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BEST GARAGE DOORS INC - DOOR REPAIR, REPLACEMENT & PREV. MAINTA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE PURCHASING SECTION OF OUR WEBPAGE AT: www.hialeahfl.gov CITY OF HIALEAH CONTRACT AWARD PURCHASING DEPARTMENT CITY OF HIALEAH CONTRACT: DOOR RELATED REPAIR, REPLACEMENT AND PREVENTATIVE MAINTENANCE DESCRIPTION: MIAMI BEACH CONTRACT # ITB 2018-028-ND CONTRACT PERIOD: EFFECTIVE 10/01/2021 - 11/18/2022 SECTION #1 – VENDOR AWARD Name: BEST GARAGE DOORS INC Name: Contact: ALBERT GARCIA Contact: Phone: 305-821-9720 Phone: Fax: Fax: E-mail: best@bestdoors.net E-mail: Name: Name: Contact: Contact: Phone: Phone: Fax: Fax: E-mail: E-mail: SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES CITY COUNCIL APPROVED ON: 02/22/2022, ITEM F AMENDED AMOUNT: RESOLUTION NO: INSURANCE REQUIREMENTS: ANNUAL CONTRACT AMOUNT: $20,000.00 PERFORMANCE BOND: APPLICABLE ORDINANCES: Notes: SECTION #3 – REQUESTING DEPARTMENT CITY OF HIALEAH, DEPARTMENT OF FIRE Contract Administrator: Chief Willians Guerra Phone: 305-883-6900 SECTION #4 – PROCURING AGENCY CITY OF HIALEAH, DEPARTMENT OF FIRE Contract Administrator: Chief Willians Guerra Phone: 305-883-6900 Prepared by: Carmen Escalera ITE M# f _ -·-----RECE IV ED RECEIVED FEB 2 2 2022 FEB 1 4 2022 supporting documents are due the Monday of the week prior to the City Council Meeting. Date of Request: February 14, 2022 Requesting City Department: Hialeah Fire Requested Council Meeting F c.br va.r'1 2.2 1 ~olL Date : ~ Action Requested from the ~ Issue a purchase order City Council: 0 Increase a purchase order 0 Award a bid 0 Bid No. 0 Reject a bid 0 Bid No. 0 Special Events Permit 0 Street Closure 0 Other: Scope of ser vice(s) or Maintain and repair overhead doors at a ll fire stations product(s): Vendor: Be st Garage Doors In c. Expend iture Amount: $2 0,000 Signatures: Department Head Esteban Bovo, Jr. M ayor C arl Zogby Council Pres id e nt Monica Perez C ouncil Vice -Pres id e nt Februa ry 14 , 2022 Mayor E ste ban Bov o Jr. a nd C ity Coun c il me mbers 5 01 Pa lm A ve nu e Hialeah, Florida 3 3 0 I 0 City of Hialeah Dear Mayor Bovo & C ounc il members: Counc il Members Bry an Calvo Vivian Casals-Munoz Jacqueline Garcia-Roves Lu is Rodriguez Jesus Tundidor Whe never adva ntageou s to the city, t he city may utili ze bi ds that have been award ed or un der co ntract by the state, co unty or other governmental agen c ies . If the cit y utili zes state, cou nty or other Governm ental agency bid s , compe titi ve bidding wi ll not be re quired . Sec. 2-818. -Stat e, cou n ty or other government al age ncy bid s o r contract s. I am respectfully re questin g permiss ion to Piggyback off the Miami Beach Contra ct# !TB 2 0 18-028-N D a nd create a purc h ase o rder in t he a m o un t of $2 0,000 for Bes t Garage D oors, Inc., 9780 N .W . 79111 Avenu e , H ia lea h Gardens, FL 33 01 6 (vend o r # 50 25 ) to m a inta in a nd re pa ir a ll overh ead garage d oors at F ire Stati o ns o n a as n eede d bas is fo r F Y 21-2 2. T hi s re qu est is t o be fund e d fro m a cco unt # 109.2 000 .522.46 1 (Re p a ir & M a in t. -Bu ildin g ). Yo ur cons id eratio n of t hi s re quest w ill be g reatly a p p rec iated. ;5~ W illi ans G ue rra Fire C h ief H ia leah F ire De partme nt ~'pp 1·oved: Esteba n Bovo Jr., 50 1 Pa lm Avenu e. Hia leah. Florida · 33 0 10-47 19 Dnr.uS!gn Envelope ID: 53089BDD-DE8E-4200•9506•A8464D97D286 September 29, 2021 AlbertGeitcia Best G!r;lrage Doors, Inc. 9780 Northwest 79 Avenue Hialeah, Florida 33016 Subject: RENEWAL OF AGREE.MENT PURSUANT TO INVITATION TO sm (1TB) 2018-028-ND FOR DOOR RELATED REPAU�, R CEMENT, AND PREVENTIVE MAINTENANCE. Dear Sir/Madam: i!n The current Agreement between the City of Miami $each (the "C' {"Contractor), purst1ant to 1TB 2018�d28�ND for door related main.ten a nee (the"Agreement''), expires November 18, 2oi1.that the City Manager has approviada one (1) year renewal of th 18, 2022. ") and Best Garage Doors, Inc, , replacement, and preventive letter serves as notification Agreement through November Theref�re, the City seeks concurrence from the Contractor.to re1 ew the Agreement at the sameterms, co1iditions, 1;1ncl pricing as set forth pursuant to the abo referenced 1TB. Please indicate your acceptance of the aforementioned renewal executing below as indicated. Should you have �my questions or need additional information pl�ase contact Febe Perez at 305-673-7490 or t.· h ·Thank you, Please sign b�low as your ecc�ptance and return this letter via �mail to: Signature: I �· I . ����-_aa· �:--�··_i _;,i-_f � __ i.. ___ } ;_i - ·' ~ MIAMl .. BEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Door Related Repair, Replacement, and Preventive Maintenance. CONTRACT NO.: ITB 2018-028-ND EFFECT IVE DATE(S): T his Contract shall remain in effect for a period of three (3) years from date of execution by the Mayor and City Clerk of the City of Miami Beach, and may be extended at the sole discretion of the City, through its City Manager, for two (2) additional ( 1) year terms. SUPERSEDES: CONTRACTOR(S): Best Garage Doors, Inc. (Group 2 as Primary Vendor) ESTIMATED CONTRACT AMOUNT: NA A. B. c. E. F. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida ("Cfty"), on October 17, 2018, approving the award of this Contract, and upon execution thereof by the Clty ·and Best Garage Doors, Inc., a Florida corporation (the "Contractor"). EFFECT :. This Contract is entered into to provide for Door Related Repair, Replacement, and Preventive Maintenance to City Invitation to Bid No. ITS 2018-028- ND and any addenda thereto (the ITB), and Contractor's bid In response thereto (this Contract, the ITB , and Contractor's bid in response thereto may hereinafter collectively . be referred to as the "Contract Documents"). · ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number . 2018-028-ND. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements cf_. the Contract Documents to City of Miami Beach, Martha Torres/Procurement Co~dinator, Property Management Department at 305-673-7000 ext. 2999. ·. INS~'lANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as retQ("ed, which must be signed by a Registered Insurance Agent licensed in the State of FUl'ida, and approved by the City of Miami Beach Risk Manager, prior to delivery of .oupplies and/or commencement of any services/work by Contractor. 1 ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned , transferred, or encumbered by Contractor without the prior written ,consent of the City. ·in addition, Contractor shall not subcontract delivery of supplies, or ITB-2018-02SJO Door Related Repair, Replacement and Preventative Maintenance Page 1 Page 2 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training , experience , education , or a combination thereof, to adeq uately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation . Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of . City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES -Contractor acknowledges that the provisions of the Public Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which statute provides, in pertinent part, that a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for t he construction . or repak of a public building or public work, may not submit bids on leases of real property to the City, inay not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may · not transact any business with the City in excess of the threshold amount provided in Section 287 .017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as office rs, employees, or agents of the City. This Contract shall not constitute o r make the parties a partnership or jointveriture. J . THIRD PA RTY BENE FICIAR IES • Neither Co ntractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Document s. Therefore , the parties agree that there are no third party beneficiaries to this Contract and th at no third party shall be entitled to as se.rt a claim against eith e r of th em based upon thi s Contract and/or the Co ntract Docum ents. The parties expres sly a cknowl edg e that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents . ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page2 Page 3 Certification of Contract K.NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by han d�delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party·for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designat e thefollowing: For City: Martha Torres City of Mi ami Beach Property Management 1833 Bay Road 2 nd Floor Miami Beach, Florida 33139 Phone:305-673-7000 ext. 2999 Email: marthatorres@mlamibeachfl.gov With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Best Garage Doors Inc 9780 NW 79 Avenue Hialeah, FL. 33016 Attn: Albert Garcia Phone: 305-821-9720 E-mail: best@bestdoors.net L.MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of aprovision of this Contract shall not be deemed a waiver of any sub sequent breach and shall not be construed to be a modification of the terms of this Co ntract. M.SEVERANCE -In the event a portion of this Contract and/or the· Contract Docu ments is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7)days after the finding by the court becomes final. ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY ENTERING INTO THIS CONTRACT, CONTRACTOR AND CITY . HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF TH E CONTRACT AND/OR THE CONTRACT DOCUMENTS . CONTRACTOR, SHALL SPECI FICALLY BIND ALL SUBCONTRACTORS TO THE PROVISIONS OF THIS CONTRACT AND THE CONTRACT DOCUMENTS. 0. AMENDMENTS -No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. ' P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound bY any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in . response thereto, the more. stringent provision (as enforced by the City) shall prevail. R. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any services, unless set forth in a written Purchase Order. S. ADDITIONAL ITEMS I SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items . are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to th e Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City Commission approval is required f or additio na l item s with a c umulative valu e g reater th a n $50,000. ITB-2018-028-ND Door Related Repai r, Replacement and Preventative Maintenance Page 4 'Page 5 'certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and ;;ittested on this I q day of t'lctn v·~.\y, 20__lr, by the ir respectiv.e duly authorized representatives . BEST GARAGE DOORS INC /··~\r · ·. /_ ... -..... "\. By '. .. : .. ,,, ... ~::~:.:-.::':~.-.:·::::-i__._ ....... -./ President/ Signature Print Name ATTEST: Secretary/ Signature . Print Name I DatJ CITY OF MIAMI BEACH B y ~ ,~ ATTEST: z ~ Riitael Ee ~rao; City Clerk ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Pa ge 5 1DN.ft1100:f ii/ ftl¥I ~m:p.~~~~Jl@lmJ ----:a..--.... ._ ""QJ/lel/Jl 6/JJ# q/'FWrldJJ 111tbllll Q§partrnent of State I Division of Cor~ I Search Records I Search by...snt!Jy...Nilm.e. I Detail by Entity Name Florida Profit Corporation BEST GARAGE DOORS, INC. Filing Information Document Number G34451 FEl/EIN Number . 59-2301652 Date Filed 04/01/1983 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 10/01 /2019 Event Effective Date NONE Principal Address 9780 NW 79TH AVENUE HIALEAH GARDENS , FL 33016 Changed: 04/27/1999 Mailing Address 9780 NW 79TH AVENUE HIALEAH GARDENS, FL 33016 Changed : 04/27/1999 ~glstered Agent Name & Address SUAREZ, ANTHONY ARA 9780 N.W. 79TH AVENUE HIALEAH GARDENS, FL 33016 Name Changed : 04/30/2010 Address Changed : 04/30/2010 Officer/Director Detail Name & Address Ti tl e P SUAREZ, ANTHONY AP RES 9780 N.W. 79TH AVENU E HIALEAH GARDENS, FL 33016 DIVISION OF CORPORATIONS Title VP SUAREZ, SANTIAGO ANTONIO 9780 NW 79TH AVENUE HIALEAH GARDENS, FL 33016 AnnualReP-Qli§. Report Year 2018 2019 2020 F iled Date 01/04/2018 01 /23/2019 01/03/2020 Document lmag!t§. 01/03/2020 ··ANNUAL REPORT j View image in PDF format 10/01/2019 ··Amendment ,--Vl ;;-i;;:;;g~-PDFf~~--=i 01/23/2019 -ANNUAL REPORT j View imag ~);p[)Ft;;;;; ___ j 01104/2018 -·ANNUAL REPORT j View image in PDF format j 01/05/2017 -ANNUAL REPORT [-View Image in PDF format -j 01/19/2016 --ANNUAL REPORT j View Image in PDF format j 01/12/2015 -ANNUAL REPORT :---v;;i;;:;;;g;j;;pi)fi~~,:;:;;i---1 04/07/2014 -·ANNUAL REPORT jview image in PDF formac=J 01/2512013 --ANNUAL REPORT j View Image in PDF format.=:J 01/30/2012 --ANNUAL REPORT ! View image in PDF format J 01105/2011 --ANNUAL REPORT I View image In PDF form11t J 04/30/201 O --ANNUAL REPORT ! View image In PDF fo rm at .=1 ~i =========:1 02/12/2010 -ANNUAL REPORT ' View Image In PDF format . 01106/2009 -·ANNUAL REPORT I View image in PDF format J 01/22/2008-ANNUAL REPORT J View image in PDF format j 01/22/2007 -ANNUAL REPORT I View image in PDF format [ 01123/2006 -ANNUAL REPORT / View Image in PDF format [ 0510912005 -ANNUAL REPORT ;::! ==V=i=ew=im=a=g=e=in=P=D=F=f=or=m=a=t =:;:~I ~==============~ 02109/2004 -ANNUAL REPORT I Vi ew image in PDF format =1 03/24/2003 --ANNUAL REPORT r-·-· .. Vj;;~g-;;;;pDFf-;;,;~i--·1 1·-·· 02/1012002 --ANNUAL REPORT I View image in PDF fo rmat 0211412001 .. ANNUAL REPORT r·· .. --v-;~J;;;-;;;-1~-PDF-i;;;;;;--··-·1 02107/2001 --Amendment j View image in PDF format J 08/01/2000 --Amendment L View Image In PDF format --] 02/26/2000 H ANNUAL REPORT ,--·~,;;;g~Pti-;;to-;-,:;;;;-·-··] 04/2711999 -ANNUAL REPORT J .. . Vi~~-image .in PD_F_fu~;;;~-t-·-·-.. -·J 07/23/1998 -ANNUAL REPORT J View Image In PDF forma t J ;::=:::===============~ 04/21/1997 -ANNUAL REPORT! View image in PDF format =1 . 0412 5/1996 --ANNUAL REPORT j View image in PD F fo rmat J ~04~/~13~/~19.,9""5---~A~N~N~U~A=L~R=E~P~O~R~T.Ll _ _:V..::ie:..:.w:_:i:..:.m=a g~e:_:i:..:.n .:._P.::D.:..F ..::fo:..:.rm=at:_--'J CONTRACT# 14-346-06 18-30533 18-036-01 17-259-01 17-126-05 17-028-03 15-211-01 15-127-01 J-01-09/10 17-070-01 17-018-09 17-018-02 15-093-02 15-073-01 17-049-13 18-093-01 14-346-2 9 18-097-06 17-300-04 17-018-07 17-018-03 13-373 -01 16-093-01 18-197-01 15-203-01 17-129-03 18-028-02 18-033-02 17-049-12 18-314-01 16-152-01 19-144-20 17-019-02 18-040-03 17-049-06 17-028-05 17-019-03 17-077-01 16-149-01 17-129-04 18-327 -01 14-346-05 17-081-01 17-09 7-01 17-09 7-02 14-127-00 17-019-06 14-346-02 18-232-03 17-122-01 13-059-01 14-21 5 -LR 19-083 -01 17-129-06 17-29996 16-090-01 16-091-01 CITY OF MIAMI BEACH ACTIVE CONTRACTS VENDOR (1015) THE CORRADINO GROUP INC (10187) JIM MORRISON PRODUCTIONS, INC (1026) SOUTH DADE ELECTRICAL SUPPLY, INC. (1026) SOUTH DADE ELECTRICAL SUPPLY, INC. (103) CALVIN GIORDANO & ASSOCIATES (103) CALVIN GIORDANO & ASSOCIATES (103) CALVIN GIORDANO & ASSOCIATES (103) CALVIN GIORDANO & ASSOCIATES (103) CALVIN GIORDANO & ASSOCIATES (1053) ABLE BUSINESS SERVICES, INC. (10544) CORCEL CORP (10544) CORCEL CORP (10612) JASMOV, INC. (10621) C.A.P. GOVERNMENT, INC. (1066) DECKTIGHT ROOFING SERVICES INC (10697) DELL MARKETING L.P. (10812) STANLEY CONSULTANTS, INC. (11) WOOD ENVIRONMENT & INFRASTRUCTURES (11) WOOD ENVIRONMENT & INFRASTRUCTURES (1107) FERGUSON ENTERPRISES INC. (1107) FERGUSON ENTERPRISES INC. (1107) FERGUSON ENTERPRISES INC. (1110) CUMMINS INC (1113) PROPHET EQUITY 11 -B (ACTON AIV) LP (11138) ASE TELECOM & DATA INC (1115) 300 ENGINEERING GROUP, P.A (11197) BEST GARAGE DOOR INC (11 28) CEEPCO CONTRACTING LLC (1128) CEEPCO CONTRACTING LLC (1143) CBRE INC (1143) CBRE INC (1146) TRU-GREEN CONSTRUCTION INC (1160) COPPER'S NURSERY, IN C. (11658) ADVANCED ROOFING , INC. 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(1232) WATERFRONT PROPERTY SER VI CES LLC (1236) CH2M HILL ENGIN EERS IN C (1239) VERMONT SYSTEMS INC (124) RIC-MAN CONSTRUCTION FLORIDA IN C (124) RIC-MAN CO NSTRU CTION FLORIDA INC CONTRACT DESCRIPTION A&E SERVICES ON AS -NEEDED-BASIS A CELEBRATION OF LIGHTS FOR THE PURCHASE OF LIGHT POLES, FIXTURES AND BASE LUMMUS PARK LIGHTING IMPROVEMENTS GENERAL TRANSPORTAT ION PLANNING & TRAFFIC ENGINEER VARIOUS CEI SERVICES ON AN AS NEEDED BASIS A/E DESIGN SRVC PER CONTRACT RFQ#2015 -2 11-K B A&E SERVICES FOR THE MIDDLE BEACH REC CTR ARCHITECTURE & ENGINEERING SERVICES JANITORIAL SERVICES PIPE & FITIINGS FOR WATER & WASTEWAT ER -PR EQUAL WATER SERVICE LINE PIPE, FITIINGS PREQUALIFI CATIO N FOR MOVING SERVICES PLANS REVIEW, INSP AND PERMIT CLERK SVCS BUILDING/SPECIAL TRADE CONTRACTS FOR MINOR PROJECT COMPUTER EQUIPMENT AND SERVICES A&E SERVICES ON AS-NEEDED -BASIS CITYWIDE GEOTECHNICAL & LABORATORY TESTING SERVICE BUS CASE ANALYSIS/CMB STORMWATER RESILIENCY PROGRA PIPE & FITIINGS FOR WATER & WASTEWATER -PREQUAL WATER SERVICE LINE PIPE, FITIINGS PREQUALIFICATION PURCHASE OF WATER METER BOXES & COVERS PARTS/S VC S FOR BUSES & SUP EQUIP -PREQUAL LEASE AGREEMENT FOR TR AILER -MOBILE OFFICE RENTAL TELECOMMUNICATIONS WIRING SERVICES WATER & WASTEWATER SYSTEMS CONSULTAN T DOOR RELATED REPAIR , REPLACEMENT,PREVENTIVE MAINT PURC HAS E OF CONCRETE CURBING/S ID EWALK CONSTRUCTION BUILD ING/SPECIAL TRADE CONTRACTS FOR MINOR PROJECT REAL ESTATE APPRAISAL SERVICES (PR EQUALIF IED POO L) REAL ESTATE BROKERAGE SER VICES SHIP REHABILITATION PROJECT TREES, PALMS AND PLANT MATERIALS HVAC CONTROLS MAINTENANCE AND REPAIRS BUILDING/SPECIAL TRADE CONTRACTS FOR MINOR PROJECT VARIOUS CEI SERVICES ON AN AS NEEDED BASIS TREES , PALMS AND PLANT MATERIALS HOLIDAY LIGHTIN G AND DECORATIONS LEASE OF GOLF COURSE TURN MAINTENANCE EQUIPMENT WATER & WASTEWATER SYSTEMS CONSULTAN T WASHINGTON AVENUE CORRIDOR CONCEPTUAL DESIGN PLAN A&E SERVICES ON AS -NE EDED -BASIS CITY MUNICIPAL PARKING GARAGE ADVERTI SIN G SERV ICE CITY EMPLOYEE HEALTHY CAFE LEASE AGREEM ENT CITY EMPLOYEE HEALTHY CAFE CONCE SS ION AGR EE M ENT MEDICAL SERVICES TREES, PALMS AND PLAN T MATERIALS A&E SER VI CES ON AS -NEEDED -BASIS WATERPROOFING/TRAFFIC COAT ING SERV ICES 12ST GARAGE TRAS H CAN LINERS (GROUP 1 ITEM 1.2) FOOD AND BEVERAGE SER VICES MBCC BAND SHELL MANAGE M ENT SER VI CES OUT FALL MAINTENANC E SER VI CES WATER AND WASTEWATER SYSTEMS CONSULTAN TS HTIPSOFTWARE FOR ACT REG RSVP AND RELATED SER VICES D/B WEST AVENUE IMPROV EM ENTS PHASE II SO OF 14 ST D/B W ES T AVENU E IMPR OV EM ENTS PHASE II NO OF 14 ST Page: 1 of 13 fJocu . 