Home Depot Pro Institutional - JANITORIAL SUPPLIES & EQUIPMENTA CONTRACT AWARD SHEET INSTRCUTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTACINED HEREIN IS AVAILABLE IN THE
PURCHASING SECTION OF OUR WEBPAGE AT:
www.hialeahfl.gov
CITY OF HIALEAH
CONTRACT AWARD
PURCHASING DEPARTMENT
CITY OF HIALEAH CONTRACT: JANITORIAL SUPPLIES & EQUIPMENT
DESCRIPTION: UNIVERSITY OF CALIFORNIA, STATE OF CALIFORNIA, CONTRACT NO. 2020002299
CONTRACT PERIOD: October 01, 2020 through September 31, 2021
SECTION #1 – VENDOR AWARD
Name: THE HOME DEPOT PRO INSTITUTIONAL Name:
Contact: Contact:
Phone: 866-875-3299 Phone:
Fax: Fax:
E-mail: E-mail:
Name: Name:
Contact: Contact:
Phone: Phone:
Fax: Fax:
E-mail: E-mail:
SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES
CITY COUNCIL APPROVED ON: 10/27/2020, ITEM X AMENDED AMOUNT:
RESOLUTION NO: INSURANCE REQUIREMENTS:
ANNUAL CONTRACT AMOUNT: $150,000.00 PERFORMANCE BOND:
APPLICABLE ORDINANCES:
Notes:
SECTION #3 – REQUESTING DEPARTMENT
CITY OF HIALEAH, DEPARTMENT OF FINANCE, PURCHASING DIVISION
Contract Administrator: Luis Suarez
Phone: 305-883-5865
SECTION #4 – PROCURING AGENCY
CITY OF HIALEAH, DEPARTMENT OF FINANCE, PURCHASING DIVISION
Contract Administrator: Luis Suarez
Phone: 305-883-5865
Prepared by: Carmen Escalera
Carlos Hernandez
Mayor
Paul B. Hernandez
Council President
Oscar De La Rosa
Council Vice-President
Octob~r 21, 2020
Honorable Mayor Carlos Hernandez
And City Council Members
City of Hialeah
501 Palm Avenue
Hialeah, FL 33010
City of Hialeah
Council Members
Katharine Cue-Fuente
Jacqueline Garcia-Roves
Monica Perez
Jesus Tundidor
Carl Zogby
ITEM #__:...Y';;;.._--
ocr 21 2020
RE: Citywide Home Depot Pro Institution-Janitorial Supplies and Equipment
Dear Mayor and Council members:
In accordance with the City of Hialeah Code Section 2.816 (e)(l) Waiver of Bid: The city council may waive
competitive bidding, if not inconsistent with state law, when it finds that it is impracticable or not advantageous
to the city to utilize competitive bidding.
The City of Hialeah is registered with Omnia Partners the largest cooperative purchasing organization for public
sector. This gives us an advantage by offering a large portfolio of competitively bid contracts. We are
requesting approval to piggyback off one of these contracts with Home Depot Pro Institution -Contract
#2020002299 for FY 2020-21, and additionally the approval of a blanket amount for $150,000.00 to be
allocated through various City Departments for janitorial supplies and equipment when needed.
Funding will be provided by the departments utilizing this vendor.
ger
BDISAPPRovi:m
Ines Beecher, OMB Director
Carlo~r
501 Palm Avenue, Hialeah, Florida· 33010-4719
www.hialeahfl.gov
Date
Date
OMNIA®
P A R T N E R S
JANITORIAL SUPPLIES & EQUIPMENT
Executive Summary
Lead Agency: University of California Solicitation: 001183
RFP Issued: July 3, 2019 Pre-Proposal Date: July 17, 2019
Response Due Date: August 30, 2019 Proposals Received: #8
Awarded to: Home Depot U.S.A., Inc. dba The Home Depot Pro
The University of California Department of Procurement issued RFP 001183 on July 3, 2019, to establish a national
cooperative contract for Janitorial Supplies & Equipment.
The solicitation included cooperative purchasing language in Section 2. Background:
The University of California, as the Principal Procurement Agency, defined in Exhibit A, has partnered with OMNIA
Partners to make the resultant contract {also known as the "Master Agreement" in materials distributed by OMNIA
Partners) from this solicitation available to other public agencies nationally, including state and local governmental
entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for
the public benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasingprogram. The UC is acting
as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of
the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a
"Participating Public Agency"). Exhibits A through H contain additional information about OMNIA Partners and the
cooperative purchasing agreement.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• University of California website
• OMNIA Partners website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino Sun, CA
• Honolulu Star-Advertiser, HI
• The Advocate -New Orleans, LA
• New Jersey Herald, NJ
• Times Union, NY
• Daily Journal of Commerce, OR
• Houston Community Newspapers, Cy Creek Mirror, TX
Version February 27, 2020
• Deseret News, UT
• Richmond Times, VA
• Seattle Daily Journal of Commerce, WA
• Helena Independent Record, MT
On August 30, 2019 proposals were received from the following offerors:
• Hillyard, Inc. • Home Depot U.S.A., Inc. dba The Home Depot Pro
• Mission Janitorial and Abrasive Supplies • Network Services Company/Waxie
• Office Depot, Inc. • Pro Chem, Inc.
• Royal Paper Corporation • Veritiv Corporation
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter negotiations with Home Depot U.S.A., Inc. dba The Home Depot Pro and
proceeding with contract award upon successful completion of negotiations.
