AVIS BUDGET GROUP, INC. - VEHICLE RENTALS AND LEASESA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: VEHICLE RENTALS AND LEASES
DESCRIPTION: STATE OF FLORIDA CONTRACT # 78111808-20-1, RENTAL VEHICLES
CONTRACT PERIOD: 03/08/2022 - 09/30/2022
SECTION #1 – VENDOR AWARD
Name: AVIS BUDGET GROUP, INC. Name:
Contact: Cynthia Metcalfe Contact:
Phone: 850-414-6741 Phone:
Fax: Fax:
E-mail: cynthia.metcalfe@dms.fl.gov E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 03/08/2022, ITEM M AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $42,511.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF POLICE
Contract Administrator: Chief George Fuente
Phone: 305-687-2553
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF POLICE
Contract Administrator: Chief George Fuente
Phone: 305-687-2553
Prepared by: Carmen Escalera
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ITEM # 't/I. _ __. _____ t .. ~mii.~~£:W16~i!i..~.--;
'REG'E.i(\1!81)
,IAUll fi(, OiAAfl
RECEN'ED
MAR 0 8 2022
COUNCIL UEST FO l O'f'f'ID~~F ..
Ml,l\N1\tiEMEt4'f~t?'E"f •
This form, letter from the department head addressed to the Mayor and Cit 'C~ell as
supporting documents are due the Monday of the week prior to the City Council Meeting.
Date of Request: February 24, 2022
Requesting City Department:
Police Department
Requested Council Meeting
Date: March 8, 2022
Action Requested from the 181 Issue a purchase order
City Council:
D Increase a purchase order
0Award a bid
D Bid No.
D Reject a bid
D Bid No.
D Special Events Permit
D Street Closure
D Other:
Scope of service(s) or Vehicle Rentals
product(s):
Vendor: Avis Budget Group
Expenditure Amount: $42,511.00
Funding Source (i.e., account Law Enforcement Trust Fund, State-Rental & Leases -Vehicle
funding the expenditure): 105.1000.521442
r
Purchase Process:
L '
/
0 Competitive Bidding
0 An exception to competitive bidding applies:
0 Professional services in the nature of consultants,
Accountants, and attorneys
0 Sole source provider
0 Emergency based on object facts
0 Credit facilities
[8'.I Competitive bidding is not required because the City is
utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
[8'.I Title of state, county or other governmental
Agencies contract:
Rental Vehicles 78111808-20-1
[8'.I Piggy-back contract expiration date:
September 30. 2025
0 Waive Competitive Bidding
0 Reason(s) it is not advantageous to the City to
utilize competitive bidding:
Signatures:
Dep~
or of the Office of Management and Budget
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Monica Perez
Council Vice President
February 28, 2022
City of Hialeah
Honorable Mayor Esteban Bova, Jr.
And Council Members
City of Hialeah
Hialeah, Florida 33010
RE: Undercover Surveillance Vehicles
Dear Mayor and Council Members:
Council Members
Bryan Calvo
Vivian Casals-Munoz
.Jacqueline Garcia-Roves
Luis Rodriguez
Jesus Tundidor
Sec. 2-818 of the Charter of Hialeah states whenever advantageous to the city, the city may utilize bids that
have been awarded or under contract by the state, county or other governmental agencies. If the city utilizes
state, county or other governmental agency bids, competitive bidding will not be required.
The Hialeah Police Department currently has a contract in place with Royal Rent a Car Systems of Florida,
Inc. for undercover surveillance vehicles. The vehicles are used by officers assigned to our High Intensity Drug
Trafficking Task Force, and other special task forces.
The Hialeah Police Department has been in the process of reviewing our options with other companies in an
effort to cut costs. A cost analysis was done between Royal Rent a Car Systems and Avis Budget Group, Inc.
and it was determined that we could be saving approximately 30% in our vehicle rentals if we switch to Avis
Budget Group.
The Hialeah Police Department sent Royal Rent a Car Systems of Florida, Inc. a certified letter indicating our
intention to terminate the contract we have in place for the vehicle rentals.
I am respectfully requesting to utilize a State of Florida contract 78111808-20-1 titled Rental Vehicles and
issue a purchase order to Avis Budget Group in an amount not to exceed $42,511.00 to cover the cost for the
remainder of fiscal '22. Funding for this expenditure will be charged to the Law Enforcement Trust Fund, State
Rental & Leases -Vehicles account 105.1000.521442.