11J11 En vel ope ID !>30B9BDD-DEBE-420D-9506-A8464097D 286 MIAMI BEA C H Procu re1n e nt Deparlmenl, 155 Me"'l ia n Ave nu •. 3•J Fl oor. M1arn1 Beach. Florida B 139. www .mrarn 1bo~chfl.g ov. JO~ I •-' • JO Sept ember 29 , 2021 A lbert Garcia Best Garage Doors, In c. 9780 Northwest 79 Av e nue Hialeah , Florida 33016 Submitted via E -mail to: b est@b e~;tcioqr~Jlj Subj ect: RENEWAL OF AGR EEME NT PUR SUAN T TO INVITATION TO BI D (ITB) 2018- 028-ND FOR DOOR RELATED REPA IR, REPLAC EMENT, AND PREVEN TIVE MAINTENANCE . Dear Sir/Madam: T l1e current Agreement between the C ity of Mi ami Beach (the "City") and Best Garage Doors, In ("Contr actor''), pursuant to ITB 2 018-02 8-ND fo r do or related repa ir , replacemen t. and preven tivP m inte n ance (t11e "Agr ee ment"), expi res Nov e m be r 18, 20 2 1. Thi s letter serves as not1f1cat1on tt1 at th e City Manager has approved a one ( 1) year renewa l of t he Ag ree men t t h1 o ug h Novembe1 18, 2022. T heref ore , the City see k s concu rr ence from th e Contra ctor to re new th e Agreemen t at th same terms , c ond iti ons. and pricing as set forth pursuant to the ab ove-referenced IT B. Please indicate your acceptance of the aforem e ntion ed re newal b y execut ing bel ow as indicated Shou ld you have any question s o r need ad ditional in fo rm atio n please con tact Febe Perez at 305- 673-7490 or febep erez@miamibeach f l.gov Thank you , [ -Ooc uS1gnod b) A.'~ • -,.. . . Al FE:E,Zl r~e.orn•ro Fo r· ex u e ni s P ocu remen t Director Ple ase s ig n below as your acceptance and return this letter v ia e mai l to : feb eper ez@ mi amibeachfl.gov Sig na ture: T itle: _\J_..,.._t._i-"-, J_'-....;.,_\-____ _ ~· D.ate : _l,.,_'=>~l _1_1--i./_"L_-..)_t.. _,_/ __ I MIAMl .. BEACH CITY OF MIA.l\111 BEACH CERTIFICATION OF CONTRACT TITLE: For Door Related Repair, Replacement, and Preventive Maintenance. CONTRACT NO.: ITS 2018-028-ND EFFECTIVE DATE(S): This Contract shall remain in effect for a period of three (3) years from date of execution by the Mayor and City Clerk of the City of Miami Beach, and may be extended at the sole discretion of the City, through its City Manager, for two (2) additional (1) year terms. SUPERSEDES: CONTRACTOR(S): Best Garage Doors, Inc . (Group 2 as Primary Vendor) ESTIMATED CONTRACT AMOUNT: NA A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida ("City"), on October 17, 2018, approving the award of this Contract, and upon execution thereof by the City and Best Garage Doors, Inc ., a Florida corporation (the "Contractor"). B. EFFECT -This Contract is entered into to provide for Door Related Repair, Replacement, and Preventive Maintenance to City Invitation to Bid No. ITB 2018 -028- ND and any addenda thereto (the ITS), and Contractor's bid in response thereto (this Contract, the ITS , and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number . 2018-028-ND. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Martha Torres/Procurement Coordinator, Property Management Department at 305 -673-7000 ext. 2999. E. INSURANCE CERTIFICATE(S) -The Contractor shall file In surance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florid a, and approved by the City of Miami Beach Risk Ma nage r, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or ITB -2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 1 Page 2 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/perfo rming any supplies , work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination the reof, to adequately and competently provide/perform same , or services to City's satisfaction, for the agreed compensation . Contra ctor shall provide/perform the supplie s, wo rk, and/or services required under the Contract Docum ents in a skillful and resp ect abl e man ner. Th e qua lity of the Contracto r's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards . G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES -Contractor acknowledges that the provis ions of the Public Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which statute provides , in pertinent part, that a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for th e construction . or repa1r of a public building or public work , may not sub mit bid s on leases of real p rop erty to the City, may not be awarded or perform work as a contracto r, supplier, subcontractor, or consultant under a contract with the City, and may. no t transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPE NDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Supplie s, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services , neither Contracto r nor its agents sh a ll act as officers , employees, or agents of the City. T his Contract sh all not constitute o r make the parti es a pa rtners hip or joint venture . J . T HI RD PART Y BE NEF ICIAR IES -Neithe r Co ntractor nor Ci ty intend s to directly o r sub stanti a lly be nefit a thi rd party by this Contract and/or th e Contract Docum ent s. Th e refore, the parties agree that th ere are no third pa rty beneficiari es to this Cont ract and th at no thi rd party shall be entitled to assert a claim again st e ithe r of th em ba sed upon thi s Co ntract a nd/or th e Contract Docum ents. Th e parti es express ly ackno wl edge th at it is not th eir intent to create any rights or obl igation s in a ny third pe rson or enti ty und e r thi s Contract and/or th e Contract Do cum ents. ITB-2018-028-ND Door Rel ated Repair, Repl acement and Preventative Mainten ance Page 2 Page 3 Certification of Contract K . NOTICES -Whenever either party desires to give notice to the other , such notice must be in writing, sent by certified United States Ma il, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified . The place for giving notice shall remain the same as set forth herein until changed in writi ng in the manner provided in this section. For the present, the parties designate the following : For City: Martha Torres City of Miami Beach Property Management 1833 Bay Road 2"a Floor Miami Beach. Florida 33139 Phone:305-673-7000 ext. 2999 Email: marthatorres@miam i beachfl.gov With copies to : City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Best Garage Doors Inc 9780 NW 79 Avenue Hialeah. FL. 33016 Attn: Albert Garcia Phone: 305-821-9720 E-mail: best@bestdoors.net L. MATERIALITY AND WAIVER OF BREACH -City a nd Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure t o enfo rc e an y provision of the Contract Documents shall not be deemed a w aiver of s uch provision or modification of this Contract. A w aiver of any breach of a provision of this Con tract sha ll not be deemed a wai ver of any subseq uen t breach and sha ll not be construed to be a modificati on of th e terms of this Contract. M . SEV ERANCE -In the event a portion of thi s Contract a nd/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Co ntractor elects to terminate this Contract. An e le ction to terminate thi s Co ntract based up on thi s provision sha ll be ma d e within seven (7) days after the finding by the court becomes final. IT B-2018-028-ND Door Rel ated Repair, Replacemen t and Preventative Maintenance Page 3 Page 4 Certification of Contract N . APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the term s or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY ENTERING INTO THIS CONTRACT, CONTRACTOR AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF THE CONTRACT AND/OR T HE CONTRACT DOCUMENTS. CONTRACTOR, SHALL SPECIFICALLY BIND ALL SUBCONTRACTORS TO THE PROVISIONS OF THIS CONTRACT AND THE CONTRACT DOCUMENTS. 0. AMENDMENTS -No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. ' P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto , are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITS; and /or (iii) Contractor's bid in res ponse t hereto , th e more str ing ent provi s ion (as enforced by the C ity) shall prevail. R. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any services, unless set forth in a written Purchase Order. S . ADDITIONAL ITEMS I SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If th ese quote(s) a re determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purch a se Order (or Change Order if Purchase Order already exi sts ) or:_an-cu+iendmen t to tt'le Gen tract. Ad ditiona l items with-a camu lattve alue of $50 ,000 or le ss m ay be approved by th e City Ma nager. City Commission a ppro val is required for additional items with a c umulative value greate r than $50,000. ITB-2018-028 -ND Door Related Repa ir, Repl acement and Preventative Maintenan ce Page 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this J q day of t'lctrt ~\v . 2o _Jy, by their respectiv_e duly authorized representatives . BEST GARAGE DOORS INC CITY OF MIAMI BEACH President/ Signature By ~ ,~ \ / \I By~~-·-·~J _,_,_'.....;.;:.:'"'-'-''-"-'--~~~ Print Name ATTEST: ATTEST: Secretary/ Signature l ~ ROtael E.~rao; City Clerk Print Name f DatJ ITB-2018 -0 28-ND Door Related Re pa ir, Rep l ace ment and Preve ntative Maintenance Page 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Coversheet MIAMI BEACH TO : FROM : DATE : Honorable Mayor and Members of the City Commission Jimmy L. Mo ral es, City Manager October 17 , 2018 Page 1of2 Competitive Bid Reports· C2 E COMMISSION MEMORANDUM SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) No. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE . RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach. Florida approve the City Manager's recommendation pertaining to bids received, pursuant to ITB 2018-028-ND, Door Related Repair, Replacement , and Preventive Maintenance. ANALYSIS For approximately five years, the City of Miami Beach has had an agreement for various types of door related repair and replacement services. In order to establish a replacement contract, the City issued an Invitation to Bid 2018-028-ND (the "ITB"). The purpose of the ITB is to establish a contact, by means of sealed bids, with a qualified door contractor(s) to provide various routine door services on a time and materials basis, including parts, labor, materials, equipment, and supervision on an "as needed" basis, including emergency repairs . The ITB also seeks to establish a pool of prequalified vendors for large or other planned projects. ITB PROCESS ITB No. 2018-028-ND was issued on June 1, 2018, with bid opening date of June 27, 2018. One (1) addendum was issued . The Procurement Department issued bid notices to 95 companies utilizing www.publicpurchase.com website. 31 prospective bidders accessed the advertised solicitation . The notices resulted in the receipt of three (3) responses from: AAA Automated Door Repair, Inc., Best Garage Doors, Inc., and Master Door Corporation. See Attachment A for a tabulation of bids received. The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. Based on the bids received and the responsiveness of each bidder to the ITB requirements, the lowest bidder and second lowest bidder for each group is id en tified in the table below. Group Lowest Bidder Second Lowest Bidder 1 AAA Automated Door Repair Master Door Corp. 2 Best Garage Door AAA Automated Door Repair 3 /\/\/', A1:1loR=1aleEI Qeor Re~air 1 NIA 4 /'AA, /\1:1leR=1aleEI Qeor Re~air1 NIA 5 AAA Automated Door Repair NIA 6 AAA Automated Door Repair NIA 7 A/'A A1:1leR=1aleEI Qeor Re~air1 N/A 1The bid submitte d by AAA Automated Door Repair was found non-responsive for its failure to meet th e Miami-Dade County License Requireme nt. Below is summary information provided by each bidder. AAA Automated Door Repair, Inc. has provided door related services to Miami Dade and Broward County for approximately 30 years. AAA specializes in international sales and installations and its products and services are provided to condominiums, hospitals, and other entitie s. AAA has worked with the City of Miami Beach since 1986. To date the Ci ty is satisfied with th e servi ces being provided . Bes t Garage Doors, Inc. was incorpora ted in Miami Dade County in 1983. Since the n, Best Garage has been servicing and installing doors for various governmental in s titutions including but not limited to Miami-Dade County, Homestead Air Force, Broward County, City of Hialeah, City of Coral Gables, and City of Oakland Park. Since 2012 Best Garage is the incumbent on th e C ity's cu rrent contra ct currently providing door rel ate d repair a nd replacement servi ces. Master Door Corporation , lo cated in Miami, Florid a, has been registered in the state o f Florida as a profit corp oration since May of 1994. Master Door has worked with th e City of Miami Be ach since 2007. To da te the City is satisfied with the services being provided. CONCLUSION After consid ering s taffs recomme nd ation and th e bids received, pursuant to ITB 2018-028-ND, I recommend that th e Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to: AAA Automated Door Repair, In c .. for Groups 1, 5 and 6, as primary vendor, and Group 2, as secondary vendor; and to Best Garage Doors , In c ., fo r Group 2, as primary http s://miamib each.novusagenda .c om/age ndapublic/Co verShe et.aspx?ItemID=9072&Me . .. 10/ 12/2 018 Coversheet Page 2of2 vendor; and Master Door Corp ., for Group 1, as secondary vendor; and further authorize the Mayor and City Clerk to execute the contracts . KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The cost associated with door related repair. replacement , and preventive maintenance services i s subject to the funds availability approved through the City's budgeting process. Legislative Tracking Property Management/Procurement ATTACHMENTS: Description CJ Attachment A http s ://miamib eac h.no vu sagc nda .co rn/age nd apubli c/Co ve rShee t.as px?fte mID=90 72 &M e ... l 0/ 12/20 l 8 dmlnistrative Mark-up lC for Parts and Suoolies $45,000 SUB· TOTAL-PARTS & EQUIPMEN GRANO TOTAL {ITEMS lA·lC escrlptlon Q.uantlty U/M Hourly Rat e ·Re ular 4SO Hourly Rate -Non Regul SU8·TO AL· 0 Estimated Ann ual Gross Costs (Dealer Invoice Cost) Administrative Muk-up 2C for Parts and Supplies sss.ooo SU ·TO A .p T EQ IP G A 0 TOT L ITE S 2A-2C tem Description QuantJtv 3A Hourly Rate -Re lar 39 Hourly A.ate • Non Re!!:ula ATIACHMENTA ITB 2016-028-ND AAA Automated Door Repair, Inc. Master Door Corporation Total 529,250.00 SS.SS . 537.8 Net Cost (O!!!aler Invoice Cost_x_" Mark-up) $11,000.00 511.000.00 548,800.00 Total Unit Cost (Quantlty_X_Unlt_Cost) $100 $30,0 .00 s2z.; .oo 552.5 .00 0. (Estimated Annual Cost_X_" Mark-up) 59,000.00 59,000.00 $6 .soo.oo Total (Quantlty_X_Unlt_Cost) o Bid No81d No81d TOtillCost (Es timated Annual Cost_X_" Mark-up) No Bid No Bi No Bid Total Total (Quantlty_X_Unit_Cost) Unit Cost (Quantity_X_Unlt_CosO EQUIPMENT, PARTS AND SER VICE ~ ~ No8ld No Bid No81d No Bid No Bid Best Gil rage Doors, Inc. Tot1 I (Quantlty_X_Unlt_Cost) No Bid No Bid No Bi o a ost (Estim ated Annual Cost_X_" Mark-up) No Bid No Bid No Bid Total (Quantlty_X_Unlt_CoSl) 527,000.00 59 .900. 536,900.00 Total Cost (Estimated Annual Cost_X_" Mark-up) $9,900.00 s . o. $46. 00.00 Total (Quontlty_X_Unlt_Con) No Bid No Bid No Bid Es timated An n ual Gross Costs (Dealer Invoice l e Description ost) Administracive Mark-up 3C for Parts and Suppl!es $30,000 SUB·TOTAL·PARTS & EQUIPMEN GRANO TOT Al (I TEMS 3A-JC Quantity U/M 20 Hourly Rate Houri ~ate 0 Estimated Annual Gron Costs (Dealer Invoice Cost) dmininrative Mark-up 4C for Parts and Supplies $5,000 SUB· TOTAL-PARTS & EQUIPMEN GRANO TOTA L (ITEMS 4A-4C) I lie Description Quanllty I U/M SA I Hourlv Rate -ReRular I 100 I Hourtv Rate I SB I Hourly Ra t e· Non Regularl so I Hourly Rate I SUB·TOTAL-lABO Estimated Annual Gross Costs (Dealer Invoice lt e l1' Description Cost) Administrative Mark-up SC for Parts and Supplies $15,000 SUB-TOTAL-PARTS & EQUIPME GRANO TOTAL (ITEMS 5A-5C)I Net Cost (Dealer Invoice "Mark·up Cost_X_% Matk·up) --~ Total ~ Net Cost (D ealer Invoice Cost_X_" Mark-up! - AAA Aut omated Door Repair, Inc. ATIACHMENTA ITS 2018·028-ND Total Cost {Estimated Ann ual "Mark-up Cost_X_" Mark-up) No Bid No81d No Bid No Bid Total (Quantlty_X_Unlt_Cos t ) No Bid No Bid No Bid Total Cost (Estimated Annual Cost_X_" Mark-up) No Bid No Bi No Bid I Master Ooor Corooration I GROUP S TIME ANO MATERIAL BASIS · WOOO DOORS Total TOtill Unit Cost (Quan tity_)(_ Unit_ Co st) Untt Cost (Quanllty_X_Unit_Cost ) EQUIPMENT, PARTS AND SERV ICE $65.00 I 56.500.00 I No Sid I No Bid ~ $95.00 I 54.750.00 I No Bid I No Bid I $11,250 00 No 81d Ne t Cost ToU:I Cost (Dealer Invoice (Estimilted Annual "Mark-up Cos t _X_" Mark·up) "Mark-up Cost_X "Mark·up) 20% $3.000.00 No Bid NoBkt $3,000.00 No Bid I 514,250.00 I I No Bid I Total Cost (Estimated Annual "Mark-up Cost_X_" Mark-u p) No Bid No8id No Bid No Bid Total {Quantlty_X_Unlt_Cost) No81d o Bid 0 id Tota Cost (Estimated Annual Cost_)(_" Muk-up) No Bid No Bid No Bid Best Gara•e Doors, Inc. Total Unit Cost (Qu•n llty X_Unlt_Cosl) No Sid ~ No Bid No Bid ~ No Bid No Bid Tot.al Cost (Estimated Annual "Mark-up Cost_x _" Mark-up) No8id No Bid No Sid I No Bid Desc ription Qua ntity Estimated Annual Gross Costs (Dealer Invoice Cost) Sto.ooo SUS -TOT L-PA TS EQUI Adm1n1 strative Mark·up Estimat ed Ann ua l GroH Costs (O H ier Invoice Cost) for Parts and Supplies $15.000 SUB-fOTAL-PARTS & EQUIPMEN GRANO TOTAL {ITEMS 7A-7C) $950.00 $6,150 .00 Net Cos t (Dealer Invoice Cos t _)(_" Muk-upl Sl,000 oo S2.o .oo SB,150 .0 0 Ne t Cos t (Dealer Invoice Cost_X_% Mark-up) l Deemed non responisve for failure to m ee t rhe minimum licensing requirem ents ATIACHMENTA ITB 1018-028-ND Total {Qu•ntity_X_Unlt _Co st) No Bid No Sid No 81d Total Cost (Estimated Annual Cost_X_% M11k·up) No Bid Bid Bid Total (Quantity_X_Uni t _Cos0 510 ,000.00 57.500.00 $17.500.00 Total Cost (Estimated Annual Cost_X_% Mark-up) 53,000 00 $3 ,000.00 510 .300 00 Total (Quantity_X_Unlt_Cost) No Bid No8d No 8id ToUI Cos t (Estimated An n u al Cost_X_" Mark-up) No Bid No Bid No Sid Total (Qwintlty_X_Unl t _Cost) No Bid No Bid No Bid Total Cost (EstJmated Annual Cost_X_% Mirk·up) No 81d No Sid No Sid ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS MfAMIBEACH. Procurement Department 1755 Meridian Ave, 3rd Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 1 INVITATION TO BID NO. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE (the ITB} June 20 , 2018 This Addendum to the above -referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City . The ITS is amended . in the following particul ars only (deletions are shown by strikethrough and additions are underlined). I. RESPONSES TO QUESTIONS RECEIVED. Q1: Does a state license Building Contractor meet your minimum requirements for this project? A1: A state Building Contractor license does not meet the minimum requirements. 02: Which portions of the work does the City's living wage requirement apply to? A2: The Cltyis living wage requirement shall only apply to recurring routine maintenance. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Natalia Del ado Telephone: 305-673-7000 ext. 6263 Email: nataliadel ado miamibeachfi. ov Proposers are reminded to acknowledge receipt of this addendum as part of you r ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. · ITB No . 2018 -028 -ND Addendum #1 6/20/2018 INVITATION TO B ID ( ITB) DOOR RELAJED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE 2018 -028-ND BID ISSUANCE DATE: JUNE 1, 2018 BID DUE: JUNE 27, 2018@3:00 PM ISSUED BY: MIAMI BEACH NATALIA DEL GADO, PROCUREMENT CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridi an Av enu e, 3rd Floo r , Mi ami Beach , FL 33139 305.673.7000 x62631 nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov t ,iLL\rl I BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: 0100 NOT UTILIZED ............................................................................................................ N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS .......................................... 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT ............................................................. 15 APPENDICES : APPENDIX A APPENDIX B APPENDIX C APPENDIX D APPENDIX E APPENDIX F ITB 20 18 -028 -ND PROPOSAL CERTIFICATION , QUESTIONNAIRE AND AFFIDAVITS ........ 16 "NO BID" FORM ........................................................................................... 23 MINIMUM REQUIREMENTS & SPECIFICATIONS ...................................... 25 SPECIAL CONDITIONS ............................................................................... 30 COST PROPOSAL FORM ........................................................................... 34 INSURANCE REQUIREMENTS .................................................................. 39 2 1'.:\l A;V l BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City fo r the City's consideration as an option in achieving the required scope of services and requirements as noted herein . All documents released in connection with this solicitation , including all appendixes and addenda , whether included herein or released und er separate cove r, comp rise the solicitation, and are complementary to one anothe r and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award . The City utilizes PublicPurchase (www .pub licpurchase .com ) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immed iately with PublicPurchase to assure it receives any addendum issued to this ITB . Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. For approximately five years, the City of Miami Beach has had an agreement for various types of door related repair and replacement services . The current agreement for these services has been extended on a on a month -to-month basis . In order to consider a replacement contract, the City is seeking bids from qualified doors contractor(s) to : 1) provide the City with various routine door services on a time and materials basis, including parts, labor, materials , equipment and supervision on an "as needed" basis, including emergency repairs ; or 2) participate in a pool of prequalified contractors for large or other planned projects. The requirements and specifications are further detailed herein and more specifically in Appendix C. 3. SOLICITATION TIMETABLE The tentative schedule for this solicitation is as follows· ITB Issued June 1, 2018 Pre-Bid Meeting June 11, 2018@ 9:00 a.m. (ET) Deadline for Receipt of Questions June 18, 2018 Responses Due June 27, 2018 @3:00 p.m. (ET) Tentative Commission Approval Authorizing Award TBD 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below : Procurement Contact: Tele hone: Email: Natalia Delgado 305 -673-7000 x 6263 nataliadelgado@miamibeachfl .gov ITB 201 8 -028-ND 3 The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre -bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the follow ing address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory . Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps : (1) Dial the TELEPHONE NUMBER: (2) Enter the MEETING NUMBER: 1-888-270-9936 (Toll-free North America) 9415468 Proposers who are interested in participating vi a telephone should send an e-mail to the contact person listed in th is ITS expressing their intent to participate via telephone. 6. PRE -B ID INTERPRETATIONS . Oral information or responses to questions received by prospective Bidde rs are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answe red by written addenda will be binding and may superse de terms noted in this solicitatio n. Add endum will be re leased through Pub /icPurchas e. 7. CONE OF SILENCE . Pursuant to Section 2-486 of the City Code , all procurement sol icitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library .municode .com/index .aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov . 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subje ct to the follow ing ordinances/resolutions, which may be found on the City Of Miami Be ach web site: http://www.miamibeachfl.gov/citv· hall/procurement/procurement-related-ordinance-and-procedures/ • CON E OF SILENCE .................................................................... . • PRO TEST PROCEDURES ........................................................ . • DEBARMENT PROCEE DIN GS .................................................... .. • LOBBYI ST REG ISTRATI ON AND DISCLOS URE OF FEE S ................. . • CAMPA IGN CO NTRIBUTIONS BY VENDORS ................................. .. • CAMPAI Gt-t CO NTRIBUTIONS BY LOBBYI STS ON PROC UREMENT ISS UES .................................................................................... .. ITB 2018 -02 8 -ND CITY COD E SECTI ON 2-486 CI TY COD E SECT ION 2-3 71 CITY COD E SECTI ONS 2-397 THRO UGH 2-485 .3 CITY COD E SECTIONS 2-481 THROUG H 2-406 CITY CODE SECTI ON 2-487 CITY COD E SECTIO N 2-48 8 4 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS ......................... .. .. ..... . CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT................................... .... .... ... . CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES ............................. CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE ........ ... ......... ................................ CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS , FAVORS & SERVICES .............................. CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to : • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs , progress , performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) ca len dar days written notice of any such postponement to all prospective Bidders through PublicPurchase . 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms ; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. JOINT VENTURES. Joint Ventures are not allowed. The City will only contract with the prime contractor. Proposals may, however, identify other sub-contractors or sub-consultants to the prime contractor. 13. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No . 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service -disabled veteran business enterprise, and which is wit hin five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference , the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive , responsible and otherwise equal with respect to quality and service, then the award shall be made to the service -disabled veteran business enterprise. 14. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials , equipment including too ls, se rvic es, permit fe es, applicable taxes, overhead and profit for the completion of th e Work except as may be ITB 2018 -028-ND 5 otherwise expressly provided in the solicitation . 15. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, arid specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City , to the City Manager for his consideration . After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City . The City Comm ission shall consider the City Manager's recommendation(s ) and , may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder , and in addition to price, Section 2-369 of the City Code prov ides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified, without delay or interference. • The character, integrity, reputation, judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 16. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary , tertiary, or higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary), followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive, responsible bidders in order of next best cost. The city will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason . . 17 . BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon awa rd of the bid by th e City Commi ssi on . Th e City Commi ss ion's se lection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from othe r sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 18. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed bas is through the City's spot market purchase provisions. 19. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to becom e thoroughly famili ar with th e Bid requ irem ents, terms and condition s of this solicitation . Ignora nce by the Bidd er of condi tions th at ex is t or tha t may exi st will not be acce pt ed as a bas is fo r varying th e requir ements of the City , or th e comp ens ation to be paid to the Bidder. 20. ACC EPTANC E OR REJECTION OF BIDS. The City rese rve s th e ri ght to reject an y or all bids prior to award. Re ason able effort s will be made to ei th er award the Contrac t or reject all bid s within one-hun dred tw enty (12 0) ca lend ar days aft er bid opening date. A Bidd er may not withdraw it s bid unil aterally nor ch ange th e Contract Pr ic e before th e expiration of one hundred and tw enty (1 20) ca lenda r days from th e date of bi d ope ning . A Bidd er ma y ITB 201 8-0 2 8 -ND 6 withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission . 21. AL TERNA TE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the form al so licitation requirements. In order for the City to consider an alternate response , th e Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials , and/or supplies. 22. AMERICAN WITH DISABILITIES ACT . To request this material in accessible format, sign language interprete rs, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604 -2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 23. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance , codified in Chapter 62 of the City Code , Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability . 24. ASSIGNMENT. The successful bidder shall not assign, transfer , convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person , company or corporation, without the prior written consent of the City. 25. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions . The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the · immediate cancellation of this contract by the City. 26. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions . After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in th e Special Conditions. 27. BILLING INSTRUCTIONS . Invoice s, unl ess otherwise indi ca ted, must show purchase order numbers and sha ll be submitted to the ordering City departm ent. 28. CANCELLATION . In th e event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the pr ece ding , the City, through its City Manager, also reserves the right to terminate th e contract at any tim e and for any reason, without ITS 2018 -028 -ND 7 cause and for convenience, and without any monetary liability to the City , upon the giving of thirty (30) days pr ior written notice to the bidder. 29. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach . 30. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents , or any part thereof , the bidder must submit to the City , at least seven (7) calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City . In the event of conflict with the or iginal specifications, the Addendum shall supersede such specifications, to the extent specified . Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No . 14 Acknowledgement of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive . The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid . Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 31. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the .extent of ownership, control and management of such related parties in the preparation and submittal of such bid · or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 32. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused , and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packag ing. 33. CONTRACT EXTENS ION . The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutua lly agreed upon by the City and th e contractor . 34. DELIVERY. Unl ess actual date of delivery is speci fied (or if specified delivery cannot be met), show number of days (in calendar days) required to make deliv ery after receipt of purchase order , in space provided. Delivery time ITS 2018 -028 -ND 8 may become a basis for making an award . Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M . to 4:00 P.M. 35. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed de livery time (in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted . 36. DEMONSTRATION OF COMPETENCY. A. Pre -award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid . D. the terms "equipment and organization ", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach . E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these ins tances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City . Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection . 37. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then 8. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then 0. The bidder's bid in response to the Bid . In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City sha ll be final and binding on all parties . 38. NOT USED. 39. DEFAULT. Failure or refusal of a bidder to execute a contract upon award , or withdrawal of a bid before such award is made, may result in forfeiture of th at portion of an y bid surety required as liquid ated damages incurred by th e City thereby ; or, where surety is not requ ired, failure to execute a contract as described above may be grounds ITS 20 18 -028-ND 9 for removing the bidder from the City's bidders list. 40. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specifi ed brands, and shall indicate ANY deviation from the specifications as listed in the Bid . Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID . NO BIOS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers , manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and ver ify that product(s) offered conform with or exceed quality as listed in the specifications . 41. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City . 42. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendo r agrees to provide all award -related goods and services to the City on a "first priority" under the emergency conditions noted above. 43. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period . The City may use said estimates for purposes of determining whether the low bidder meets specifications. 44. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid , may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at le as t five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services vi a Addendum prior to the deadline for receipt of bids. 45. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice . 46. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including , without limitation , an y and all informat ion and documentation submitted therewith, are exempt from public records requirements under Sec tion 119 .07(1 ), Florida Statutes, and s. 24 (a), Art. 1 of th e State Constitution until such time as th e City provides ITS 20 18 -028 -ND 10 notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier . Additionally , Contractor agrees to be in full compliance with Florida Statute 119 .0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to pub lic records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all require ments fo r retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements . All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 47. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid pri ce, unless otherwise specified in t~is Formal Solicitation . Failure to do so may be cause for rejection of bid. 48. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any offic ial, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 49. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages , including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants , partners, principals or subcontractors . The successful Bidder shall pay all claims and losses in connection therewith , and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City , where applicable, i_ncluding appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon . The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided . The above indemnification provisions shall survive the expiration or termination of this Agreement. 50. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided . Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of th e City . If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 51. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all li censes, permits, and inspection fees required under the contract; and sha ll comply with all Applicable Laws . 52. LEGAL REQUIREMENTS. The bidder shall be requ ired to comply with all federal, State of Florida, Miami -Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignoran ce by th e bidder with /of Applicable Laws will in no way be a cause for reli ef from responsibility. ITB 20 18-028-ND 11 53. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers , employees, contractors , and/or agents, for failure to comply with Applicable Laws. 54. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes . Bidder agrees that the services provided shall be provided by employees that are educated, trained , experienced, cert ified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 55. MIST AKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 56. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time . Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 57. NON -CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected ' and returned at the bidder's expense . These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 58. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency . 59. OSHA . The bidder warrants to the City that any work, services , supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this co ndition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne so lely by the bidder . 60. PATENTS & ROYALTIES. The bidder shall indemn ify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors , and/or agents , from liability of any nature or kind , including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention , process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida . If the bidder uses any des ign, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed , without exception, ITB 2018 -028-ND 12 that the bid prices shall include all royalties or cost arising from the use of such design , device, or materials in any way involved in the work. 61. PAYMENT. Payment will be made by the City after the items have been received , inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 62. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the co ntract. In completing the bid form, state both unit price and extended total , when requested . Prices must be stated in units of quantity specified in the bidding specifications . In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Spe cia l Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein . Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 63. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. 64. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 65. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be fu rnished free of expense and, if not destroyed, will , upon request , be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening .. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department , 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 66. SPECIAL CONDITIONS . Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 67. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However , the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City 's spot market purchase provisions . 68. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind , without previous written approva l. The bidder is expected to furnish the brand quoted in its bid. Any subst itute shipments will be returned at the bidder's expense . 69. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 70. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding id enti cal tie bids, preference wil l be given to bidders certifying that they have impl emented a drug free work place program . A cert ifi ca ti on form will be ITB 20 18-028-ND 13 required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved . In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or · the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion , which will make a recommendation for award to the City Commission . 71. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a ti mely manne r, or otherw ise violate, any of the covenants , agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then rem aining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidde r prior to termination , net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages susta ined by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable "cure period" for any contractual violation prior to termination of the contract ; should the successful bidder fail to take the corrective action specified in the City 's notice of default within the allotted cure period , then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 72. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience , terminate the work and /o r services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice . In that event, all finished or unfinished documents and other materials shall be properly delivered to the City . If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City , work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection . 73. ADDITIONAL SERVICES. Although this solicitation and result ant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work . When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to the Contract. Additional items with a cumu lativ e value of $50,000 or less may be approved by the City Manager. Cit y Commission approval is required for add itional items with a cumulative value greater than $50,000. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. ITB 2018 -028 -ND 14 ' IA!1/I BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USS format) are to be subm itted , with the original submission or within three (3) calendar days upon request from the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 -Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2 • Bid Certification, Questionnaire and Affidavits {Appendix A). The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit {Appendix A), and Bid Bond {if applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable) shall be deemed non -responsive . Bidder must submit any omitted documentation within three (3) calendar days upon request from the City, or the bid may be deemed non-responsive . Non -responsive bid packages will receive no further consideration. 3. LATE SIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2018 -0 2 8 -ND 15 APPENDIX "A" Proposal Certification, Questionnaire & Requirements Affidavit ITB No. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE PROCUR EMENT DEPARTM ENT 1755 Meridian Avenu e, 3rd Floor Miami Beach, Florid a 33139 ITB 2018 -028 -ND 16 .\·11,At/ E H Solicitation No: Solicitati on Title : 2018-028-ND Door Related Re air , Re lacement, and Preventive Maintenance Pro curement Contact: Tel : Email : Natalia Del ado 305 673-7000 x 6263 nataliadel ado mia mi bea chfl . ov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification , Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Aff idavit Form is a REQU IRED FORM that must be subm itted fu ll y comp leted and executed. 1. General Proposer Information . FIRM NAME: NO . OF YEARS IN BUSINESS : I NO. OF YEARS IN BUSINESS LOCALLY : I NO . OF EMPLOYEES : OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS : FIRM PR IMARY ADDRE SS (HEADQ UARTERS): CITY : STATE : I ZIPCO DE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS : CITY : STATE : I ZIPCODE : PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCO UNT REP TELEPHONE NO .: ACCOUNT REP TOLL FREE NO .: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFI CATION NO .: The Ci ty reserves the ri ght to seek additiona l informa tion from Proposer or oth er source(s ), in cludin g but not limited to : any firm or principa l information, app li cab le li censure , resumes of relevant individuals, cli en t information, financ ial informati on, or any inform ati on the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requ irements. ITS 2018 -0 28-ND 17 1. 2. Veteran Owned Businessj Is Profoser claiming a veteran owned business status? YES CJ NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that fir m is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supp lier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be conside red without rece ipt , by the City, of the SQR directl y from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://suppliemortal.dnb.comfwebappfwcs/stores/servlet/SupplierPo rtal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process . For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three (3) days of request. 3. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach . Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates . SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse , parent , sibling , and child) who is also an employee of the City of Miami Beach . Proposers must also disclose the name of any City employee who owns, either directly or indirectly , an interest of ten (10%) perce nt or more in the Proposer entity or any of its affiliates. 4. References & Past Performance . Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required : 1) Firm Name , 2) Contac t Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided . 5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred , suspended or other legal violation, or had a contract cancelled due to non-performanc~ public sector agency? CJ YES L_j NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Fi nance Reform laws are complied with, and shall be subject to any and all sanctions , as prescribed therein, including disqualification of their Proposals, in the event of such non -compliance . SUBMITTAL REQUIREMENT: Submit the names of all individuals or enti ties (including your sub-consultants) with a contro ll ing financial interest as defined in solicitation . For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the cam paign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach . 7. Code of Business Ethics. Pursuant to City Resolution No .2000 -23879, each person or entity that seeks to do business with th e City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of req ues t. The Code shall, at a minimum , require the Proposer , to comp ly with all applicable governmental rules and regula tio ns including, among others , the conflict of interest, lobbying and ethics provision of th e City of Miami Beach and Miami Dade County SUBMITTAL REQUIREMENT: Proposer shall submi t firm 's Code of Bus iness Ethics . In lieu of submitting Co de of Business Ethics, Proposer may submit a statem en t indicating th at it will adop t, as required in the ordinance, the City of Mi ami Beach Code of Ethics, available at http://www.miamibeachfl.gov/city-hall/procurementlbrocurement-related-ordinance-and-proce dures/ . ITB 20 18 -02 8 -ND 18 8. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code , as same may be amended from time to time , covered employees shall be paid the required living wage rates listed below: 1. Effective January 1, 2018 , covered employees must be paid a living wage rate of no less than $11.62 per hour with health care benefits of at least $2.26 per hour , or a living wage rate of no less than $13 .88 per hour without health care benefits . 2. Effective January 1, 20 19, covered employees must be pa id a living wage rate of no less than $11.70 per hour with health care benefits of at least $2 .74 per hour, or a living wage rate of no less than $14.44 per hour without health care benefits . 3. Effective January 1, 2020 , covered employees must be paid a living wage rate of no less than $11.78 per hour with health care benefits of at least $3.22 per hour , or a living wage rate of no less than$15 .00 per hour without health care benefits . The living wage rate and hea lth care benefits rate may, by Resolution of the City Commission be indexed annually for inflation usi ng the Consumer Price Index for all Urban Consumers (CPl-U ) Miami /Ft. Lauderda le, issued by the U.S. De partment of Labor's Bureau of Labor Statistics . Notwithstanding th e preceding , no annual index shall exceed three percent (3%). The City may also, by resolut ion , elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same (in a particular year). Proposers· fa ilure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to add itional penalties and fi nes , as provided in the City's Living Wage Ordinance, as amended . Further information on the Living Wage requirement is availab le at http://www.miamibea chfl.gov/citv-hall/procurement/procurement-related-ordinance-and-pro cedures/ . SUBMITIAL REQUIREMENT: No additional submittal is required . By virtue of executing this affidavit document. Proposer ag rees to the living wage requirement. Any payroll request made by the City during the contract term shall be comp leted electronically via the City's electronic compliance portal, LCP Tracker (LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solici ted contracts valued at over $100,000 whose contractors maintain 51 or more full lime employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing bus iness with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals , to provide "Equal Benefits " to their employees with domestic partners , as they prov ide to employees with spouses . The Ordinance applies to all employees of a Contractor who work withi n the City limits of the City of Miami Beach , Florida ; and the Contractor's employees located in the United States , but outside of the City of Miami Beac h limits, who are directly performing work on th e contract within the Ci ty of Miami' Beach. A. Does your company provide or offer access to any benefit s to employees with spou ses or to spouses of employe es? CJ YES CJ NO B. Does your company provide or offer acc ess to any benefits to employees with (same or opposite sex) domestic partners * or to domestic partners of employees? CJ YES CJ NO C. Please check all benefits that apply to your answers above and list in the "other" se cti on any additional bene fit s not already specified . Note : some benefits are provided to employees because they have a spouse or dome sti c partner , such as bere avem ent leave; other benefit s are provid ed directly to the spouse or dom estic partner , such as medic al insurance . BENEFI T Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Lea ve Family Medi cal Le ave Bereavement Leave If Propo ser cannot offer a benefit to domesti c partn ers becaus e of reason s outsid e your control, (e.g., ther e are no in surance provide rs in you r area wi lli ng to offer domestic partner coverage ) you may be eli gi bl e fo r Reasonable Measures com pli ance. To comply on thi s bas is, you mu st agree to pay a ca sh equiv alen t and sub mit a complet ed Reas ona bl e Meas ures Appli ca tion (attached) with all necessa ry docum entation . Your Re asonabl e Meas ures Appli ca tion will be re viewed for con sid erati on by the City Man ager, or hi s desig nee . Approval is not guara ntee d and th e City Manager's decis ion is fi nal. Further inform ati on on the Eq ual Benefit s req uirement is avail abl e at http:/lw\'lw,miamibeachftgov/citv·hall/orocurement/procureme nt·relate d·ordinance·and - !TB 20 18-0 2 8 -ND 19 procedures/. 10 . Public Entity Crimes. Section 287 .133(2)(a), Florida Statutes , as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal , or reply on a contract to provide any goods or services to a public entity; may not submit a proposal , proposal, or reply on a contract with a public entity fo r, the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity ; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CA TEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required . By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287 .133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination. Pursuant to City Ordinance No.2016 -3990 , the City shall not enter into a contract with a business unless th e business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the blacklisting, divesting from , or otherwise refusing to deal with a person or entity when such action is based on race, color, national origin , re ligion , sex, intersexuality , gender identity, sexual orientation , marital or familial status , age or disability . SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City trave l to the states of North Carolina and Mississippi , as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SU BM ITT AL REQUIREMENT : No additional submittal is required. By virtue of executing this affidav it document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting fro m a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ord inance , set forth in Artic le V of Chapter 62 of the City Code ("Fair Chance Ordinance "). and which , among other things, (i) prohibits City contractors , as an employer, from in qu iring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a crimina l record may not apply for the position, and (iii) prohib its placing a statement on an employment app lication that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this ti me. By virtue of executing this affidavit, Proposer certifies that it has adopted policies, practices and standards cons istent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immed iate termination for cause of the agreement, in addition to any damages that may be availab le at law and in equity . 14 . Acknowledgement of Addendum. After issuance of solicitation , the City may release one or more addendum to th e solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com . However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitat ion. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this sol icitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqua lification . Initial lo Confi rm Initial lo Confirm Initial to Confi rm Rece ipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Add endum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Adde ndum 14 Addendum 5 Addendum 10 Add endum 15 If addition al confirmation of addendum is required, submit und er sep arate cover. ITS 201 8 -0 2 8-ND 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for th e recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation , or in making any award , or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards , or in withdrawing or cancelling this solicitation, either before or after issuance of an award , shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals , may accept or reject proposals , and , may accept proposals which deviate from the solicitation , as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation . Following submission of a Bid or Proposal, the applican t agrees to deliver such further details , information and assurances. including financial and disclosure data, relating to the Proposal -and the applicant including , without limitation, the applicant's affiliates, office rs, directors, shareholders, partners and employees, as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the respo nsibility of the recipient to assure itself that information contained herein is accurate and complete . The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials , shall be at the recipient 's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses . The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness . No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation , or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer , is totally relying on this Disclosure and Disclaimer , and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors , omissions, or withdrawal from the market without notice . Information is for guidance only, and does not constitute all or any part of an ag reement. The City and all Proposers will be bound only as , if and when a Proposal (or Proposals), as same may be modified, and the appl ic able definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the defin itive agreements executed among the parties . Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason, without any resultant liability to the City. The City is governed by the Government-in-the -Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall be come public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal , and authori zes the release to the City of any and all information sought in such inquiry or investigation . Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information , and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liabili ty arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto , such liability shall be limited to $10,000.00 as agreed-upon and liquida ted damages . The previous se nten ce , however, shall not be construed to circumvent any of the other prov isions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the sol icitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern . The so licitation and an y disputes arising from the so licitation shall be governed by and construed in accordance with the laws of th e State of Florida. ITB 20 18 -028 -ND 2 1 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto , and the Disclosure and Disclaimer Statement: Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation , and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed , or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal: Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Flo rida Sunshine and Pub lic Records Laws: all responses, data and information contained in this proposal, inclusive of the Proposal Certification , Questionnaire and Requirements Affidavit are true and accurate. Name oi Proposers Aulhorized Representati ve: Title of Proposers Authorized Representative : Signature of Proposers Authori zed Repre sentative: Date: State of On this _day of , 20 _, personally appeared before me who County of ) stated that (s)he is the ____ _ of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed . Before me : Notary Public fo r the State of _____ _ My Commission Expires : ______ _ ITB 201 8 -0 28 -ND 22 APPENDIX B I ;\ "No Bid" Form ITB No. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE tTB 2018 -028 -ND PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: _Workload does not allow us to proposal _Insufficient time to respond _ Specifications unclear or too restrictive _ Unable to meet specifications _Unable to meet service requirements _Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do_ do not_ want to be retained on your mailing list for future proposals of this type product and/or service. Signature : _____________________ _ Title: ______________________ _ Legal Company Name: ________________ _ Note : Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: City of Mi ami Beach Procurement Department ATTENTION: NAT ALIA D ELG ADO PROPOSAL #2018-028-ND 1755 MERIDIAN AVENUE, 3R°FLOOR MIAMI BEACH, FL 33139 ITB 20 18 -028 -ND 2 4 APPENDIX C I !\ J J-\ I /\ l Minimum Requirements & Specifications ITB No. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE ITB 2018 -028-ND PROC UR EMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Flo rida 33139 25 C1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposers that fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid considered. Group 1, 5 · 6 1. Prospective bidder must be Miami Dade County Licensed Specialty Building Door Contractor (and maintain same throughout the duration of the contract). Group 2 1. Prospective bidder must be Miami Dade County Licensed Specialty Building Garage and Industrial Door Contractor (and maintain same throughout the duration of the contract). Groups 3, 7 1. Prospective bidder must be Miami Dade County Licensed Specialty Building Glass and Glazing Contractor (and maintain same throughout the duration of the contract). Groups 4 1. Prospective bidder must be Miami Dade County Licensed Specialty Building Glass and Glazing Contractor and Specialty Building Door Contractor (and maintain same throughout the duration of the contract). C2. General Work Requirements. All work shall be performed in accordance with generally accepted industry principles, standard and practices, including but not limited to Miami Dade Building Code and the South Florida Building Code. Prices offered by the successful bidder shall include (but not limited to) all services, labor, parts, tools, equipment, supervision, applicable taxes, profit and overhead as required to complete the work . The City may utilize any award resulting from this ITB to: 1) address or correct various routine door requirements ( on a time and materials basis, including parts, labor, materials, equipment and supervision, on an "as needed" basis , for emergency and non-emergency repairs; or 2) participate in a pool of prequalified door contractors for planned repairs and projects . The repair and/or replacement services of various types of doors, installed throughout the City's facilities, that may be acquired under the resulting contract include, but are not limited to the following: 1) Repair and/or replacement* of Metal doors; 2) Repair and/or replacement* of Roll-up/Garage doors; 3) Repair and/or replacement* of Storefront doors; 4) Repair and/or replacement* of Folding doors; 5) Repair and/or replacement* of Wood doors; 6) Repair and/or replacement of Motorized and Non-motori zed Gates 7) Repair and/or replacement of Hinged glass doors; 8) Repair and/or replacement Door Frames & Hinges; 9) Adjusting, Repair or replacement of Panic Bar Devices ; 10) Adjusting, Repair or replacement of closure devices; 11) Adjusting, Repair or replacement of edge guards; 12) Adjusting, Repair or rep lacement of door moldings, weather stripping; ITB 2018 -028 -ND 26 13) Installation of protective panels to door jams/bottom of doors; 14) Installation of floor mount/wall mount door stops/holders ; 15) Tagging of doors 16) Installation of door frame weatherstrips ; 17) Any other applicable project requiring the services of a door contractor . •All door replacements should follow ENERGY STAR standards: (https://www.energystar.gov/products/building products/residentia l windows doors and skylights/key prod uc t criteri a) Services listed above shall not be construed to represent any amount which the City shall be obligated to purchase under the contract, or relieve the Bidder of his obligation to fill all orders placed by the City. No bid will be considered which stipulates that the City guarantees to order a specific quantity of any service. C3. Permits. Contractor shall be responsible for attaining permits for any work which requires permits. The City will only reimburse the contractor for the cost of the permits. The City will only reimburse for initial review and I one resubmission. Costs associated with additional re-submissions will not be reimbursed. Contractor shall not include permit fees on Bid Form. All licenses required by municipality, governmental agency, or political subdivision shall be obtained by and paid for by the Contractor . Damages, penalties and or fines imposed on the City or the vendor for failure to obtain required licenses, permits or fines shall be borne by the vendor. C4. Roadmap For Projects Awarded On A Time And Materials Basis. The City may award work on a time and materials basis in accordance with Section 0200, Sub-Section 14, and Multiple Aw ard . City departmen ts may request Purchase Orders to be issued to the primary vendor for any group on a time and materials bases (bid hourly plus discounted parts or materials) for a specific request of for a pre-need encumbrance (blanket order). Pursuant to Section 0200, General Condition 14, entitled Multiple Awards, secondary and primary vendors may also be considered . 4:1 WORK DAY. All wo rk to be performed on-site shall be done between the hours of 7:00 AM to 5:00 PM, Monday through Friday. Calls outside of these hours and days will be considered non -reg ular . 4.2 SCHEDULING/RESPONSE TIME. Response time requirements shall be as follows: 4.2.1 Emergency Repairs/Service . The Contractor is expected to secure or fix the problem within a total of four (4) hours, two (2) hours to return the call and two (2) hours to secure or fix the problem . If the Contractor fails to arrive within two (2) hours of the emergency repair/serv ice request, the Contractor will be found non-responsive . 4.2.2 Non-Emergency or Planned Work. When the Contractor has been notified of work , the Contractor shall arrive at the work site within twenty-four (24) hours from initial contact by an authorized City representative , unless otherwise specified . If the Contractor fails to arrive within the specified time , the Contractor will be found non -responsive. The City reserves th e right to terminate this co ntract after the Contractor is found non-responsive three (3) times within a fiscal year (October 1 st to September 301h). 4.3 ADMINISTRATIVE MARK-UP FOR PARTS For parts and materials ordered und er this option , vendors shall provide quotes or invoice , as determined by the Contract Manager, based on the costs of parts and materials plus the agreed to mark-up. In determining cost of materia ls to which the mark-up may be applied, the contracting officer may: i. require th e vendor to provide the actual cost of parts and materials (e.g., co ntr actor's invoice, /TB 20 18 -028 -ND 2 7 MSRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice; or ii. may require the vendor to seek and document competition from its sources for the required parts and materials; or iii. may obtain any data are available from primary or other secondary sources and use that data in determining a fair and reasonable price . The cost of any ancillary third-party services that are provided by the vendor, with prior approval of the Contract manager, may be determined in the manner prescribed above, 4.4 ESTIMATES. The project/contract manager may require the contractor to provide an estimate prior to the commencement of work. Any actual charges that exceed estimate amount must be pre -approved by the project/contract manager. C5. Roadmap For Projects Awarded Pursuant To Pool Of Prequalified Contractors. In lieu of a time and materials order, the project/contract manager may request quotes from contractors authorized to participate in the Pre-Qualified Bidder Pool for large or other planned projects. Responsive, responsible bidders (awarded or not) are eligible to participate in the Pre-Qualified Bidder Pool, at the discretion of the bidder and as indicated on the Cost Proposal Form at the time of submission. When such work assignments are identified, the contractors may be invited to review the written specifications regarding the work to be accomplished, inspect the work area at the expense of the contractor, and offer a lump sum quote (unless notified otherwise), that shall include all labor, supervision, materials, equipment, and any other items and/or incidentals identified by the City. The Contractor offering the lowest fixed price for the specific effort shall be awarded that specific work assignment. The award of a specific work assignment to one contractor does not preclude other pre-qualified contractors from submitting offers for other work assignments . The cost of any ancillary third -party services that are provided by the contractor, with prior approv al of the authorized City representative, may be determined in the manner prescribed above . Contractors shall ensure that proper and sufficient staff, equipment, organization, etc. will be provided for this contract to meet the specifications denoted herein at a paramount level. Bidders past performance with the City, if applicable, may be used in the evaluation process in determining recommendation for award . Each quote prepared by the contractor shall include an acceptable description of the nature, extent and character of the work required, as well as performance and delivery schedules. In this case, projects will be awarded on a Lump Sum basis. 5.1 For request for quotes with an estimated cost up to the amount specified in City Procedure P016 .02, Threshold Category 1 (currently $10,000 or as amended), the Department may select the vendor deemed to be best qualified . 5.2 For request for quotes with an estimated cost between $10,000 .01 and $50,000 .00, th e amount specified in City Procedure P016 .02, Threshold Category 2 (or as amended), the Department shall solicit three quotes. The vendor offering the lowest fixed price shall be awarded the request for quote . The City Manager's approval, along with a justification, is required when the vendor offering the lowest cost is not selected. 5.3 For requ est for quotes $50,000 or greater, the City Commission's approval is required. City Commis sion's approv al, along with a justification, is also requir ed wh en the vendor offering the lowest cost is not selected. ITB 2018 -028 -ND 28 5.4 In determining the lowest and best Contractor for the project, in addition to price, there shall be considered the following: (1) The ability, capacity and skill of the bidder to perform the work . (2) Whether the bidder can perform the work within the time specified , without delay or interference. (3) The quality of performance on previous work. ( 4) The character, integrity, reputation, judgment, experience and effic iency of the bidder. (5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract. The City Manager's approval is required when the Contractor offering the lowest cost is not selected. C6. Additional Services for Deferred and Preventative Maintenance . The Property Management Director may request the awarded bidder in each group to inspect each door within a specific group for any deferred maintenance that must be completed to extend the life of the door; and, provide a report with its findings and recommendations for each door. The Property Management Director may then negotiate with the contractor awarded each group to establish a preventive maintenance program for any door within a specific group. Preventative maintenance services below $50,000 are subject to the approval of the Property Management and Procurement Directors, or the City Manager for preventative maintenance services above $50,000. The preventative maintenance services shall be added to this contract through a Purchase Order (or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add these services through a formal amendment to the Contract , to be approved by the City Manager. Balance of Page Intentionally Left Blank ITB 2018 -028 -ND 29 APPENDIX D tV\ /\/\/\ Special Conditions ---------------·-- ITB No. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE ITB 2018-028 -ND PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 30 1. TERM OF CONTRACT. The contract shall remain in effect for three (3) years from date of contract execution by the Mayor and the City Clerk. The City of Miami Beach will have the option to renew the contract at the sole discretion of the City Manager for an additiona l two (2), one (1) year periods, on a year-to-year basis . Renewal of the contract is a City of Miami Beach prerogative, not a right of the Contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach. In the event that the contract is held over beyond the term herein provided it shall only be from a month -to- month basis and shall not constitute an implied renewal of the contract. Said month-to month extension shall be upon the same terms of the contract and at the compensation and payment provided herein, and shall not exceed six (6) months . 2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the three (3) year term of this contract; provided however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract could be extended for an additional two (2), one ( 1) year terms, on a year to year basis, at the sole discretion of the City Manager. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer price Index CPl-U (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the vendor's responsibility to request any pricing adjustment under this provision . ·For any adjustment to commence on the first day of any exercised period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. 3. METHOD OF PAYMENT. Invoices for payment shall be submitted, no later than three (3) business days after works has been performed, by the technician in the field to the Contracts Manager or a City representative who will verify time and material spent to complete a specific job. No down payments or partial payments will be made . 4. RECORD KEEPING REQUIREMENTS: The successful bidder(s) must provide and ma intain logs of all doors repaired and/or replaced and shall provide a detailed monthly report summary of door repairs, replacements , new installation s, and dollar amount associated with such . This log and report shall be provided to the City of Miami Beach, Property Management designated Contract Administrator. Copies of reports shall be submitted via electronic copies in PDF format. Complete repair reports shall be submitted with or prior to any invoice for the work performed. The detailed report summary shall include at a minimum the following information: If the repair report is submitted prior to the invoice, the vendor shall reference the PO #, work order #, etc. on the invoice. 1. Purchase Order Refer ence # ITB 20 18 -02 8 -ND 31 2. Work Order# 3. Facility Name & Address Type of Door: 4. Serial or Tag# 5. Date Repaired, Replaced 6. Remarks to include dollar amount (e.g. repairs or parts replaced) 5. SHIPPING TERMS. Prices shall include freight to City's premises, and shall be F.0.8. Destination . The successful bidder shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. 6. PURCHASE ORDERS: A purchase order is required for all work. All invoices shall reflect the accurate purchase order number . Failure to do so will result in rejection of invoice. 7. DELIVERY REQUIREMENTS. The successful bidders shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached ·to the shipping carton(s) which contain the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; work order number and a complete listing of items being delivered . 8. BACK ORDER ALLOWANCES. If the vendor cannot deliver an ordered item in accordance with the scheduled delivery date due to a current existing backorder of that item with the vendor 's manufacturer or distributor; the vendor shall ensure that back orders are filled within 21 calendar days from the initial scheduled delivery date for the item . The vendor shall not invoice the City for back ordered items until such back ordered items are delivered -and accepted by the City's Authorized Representative. It is understood and agreed that the City may, at its discretion, verbally cancel back orders after the grace period identified in this paragraph has laps ed, seek the items from another vendor, and charge the incumbent vendor under this contract for any directly associated re -procurement costs. If the vendo r fails to honor these re-procureme nt costs, the City may term inate the contract for default. 9. WARRANTY REQUIREMENTS. The contractor warrants the materials supplied and the work performed under this contract conform to warranty materials provided and work performed for one ( 1) year from date of completion . For new installations, contractor shall additionally provide full manufacturer warranty to the City . In addition to all either warranties that may be supplied by the bidder , the bidder shall warrant its product and/or service against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City . This warranty requirement shall remain in force for the full period identified above; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services rece ived from the bidder does not constitute a waiver of these warranty provisions . Correcting Defects Covered under Warranty The contractor shall be respons ibl e for promptly correcting any deficiency, at no cost to th e City, within five (5) calendar days after th e City notifies the bidder of such deficiency in writing . If the co ntractor fails to honor the wa rra nty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the contractor, in writing, that the bidder may be debarred as a City bidder and/or subject to contractual default if th e correc tions or replacements are not completed to the satisfaction of the City withi n ten (10) calenda r days of receipt of the notice . If the ITB 20 18 -028 -ND 3 2 bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in default of its contract, and/or (b) procure the products or services from another bidder and charge the bidder fo r any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing . 10. BACKGROUND CHECKS/CONTRACTOR'S PERSONNEL. The Contractor shall conduct a full criminal background check at its own expense on each of its employees engaged in prov idin g services under this ITS or any resulting Agreement prior to the commencement of said services . No contractor employee shall be elig ible to perform services, pursuant to this ITB or resulting Agreement if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust: embezzlement: drug trafficking; forgery ; burglary: robbery ; theft; perjury ; possession of stolen property: identity theft; fraud; money laundering; shoplifting: larceny; falsification of documents and/or (2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide ; rape; child molestation; extortion; terrorism or terrorist threats ; kidnapping; assault; battery; and illegal weapon possession, sale or use. The contractor shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees) or claims for injury or damages arising out of its failure to comply with this requirement. Contractor shall employ personnel competent to perform the work specified herein. The City reserves the right to request the removal of the Contractor's employee's from performing maintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the program. Contractor's personnel must wear photo identification at all times. 11. UNIFORMS. All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor's name. Uniform s must be provided at the contractor's expense, and may not be charged to the employee or deducted from the employees ' paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation. 12. PARKING. The Contractor is responsible for any and all Parking Fees , Parking Tickets , and Towing Expenses. The City will not reimburse any fees for towing, parking tickets, or fees. 13. PERMIT COSTS. Permit costs will be charged to the City separately from the unit price and will be reimbursed to the vendor. Proof of cost is required. The City will not reimburse any other fees to obta in the permit. Balance of Page Intentionally Left Blank ITS 20 18 -028 -ND 33 APPENDIX E Cost Proposal Form ITB No . 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE ITB 2018 -028-ND PROCUREMENT DEPARTMENT 1755 Meridian Ave nue, 3rd Floor Miami Be ach, Florida 33139 34 APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Fann , in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stat ed on the cost proposal fo rm below rep rese nts the ent ire cost of the items in full accordance with the requirements of this ITS , inclus ive of its terms , conditions, specifications and other requ ire ments stated herein, and that no claim will be made on account of any increase in wage scales , material prices , delivery delays, taxes , insurance, cost indexes or any other unless a cost escalation prov ision is allowed here in and has been ex erc ised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be compl eted mechanically or, if man ually , in ink . Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E) shall be initialed. It is the intent of the City to pre-qualify vendors as categori zed below . Bidders are not required to participate in all categories in order to be considered as part of the pre-qualified pool. Vendors may submit a response for Groups 1 through 7, as applicable . We wish to be Pre-ualified to artic i ate in future ricin com etitio11 for the followin roups. 2 -ROLL-UP/GARAG E DOORS 3 -STOREFRONT DOORS 4 -FOLDING DOORS 5 -WOOD DOORS 6 -MOTORIZED AND NON-MOTORIZED GATES 7 -HINGED GLASS DOORS GROUP1 TIME AND MATERrAL BASIS-METAL DOORS Tota l Item Description Quantity U I M Unit Cost (Quantity_X_Unit_Cost) EQUIPMENT, PARTS AND SERVICE 1A Houri Rate -Re ular 300 $ $ ITB 20 18-0 28 -ND 35 GROUP2 TIME AND MATERIAL BASIS-ROLL-UP/GARAGE DOORS Total Item Description Quantity U I M Unit Cost (Quantity_X_Unit_Cost) EQUIPMENT, PARTS AND SERVICE Hourly 2A Houri Rate -Re ul ar 450 Rate $ $ GROUP3 TIME AND MATERIAL BASIS-STOREFRONT DOORS Total Item Description Quantity U t M Unit Cost (Quantity_X_Unit_Cost) EQUIPMENT, PARTS AND SERVICE Hourly 3A Houri Rate -Re ular 200 Rate $ $ GROUP4 . TIME AND MATERIAL BASIS -FOLDING DOORS Total Item Description Quantity U IM Unit Cost (Quantity_X_Unit_Cost) EQ UIPM ENT, PARTS AND SERVICE 4A Houri Rate -Re ula r 20 $ $ $ $ ITS 20 18 -028 -ND 36 GROUPS TIME AND MATERfAL BASIS -WOOD DOORS Total Item Description Quantity U IM Unit Cost (Quantity_X_Unit_ Cost) EQUIPMENT, PARTS AND SERVICE Hourly SA Houri Rate -Re ular 100 Rate $ $ GROUP6 TIME AND MATERIAL BASIS-MOTORIZED AND NON-MOTORIZED GATES Total Item Description Quantity U JM Unit Cost (Quantity_X_Unit _Cost) EQUIPMENT, PARTS AND SERVICE 6A Houri Rate -Re ular 80 $ $ ITB 20 18 -0 28 -ND 3 7 GROUP7 TIME AND MATERrAL BASIS -HINGED GLASS DOORS Total Item Description Quantity U IM Unit Cost (Quantity_X __ Unit_Cost) EQUIPMENT, PARTS AND SERVICE Hourly 7A Houri Rate -Re ular 100 Rate $ $ • • ~ • > -Bidde(s Affirmation Company: Author ized Representative : Address: Telephone : Email: Authorized Representative 's Signature : Failure to submit Appendix E, Cost Proposal Farm, in its entirety and fully executed by the deadline established for the receipt of proposars will result in proposal being deemed non-responsive and being rejected. ITB 2 018 -028 -ND 38 APPENDIX F I !\ l I\ I /\ l Insurance Requirements ITB No. 2018 -028 -ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE ITB 2018-028 -ND PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 39 xxx 1. xxx 2. XXX3. 4. XXX5. 6. xxx 7. XXXB . xxx 9. 1 !\f AMI BEAC H INSURANCE REQUIREMENTS Thi s documen t sets forth th e minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods . Workers ' Compensation and Employer's Liability per the Statutory limits of the sta te of Florida . Comprehensive General Liability (occurrence form), limits of liability $ 1 ,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations ; Products, Completed Operations and Contractual Liability . Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). Automobile Liability -$1,000,000 each occurrence -owned/non-owned/hired automobiles included . Excess Liability -$ .00 per occurrence to follow the primary coverages . The City must be named as and additional insured on the liability policies; and it must be stated on the certificate . Other Insurance as indicated: _ Builders Risk completed value _ Liquor Liability _ Fire Legal Liability _ Protection and Indemnity _ Employee Dishonesty Bond Other Thirty (30) days written cancellation notice required . Best's guide rating B+:VI or better, latest edition. $ ___ .00 $ .00 $ .00 $ .00 $ .00 $ .00 The certificate must state the proposal number and title The City of Miami Beach is self-insured . Any and all claim payments made from self· insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 201 8 -028 -ND 40 ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) APPENDIX E Cost Proposal Form ITB No. 2018-028-ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE ITB 2018 -028 -ND PROCUREMENT DEPARTMENT 1755 Meridian Avenue. 3rd Floor Miami Beach. Florida 33139 APPENDIX E COST PROPOSAL FORM Failure to submit Append ix E Cnst Proposal Fenn, in its entirety and fully elCecuted by the deadline established for the recei t of ro osals will resuft in re osal beln deemed non-res onsive and bein re "ected. Bidder affirms tha t the prices stated on the cost proposal form below represents the entire cost of the items in full acco rdance with the require men ts of 1his ITS. inclusive of its terms , condi ti ons . specifications and other require ment s stated herein. an d that no claim will be made en accou nt of any increase in wage scales , material prices , delivery del ays , taxes. insurance . cost indexes or any other unless a cost escalation provis ion is allowed herein and has been exercised by the City Manager in advance . The Cost Proposal Form (Appendi x E) shall be completed mechanically or, if ma nua lly , in ink . Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All correc tions on the Cost Proposal Form (Appendix E) shall be initialed . It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in all categories in order to be considered as part of the pre-qualified pool. Vendors may submit a response for Groups 1 through 7, as applicable. We wish to be Pre-ualified lo p.1rtici ate in future rte In competitio11 for the followln rou s. I I ' Group 1 -MET AL DOORS ....... -· -l -'" Group 2 -ROLL-UP/GARAGE DOORS v Grouo 3 -STOREFRONT DOORS v ·-Group 4 -FOLDING DOORS v -----~-··- Group 5 -WOOD DOORS v Group 6 -MOTORIZED AND NON-MOTORIZED GATES .@'°Clt ) .,_/ Grou1> 7 -HINGED GLASS DOORS y/ GROUP 1 TIME AND MATERIAL BASIS-METAL DOORS Total Item Desc ription Quantity U IM Unit Cost (Quantity X Unit_Cost) EQUIPMENT, s CE I A Hourly Rate -Regular 300 s s !TB 20 18 -0 28 -ND )5 GROUP2 TIME AND MATERIAL BASIS -ROLL-UP/GARAGE DOORS Total Item °"cription CU4l1tity U IM Unit Cost (Quantity_X_UnlLCost) J EQUIPMENT, PARTS AND SERVICE r-~ Hou Rate -Regular ~so --r ~~~~ s G;O.o-o--T s ;).']QQ_Q . c~o I qq oo . o o GROUP3 TIME ANO MATERIAL BASIS -STOREFRONT DOORS To tal Item Oescri p!ion Quantity U IM Unit Cost (Quantity _X_Umt _Cost) I EQUIPMENT, PARTS ANO SERVICE ' j Hourly ______ }~.. __ 1 ~urtz Ra te _-_Reg'"'-"-ula.;.__r ______ -+-200 Rat . .o...e -+-"-S ____ ___.__ __ _ ' ! --·--Hourly ---·· ...•. Rate !!!IM!W _,.. ___ .,,_,_ ________ , _____ ,.,_,....,._,_,.,,•t ......... .....-,,,._.tr->"""""~11JCt..,,.·-:.r-.__~ ...,.............., ---.,,~ -~ ...... "111 ... ,, ··~·-..... >. ITB 2018 -028 -NO GROUPS TIME AND MATERIAL BASIS-WOOD DOORS Tot.ii Item Description Quantity U/M UnrtCoat (Quantlty _X Un1t _Cost) EQUIPMENT, PARTS AND SER'v'1CE ----,- ' SA Hour Rate -Regular ' 1C-O s s ---·---r----+--~------·-·------- GROUPS TIME AND MATERIAL BASIS -MOTORIZED AND NON-MOTORIZED GA TES Tctal ltem Description Quantify U IM Unit Cost jQLJanl!ty X Umt Co$t) Rate-Re ular BO s s ITB 2018 -028 -NO GROUP 7 TIME ANO MATERIAL BASIS-HINGED GLASS DOORS Total Item Descnpllon Quantity lJ IM Unit Coit (Q:.iantity_X _Unit .. Cost) : EQUIPMENT, PARTS AND SERVICE ---·· -··-··-1 Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established ror the receipt of proposals will r~ult in roposal bein deemed non-responsive and betn re ;ected. ITB 2018 -028 -NO 38 ' APPENDIX 11 A" Proposal Certification, Questionnaire & Requirements Affidavit -. ITB No. 2018 -028 -ND DOOR RELATED REPAIR, REPLACEMENT, AND PREVENTIVE MAINTENANCE ITB 2018 -0 2 8 -ND PR OCUR EME NT DEPAR TMENT 1755 M e ri d ian Avenue , 3rd Fl o or Miami Be a ch , Flo ri d a 33 139 $o fi (1latioo No Sot:cruiuon r 1ae. "°'2,....0_1 a._D_2B...,·1,...~J_D _________ T-=D...,.o_or_R_e_.la_tei_:j_R_e_,_a_ir_. R_e~la~~nt. a1 d Preventi ve Main tenance Prot.-urnmelll fAintaC1 T .;I Ema~· Natalia Dek ado _ _,_(~30_5~)_6_73_-_7_00._0_x_t_·2_6_3 ____ ~.nawli ;:;d elcadc1Cl m ia m1t:-eac1't1.g o"' PROPOS AL CERTIFI CAT ION . QUESTIONNAIRE & REQU IREMENTS AFF ID AVI T __ , I I Pu rpose : The purpos e of th is Pro posal Certific aticn , Qu estionn ai re and Req uirement s Affida vit Form is to info rm pro spec tiv e Pro pose rs of ce rtain solicitation and contractual req uirements. and to co llect necessa ry info rmation from Prop os ers in order that ce rtain portions of respons r1eness . respons ibility and other detemi ining factors and complia nce with requ irements may be evaluated . This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. I -·- . F•\;>(NO. . "::.I. I'"' ·--...,...,..,=~·.)L.. ~ _ .. F"Rr.I LC<Ol ~CORESS. c -'1 .., L. J. I . 3 1t ~--·-·---- 5 Ct rn e C f s Cl b c v e Cll'I ; fl'~ --p1P r:cc~-· I P"lt.fARY ACCOiJNT REPRESENT~ JM: FCf! TH IS ENG AGEMEN T. \ -G----. ----____ f _I E.5'. (' -t · -G1 ( c: L~~ ~c:~OUhT REP.TELEPHOME NO. 3 05 . ii J. [ 9 7 .) c .~CCOUNT REP TOLL rREE NO .. I... •\(;COUNT REP EMA IL· \.; ·;-; 1-~1-b ~ ~ t -~~ 0 c (_~..: .. ~_()_' e_~ _;r ___ _ 5 Cj · d-·?Jc1~~5_~------··-·-·········------ ~t:s~RA L T.~,I( iOENTIFICA Tl0 N iiio. The City reserves th e n!j ht to seek addi~c n al in!crmatio n from Proo;iser or ether source(s), incli.;ding but not limited to: any firm or pincipa l 1nk rm ation applicable licensure . res'.Jmes of relevant irdiVlduals . ciien t inforn1ation . financial inform ati on . or any inform ation th e C i~/ deems nei;e;;sary to evaluate thi; capaci ty of the Proposer :o perfcr m in accordance .,,iih ccnlract requirements. ~--_..,,... ...... ITB 2018 -0">8 -ND I ~ 1. Volenn Own1!d Buliiness. Is Prcoo ser clair1m9 a lf!!terilll ov.Tied business status·~ CJ YE S I 0 No SUBMITTAL REQUIREMENT: Proposers d;iim1n~ 'fflte1an ov.ned business stat1.is shall submit ~ dc·cumentation proving that firm is certified as a vo:?!eran-owned business or a sw•11ce-disabled veteran O'Mied busmess by the State of Florida or United St.:.ites federal government. as required pursuant to ordinance 2011-3748 . . 