Lowe's - MRO Supplies & Related ServicesA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: MAINTENANCE, REPAIR AND OPERATIONS (MRO) SUPPLIES & RELATED SERVICES
DESCRIPTION: STATE OF TEXAS CONTRACT NO. R192006
CONTRACT PERIOD: October 01, 2020 through September 31, 2021
SECTION #1 – VENDOR AWARD
Name: LOWE’S HOME CENTERS, INC. Name:
Contact: GOVERNMENT MANAGER Contact:
Phone: 888-310-7791 Phone:
Fax: Fax:
E-mail: omniapartners@lowes.com E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 10/27/2020, ITEM W AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $35,000.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF FINANCE, PURCHASING DIVISION
Contract Administrator: Luis Suarez
Phone: 305-883-5865
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF FINANCE, PURCHASING DIVISION
Contract Administrator: Luis Suarez
Phone: 305-883-5865
Prepared by: Carmen Escalera
Carlos Hernandez
Mayor
Paul B. Hernandez
Council President
· Oscar De La Rosa
Council Vice-President
October 21, 2020
Honorable Mayor Carlos Hernandez
And City Council Members
City of Hialeah
501 Palm Avenue
Hialeah, FL 33010
City of Hialeah
Council Members
Katharine Cue-Fuente
Jacqueline Garcia-Roves
Monica Perez
Jesus Tundidor
Carl Zogby
ITEM #_\~"'---
OCT 2 7 2020
RE: Citywide Lowe's -MRO Supplies
Dear Mayor and Council members:
In accordance with the City of Hialeah Code Section 2.816 (e)(l) Waiver of Bid: The city council may waive
competitive bidding, if not inconsistent with state law, when it finds that it is impracticable or not advantageous
to the city to utilize competitive bidding.
The City of Hialeah is registered with Omnia Partners the largest cooperative purchasing organization for public
sector. This gives us an advantage by offering a large portfolio of competitively bid contracts. We are
requesting approval to piggyback off one of these contracts with Lowe's -Contract #R192006 for FY 2020-21,
and additionally the approval of a blanket amount for $35,000.00 to be allocated through various City
Departments for MRO supplies when needed.
Funding will be provided by the departments utilizing this vendor.
~ISAPPROVED
ISAPPROVED
Ines Beecher, OMB Director
Carlos Hernandez, Mayor
501 Palm Avenue, Hialeah, Florida· 33010-4719
www.hialeahfl.gov
Date
Date
OMNIA®
P A R T N E R S
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Maintenance, Repair and Operations (MRO) Supplies & Relates Services
Executive Summary
Lead Agency: Region 4 ESC Solicitation: 19-20
RFP Issued: October 28, 2019 Pre-Proposal Date: November 12, 2019
Response Due Date: December 9, 2019 Proposals Received: 9
Awarded to: Contract # R192006
The Board of Directors of Region 4 Education Service Center (ESC) issued RFP 19-20 on October 28, 2019, to
establish a national cooperative contract for Maintenance, Repair and Operations (MRO) Supplies & Related
Services.
The solicitation included cooperative purchasing language in Section I. Scope of Work:
NATIONAL CONTRACT
Region 4 ESC, as the Principal Procurement Agency, defined in Appendix D, has partnered with OMNIA Partners to
make the resultant contract (also known as the "Master Agreement" in materials distributed by OMNIA Partners)
from this solicitation available to other public agencies nationally, including state and local governmental entities,
public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public
benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasing program. The Region 4 is acting as
the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of
the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a
"Participating Public Agency"). Appendix D contains additional information about OMNIA Partners and the
cooperative purchasing agreement.
Notice of the solicitation was sent to potential offerers, as well as advertised in the following:
• Region 4 ESC website • Daily Journal of Commerce, OR
• OMNIA Partners, Public Sector website • The State, SC
• USA Today, nationwide • Houston Community Newspapers, Cy Creek
• Arizona Business Gazette, AZ Mirror, TX
• San Bernardino Sun, CA • Deseret News, UT
• Honolulu Star-Advertiser, HI • Richmond Times, VA
• The Advocate -New Orleans, LA • Seattle Daily Journal of Commerce, WA
• New Jersey Herald, NJ • Helena Independent Record, MT
• Times Union, NY
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On December 9, 2019 proposals were received from the following offerors:
• Facility Solutions Group • Lawson Products
• Fastenal Company • Lowe's Home Centers, LLC
• W.W. Grainger, Inc. • Northern Safety & Industrial
• Hi-Line Electric., Inc. • Wesco Distribution, Inc .
• Kimball Midwest
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee determined that Lowes Home Centers, LLC demonstrated the ability to provide the products and
services outlined in the solicitation while offering competitive pricing to members.
Region 4 ESC executed agreements with a contract effective date of April 1, 2020.
Contract Highlights:
Operates approximately 2,370 home improvement and hardware stores. Offers a range of products for
maintenance, repair, remodeling. Product categories include Lumber and Building Materials; Tools and
Hardware; Appliances; Fashion Fixtures; Rough Plumbing and Electrical; Lawn and Garden; Seasonal and
Outdoor Living; Paint; Flooring; Millwork, and Kitchens. The Company also supports the communities that
focus on K-12 public education and community improvement projects.
Contract includes:
Term:
• Over 1, 700 stores nationwide to pick up materials, have Lowe's deliver or have parcel shipped.