SOI Palm Avcnuc, llialcah, l:loritla · 3.lOI0 .. 4719
www.hialcahfl.gov
AFFIDAVIT
I, George Fuente, Chief of Police, Hialeah Police Department, do hereby certify that the
aforementioned request to expend fonds from account #105.1000.521.442 L.E.T.F. Stale in a
total amount not to exceed $42,511.00 for vehicle rentals.
-~
George Fuente
Chief of Police
Personally Known: / , OR Produced Identification: ____ _
Type of Identification Produced: _________ _
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2/23/22, 2:29 PM Rental Vehicles I Stale Term Contracts I State Contracts and Agreements I State Purchasing I Business Operations I Florida Dep ...
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Department of Management Services
Florida De11artment of Management Services > Business 0Rerations > State Purchasing > State Contracts and Ag~ > State Term Contracts > Rental
Vehicles
<< Return
Rental Vehicles78111808-20-1
Effective Period
Contract Type
Contract Information
Contract Details
09/30/2020 through 09/30/2025
State Term Contract
• Contractor
• Pncina
~Reference Guide for Rental Vehicles (b 370.00 KB)
Non-Partici11ating Locations ( 8 142.71 KB)
Vehicle Disinfectant CleaningJ:rQg.@ID (hJ 825.47 KB)
Forms
Contract Documents _c_on_t_ra_ct~~~~~~~~~~~~~~~~~~--'
• £Y.nthia (£\1.Q) Metcalfe
Contract Administration • 850-414-6741
• gnthia.metcalfelaldms.fl.gov
Commodity Codes 78111808
Additional Information
STATE OF FLORIDA RESERVATION PORTAL: htt11s://www.carrental.com/abgPartners/sof/
Description
This state term contract provides rental vehicles for in-state and out-of-state travel; daily, weekly, and monthly rates are provided for 12 car classes, including
various sizes of passenger cars, sport utility vehicles, vans, and pickup trucks, as well as a standard hybrid. Contracted rates include roadside assistance,
unlimited mileage (excluding out-of-state one-way rentals), and liability and collision/loss damage coverage (excluding leisure use rentals). Customers should
refer to the "User Reference Guide for Rental Vehicles" in the Contract Information section above for reservation, pick-up, and return procedures, as well as
additional information regarding contract requirements and customer eligibility.
Document reader download link
• f:'Adobe PDF Reader
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Department of Management Services
Florida DeQartment of Management Services > Business Ogerations > State Purchasing > State Contracts and Agreements > State Term Contracts > Rental
Vehicles > Contractor
Rental Vehicles78111808-20-1
Contractor
Contractor List
Fl?rida . Recycled Utilizes
Name CBE Code Climate Friendly Products Authorized Coverage Area
Preferred Products Resellers
~g~Q •. ..!.o.£.,.IA · Non·MinoritylNo No !No I statewide
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/rental_vehicles/contractor 1/2
Rental Vehicles (78111808-20-1)
Vendor's Name: Avis Budget Group, Inc. ----------------
State Contracted Classes: In-State Rental Pricing
,-------------------------------------------------------------- - -
I
,11 J>-• l 11q !'! ~Cl-IJ11i 1\-1 : \ V ) <l:l l --.' ')' tj!!\ I '•-l• \, ' ' '1, ,,_ ,_ I'' I 1-1 TI' ,.
Unlimited Mileage
State Class ACRISS Code Proposed Vehlcle(s)
Dally Rate Additional Hours Rate Weekly Rate Monthly Rate Make/Model
Compact CCAR KIA Soul $25.00 $1,1.33 $150.00 $525.QO
Intermediate ICAR Toyota Corolla $27.00 $9.00 $162.00 $567.00
Fullsize FCAR Chevrolet Mall bu $29.00 $9.67 $174.00 $609.QO
Minivan MVAR Dodge Caravan $34.75 $11.58 $208.50 $729.75
12 Passenger Van SVAR Ford Transit 12 $53.0Q $P.67 $318.00 $1,113.00
Standard SUV SFAR Ford Edge $33.00 $11.00 $198.00 $693.00
Economy ECAR Ford Fiesta $25.00 $8.33 $150.00 $525.00
Intermediate SUV IFAR Jeep Compass $30.00 $10;00. $1~0.00 $630,00
Large SUV FFAR Chevrolet Tahoe $90.00 $30.00 $54Q.do $1,890.00
Standard Pickup SPAR Nissan Frontier $50.00 $16.67 $300.00 $1,050.00
Large Pickup PPAR RAM Rebel $50.00 $16.67 $300.00 $1,050.cio
Standard Hybrid SCAH Toyota Prius $30.00 $10.00 $180.00 $63MO
Note: The Vendor's pricing will apply throughout the Contract's Initial term and any renewal term(s). Please see Section 1 of the Contract, Section 3 of the Special
Contract Conditions, and Section 41 of the Statement of Work.