2. Financial Capacity. lh'h en reque sted by the City. each Prop•)Ser shall arran!je far Dun & B(adstreet to sunm1t ;i Supplier Oualificancn Rej)Olt (SQR) directly to the Prcc1m!ment Contact n;:imed herein No prcpos~t win be considered without receipt . hy the City. ct !tie SOR directly from Oun & Br adstrtie1. The cost of tile preoa r;:ition of th e SOR st all be the respons1bilit1 of the Proposer. The Proi:cser shi.iB re qt:cst the SOR rep-0rt frcm D&B at 1 ·J ~tips : I Is ug µlie rp~rt:al .d n b .com;~11<.lh3op/wcs.isto msf !ier1I • t'Su pp fi P. rf or.a I? store Id= 11696 Proposers 3TI! responsible for the 3ccuracy of the information contained in its SQR. It Is highly recommended that each Proposer review the information co111alned in its SQR for accuracy prior to submittal to the City and as earl'/ a' possible in the solicitation process. For nsistance with any portion of the SOR sui>mitt.11 process, contact Oun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT : Proposer shall reqLest th<J! Dl1n & 9rads!teel submit it~ Supplier Qualifier Report directly to the Cit/ with bid or v.ithin three (J) d;i~ of request. Conflict Of Interest. AR Proi:csi?rs rnust disclose ~! the:r Proposal, the nair.e(s) of any officer , directer . a~ent , <Jr i111111edi ;:it~ family member (spouse . parent , siblin~, and ct1ild) 1.'10 is also an employee of the City of Miami Beach . F•Jrther . all Proposer s must disdose the name cf any City employ~ wf'o cwms !?i1her directly or ind irectly . ;:in interest :Jf ten (10''n) i:ercent or more :n the Prci:cser entity or any of rts affiliates. SUBMIITAL REQUIREMENT: Propos2r.; mu st disd ose the narne(s) of any ·offi cer, director . agent or immediate fami ly meinoer (spouse . par er!, sibling . and child) wh o is .also ;m employee 1)1 &1'3 City \lt Miami Beach . Proposers must also disdcse tho name of any City employee who owns, either dir eJ:tly or iml ir~ctly. an inlarcst of ten (10%) per cerl or more in tho Prqoser enti1y or a11y of its affiliate s. 4 Rererencn & P;isl Performance. Proposer shall submit at least ltir;:e (3) 1eferences for whc.m th e Pro poser I as ccmplel~d wor~. s1rmlar in si ze and narure as ~e work re feren cr.rl l!1 soricitancn . SUBMIIT Al REQUIREMENT: For each refarencc submi rt~d !h !! iollnoMng <nlc-rm;;ition is requ1re<:l : 1) Finn Name , 2) Cont act 11}-dividual Ni!me & Title , 3) Addr ess . 41 Telep honl:!. 5} C-0 nt:Jct s Em<11i Jnd Bi Marr alive on Sca pe of Ser~i ces Provid ed. 5. Suspension, Debarment or Contract Cancellation. Has Propcser aver bee n debarred . suspended er other le!jal vi olation. er h.ld a contract cancelled due to non-perform@'IC[b~ !:]'public sector agency7 C:=J YES \ NO SUBMITTAL REQUIREMENT: If an swer to atove is "YES .· ProPos.:Jr shall submit a st.:itement detailing the reasons that led ~·J ac:tion(s). 6. Vendor Campaign ContribuUons. Proposers are e~peded to be or become familiar with. the City's Campaign Finar1ce Reform laws, as codified in Sections 2·487 through 2...t90 of the City Coda. Proposers shall be sdely responsible for ensuring that all J!Pplii:ai:lls provisions er \he C i~/s Campaign Finance R~icnn laws are complied with, and shall te sub1ect to any and all sanctions as prescri b...ACI therein . includi119 disquali lica!jcn of their Pr oJ;osals. in the event of such non-compliance. SUBMITTAL REQUIREMENT : Subrr.1t the names Iii all indl'llduats or ent;~es (including your sub-consultants) ,.,;th a controlling financial inter est as defined in sol iotatiOfl. For each indi••id..:al er cntiiy wi th a controlling financial interest indicate v.he~.her or no\ M ch rn dMdtJ al or e11ti t~ has contributed to tr.e campai!jr' either cirnc tl-y or inairectly . cf a candida te vmo has been ll!etted to the office of Mayor or City Commissioner for !!'le City of p,~arni Beach . 7. Code of Bu'Siness EthiC'S. Pu r;uilllt to City Re sc lt..iti et1 No.2rJ00-23 S79. each perso11 0< entity th at seeks to do bu siness ·,'Ji!h th e City snan adopt a Code of Business Ethics ('Code') and submi t that Code tc the Procure1nent Dep artment with its propo.~iliresponse or with in fi>1e (5) days ui.'<ln receipt ol requ.:st. f ne Code shall . at a minimum. reqw re th e Propcse r. to comply with aH applicable ncvemme ntal rules and regulali-Ons ind d ir g among oth'!rs th e conflict of interest. lobb)ri r.g and eth>c.s pr o·11si1)n of the City of Miarri Beilch and Mi ami 0;;.ile Cm.mt) SUBMITTAL REQUIREMENT: Proposer shaft SlJ bmlt fil m 's Ccil e ot Busiti ess Ethii:s. In heu of subm itting Ce de of Bus iness Ethics . Pro!)<lser rnay submit a staterr:ent indicati ng th 3t it •I.ill adept. as req uired in the crdin anc:e, the City of Mi t!m1 Beach Cede ol Ettiics a11ailabla at http i !'INt.-1 miart1ibe~2il,i;rN.Cl -hr.tl .. no1:•Jr!"rne11 l-'r_rr;t:ur"!IT'ei~t·r1;l~ti?ti-crdiri~nce-Jn d.1!J Or.~gu r P.s: . ~~__...........~ ~-----· .... --_.....,......, .... ~ ... t .......... _,,-.-...~.~~-~ ...... -- IT B 20 1&-028 -ND l!l • BEST GARAGE DOOR , INC. 9780 N.'vV. 79th Avenue • Hialeah Gard ens, FL 330 16 Dade: (305) 821 ·9 720 I B ro ward : (9 54 ) 423-9222 Fax : (305) 821-39 4 3 REFERENCES & PAST PERFORMANCE 1. City of Hi aleah -Craig Hardie, Chief -83 E. 5 Street, Hialeah, FL 33010 786-734-0011-Email: chardie@hialeahfl.gov-Maintenance on all overhead doors and operators for all depts. (Fire, Fleet, Water, Police, Parks, Property). 2. City of Coral Gables -Percy Nunez, Sr. Foreman Maintenance -2800 SW 72 Ave, Miami, FL 33155 -305-460-5039 -Email: pnunez@coralgabfes.com Maintenance on all overhead doors and operators for Fire and Public Wor ks. 3. City of Miami -William Chavez, Maintenance Supervisor, 301 N. Biscayne Boulevard, Miami, FL 33132 -305-917-5170 -Em a il: wchavez@miamigov.com -Maintenance on all overhead doors and operators GREATER MIAMI CHAMBER OF COMMERCE. MODEL CODE OF BUSINESS ETHICS STATEMENT OF PURPOSE The Greater Miami Chamber cf Commerce ("GMGC'') seeks to create and sustain an ethical business climate for its members ar.d the community by adopting a Cede of Busir:ess Ethics. The GMCC encourages its members to incorpo rate the pr!nclples and practices outlined he re in their individual codes of ethics which will guide their relationships with custo m ers, clients and sup~liers. This Meda l Code can and should be prominentfy displayed at arr business lcca~lons and may be Incorporated Into mark:oting materials. The G.V.CC bcllcves that its members should use this Code as a model for the development of thei.r organiza!ions' business codes of ethics. This Model Cece Is c s!a!ement ol principles to help ~ide decis i on~ end e.clion~ based en nnpad b the :rnporte.nce of ethic:il business s:e.r.derds in the community. 1 ho GMCC be lisves lhe e.dop iian cl e rneeninglul cod~ of ethics is the responsibiliCI/ ol every business and p1ofess1onol orgeni:c(ion . Compliance 1,<1ith Government Rules & Regul3tions We wii1 properly maintain all records and post 311 licenses and certifi.cates . in prominent places easily seen t:y our employees and customers; • In deaHng vtith government agencJos and employeea, vie 'wVIJJ conduct busine$S jn accordance with an applicable rules ar.d regulations and ln the open; We •viii report contract irregularities and other improper or unlawful business practices to the Ethics Commission, the Office of Inspector G~neral or appropriate law enf::lrcement authorities. Recruitm ent, Selection & Compensation cf Vendors and Suppliers We will avoic conflicts of interest and disclose such conflicts when identified; Gifts which c~mpromi3e the Integrity of a business transaction are unacceptable; we will not kick back any portion or a contract payment to employees cf the o~her contracting party or accept sucn a kickback • Business Aec:ounting Air our fimu1cia t transactions will be p:operly and fairly recorded in appropriate books of accot.:nt, and there will be no "off the books" transactions er secret accounts . Promotion :ind Sales of Products and Services Our products If.Iii! compry wi!h ;ill appl icab re safety and quali:y star.dards; W e wi l l promote and acvertise cur business and its products or services in a manner which is not misleading and does not false l y d isparage our compet itors; Doing Business with the Govemmer.t We wm conduct business with government ager.cies and employees in a manner which avofds even the appearance of impropriety. Effort$ to curr/ political favoritism are unacceptable; Our bids will be competi tive, appropriate to the bid documents and iltrived at independ antly; Any challenges to contracts awarded wm have a substantive basis and not be pursued merely because w~ are th~ 1.msuccessrut biddec; '!Ve will, to the best of our ability, perform government contracts awarded at the price and under the terms provided for in the contract. We will not sut:mit inflated Invoices for goods provided or services performed undor such contr<icls, and claims will l::e made only for work actuaHy pe1formed. We will abide by all contracting and subcontrncllng reg ulatlons. We will not, directly or Indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awardQd, to government officials, their family members or busimt33 associates. 'We will net seek or expect preforential treatment on bids based on our participation ir. political c3mpalgns. Public Life :ind Politic~! Campaigns We encourage aU employees to participate in commur.ity llfe , publlc service and the political process; Wo encourage all employees to recruit, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues: Our cont~ib ution s to political p ar1 i es, committees or indi viduals will only be m ade in accordance with appficabfe law and wm comply with all teGuiremonts rcr public disclosure. All contri.t:utlor.s made on ber.alf of the business must be repcrted to senlcr company management; · We will not contribute to the campaigns. of persons who are con•1icted folons or those who do not sign tho Fair Campaign Practices Ordinance. We will not knowingly disseminate fafse campaign information or support those who do. 6 e s t Gqru c\t-D c~-Jr .::i Company Na me Coq:orate Office r ~ :~0 -1° Date BEST GARAGE DOORS WILL ADOPT , CODE OF BUSIN ESS ET HI CS, AS REQUIRE D IN THE ORDINANCE, THE CITY OF MAIM! B~ACH CODE OF ETHICS. RESOLUTION NO. 2000-23879 8 Living· Wage. Pursuant to Section 2-408 of e City ol Miam i Beach CocJe. as 5ame may be arr.ended from time to time C()'J ~red employees shall t-e paid the require d livin g .,,age rares listed below t. Effective January 1, 2018 . co~ered errplcyees rrust be paid a li>1ing wage rare of no less than $11 .62 per hou r \~itJ1 health care benefits o1.ar least S2 .2S per our. or a hving wage rate oi no les s !t'>an Sl 3.88 pP,r hour v1ithout health care bene fi!s. 2. Effective January 1 20 19. covered employees mus! be pilid a li't'ir g wage rate er no les s than S 11.70 per hour w1ti" health care be nefrts of at least S2 . 74 pr:r hour. er a H 'ng wag e rate of no less than S 14.44 pe r hour without health carB benefits. 3 Effective Jar uary I 2020 covered em ployees must te paid a 5ving wage rate ol no less !h1n $1 1.78 per hour •1,ith health care benefits ot at least S3.22 per l•oLr. or a l1•;ing wage rate of no less ttianS 15.CO per hour v.1thout health care benefits. rn . li11 ,ng warie rate and healtr care t <enefits 'JI<! may by ReS<"Jut,on oi the C1:y Ccmmrs sil)n oe 1r dexed annuall1· fer inflat)cn using :re Con su111er Pncij Index fer 311 Urbc.n Consul1'ers (CP1.u1 MiJmi:Ft L .:;udo:rdalt~. ;-sued by 1h1 L .S. DepartmP.nt of Lober ':; Bure.Ju r:t uai:or St:itist 1cs . ~ r.olwdrsrand ing thiJ prec~dir'g . no annual 1 nd~x st1Jll excc-t?d three 1:ercl\rl 13"1i i . The City may also by reso l1Jt1c;n elec t not to ndi:x the li ving 'll<J!;e rat e 111 any-prbculnr ;ea r. 1f :t •:1?1.:rr.im!l s it wou ld rct te li scau:~ ;oo..n d lo 1mol.~menl same (111 J par'.icv lar yea r) P rop 1)s~r o' fatl>Jre ~o comply w1 1r. tllis pro·;1s1c11 sn;;ll be deuma1 a 1r1 at;;11:il br~;ich under :r.is pcO•)s,11. under wh 1ch lhe C~/ ay . a: 1ls sole Cli;lion im med i atel y deem ;aid Propc ser 3s non·re;p01nswc . and rna y fu rtrer ~ut·1ect Prc·postH :o at:ldi:1onal ~-enalties a.nd iir.c-s. as prov1d•Jd 111 Jhe Crly's Li ving Wage Ordinan ce as arner.cec. Funli 11r mfn rm;iUon ;m !he L1~1n9 Wag!l requ iremen t is ava ilable at htto :· 'N't N J mi{!,f;"libeac h fl. ',n°1i city-h i!ll 1omcurernent·proct.:rnfT'en . -re late d-<Jrdir.ar ce-and-nrr. cio1i 111%· . SUBMITTAL REQUIREMENT ; Ma addi 11onal subm1!1al .s requ1r:d. B1 ·1ir'.•Jr: oi -m:cutiry 1l11s Jifiuav1I document. Pro~-0ser agree s :o the li'u •ng W.31Je r e~wrew ent. /lri '( pa~roll rer.uest made Dy the C1 ly dunng th" cc11tr<1ct terl"l sh.alt t•~ cr,mpleted ele1:tror ically •1ia lhe C1t:(s eJectroni•: complian ce pcftal. LCP fo1cker iLC PTrad<er.t'lll ) 9 Equal Benefits for Emp loyees with Spouses and Employees with Oomastic Partners. When awadir.g competit~ely solici ted con tr <?C!s v;ilued at over $100.000 whose con Ir actors maintain 51 or more full time employees on their i:ayrolls during 20 or more ca lendar work weeks, the Equcil Benefits lot Domestic Partners Ordinance 2005-2,.l94 requires certain contractors doing business •1.ith the Cily of Miami Seacii, who are awarded a contract pur~uant io cor r.petitive prcpcs als, to provide ''Equal Benefits " 'o the ir employees with domestic partners. as they pro•1ide to employees •tdh si:<iuses . The Ordinance applies to all employ ees of a Contractor who wcrk within the City limits or the City of Mami Beach, Flonda; and tne Contrac:or's employees located in th e United Slates. but out si ce of the Cr~1 of Mi arni Be~ch li mit:;, who are ditectiy performing wot.< on !he c~ntract within th e Cit·1 of Miami Beach . s_ c. Does your company provide or otr~r access to an y be;1 10 empl cy~es wi th spouses or !o spouses of employees? [ _ _] YES ' .· NO Docs your company provide or offer access to any benefits to r:rr.ploy·ees with (same or opposite sex) domesti c partners· or lo do mestic partner s of employees? ,---:::7"1 c:J YES L:_J MO Pl-ease check all benefits that apply lo ycur answers above and list in the ·athP.r' section 'MIY additional benefits not already specified . Note: some benefits are provid ed to employees be cause they ha•i-e a spouse or domest ic pmtner . such as bereavement le ave : other bene fits are pm•ided dire ctly to the siiousc er dcmestic partner. such as medical insurance. BENEF IT -Firmd'Oes not Pro~ide Ber.efit , _____ ,l ______ ,_, --+----..... !/'~ .. ......--··-~-~---1 If Prcpcser cannot offer a benefit to domestic partner~ l:ecau ~ of reasans outsido your contrcl . (e .g., !here are no in surance pro~tdcrs 1fl yo ur area \•iiHing to otre r domestic panner coverage) yau may be eligtl:le tor Reasonilble Measures compliance . To comply on this basis . you must agree to pay a cash equ1vdlenl and submit a comi:reterj Ri:a.o;onable Measures App lication (attached) 'Nith ill necessarf documentaliCfl. Your Reasonable Measures . .\pplicaoo11 ••• ,m be rtllliewe<l fer consideration by the City Manager . or his des1gnee. Approval is not guar=n teed and th e Cit'/ Man~er's decision is fi.nal. Further information on the Equal 8P.nllfits requirement is available at http .:.11N•<'' Jr i amib•'!..•chflcov:otv-hafl:crocurementiorr:.curerr.e nt-r el aled :~\1ina'!_~!}Q · ....,_ ~~~........._...~___.... _________ _ ITB 20 18-028-ND 1';) croced \!r"=S . l 0 Public Entity Crimes. Section 287 .1 33(2)(.-i). Florida Statules. as C!Jrrendy enacted er as amcn!Jed from time to time. states that a i;erson or affiliate .-.r.o has been plaaffi on ttie con•1icl!!d ~endor hst kl!tw.;ng a conviction for a public enti~/ crin~e may not subrrut a proposal. proposal. or rei:4y en a e-0ntract !O prcv1de CJTY goods e1 servii:es to <i public entity; may not submit a proposal . prqiosaJ , or reply on 3 contract •Mth a public entity fo r the ·:~nslruct 1on or 1epair of a put:lic tutlding er public wori<; may not subm it proi;c.sals . proposals , or replies on leases cf real propert'f to a publi c er.tity· may not be aw·aded or perfom1 work as a con tractor , supplier. subconlractc.r. or ccnsultant under a contract with any public entit~; and ma-1 not transact business wit/1 any public entity 1n excess cf !he threshold amount provided in s. 2i3 7.C1 I I fur CATEGORY nvo fer a peric.d of 36 months follov.1ng the d~te of bmng placed on the con vicied v;indor list SUBMITTAL REQUIREMENT : No acditi1Jnal sub•nt'-31 is 1equirc-d . By •'ftlJe of executing :his affid<Jvit document, Proposer agr>;i;s ·Mlh the requ1rem~nts cf Sectioi 287 .1 JJ. Fl-0nd <J Statutes. and ce rtifies it has .iot beer. placed on convicted vendor list. 11 Non-Discrimination. P•Jrsuant to Cit'/ Ordinance No.2016-39!:W. the Cll'f shail nrA eflter 111!0 a co ntract v.ith a business unless the business represents that 11 does net and •Mii 1101 engage in a t:oycott as daiincd in &"'Ction 2-3 75(a) of the City Cc-de, indud ir.g the blackllsun9 . di~esting from or 0U1erwise relusi11g to deal with a person or entity \'ihen such action is cased an race. color. nilti on,~f or i!<in , relig i on , sex, intersexuality. gender icentity . seKurd onP.nta!ion n1arit;;.!J or f.amtlial st:atus, age or disability. SUBMITTAL REQUIREMENT: No adcincnaf submi1!<1I is reqr.:1red . B·1 •irtue of exe1:uting this affidavit dacJrrient. Prq:·c sP.r agrees it is and shall 1emain in full compli ance W!t/l Section 2-375 ol the Cit'/ of ~fiami Beach Cit'/ Cede . 12. Moratorium on Travel to and the F'urcha!ll of Goods or Ser1lces lrom North C.irollna and Mississippi. Pursuar.t le Reso lution 2016-29375, tile City of Miaini Beach. Ftcrid<1 . prnl illils 1Jffa:1al Citi/ tml!I tn the states of North Car;;lina and Missi ssippi . as 'Mlll as the purchase of goods or services ~ourr.ed 111 N0ttl1 Catolii~a and Mississippi. Pro~oser shall ag1ee ihat no tr;,i•;el shall ocwr on behalf of the Ci ty to North Carolina or Mississipa1. nor sh ~!I any prnduc: 01 services it pro~1des to the Gil'/ be scurced from these states. SU BM ITT Al REQUIREMENT: No additional sutm1tt;;l 1s required. 81 •Jirtue of e~ecu ling tti1s affii!a•1il document. Proposer a!jrees 11 is and shall remain in full c-0mpliance '"'ith Resolutmn 7.D1fr·2'33i"5. 11 Fair Chance Requirement. Pursuant to Section 2-376 of the City :ode. the City shall not enter into any contract resulting from <1 ccmperitlve sclicitation . unless the proposer certifies in v.Titrnq th;;t the bi.smoss has adopted and employs v.rittcn pol ic10s . practices , and standards that are consiste!ll with the City's Fair Chance Ofl!inance. set forth in il.rt:cle V or Chapter 62 of the C1t'1 Ciide ("!