Best Garage Door - Repair of Overhead Garage DoorsA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: MAINTAIN AND REPAIR ALL OVERHEAD GARAGE DOORS AND GATES ON AN AS NEEDED BASIS
DESCRIPTION: MIAMI BEACH CONTRACT #ITB 2018-028-ND
CONTRACT PERIOD:
SECTION #1 – VENDOR AWARD
Name: BEST GARAGE DOORS, INC. Name:
Contact: ALBERT GARCIA Contact:
Phone: 305-821-9720 Phone:
Fax: Fax:
E-mail: best@bestdoors.net E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 11/24/2020, ITEM N AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $25,000.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF FIRE
Contract Administrator: Chief Willians Guerra
Phone: 305-883-6900
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF FIRE
Contract Administrator: Chief Willians Guerra
Phone: 305-883-6900
Prepared by: Carmen Escalera
Carlos Hernandez
Mayor
Paul B. Hernandez
Council President
Oscar De la Rosa
Council Vice-President
October 21st, 2020
Mayor Carlos Hernandez
and City Council members
501 Palm A venue
Hialeah, Florida 33010
City of
Dear Mayor Hernandez & Council members:
ialeah
Council Members
Katharine Cue-Fuente
Jacqueline Garcia-Roves
Monica Perez
Jesus Tundidor
Carl Zogby
ITEM# {'I ------
NOV 2 4 2020
The Charter of the City of Hialeah states that contracts in amounts greater than $15,000.00 be
awarded on the basis of specifications and formal sealed bids. The Council may award a contract to
the lowest responsible bidder; or it may reject all bids and re-advertise; or it may waive competitive
bidding when it finds this to be in the best interest of the city.
In accordance with the City of Hialeah Code Section 2-818 State, county or other governmental
agency bids or contracts: Whenever advantageous to the city, the city may utilize bids that have
been awarded or under contract by the state, county or other governmental agencies. If the city
utilizes state, county or other governmental agency bids, competitive bidding will not be required.
I respectfully request an open purchase order for Best Garage Doors, Inc., 9780 N.W. 79t11 Avenue,
Hialeah Gardens, FL 33016, (Vendor# 5025) to maintain and repair all overhead garage doors and
gates on as needed basis. The purchase order is not to exceed $25,000.00 for FY 20-21. This request
is to be funded from account #109.2000.522.461. The selection of this vendor was from piggybacking
off the Miami Beach Contract #ITB 2018-028-ND.
Your consideration of this request will be greatly appreciated.
Respe:7
IL)~,
Willians Guerra
Fire Chief
Hialeah Fire Department
~isapproved:
~f~:~approved:
&approved:
501 Palm Avenue, Hialeah, Florida· 33010-4719
www.hialeahfl.gov
= -=-MIAMI.BEACH
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: For Door Related Repair, Replacement, and Preventive Maintenance.
CONTRACT NO.: ITB 2018-028-ND
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of three (3) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for two (2) additional (1) year terms.
SUPERSEDES:
CONTRACTOR(S): Best Garage Doors, Inc. (Group 2 as Primary Vendor)
ESTIMATED CONTRACT AMOUNT: NA
A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on October 17, 2018, approving the award of this
Contract, and upon execution thereof by the City,and Best Garage Doors, Inc., a Florida
corporation (the "Contractor").
B. EFFECT :.. This Contract is entered into to provide for Door Related Repair,
Replacement, and Preventive Maintenance to City Invitation to Bid No. ITS 2018-028-
ND and any addenda thereto (the ITS), and Contractor's bid in response thereto (this
Contract, the ITS, and Contractor's bid in response thereto may hereinafter collectively
be referred to as the "Contract Documents").
C. ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number .
2018-028-ND.
C'. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
cf_ the Contract Documents to City of Miami Beach, Martha Torres/Procurement
C~Jdinator, Property Management Department at 305-673-7000 ext. 2999.
E. . INS!.JflANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as
retl,li~' ed', which must be signed by a Registered Insurance Agent licensed in the State of
FUrida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
.:1upplies and/or commencement of any services/work by Contractor.
F. 'ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
ITB-2018-02SJD Door Related Repair, Replacement and Preventative Maintenance Page 1
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Certification of Contract
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
. City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES -Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to the City, may not submit a bid on a contract with the City for the
construction. or repak of a public building or public work, may not submit bids on leases
of real property to the City, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with the City, and may. not
transact any business with the City in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for category two purchases for a period of 36 months
from the date of being placed on the convicted vendor list. Violation of this section by
Contractor shall result in cancellation of the Contract and may result in Contractor
debarment.
I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES -Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 2
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Certification of Contract
K. NOTICES -Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Martha Torres
City of Miami Beach
Property Management
1833 Bay Road 2"a Floor
Miami Beach, Florida 33139
Phone:305-673-7000 ext. 2999
Email: marthatorres@miamibeachfl.gov
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Best Garage Doors Inc
9780 NW 79 Avenue
Hialeah, FL. 33016
Attn: Albert Garcia
Phone: 305-821-9720
E-mail: best@bestdoors.net
L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE -In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 3
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Certification of Contract
N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. BY
ENTERING INTO THIS CONTRACT, CONTRACTOR AND CITY HEREBY
EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF THE
CONTRACT AND/OR THE CONTRACT DOCUMENTS. CONTRACTOR, SHALL
SPECIFICALLY BIND ALL SUBCONTRACTORS TO THE PROVISIONS OF THIS
CONTRACT AND THE CONTRACT DOCUMENTS.
0. AMENDMENTS -No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor. '
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
R. Contractor shall have no entitlement to perform any services hereunder, or to be
compensated for any services, unless set forth in a written Purchase Order.