Page 1of3
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2/23/22, 2:32 PM
Detail by Entity Name
Foreign Profit Corporation
AVIS BUDGET GROUP, INC.
Filing Information
Document Number
FEl/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
F98000001605
06-0918165
03/20/1998
DE
ACTIVE
REINSTATEMENT
01/08/2007 c) PrinciRal Address
6 SYLVAN WAY
PARSIPPANY, NJ 07054
Changed: 04/17/2017
Mailing Address
6 SYLVAN WAY
PARSIPPANY, NJ 07054
Changed: 01/08/2007
Registered Agent Name & Address
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301
Name Changed: 03/04/2003
Address Changed: 03/04/2003
Officer/Director Detail
Name & Address
Title SVP, Secretary
SERA, JEAN MARIE
6 SYLVAN WAY
PARSIPPANY, NJ 07054
Detail by Entity Name
:_)i , · J; _, r;/
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https://search.sunbiz.org/lnquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder=AVISBUD... 2/3
()
2/23/22. 2:32 PM
6 SYLVAN WAY
PARSIPPANY, NJ 07054
Title CFO
Choi, Brian
6 SYLVAN WAY
PARSIPPANY, NJ 07054
Annual Regorts
Report Year
2019
2020
2021
Document Images
Filed Date
04/22/2019
06/12/2020
04/22/2021
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Detail by Entity Name
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http://www. hialeahfl. gov
From: Lasprilla, Jessica <jel21676@hialeahfl.gov>
Sent: Monday, February 28, 2022 5:04 PM
To: Diaz, Renier A.<RADiaz@hialeahfl.gov>
Cc: Stewart, Sheron <SStewart@hialeahfl.gov>
Subject: LETF-State
Good morning Renier,
Hope this email finds you well.
Could you please provide us with the available balance for the LETF-State account. We will need it for the
attached council letter.
Thank you,
Jessica Lasprilla I Budget Aide
Office of Management & Budget
City of Hialeah
HflALE)(H
('') JIH.1 C1ry of fltc~~a.•:j.\
2
105 LETF -State Fund Fiscal Year: 2022 Trial Balance -
105.1000.521442 36 % 50,000.00
r\~~~ ~ ~~~~~~ ~ ~~~~c~~~ -----------------~~8:~~~-~~ -------~~=~~·~=------~~'!:~·~=------_5:~~5-5~~8----_3!~/:~::
Total for (2) Operating Expenses 50,000.00
108,070.38
Total expenses 1000 (Fund 105)
PO-Police
105
LETF -State Fund
50,000.00
108,070.38
Fund Totals
$108,070.38
Revenue/Expenses Balance:
105 LETF -State Fund
Trial Balance -
38,594.65
38,594.65
$38,594.65
$38,594.65
Expenses
17,120.35
17,120.35
$17,120.35
52,355.38
52,355.38
$52,355.38
~!2, y1s·3B +
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q' Of!.i'J .• 38 *
Printed: 3/1/2022 Page:2
RESOLUTION NO. ---
RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF HIALEAH,
FLORIDA, APPROVING AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED
$42,511.00 FROM THE LAW ENFORCEMENT TRUST FUND-STATE FOR THE RENTAL
OF UNDERCOVER SURVEILLANCE VEHICES BY THE HIALEAH POLICE
DEPARTMENT FROM AVIS BUDGET GROUP, INC., FOR THE PERIOD REMAINING OF
FISCAL YEAR 2022, AND PIGGY-BACKING FROM STATE CONTRACT 78111808-20-1
AS IT IS ADVANTAGEOUS TO THE CITY, AND ISSUING A PURCHASE ORDER FOR
SAID EXPENDUTIRE, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Hialeah Police Department investigates high-level narcotic and other
protracted and complex investigations that require the police department personnel to be in the
field, in addition to, conducting surveillance of subjects and locations in various settings; and
WHEREAS, the standard police looking vehicles such as the Ford Taurus or Chevrolet
Impala do not allow for undetected surveillance for certain investigations; and
WHEREAS, unmarked motor vehicles are a necessary means of transportation for law
enforcement officers in the Special Investigations Section/ High Intensity Drug Trafficking Task
Force and other special task forces of the Hialeah Police Department when performing duties in
official capacity; and
WHEREAS, having the ability to rent a variety of vehicles will increase the likelihood of
successful investigations without detection as well as enhance the safety of Hialeah Police
Department personnel; and
WHEREAS, the Hialeah Police Department has a one (1) year contract with Royal Rent-
A-Car Systems of Florida, Inc. (hereinafter Royal Rent-A-Car) which began on July 1, 2021 and
expires on July 1, 2022, see "Exhibit 1" attached hereto; and
WHEREAS, Section 2-818 of the Charter of Hialeah provides that whenever
advantageous to the city, the City may utilize bids that have been awarded or under contract by
the state, county or other governmental agencies. If the City utilizes state, county or other
governmental agency bids, competitive bidding will not be required; and
WHEREAS, Avis Budget Group, Inc. (hereinafter referred to as Avis) is an active
corporation in good standing in the State of Florida and has a state contract registered with the