The University of California, OMNIA Partners and Home Depot U.S.A., Inc. dba The Home Depot Pro successfully
negotiated a contract, and the University of California executed the agreement with a contract effective date of
June 1, 2020.
Contract includes: Janitorial supplies and equipment to include dilution control, green products, industrial paper
and dispensers, private label products, carpet care, restroom care, waste receptacles, compactors, liners,
machines and accessories, institutional and industrial laundry and kitchen, industrial tools and supplies and all
other categories in Supplier's full line of products and services.
Term:
Initial seven-year agreement from June 1, 2020 through May 31, 2027 with the option to renew for
three (3) additional one-year periods through May 31, 2030.
Version February 27, 2020
(866 )875-3299 Contact Us
OMNI~ Public Sector
PARTNERS
REGISTER
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lnstitutional
The Home Depot Pro lnstltutlonal ,.., .......... ] ....................
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U.S. Communities and National IPA, both wholly-owried subsidiaries of OMNIA Partners, have come together as OMNIA Partners,
Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all
contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S.
Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency
contracts completed under each brand are effective and available for use through the contract's approved term. In the event we
believe re-registration is necessary for any reason, OMNIA Partners will let you know.
Cleaning Supplies, Equipment and Custodial Related Services and
Solutions
Fresno Unified School District, CA
Contract Number: 17-21
November 1, 2017 to October 31, 2022
Executive Summary
• Uniform Guidance
Contract Documents
• Contract #17-21
• Notice of Award
• Contract #17-21 Addendum
• Contract #17-21 Renewal
• Contract #17 -21 Cost Increase Acceptance Letter
RFP Documents
• RFP #17-21
• RFP #17-21 Addendum No 1
• RFP #17-21 Addendum No 2
• RFP #17-21 Posting Document
Response Evaluation
• AZ Compliance
YJan itori~I cs u pplies __ &: Eq u iproen(
·µrjJversity otCalifornia, C~A .1,
-_-:. --· -_ -----
C:ontract Nur:nl:>er: 2020002299
7:c·.-.. :·----. -· . . . . )
_\June 1, 2020 to May 31, 2027i r Option to renewforth~~~ (3)additional one-year periods through May 31, 2030 ,
'--· ·--.. -· ·-· - - -•• ... -'• ---·-·--· • -·------.. I
Executive Summary
• Executive Summary
• Due Diligence
Master Agreement Documents
• Official Signed Contract
• Contract Award Documents
Solicitation Process
• Original RFP Document
• Proof of Publication
• RFP Request List
• RFP Opening Documents
City of Hialeah -Purchasing POs by Vendor Report
0/21/2020 1:03:20PM
Vendor ID: 12766
PO# Issued Date Status Account Number Type Encumbered Balance
EAST CONTINENTAL SUPPLIES LLC. (12766)
2020-990 12/3/201 Pending 001.0000.141150 Open 10,000.00 7,749.14
2020-252 10/2/201 Pending 001.1000.521523 Open 13,000.00 197.31
2020-327 10/4/201 Pending 001.3110.571523 Open 2,200.00 8.08
2020-421 10/10/20 Pending 001.3120.573523 Open 16,000.00 1,843.52
2020-393 9/4/2020 Closed 001.3120.573530 Specific 0.00 0.00
2020-538 10/20/20 Pending 001.3130.572523 Open 51,000.00 1,214.39
2020-580 10/16/20 Pending 001.3140.574523 Open 11,000.00 6,704.87
2020-7 10/1/201 Pending 001.3220.591499 Open 7,500.00 333.93
2020-983 12/3/201 Pending 001.3230.591461 Open 1,500.00 558.22
2020-209 9/8/2020 Pending 001.8500.519515 Open 15,000.00 4,329.51
2020-1044 12/16/20 Pending 109 .2000.522523 Open 15,000.00 7.47
2020-1525 3/16/202 Pending 112.1000.525523 Open 7,000.00 1,119.73
2020-1647 4/3/2020 Pending 112.1500.525423 Open 15,000.00 350.69
2020-1648 4/3/2020 Pending 112.2000.525523 Open 15,000.00 6,339.72
2020-2089 7/31/202 Pending 112.3110.571524 Open 500.00 43.21
2020-1668 4/13/202 Pending 112.3130.525523 Open 2,000.00 2,000.00
2020-2279 9/23/202 Pending 112.3140.572523 Specific 0.00 0.00
2020-2278 9/22/202 Paid 112.3140.574640 Specific 4,480.29 0.00
2020-1486 3/24/202 Paid 112.8500.525526 Specific 3,490.78 0.00
2020-1843 5/28/202 Pending 112.9500.536523 Open 15,000.00 10,830.51
2020-1908 6/9/2020 Pending 116.3120.569831 Open 159.00 0.70
2020-814 10/31/20 Pending 124.1500.521523 Open 12,000.00 4,704.53
2020-33 3/13/202 Pending 130.3220.544499 Open 600.00 227.58
2020-1869 6/2/2020 Pending 135.3120.569830 Specific 900.00 495.96
2020-768 10/24/20 Paid 450.9500.536523 Open 15,000.00 -1,243.33
2020-202 7/8/2020 Pending 475.3211.530499 Open 4,000.00 82.64
Purchase Orders: 26 Totals: $237,330.07 $47,898.38
Purchase Orders: 26 Grand Totals: $242,310.36 $47,898.38
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