appear on the
MDCPS list of Private School Bus Service Providers that are approved to operate routes , Field
Trips, and Activities for MDCPS .
If the Department of Education (DOE) does not fund said proposal, or if DOE funds the proposal in
a reduced amount, or changes the terms of an executed contract with the City of Hialeah, a new
Memorandum of Understanding and scope of services will be negotiated between the Partners .
Ania Valdes Date
J&M Vera School Bus Service
Authorized Signature
Sharon Dziedzic, Education Supervisor I Date
Education & Community Services Department
Authorized Signature
J&M Vera School Bus Service -Scope of Services 21st CCLC Summer Camp
City of Hialeah Education and Community Services Department
Project Year 2021-2022
Summer 2022 Services
J&M Vera School Bus Service will provide transportation for the CCLC Summer Camp program
from June 13, 2022 through August 5, 2022 .
Frequency of services
Date of Buses Site to Fieldtrip Fieldtrip to Site Extending Pricing Service Needed
City of Hialeah Phillip and Patricia
Bus x 2 x $62.50 x Friday, July 1, Frost
2 Educational Academy 11 01 Biscayne 5hrs = $625
2022 2590 W 24th Ave Blvd, Miami, FL Hialeah, FL 33012 33132
Friday, July
City of Hialeah Zoo Miam i Bus x 2 x $62.50 x
2 Educational Academy 12400 SW 152nd 5hrs = $625
15,2022 2590 W 24th Ave St, Miami, FL
Hialeah, FL 33012 33177
Friday, July
City of Hialeah SpareZ Bus x 2 x $62.50 x
2 Educational Academy 5325 S University 5hrs = $625 22 , 2022 2590 W 24th Ave Dr, Davie, FL
Hialeah, FL 33012 33328
Service cost: Not to exceed $1,875
Ania Valdes Date Sharon Dziedzic, Education Supervisor I Date
J&M Vera School Bus Service
Authorized Signature
Education & Community Services Department
Authorized Signature
:Accoun
134 .3120.569340
CONTRACTUAL SERVICES
er cent
Total for (2) Operating Expenses
Total expenses 3120 (Fund 134)
EC-Educat ion & Corrunnunit
~ota1 Expenses for ~und 1134
134
2 1st Century Grant (AA) Fund
108, 742.00
108 ,742 .00
108,742.00
108,742.00
108,742.00
108,742.00
108/142.0.0
il 08,'.742 .00
Fund Totals
$108,742.00
Revenue/Expenses Balance:
16,750.06
16,750.06
16,750.06
l6,750.06
$16,750.06
$16,750.06
134 2 1st Century Grant (AA) Fund
Tria l Balance -Expenses
4 ,721.25 87,270.69 5/26/2022
4,721.25 87,270.69
4,721.25 87,270.69
4,7H.?5 8'.7,270.69 xpenses
$4,721.25 $87,270.69
Printe d : 6/1 /2022 Page: 2