=air Chance Ordinance"), and which . among ether !hin~s . (i ) prohibilS City contractor s. as a11 employer , from inquiring about an appricanfs crim in al history until the applica nt is given a ccndir.iOOat ol:er of employmr.nt (ii) ptohibits ad·1erti sing of employment positmns with a statement that an individual "~ith a cri.minal rw..ord may not apply fer the position, and (iii ) proh ibits pla d ng a statement on an employment application that ;i persr.·r. y,1tn a criminal record may not apply for the position . SUBMITTAL REQUIREMENT: No additional submittal t!> required at \his ?Jme. By virtue of executing this affidavit. Proposer certifies that 11 has adop ted policies , practices and standards consistent with the City's Fair Chance Ordinance . Proposer agrees lo provide ti e City \l•ilh supporting documentatrcn 0Vldenc1ng ils cc-mpliar.ce upc-n tequest. Proposer further agrees that any treach of the representations made herein stiall co11stitute a material breach-of conlJact. and shall entitle the City to the irr.medi;ite terminciricn for cause of the aGreemenL in adc1itic11 to any damage~ that ma.y Ile available at law and in equil'/. 1 ~. Acknowledgement of Addendum. After issuance of ;;elicitation. th1} C1t1 niay release one or more addendum to the sclicitatio11 v"11cr-may provide addition al in formation to Proposers nr alter snli cila1i0>1 requirements . The City will strive to reach e•1ery Proposer having received so~citaLion lhroush tile City's e-proc~rement system, PublicPurchase .com. Howe'ler, Proposers ar~ solely responsible fer assuring they ha'le recei•1ed any and all addendtrrrt issue-0 pursuai)! to sclicitation. This Acknowledgemenl of Addendum section certifies that the Proposer has receiv~ all ;:ddend•;m released b'f the City purslmnt tc this .solicitatioi\ FJil ure to obtain and acknowledge receipt al all a.d<tenda may result i11 pr{lposaJ disqua!ificauoii . 'n1l?JI 10 C_a111inn1 1 • Rer.e1p1 lnilJal to Coofirm lr..ti,;il\1 C.:nrirm l R-.ceilt P.i!O!iril r J.l.J Addendmn ·1 I Addendum Addendum 2 ! ,C.dd endum " . ···-·· .. I Ad dE1iiium -Addendum 3 --~·---.. ·--··-· Addendum~ ·--··--! Ac-Oendum Addendum 5 f t..dde ndum 1 -·· -----_..i...;..;.::c __ If addition al confirm atio11 cl a<ldendum is requ11ec . subm11 '..'l'lder si:parate c:-.iver I Addendum 15 20 DISCLOSURE ANO DISCLAIMER SECTION The sc~iolalion re fcr!!nced herein is bew.g fu m1sht'!d io ttte recipient b~· the City cf Miami Beach (the 'City') fer the recipient's con'lfJnience. Any actcn taken by the City 1n re;;pon se to Proposals made pursuant to this solicitation . er in making any award, or in failing or refusing to make any award pursuant to sucil Proposals . or 111 cancel~ng 11wards. or in 'llithdrawing or cancelling this solicltaticn. ei ther before or aftr.r issuance of an award. shall bi! l'nthcut any ffalldity er obligation on tne part of the City In its sore discretion , th e City may 1~ithd13w lhc S-O ·talio n either befori: or after recei~i ng proposals. may accept or rei ec t proposals. and rnay accept proposal:; v.h1ch t!e•1iate from the :;ofic:lation as it d.e2ms appropriate and in its best interest. In its sole discretion the Cir/ rna:1 determine the qualrtica!icns and :icceptablity of ar.y paty er parties ;uh m1tting Prcpos;:ls in response to th is sd icitation. Follow1n!I submission of a Bid or Prr.po-al. the ai:.pficant <rtJrees tc deli ver such further details. informaticn and assurances. ir duding finar.c1al illld disclosure data. relating to the Proposal and the api;kant inclu<lirg. w1tl1out hm1tation the appl icant's affi liate officers . directcrs . shareholders . pamers and emplo~'.!eS. as requested by tt1e City in ils di scretion. Th e 111icrmat1on contain ed herein is provided solely for the ccw1e111ence of prospecti11e Prcpcsers. It is ttie responsibilit:• or the re cipient to ~ssure 1t•elt that information ccnt.:Jined her?.in is accurate and carnpfo!e. ihe City do'::!s net pro•11de a11y assurances as tc the <1ccuracy of any iniormahon in lhis solicitation. /..ny reliance on these conten ts or on any pP.rm1tted comm urncations •1.1lh c .ty olficials. shall be at the rl:lcipient's ov.n risk . Pmposers sno11lll rel y .~~clU!il'··ely on their ov.ri 1n~estigalions . mterpretatic11s . and analyses . The solicitation is being pm11ided by tie City without any warranty or representation express or implied. as to its r.on ten t. its accur;icy . •Jr its C()mpletaness. No warran~/ or representation i s made by the City or its agMts that any Proposal conforming to the::e requirements will te selected for consideration . negotiation . or appro•1al. The City shall have no obligatmn or liabirilr ~.1 th respect to 1h1s solicitation. the selection and the award process, or whether any award will be mace. Any recipient of this sohc1tation who responds hereto lulty acknO\~tP.dges all the pmvisions of this Disclosure and Di sclaimer. 1s totally relying Of' !hts Oisdosure and Disclaimer. and ;igrees to t:e t:cund by the terms hereof. Any Propos<?ls Sl bmitted to !tie Cit</ pursuant to this sofi c:1ti1tion P.f!! submitted at me sole nsk and rospons1b11i'y of the party submitting such Proposal . Tris sohcitatJcn is m;;de subject to correction of Drrcrs . emissions. or •1,tthdra·.\ial trom the market withcut ncbce . lnforn .atiot is for ~uid<ince or.ly . and does flat constitute all or any part of an agreement. The City and .all Proposers viii! be bound crily as. 1! and when a Propcsal (or Proposals). as same may be modified , and the apolicable definiti'le agreements pertaining th,;rnto , are approved and e:<ecu1ed by 1tie parties. and then only pursuant to the terms of the definiti~·f! agreements executed among the parties. Any resi:cns~ to this sclicildlion may t:e accepted or rejected by the City for any reason , or for no reason, without any r~sultant liabili ty to the City . The City is governed by 1he Govemrnent-ir ·tl1e-Sunsh1ne Law, and all Proposals and supportioi; docu men ts shall be subject to r.isciosure as required by s·uch law . All Proposals sha.11 be submitted in sealed proposal form and shall remain confidential to the extent ~~rmitted by Florid a Statutes. until the dale and time se lr.c !ed fc·r cpenin~ the responses . At that time , all documents received by the City sha ll become public records. Proposers are e)pected to make all disclosures and dedarations as requested in ttiis solicitation. By submission of a Proposal. the Proposer ad.no•1.iedges and ilGrecs that the City has the right to make any inquir1 •Jr in'testigation it deems appropriate to substantiate or supplement information contained in the Proposal , ar.d autl1oriz11s the release to th e City of any and all information sought in such inqui"I or invesugauon. Eactl PrcpoS<ir certifies that the 1nfom1ation contained in the Proposal is true. accurate and complete to the best of its knov.!edge . information, and belief. No twithstanding the fo1egoing <Jr Mything containa<l in the solicitation . all Proposers <YJrce that 1n the event of a final unappcalable judgment by a court of competent iurisdiction ""hich imposes on the C1to1 any fiah ~1ty arising out of this solicitation , er any respori se the reto. or any acllcfl er inaction by the City with respect thereto such lial;dil'J shall be limited to 510 ,000.00 as agreed-upon ar d li quidati:-~ dama(Jes The previous sentence , ho~Y!!'<er. shall not be constr•Jed to cin:um'4'ent any of the other pro'lisions of this Disclosure and Disc laimer v.ti1ch imposes no liability on the City. In the event of any differences in lanr;uage between this C1sclosu1e and Di sclaimer and the balan ce of 1he solicitation , it is ur.derstoc{l U at the pro~isions of this Disclosure and 01sdaimer ~hall a ways gcVP.m. The sc.licitation and any disputes arising Imm the sofi ci tat1o n shall bP. go~·emed by and constnied in P..r.confanr.e .,,,th th e laws of the Stat;\ of F ctida. ITB 20 18 -028 -ND 2 PROPOSER CERTIFICATION I her et:y certj fl/ that : I, as an authorized agent of the Proposer . am submi tti ng th e following informa tion as my firm 's prcposal; Proposer a<.:;rees o complete and unco nditional acceptance of the terms and cond i'"ons of th is document. inclusive of th is soli citation. all at1achmen ts . e;{h1bits and appendices and the contents of any Addenda rele ased hereto, and the Dis dos ure and Disclai mer Staie ment ; Propo ser agrees to tc bound to any and all specifi cations, term s and con ditions contained in tt:e sol icitaticn. and any releas ed Addenda and 1mc erstand that the following are requirements of th is so fi citation and failure to comply will result in disqualificaticn of propcs al submitted ; Proposer has not divulged, discussed , or compar ed th e ptoposal with other Proposers and has not coll uded •1ii th any other Proposer or party to any oth er ~roposal ; Proposer ack nowledc;e s tlla t all information i.:or.tained here in is part or the puh1ic dc mai n as defi ned by the Stat e of Flo ri da Sun sh in e and Public Records Laws. all respc nses. data and infom1a ·er co ntai ned in this prcposal, indusi'ie oi th e Proposal Ce rt ifi catio n. Ouestkl nnaire and Requiremen ts Affi d:wit are true and accu rate. State of Fl[ :Ii ) On this J ,., day oi .J (A )') r . 20!'.i personall~ ) appeared before m8/l11 /.f>,.d, S,"'j wr.c County of f ) r.i r./ ) sta ted that (s)he is the I y e ·. oi;, ,, /- of l?r...~ + G-,v.·i1,,., a corpo ralion , and that the instrunient was signed in behalf cf the said corp oratio n by autho rity of its board of dire ctors and acknowledged said ins trument to be its voluntary act and deed. Befo re me: ~ -.wr--.;.~·~,...,..-,.._ ..... , ITB 20 18 -0?8 -ND L//v £ __ _ Notary Public for the State of r I o,-, ,;;:-:-- My Commission Expires: . S I'(' f I ~ CJ Pl f. . \ ~ •,: ~.-\. "i ' '-' .... '.l " · .• <:RA : 1 ;: 2::Ji'S3 :.~ ;i, 2C~1 · ... ,. $.!r ·.;•s ~ ............ " ... ~,~---.... -------... --"·-·"---·-~"'•"*#\ .............. . I DA l"E (UWODIY'fYY) CERTIFICATE OF LIABILITY INSURANCE 6/26/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFlCATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFOROEO BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUR!:R(S), AUTHORIZED REPRESEPn'ATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT : If tho cortiflcata holder is an ADD ITIONAL INSURED, !ha poflcy(iesl must be endorsed. If SUBROGATION IS WAIVED , subject to the tenns and condi tion$ of the policy, certain policies mav require iin endorsement. A statement on this cortillcato does oot confer rights to the ce11iftca1e holder in lieu of such endorsement(s). PR.OOOCER ~rank ff . F'urman , I nc . 1314 Bast Atla.~tic Blvd. t>. O . Box l.927 Po~~..:' .. _!!e~~~ __ _ INSURED Best Garage Doors Inc. 9780 NW 79th Ave FL ))051 !Ualeah Gardens FL 3l0Ui -, ·· ,__ _____ ... •NSURER(S] AFl'"ORCllNG C~\l.RA CF. . -·· -····· ----~----''l_Ar.c. f _lllSURER.\:WESCO _ ··-·-·-------·--·-·· 1 ~SQl _! _ -·- !!ll!Y'l!'-R a :<::~eree & _ Ind'!:!!gry !~;!._<;Q ___________ !2.:U.Q INSURER~-·' __ -·--·-·--------.. .• ·----~-·--_ . ~!IS~UR_E_R_O_: ________ _ INSUR.~~-L ........ . INSURl!R f : COVERAGES CERTIFICATE NUMBER:18-19 (Bl Best Garage REVISION NUMSER: TH IS IS ro CERTIFY THM rHE POLICIES Of INSUP .. ANCE LISTED BEtOW t<.AVE BEE.N ISSUED TO THE INSlJREO N1\Mc O /lo.BOVE FCR THE PO LIC'< PERIOI) INDICM "E D NOT'llTTHSTANDING AfN REQUIRE'MENT. TERM OR COND ITION OF ANY CONTRACT OR O Ttt ER DOCUl\i1ENT '•'11TH RESPECT TO 'MllC H rr~r s CERrtFICATE MAY ee ISSUED OR M1\Y PERTAJN. THE INSURANCE AFFOROED BY HIE POLICIES DESCR!BEO HEHE IN 1$ SL'ElJEC1 TO All Tl-iE TERM S EXCL USION$ ANO CONDITIONS OF SUCH POLICIES LIMITS SH OWN MAY HAVE BEEN REDUCED BY P>\10 CLAIMS. ·t~: TYl'f: OF INSURANCE 4\DOTIUBRi --POLICY NU!IDER I :~~1~'.!;~~T~~~y~~~------..... -~"4179 I 'AUTOM061LEU.-.eruTY 'CcMu1N<.LlSINGU.uM1r I 1 l OJ O "D C I •··-·, ~~J _______ . ..~.· .. ·.·---·11 . X ; i'NY A1.ITCI ! BOOll Y INJ l!F~Y •.P.'1f ;;t!l·1~n l 1 ~ A ; -· ... ,\LL 0\'.flt 1' SC HEDULED l BODfL 'f INJURY .. p;;-;;·-:;;;; ~----·---. , , •IJTOS AIJTCS X i' Wi't'HlOH\ J•J 4 /l /21H •/l/<M~9 , . , . _: ttrRFO Al.fr os , ...... AtJT CS [ Q'~< dct"1>"n ---·----·-... L. x . ·x NONm .... m ! PRDP~Rf'r .llAt.t.\c",F. +.1 'i° ___ - . ·--. ·1 ! I MOOir~1IE .•~fY'!f~ 5 5 ,00~ :WOR><EASCO~l'ENllATION I I .1 i x l l'tl~ l i UTil·-t : IAND EllPL0Ye1!$' UADlLITY y IN I r~-1-'Mf . ---\.t;B... -------. . _; A ltf PROPR•ETCR1<>•1tr>;eq,-=xeoJT1 ve -I ~EL !S>CH Acc1010m ____ ·r.!.... t. oo o, o ~" j' JOFFICCR.<1.IE.\•~n EXCLuDEC' . N NI A A l(Ma11<1otoryinNtll --· 1 1 II i' Wl(CJH28a6 •/1/lo1s j 4/l n •J l9 L~.~-c1m;,1 ~f.-EAF.1'1t'tO".CE! ; _____ , __ i,,oao,o oe. • 1 , ,, ·,es. c:eicrit..:. 1.11\t!e' J I -r IOESC:~IPTION OF(WEllM .'{)N 5l>'!I.,.., ELD'5E.~8f .POl.f:V1.\'>l17 I ~ l 0 •]0,%\'' I I l I i i DESCRIPTION OF OPt;RATIONS f LOCATIONS iVEIUCl.£S (ACORD 1a·t , Add1t1onal R1mo1r1<1 5<llldule, onoy be .Uache~ II moro 1p.1co ;a .,.qo1itO~l 1 l ITB No . ~018 -0 28-NO Door Related Repair, Replacement and Reventative Maintenance "As required by prior written cont11ct• Certificate Holder is an addit i onal i n s 11r e d incl uding completed operation on Business Auto. Waiver of Subrogaiton applies in favor of Certificate Holder notice of cancellati on except 10 days for non -p&yine nt o~ premium. General Li~bLlity and I on GL, Aut.o a:nd llC. JO days l I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ACOl/E OESCRIBED POt.ICIES ee CANCElLEO l!li:FOR F. 1 City 0 f Miami Beach TH E EXPIRATION DATE TliEREOF, NOTICE WILL BE DELIVERED 111 I i ~~~u~:~~i a~e~:~::n t ACCORDANCE WITH THE POLICY PROVISIONS. - 3rd F l oor .\un 10 R1zs;o HEPRe Si:11 r ,>moc j l'-~~-M-iam~i-·_e_e_•_c_h_,~F-L~-33_1_3_9~~~~~~~~~--'-~~~~~~~~~-~~--.,..-~~~--~~-L2~2~ ~-~~ ~~--~~-li D ir·k De.J,;ng /HB ~<:7 © 19B8·201 4 ACORD CORPORATION. All rl!lhts reserved . ACORD 25 ~201 4101 ) IN S 025 (ZO ,~Ot ; The ACORD name and logo are ntgistorad ma rks of ACORD Detail by FEI/EIN Number _:_; :-< •I _. f ' , - ~ ··' -·-· J •.. _;.. ---·"' --·· Deoartmenl of Slate I Division o f Corooralion s I Search Records I De1a1 1 By Document Number I Detail by FE l/EIN Number Florida Profit Corporation BEST GARAGE DOORS , IN C. Filing Information Document Number G34451 FEl/EIN Number 59-2301652 Date Filed 04/01/1983 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 0210712001 Event Effective Date NONE Principal Address 9780 NW 79TH AVENUE HIALEAH GARDENS, FL 33016 Changed : 04/27/1999 Mailing Address 9780 NW 79TH AVENUE HIALEAH GARDENS, FL 33016 Changed: 04/2711999 Registered Agent Name & Address SUAREZ, ANTHONY ARA 9780 NW. 79TH AVENU E HIALEAH GARDENS, FL 33016 Name Changed : 04/30/2010 Address C hang ed : 04/30/2010 Officer/Director Detail Name & Address Titl e P SUAR EZ , A NTHONY APR ES 9780 NW. 79TH AVENUE HIALEAH GARDE NS, FL 3301 6 Page 1of 2 c '~.-·. :.: -·:i;:;~--:··: http ://search . sun biz . org /Inq uiry /C orporationS earc h/SearchRes ultDe tai l ?inq... 10/ 17/2 0 18 Detail by FEl/EIN Number Annual Reports Report Year 2016 2017 2018 Filed Date 01/19/2016 01/05/2017 01/04/2018 Documen t I mages 0 1/0412018 -ANNUAL REPORT I View image in PDF format 0 11051201 7 -ANNUAL REPORT I View image in PDF format 0111912016 -ANNUAL REPORT! View image in PDF format 0 11 12/2015 -ANNUAL REPORT ' View image in PDF format 04/0712014 -ANNUAL REPORT' View image in PDF format 0 11 25/2013 -ANNUAL REPORT! View Image in PDF format 01 13012012 -ANNUAL REPORT ' View image in PDF format 01 /0512011 -ANNUAL REPORT! View image in PDF format 04130/2010 -ANNUAL REPORT! View image in PDF format 02112/2010 -ANNUAL REPORT! View image in PDF format 01 /0612009 -ANNUAL REPORT I View image In PDF format 01 122/2008 -ANNUAL REPORT ' View image in PD F format 01 12212007 -ANNUAL REPORT I View image in POF format 01 12312006 -ANNUAL REPORT! View image in PDF format 051091 2005 -ANNUAL REPORT! View image in PDF format .0210912004 -ANNUAL REPORT I View image In PDF format 0312412003 -ANNUAL REPORT! ·View image in PDF format 0.21 10/2002 -ANNUAL REPORT! View image In PDF format 021 14/2001 -ANNUAL REPORT I View image in PDF format 0210712001 -Amendment I View image in PDF format 08101 /2000-Amendment l View image in PDF format 0212612000 -ANNUAL REPORT I View image in PDF format 0412711999 -ANNUAL REPORT' View Image in PDF format 07/23/1998 -ANNUAL REPORT' View image in PDF format 04121/1997 -ANNUAL REPORT' Vi ew image in PDF format 0412511996 -ANNUAL REPORT! View image in PDF format 0411311995 -ANNUAL RE!'>ORTl View image in PDF format Page 2of2 h ttp://search .s unbi z .org /Inquiry /Corpora tionS earc h/S earchResul tDe ta il ?inq... l 0/17/2 018 109 Fire Rescue Transportation Fund Fiscal Year: 2022 Trial Balance - Account 109 .2000.522461 REPAIR & MAINT -BUILDING Percent 46% Total for (2) Operating Expenses Total expenses 2000 (Fund 109) FI-Fire 109 Fire Rescue Transportation Fund Appropriated 125,000.00 125,000.00 125,000,00 125,000.00 125,000.00 125,000.00 .. Expended Encumbered· . __ . Bafance 57,872.21 41,074.50 26,053.29 2/11/2022 57,872.21 41,074.50 26,053.29 57,872.21 41,074.50 26,053.29 .J:~·~·-·,1it5!.' fo1· 'o· o>.::·o.':to· ': '. > • L .-;\/~ ''. l,'.:·;' :'.!{\~)_:::;·;: :':~·,~~;~/:>·_/. I" ,C• :\·: .. · ,i, .~·,{:(!~f,\~:,~;·:>/:::,; I •-: ~\:·~··,<{·1~if~>!·"~:.:'~,'·~',1'.:: ·r,·::.r\~:.(•. :~(: ~-·~J~pi,,;;,:~.··•?;~~,\~;)~f.'·~~i:'. :~:-;::, /· •. ~ .. ; . _ • __ .-.. ~: ~ .. : · ; :> , .• ,. .... : :,' .! , •.• :· '. ... : -.~ , . . . _._ :·.':-:~,_:\)::-'; .:·~t 1~): /~~-~~~-~-~~\j~~.~-::'.~"1::\ :·;.~: ~:~;;·;2:/.i''~"!;J~-~~~}/:'.:}::':;_: ~~'.:?{'})~f;_::~~-r?tt~{f~.~~~t-\'.:P:~f~~--~~~; :i2s,ooo.oo ; ·· .. < •• .s1,87~;21: ·,.>. ·:· .. \4t;oz4:so.c, .. ·: .. ,, ;~;;;'.26;~s3:29.:rn~pe~ses':i;i(:·)\( Fund Totals $125,000.00 $57,872.21 $41,074.50 $26,053.29 Revenue/Expenses Balance: $57,872.21 26·053•29 + : 1 l 6.053·29 * 109 Fire Rescue Transportation Fund Trial Balance -Expenses Printed: 2/14/2022 Page: 2