Florida Department of Management Services (Rental Vehicles 78111808-20-1) through
September 30, 2025 for rental of a variety of vehicles, see "Exhibit 2" attached hereto; and
WHEREAS, the Business Manager of the Hialeah Police Department has conducted a cost
analysis between Royal Rent-A-Car and A vis and determined that the City of Hialeah could be
saving approximately 30% in rental of vehicles ifterminate existing contract with Royal Rent-A-
Car and switch to A vis; and
RESOLUTION NO. ---
Page 2
WHEREAS, the contract between the Hialeah Police Department and Royal Rent-A-Car
contains a cancellation clause that reads as follows: "This contract can be cancelled by either party
at any time without penalty'', see page 2 of "Exhibit 2"; and
WHEREAS, the Hialeah Police Department has notified Royal Rent-A-Car Systems of
Florida, Inc. in writing via certified mail of cancellation of car rental/ lease contract entered into
on August 16, 2021 with effective termination date of March 14, 2022; and
WHEREAS, funding for this project will be from account #105.1000.521.442 Law
Enforcement Trust Fund-State Rental & Leases -Vehicles; and
WHEREAS, Section 932.7055, Fla. Stat. (2018), the Florida Contraband and Forfeiture
Act, authorizes the expenditure of Law Enforcement Trust Funds for this purpose and the funds
are available in the Law Enforcement Trust Fund-State account for the Police Department; and
WHEREAS, the Chief of Police of the City of Hialeah Police Department has
recommended adoption of this resolution and determined that the proposed expenditure complies
with the Florida Contraband Forfeiture Act, and all applicable rules, regulations and guidelines
governing the expenditure of Law Enforcement Trust Fund-State; and
WHEREAS, the City finds the expenditure is in the public interest
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COUNCIL OF THE CITY OF HIALEAH, FLORIDA, THAT:
Section 1: The foregoing facts and recitations contained in the preamble to this
resolution are hereby adopted and incorporated by reference as if fully set forth herein.
Section 2: The City of Hialeah, Florida hereby approves to issue a purchase order by
an amount not to exceed $42,511 from the Law Enforcement Trust Fund-State for the rental of
undercover surveillance vehicles by the Hialeah Police Department from A vis Budget Group, Inc.
for the period remaining in Fiscal Year 2022, and piggy-backing from state contract 78111808-
20-1, and providing for an effective date.
(intentional page break)
RESOLUTION NO. ---Page 3
Section 3:
signed by the Mayor.
This resolution shall become effective when passed by the City Council and
PASSED AND ADOPTED this _._day of ________ , 2022.
Carl Zogby
Council President
Attest: Approved on this __ day of _____________ ,2022.
Marbelys Fatjo, City Clerk Mayor Esteban Bovo, Jr.
-019 royal rent-a-car avis\resol.docx
Car Rental \ Lease Contract
Whereas Royal Rent-A-Car Systems of Florida, Inc. (referred to as "ROY AL 11
)
with a mailing address of3650 N.W. South River Drive, Miami, Florida 33142, and the City of
Hialeah Police Department (referred to and doing business as "HPD"), with a mailing address 5555
East 8 Avenue Hialeah, Florida 33013 are hereby entering into a Car Rental/Lease Contract (referred
to as "Contract") and agree the Contract will governed by the following terms and conditions:
Terms
Contract begins on , / , I i. 1 and expires on __ 1_/~'~/_:;.._2. ___ _
Upon mutual agreement the term of this Contract may be extended for five (5) additional 366
days periods with all terms and conditions to remain the same except for the Rate Structure pricing in
this Contract which is subject to increase by ROY AL who will utilize the preceding years' Producer
Prices Index (PPI) to calculate such increase. HPD shall, at their discretion, have the flexibility to add
additional vehicles or return vehicles, as their needs require. The undersigned represent and warrant
that each has full authority and approval to execute and deliver this Contract and, once executed, that
this Contract is binding upon and enforceable against ROY AL and HPD. This agreement may not be
modified, altered or amended, or its terms waived, except by an instrument in writing signed by the
parties. This Contract may be executed and delivered (including by facsimile or electronic [.pdf]
communication) in any number of counterparts, each of which, when executed and delivered, shall be
an original, but such counterparts shall together constitute one and the same instrument. Further, a
facsimile or electronic signature shall be treated as an original.