• Committed to enhancing the economic growth of its diverse and small business suppliers. Lowe's
sources suppliers who best match their needs regardless of business size or classification so they can
offer a broader assortment of products at affordable prices.
• Register with Omnia Partners at: https://www.omniapartners.com/publicsector to become a
member and utilize the contract at any Lowe's store in the U.S.
• Every Lowe's location will be able to scan the barcoded key fob to receive a 7% discount at point of
sale; must order key fobs at: https:Uwww.lowesforpros.com/l/government-buyer-solutions.html
• Utilize the catalog price file on line, will need set up an account on www.Lowesforpros.com If an
existing account, email GovernmentSupport@Lowes.com to have the file linked for their purchasing
needs to receive the discount structure.
• Lowe's eProcurment -email eProSupport@lowes.com to set up an account and link the catalog
price file and discount structure.
Initial three-year agreement from April 1, 2020 through March 31, 2023 with the option to renew for two
(2) additional one-year periods through March 31, 2025 ..
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Pricing/Discount:
• Option 1:
o Walk-In: 7% discount at time of purchase
o On-Line : up to 20% discount
o eProcurement: Category discounts up to 20% off
• Option 2:
o $10,000 to $24,999: 2% rebate on all sales (less returns)
o $25,000 to $49,999: 4% rebate on all sales (less returns)
o $50,000 to more: 7% rebate on all sales (less returns)
OMNIA Partners, Public Sector Web Landing Page:
https://www.onmiapartners.com/publicsector/contracts/supplier-contracts/lowes-home-centers-inc
Page 3 of3
OMNI~ Public Sector
PARTNERS
REGISTER
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(866 )875-3299
Lowe's Homa Centers, Inc •
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Contact Us
Maintenance, Repair and Operations (MRO) Supplies & Related
Services
Region 4 ESC -TX
Contract Number: R192006
April 1, 2020 to March 31, 2023
Option to renew for two (2) additional one (1) year periods through March 31, 2025
Executive Summary
• Executive Summary
• Due Diligence
Master Agreement Documents
• Official Signed Contract
• Contract Award Documents
• Contract Award Letter
• Contract Update 1
• Contract Update 2
Response Evaluation
• Supplier Response to RFP
• Evaluation Documents
Solicitation Process
• Original RFP Document
• RFP Addendum 1
• RFP Addendum 2
• RFP Addendum 3
• RFP Questions & Answers
• Proof of Publication
• RFP Request List
• RFP Opening Documents
Previous Contract
• R142104
REQUEST CONTRACT
INFORMATION
Click to Download Overview Flyer
SAVE TIME
• Register online at LowesForPros.com
• Order online and pick up in store
• Get it delivered to your jobsite
• Track and manage your orders with
customized tools
• 1,700 convenient locations across the US
• Access 40,000+ items
INTERESTED IN PUNCH-OUT?
SAVE MONEY
• Government Contract Savings provide point of
sale discount of 7% when you scan your keyfob
at checkout
• Receive contract pricing on LowesForPros.com
to save up to 20% off based on category
• Get Volume Savings on orders over $1,500
Email OMNIAPartners@lowes.com to take advantage of an efficient resource for your agency.
PURCHASING METHODS:
• Payment Methods include: Lowe's Business Accounts and Purchasing Card (P-Card)
• Purchase Orders: OMNIA Partners Member may utilize a Lowe's Accounts Receivable (LAR) or a Purchasing
Card(P-Card) as acceptable forms of tender
FOR MORE INFORMATION, CONTACT:
Government Manager
Lowe's Companies, Inc.
888-310-7791
OMNIAPartners@lowes.com
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Contact Information
Email: omniapartners@lowes.com
Phone: 888-310-7791
City of Hialeah -Purchasing POs by Vendor Report
0/21/2020 2:39:1 lPM
Vendor ID: 18769
PO# Issued Date Status Account Number Type Encumbered Balance
LOWE'S HOME CENTERS, INC. (18769)
2020-670 10/21/20 Pending 001.0000.141150 Open 15,000.00 14,033.92
2020-671 10/21/20 Pending 001.0000.141150 Open 10,000.00 5,617.57
2020-1505 3/12/202 Pending 001.0202.524499 Specific 608.00 30.40
2020-1569 6/18/202 Paid 001.1000.521499 Specific 616.55 0.00
2020-1717 4/27/202 Paid 001.1000.521499 Specific 674.50 0.00
2020-727 10/20/20 Pending 001.3130.572475 Open. 4,300.00 432.47
2020-2045 7/17/202 Paid 001.3220.591499 Specific 798.00 0.00
2020-1820 5/26/202 Paid 001.4200.513499 Specific 372.43 0.00
2020-428 10/10/20 Pending 109 .2000.522462 Open 6,000.00 287.51
2020-426 10/10/20 Pending 109.2000.522491 Open 3,000.00 1,435.32
2020-1634 9/29/202 Closed 112.2000.525462 Open 0.00 0.00
2020-225 10/31/20 Pending 475.321 L530499 Open 5,500.00 14.33
2020-823 11/1/201 Pending 530.2000.500462 Open 2,000.00 2,000.00
Purchase Orders: 13 Totals: $48,869.48 $23,851.52
Purchase Orders: 13 Grand Totals: $51,869.48 $23,851.52
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