S. ADDITIONAL ITEMS I SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor( s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
ITB-2018-028-ND Door R~lated Repair, Replacement and Preventative Maintenance Page 4
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'certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of
Contract to be signed and attested on this I q day of t'l<l'l"t .,~\y, 20--1¥.-by their
respectiv.e duly authorized representatives.
BEST GARAGE DOORS INC CITY OF MIAMI BEACH
-·· ·-
Print Name
ATTEST: ATTEST:
Secretary/ Signature z~ R~fael E. ~rnao; City Clerk
Print Name
I Date'
ITB-2018-028-ND Door Related Repair, Replacement and Preventative Maintenance Page 5
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DeP-artment of State I Division of Coqiorations I Search Records I Search by Enti!Y. Name I
Detail by Entity Name
Florida Profit Corporation
BEST GARAGE DOORS, INC.
Filing Information
Document Number G34451
FEl/EIN Number 59-2301652
Date Filed 04/01/1983
State FL
Status ACTIVE
Last Event AMENDMENT
Event Date Filed 10/01/2019
Event Effective Date NONE
PrinciP-al Address
9780 NW 79TH AVENUE
HIALEAH GARDENS, FL 33016
Changed: 04/27 /1999
Mailing Address
9780 NW 79TH AVENUE
HIALEAH GARDENS, FL 33016
Changed: 04/27/1999
Registered Agent Name & Address
SUAREZ, ANTHONY ARA
9780 N.W. 79TH AVENUE
HIALEAH GARDENS, FL 33016
Name Changed: 04/30/2010
Address Changed: 04/30/2010
Officer/Director Detail
Name & Address
Title P
SUAREZ, ANTHONY APRES
9780 N.W. 79TH AVENUE
HIALEAH GARDENS, FL 33016
DIVISION OF CORPORATIONS
Title VP
SUAREZ, SANTIAGO ANTONIO
9780 NW 79TH AVENUE
HIALEAH GARDENS, FL 33016
Annual ReP-orts
Report Year
2018
2019
2020
Document Images
Filed Date
01/04/2018
01/23/2019
01/03/2020
01/03/2020 --ANNUAL REPORT i View image in PDF format I
10/01/2019 --Amendment Vi~;.,-;~;g~l~PDFf~;;;,;;-·---I
o 1 /23/2019 --ANNUAL REPORT -------------Vi-;~-i;;,-~9~-;~-P-DF--fu~~-;i---------1
01/04/2018 --ANNUAL REPORT! _____ Vi~;.,-;-;;;,;9-;·i-;P-DF-fur-;;,-;;;------1
01/0512017 --ANNUAL REPORT r------------\Ji~j;;,~g;--;;;--p[)F-f~;;;,~t------------1
01/19/2016 -·ANNUAL REPORT: View image in PDF format
.----------------------------------------------------------------------------1
0111212015 --ANNUAL REPORT; View image in PDF format _
04/07/2014 --ANNUAL REPORT' -Vi;-;i;:;;;g~i-~-PClFf~~;;,-;_;;---·1
01/25/2013 --ANNUAL REPORT: View image in PDF formai=1
,--------------------------------------------------------1
; View image in PDF format _
02/26/2000 --ANNUAL REPORT I View image in PDF' format · 1
07/23/1998 --ANNUAL REPORTi View image in PDF format J
04/21/1997 --ANNUAL REPORTf-View image in PDF format I ~~~~~~~~~~~-
04/25/1996 --ANNUAL REPORT !View image in PDF format I
04/13/1995 --ANNUAL REPORT f View image in PDF format =1
. 109 · Fire Rescue Transportation Fund
109.2000.522461
REPAIR & MAINT -BUILDING
Total for (2) Operating Expenses
Total expenses 2000 (Fund 109)
FI-Fire
125,000.00
125,000.00
125,000.00
125,000.00
125,000.00
125,000.00
Fiscal Year: 2021 Trial Balance -
4,480.00 15,886.62 104,633.38 11/3/2020
4,480.00 15,886.62 104,633.38
4,480.00 15,886.62 104,633.38
1
' ·.·· · ·· ............ ·••.•" .·!~t~f~i~~ri~.~,s'r~FF:~~~ is~·· · · .· '.·1~.s,oqoi,09,, ···· · .. :4~4~P:.9~ :. ,,. ,·::·1~.?~~~·.~f >.: :. >:194?~~3.~~\~xf)#ns~s ·, \ ..
\; ... ~ •. .., -'"· ,._ •• \ -'· "-" .···.1:1.'. -~·~·~· ·.".:~·.··.~-~ :·_:..,~ :'. .. : ' _·: ., "·.· '..;. :~·· :~ .' ;' .• ' :· :"., • ,_ •• "'·-......... w •• __ ', _ ,·_~· .. ::. i.'.: '·' .. ~...:..:.:.:~:.: .· .1.J • .:.:..:.:_~ -_[ ___ , .. • ... _ , ___ ,:.c"-~---_:.: ·-.' , :~ 1~ \1 •. :· _, .L.·.~-~ :~?.~.::::.1 ·: __ ·_ :~-~-·:. ~: ~-:~·:· .~·. .~·::,'i ~:.::· __ L·::.-..":.'. ~:.I:__::·:.:;
Fund Totals
109
Fire Rescue Transportation Fund $125,000.00 $4,480.00
Revenue/Expenses Balance: $4,480.00
109 Fire Rescue Transportation Fund
Trial Balance -Expenses
$15,886.62 $104,633.38
1o~.,633•38 +
25,000° -
79,6:33•38 *
Printed: 11/12/2020 Page:2