Delivery
Initial vehicles under the terms of this Contract will be made available at the closest ROY AL
office or any other office of ROY AL that is mutually convenient to the parties.
Cars To Be Provided
ROYAL will provide a selection of cars, wagons. vans and trucks from which HPD may
choose. This selection will be classified into groups for pricing. From these groups, HPD may choose
the vehicles desired. During the term of this Contract, HPD may exchange vehicles at any time
provided the vehicle being sought for exchange is from the same pricing group as the vehicle being
returned. If at any time a vehicle is disabled due to a mechanical failure or accident, a replacement or
exchange vehicle will be issued immediately upon return of the disabled vehicle.
Maintenance
ROY AL will maintain the vehicles provided under this Contract as to mechanical repairs and
routine maintenance. When a vehicle is out of service due to mechanical repair or routine maintenance,
a replacement or loaner vehicle will be provided immediately upon return of said vehicle. In the event
of an accident a loaner or replacement vehicle wHI be provided at no additional charge over the rental
rate for the damaged vehicle while it is being repaired.
Confidentiality
Given the nature of the use of the covered vehicles, ROY AL is fully aware of the need for
confidentiality and will do everything in its power to ensure these needs.
Vehicle Usage
It is understood and agreed the vehicles provided to HPD under this Contract are intended for
investigation and surveillance needs only and shall only be used by an employee of HPD while acting
within the scope of the employee's office or employment. The vehicles provided to HPD under this
Contract are not intended, nor to be used, for traffic control, for traffic enforcement, for chase and
apprehension, for transportation of suspects under arrest or for detainees. It is understood that a
situation may occur outside the control of either HPD or ROY AL, which may require emergency use
of a vehicle in a non-anticipated fashion, however, ROY AL does not sanction use of any vehicle in a
manner other than as provided under the terms of this Contract, in accordance with manufacturer
specifications and the vehicle owner's or operator's manual, and in accordance with applicable laws,
rules and requirements governing HPD and the user of the vehicle.
Modification Of Vehicles
ROY AL specifically agrees that HPD may, at its sole cost and expense; apply tinting to the
windows of any contract vehicle. Subsequently there will be no charge to HPD to remove tinting if it
becomes necessary.
Billing And Payments
It is anticipated that HPD will issue a purchase order to cover vehicles provided under this
Contract. ROY AL will invoice HPD on a monthly basis and payment shall be made by HPD to
ROY AL within fifteen ( 15) days, following the invoice.
Violations
HPD will be responsible for all violations, fines and penalties claimed against ROYAL or
imposed upon the vehicle(s) provided to HPD including but not limited to parking tickets and red light
camera. ROY AL will pay for tolls and bill HPD on monthly basis for reimbursement by HPD.
Cancellation
This contract can be cancelled by either party at any time without penalty.
Insurance Option
HPD states that it is self-insured for third person bodily injury and property damage. HPD shall
be responsible for all claims and losses arising from the use and/or operation of all vehicles provided
to HPD under this Contract. A current self-funded insurance statement shall be provided by HPD to
ROY AL (and maintained current throughout the term of this Contract) prior to obtaining vehicles under
this Contract. HPD shall, and hereby agrees to, indemnify. defend and hold ROY AL harmless from
and for all injuries. claims. damages, losses. expenses, attorneys' fees (including without implied
limitation, fees and costs at all trial and appellate levels), and all other sums arising or resulting from
the rental, leasing, use and/or operation of vehicles obtained from ROY AL under this Contract. The
terms, provisions and obligations of this paragraph shall survive any expiration or termination of this
Contract. Nothing herein shall serve as a waiver of sovereign immunity from claims of third parties
not a pa1t of this Contract or occupants of the rented vehicle to which HPD is entitled pursuant to
Chapter 768.28, Florida Statutes.
Collision
Regarding physical collision damage to vehicles provided under this Contract, in the event of
an accident involving vehicles rented hereunder, HPD will be responsible for, and agrees to pay
ROY AL, for the first Five Hundred dollars ($500.00) in collision damages, per accident, for each
damaged rental vehicle. Moreover, ROY AL will be responsible for any and all collision damages to
each such rented vehicle in excess of the first Five Hundred dollars ($500.00) in collision damages to
the rented vehicle per accident. All repairs will be handled by Royal or at ROY AL approved body
shops or repair facilities.
Rate Structure
Midsize -Corolla, Sentra
Full-Size -Camry, Charger, Altima, 300
SUV -Grand Cherokee, Compass, Wrangler, Explorer
Mini Vans -Pacifica
Pick-Up Trucks -F-150, Ram 1500
Full-Size SUV -Expedition
Full-Size Pick-Up -F250, Ram 2500
Approved as to form and legal sufficiency
subject to execution by the parties:
General Counsel
$698.00
$812.00
$812.00
$812.00
$812.00
$1125.00
$1125.00
Date:
Da~:~
Date: -------
Rental Vehicles (78111808-20-1) Vendor's Name: Avis Budget Group, Inc. State Contracted Classes: In-State Rental Pricing State Class I ACRISSCode I .. -,.-.... --~· .... -, .. , I Dally Rate Addltlonal Hours Rate Weekly Rate Monthly Rate -.. ·-~ .. Compact CCAR KIA Soul $25.00 $8.33 $150.00 $525.00 Intermediate JCAR Toyota Corolla $27.00 $9.00 $162.00 $567.00 Full size FCAR Chevrolet Malibu $29.00 $9.67 $174.00 $609.00 Minivan MVAR Dodge Caravan $34.75 $11.58 $208.50 $729.75 12 Passenger Van SVAR Ford Transit 12 $53.00 $17.67 $318.00 $1,113.00 Standard SUV SFAR Ford Edge $33.00 $11.00 $198.00 $693.00 Economy ECAR Ford Fiesta $25.00 $8.33 $150.00 $525.00 Intermediate SUV IFAR Jeep Compass $30.00 $10.00 $180.00 $630.00 Large SUV FFAR Chevrolet Tahoe $90.00 $30~00 $540.00 $1,890.00 Standard Pickup SPAR Nissan Frontier $50.00 $16.67 $300.00 $1,050.00 Large Pickup PPAR RAM Rebel $50.00 $16,67 $300.00 $1,050.00 Standard Hybrid SCAH Toyota Prius $30.00 $10.00 $180.00 $630.00 Note: The Vendor's pricing will apply throughout the Contract's initial term and any renewal term(s). Please see Section 1 of the Contract, Section 3 of the Special Contract Conditions, and Section 41 of the Statement of Work. Page 1 of3
Rental Vehicles (78111808-20-1) Vendor's Name: Avis Budget Group, Inc. State Contracted Classes: Out-of-State Rental Pricing ·<··:.: --·.· Compact I CCAR $31.50 $10.50 $189.00 $661.50 --Intermediate ICAR $33.75 $11.25 $202.50 $708.75 Fullsize FCAR $38.00 $12.67 $228.00 $798.00 Minivan MVAR $45.50 $15.17 $273.00 $955.50 12 Passenger Van SVAR $85.00 $28.33 $510.00 $1,785.00 Standard SUV SFAR $39.00 $13.00 $234.00 $819.00 -Economy ECAR $31.50 $10.50 $189.00 $661.50 -Intermediate SUV IFAR $38.00 $12.67 $228.00 $798.00 Large SUV FFAR $95.50 $31.83 $573.00 $2,005.50 Standard Pickup SPAR $52.00 $17.33 $312.00 $1,092.00 Large Pickup PPAR $52.00 $17.33 $312.00 $1,092.00 Standard Hybrid SCAH Joyota.Prius $40.00 $13.33 $240.00 $840.00 One-Way Mileage Fees for Out-of-State Rentals Over 700 Miles Additional Charges &Fees Item Description State of Florida Price One-Way Mileage Charge {For Out-of-A mileage charge assessed for one-way rentals to destinations outside the State Travel Only) state of Florida for miles driven after the first 700 miles (no mileage charge $0.25 shall assessed for the first 700 miles driven) Note: The Vendor's pricing will apply throughout the Contract's initial term and any renewal term(s). Please see Section 1 of the Contract, Section 3 of the Special Contract Conditions, and Section 41 of the Statement of Work. Page 2 of 3
Rental Vehicles (78111808-20-1) Vendor's Name: Avis Budget Group, Inc. Emergency Management Rates .. <'A~~it.~11~t.iiC>~~~jt~l~:; <: . . '-,. .. ·~··~·:, ._. .-. · .. $9.67 $174.00 $696.00 Intermediate SUV IFAR $27.00 $9.00 $162.00 $648.00 Large SUV FFAR $69.00 $22.50 $405.00 $1,656.00 Compact CCAR $23.00 $7.67 $138.00 $483.00 Full-size FCAR $26.00 $8.67 $156.00 $624.00 Standard Pickup Truck SPAR $45.00 -." .. $15.00 $270.00 $1,080.00 Large Pickup Truck PPAR $45.00 $15.00 $270.00 $1,080.00 Minivan MVAR $33.00 $11.00 $198.00 $792.00 Note: The Vendor's pricing will apply throughout the Contract's initial term and any renewal term(s). Please see Section 1 of the Contract, Section 3 of the Special Contract Conditions, and Section 41 of the Statement of Work. Page 3 of 3
Esteban Bovo, Jr.
Mayor
Carl Zogby
Council President
Monica Perez
Council Vice President
February 28, 2022
City of Hialeah
Honorable Mayor Esteban Bova, Jr.
And Council Members
City of Hialeah
Hialeah, Florida 3301 O
RE: Undercover Surveillance Vehicles
Dear Mayor and Council Members:
Council Members
Bryan Calvo
Vivian Casals-Munoz
Jacqueline Garcia-Roves
Luis Rodriguez
.Jesus Tundidor
Sec. 2-818 of the Charter of Hialeah states whenever advantageous to the city, the city may utilize bids that
have been awarded or under contract by the state, county or other governmental agencies. If the city utilizes
state, county or other governmental agency bids, competitive bidding will not be required.
The Hialeah Police Department currently has a contract in place with Royal Rent a Car Systems of Florida,
Inc. for undercover surveillance vehicles. The vehicles are used by officers assigned to our High Intensity Drug
Trafficking Task Force, and other special task forces.
The Hialeah Police Department has been in the process of reviewing our options with other companies in an
effort to cut costs. A cost analysis was done between Royal Rent a Car Systems and Avis Budget Group, Inc.
and it was determined that we could be saving approximately 30% in our vehicle rentals if we switch to Avis
Budget Group.
The Hialeah Police Department sent Royal Rent a Car Systems of Florida, Inc. a certified letter indicating our
intention to terminate the contract we have in place for the vehicle rentals.
I am respectfully requesting to utilize a State of Florida contract 78111808-20-1 titled Rental Vehicles and
issue a purchase order to Avis Budget Group in an amount not to exceed $42,511.00 to cover the cost for the
remainder of fiscal '22. Funding for this expenditure will be charged to the Law Enforcement Trust Fund, State
Rental & Leases -Vehicles account 105.1000.521442.
APPROVED/DISAPPROVED:~----------------------------~
Luis Suarez, Purchasing Manager
APPROVED/DISAPPROVED: ______________________________ ~
Ines F. Beecher, OMB Director
APPROVED I DISAPPROVED:
Esteban Bovo, Jr., Mayor
$01 Palm Avenue, lliolcah, Florida· 330104719
www.hinlcnhO.gov
AFFIDAVIT
I, George Fuente, Chief of Police, Hialeah Police Department, do hereby certify that the
aforementioned request to expend funds from account #105.1000.521.442 L.E.T.F. State in a
total amount not to exceed $42,511.00 for vehicle rentals.
-~
George Fuente
Chief of Police
Personally Known: / , OR Produced Identification: ____ _
Type of Identification Produced: _________ _
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COUNCIL AGENDA ITEM REQUEST FORM
This form, letter from the department head addressed to the Mayor and City Council, as well as
supporting documents are due the Monday of the week prior to the City Council Meeting.
Date of Request: February 24, 2022
Requesting City Department:
Police Department
Requested Council Meeting
Date: March 8, 2022
Action Requested from the 181 Issue a purchase order
City Council:
D Increase a purchase order
0Award a bid
D Bid No.
D Reject a bid
D Bid No.
D Special Events Permit
D Street Closure
D Other:
Scope of service(s) or Vehicle Rentals
product(s):
Vendor: Avis Budget Group
Expenditure Amount: $42,511.00
Funding Source (i.e., account Law Enforcement Trust Fund, State -Rental & Leases -Vehicle
funding the expenditure): 105.1000.521442
Purchase Process: 0 Competitive Bidding
0 An exception to competitive bidding applies:
0 Professional services in the nature of consultants,
Accountants, and attorneys
0 Sole source provider
0 Emergency based on object facts
0 Credit facilities
~ Competitive bidding is not required because the City is
utilizing a bid that has been awarded or under
contract by state, county or other governmental
agencies.
~ Title of state, county or other governmental
Agencies contract:
Rental Vehicles 78111808-20-1
~ Piggy-back contract expiration date:
September 30, 2025
0 Waive Competitive Bidding
0 Reason(s) it is not advantageous to the City to
utilize competitive bidding:
Signatures:
Dep~
Luis A. Suarez, Purchasing Manager
Ines Beecher, Director of the Office of Management and Budget
Esteban Bovo, Jr., Mayor
2/23122, 2:29 PM Rental Vehicles I State Term Contracts I State Contracts and Agreements I State Purchasing I Business Operations I Florida Dep ...
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<< Return
Rental Vehicles78111808-20-1
Effective Period
Contract Type
Contract Information
Contract Details
09/30/2020 through 09/30/2025
State Term Contract
• Coritrac.tor
• Pricing u;;; Reference Guide for Rental Vehicles ( ):: 370.00 KB)
Non-ParticlP.atlng Locations {.t:J 142.71 KB)
Vehicle Disinfectant Cleaning.ErQQ!lll!l c.hJ 825.47 KB)
Forms
Contract Documents _c_on_t_ra_ct ________________ __,
• £v.nthia CJ;;yJ!)~
Contract Administration • 850-414-6741
• £'{.nthia.metcalfe@dms.f!.g.Qll.
Commodity Codes _7a_1_1_1a_o_a ________________ ~
Additional Information
STATE OF FLORIDA RESERVATION PORTAL: httP.s://www.carrental.com/abgPartners/sof/
Description
This state term contract provides rental vehicles for in-state and out·of·state travel; daily, weekly, and monthly rates are provided for 12 car classes, including
various sizes of passenger cars, sport utility vehicles, vans, and pickup trucks, as well as a standard hybrid. Contracted rates include roadside assistance,
unlimited mileage (e)(cluding out-of-state one-way rentals), and liability and collision/loss damage coverage (excluding leisure use rentals). Customers should
refer to the "User Reference Gulde for Rental Vehicles" in the Contract Information section above for reservation, pick-up, and return procedures, as well as
additional information regarding contract requirements and customer eligibility.
Document reader download link
• ~Adobe PDF Reader
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Florida De11artment of Management Services > Business OJlerations > State Purchasing > State Contracts and Agreements > State Term Contracts > B.filJ.tfil
Vehicles > Contractor
Renta1Vehicles78111808-20-1
Contractor
Contractor List
Fl?rida . Recycled Utilizes
Name CBE Code Climate Friendly Products Authorized Coverage Area
Preferred Products Resellers
Avis Budget Grou11.~IA -Non-MinoritylNo I No I No I statewide
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2/23122, 2:32 PM
Detail by Entity Name
Foreign Profit Corporation
AVIS BUDGET GROUP, INC.
Filing Information
Document Number
FEl/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
6SYLVAN WAY
PARSIPPANY, NJ 07054
Changed: 04/17/2017
Mailing Address
6SYLVANWAY
PARSIPPANY, NJ 07054
Changed: 01/08/2007
F98000001605
06-0918165
03/20/1998
DE
ACTIVE
REINSTATEMENT
01/08/2007
Registered Agent Name & Address
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301
Name Changed: 03/04/2003
Address Changed: 03/04/2003
Officer/Director Detail
Name & Address
Title SVP, Secretary
SERA, JEAN MARIE
6 SYLVAN WAY
PARSIPPANY, NJ 07054
Detail by Entity Name
https://search.sunbiz.org/lnquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder=AVISBUD... 1/3
2/23/22, 2:32 PM
Title Director
KROMINGA, LYNN
6SYLVANWAY
PARSIPPANY, NJ 07054
Title Director
LURIE, GLENN
6SYLVANWAY
PARSIPPANY, NJ 07054
Title Director
Choi, Brian
6SYLVANWAY
PARSIPPANY, NJ 07054
Title Director
Hees, Bernardo
6SYLVAN WAY
PARSIPPANY, NJ 07054
Title Director
Pahwa, Jagdeep
6SYLVAN WAY
PARSIPPANY, NJ 07054
Title Director
SPARKS, CARL
6SYLVAN WAY
PARSIPPANY, NJ 07054
Title Director
Sanna, Karthik
6SYLVAN WAY
PARSIPPANY, NJ 07054
Title President
Ferraro, Joseph Anthony
6SYLVAN WAY
PARSIPPANY, NJ 07054
Title Executive Vice President
Martins, lzilda P.
Detail by Entity Name
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2/23/22, 2:32 PM
6SYLVANWAY
PARSIPPANY, NJ 07054
Title CFO
Choi, Brian
6SYLVANWAY
PARSIPPANY, NJ 07054
Annual Rei:iorts
Report Year
2019
2020
2021
Document Images
Filed Date
04/22/2019
06/12/2020
04/22/2021
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