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Visual Scape - Grounds MaintenanceCarlosRemandez ~yQr Paul B.,,Hemandez CQ®otil. :Pte,:$id~nt ~r Ue. la: Ros• CotmQU ViQe-..J:>resld~t Honorable Mayor Carlos Hernandez, and City council Members .City. of Hisle.ah Hlale.anii ~lc>rl~a 33010 Re: Grounds Malnfenance:-Sector 3 (Visual$cape1 Inc·.).~ Flscal Yeat·2020121 Dear Mayor and Council Members~ C1>®..c:;il M~mb~ .lQltbad•e Cu~Jltteote Jlcq•ellne ~ia~Roves Mboit•P•r~ JC!$._, Tundidor. CarlZOghy ITEM# JJS OCT 13 2020 The Charter· of th~ City of Hialeah states that ao.ntraets'in amounts greater toan $t6,000.00 $hall be awtird~~f on tl:le basis of spe~iflcations and farrnat sealed bJds. The caunc:U. may awarcfa oon(raet to th& lowest respo~sible: .and responsive bidder, or it may· reject al! bids· and re"adverfise;, ot It rri:ay, waive competitive biddiog,when it fiodt it t(l . be in the; bei:;ti.nt~rest ot the City. Vls.1.JalScape, Irie. was award~cf tbe Grounds Maintenance ;. Sector 3 eontraet based on qiaalifiQatlPnE:l a!'.ld price · thNugh a competitive, 9idding, pr.oeess... This ve-ndor has maintained a good revet Of $SNl~e and ha$ demonstrated good performance througpout the duration of our contrael, The curr~nt.contract is doe. to: expire on September 3Qt1:1; 2020 however, thevendor bas agreedJQ extend their current pdceatofiscat ye.ar202t. , Therefore1 I am fe!$pectft..1Jy re;questin~l yqt.Jr aQf)roval to extend Vi'SualSeape, ln:o, 'a Gro.und·, Maintenance -SeQt9r .~ ContraotJor an additional yellr {F'i~cal Ye.ar 2020~2021'},: based on the $;:tme P.rice,· in a_n, amount not to exceed $83.99@4'0. ·· Funding tor this e>tpenditure will Pe drawn ag.ain't account number 101.3i19rfi4~4.0t -3, with· an available balance. Of' $1.517 .00.after:thi& expenditure, \/l$ua1 Scape, Inc. i's a11 active OQrporation in g.ood ~tan.diog in tt'le state· of Florida. JS/yq ~i$,l:lpproved ~01 Pa,1tn Av¢ni:iei flihl¢ali:, Ftorlda • 3'.lOHl-4119 'OO\U1l1 hl'Aftaahfl Ol\"U September 10~~ 202:0· Mr. ()scar Guevata Clty of}iialeab Sb'eet$. Oepartm.~nt S6Ql East atli Avenue 8ldg. #4 Hialeah, FL 3.:Jo1a: '. ' 'c ~" :·,{~ / '~ :r. .Visu~J~~~~lJ\C•;·~Q~~r!}l~p,tnan~~~e.nt,.~nd,empfo~~~"'~. . .~~ltJ~be a Cio/ of Hialeali'\•t!tttor andi~~cte p:r0,vid.er;. . · · ·~ .~ 1' ·• " · ' Sincerely,· l\i'an C. Vila President 1780lNW 137 Avenu¢ I MJ~pif, Florip~ 33Q1S I SOS-362-2404 912512020 Dt:V!illtllf a/ : C 011.?CU~l'l:!!J~f~ ...,,,,,,_,.1111111'.!Llll!llfl..-!!lllix-.-... ···. wt ('i/11141 Jll.me uf'JffJHltkl wdUJ/i D•tall by Entity Name .. . Flt)r:id~ Profit CqrporatiQo V($UALSCAPE; ·1NC., Elling 1ntonn1t1pu Dot;ument 8Yr.td~er ~EUEIN Number P2-tt FIJtf.i Seate Status PtlDClpal Adflrl•l 11ao1 NW137th Ave MIAMI,. FL 33018. Cbaoged: 0112512011 MlUJbg AddreJ• 17SP1 NW 137,th Aye. MIAMI, Fl 33018 GhanQ~d: 0112$!~P1.7 P1100.0057'135. 45·2599402 Offf2'.1/2011 FL ACTlVE Btgtsfered At1eot Name & AckOJu· KESHEN,. NELSON Ct;SQ! ~1.Q.5 $(); DAOELANP' aJ.vo~ Sl.)fl'E; 17Hl MiAMI, FL 33t5.6. Oftk:erlDlrtotar Petal!. Nam• & Addr:e•s lltle President V!l,;A, IVAN CARLO$ 118Q1 NW t37th Av&t MIAMi., FL 33616 l)QriUal'Rtt~ RepQrtYear 20:18 2019 2020 Flltd;Oate 01/31/2018 02i0.4/201.9 01/21/2()2() 0112512011.-ANNv&.eeeoBI .. · '· 'i~im~i»'inPo~t~rro~~ '· . I 01tz8l2016 -.ANNIJeJ.REPOat yi~'.;~~g~':i~fr~ii'f~~t· .. I: 01/W2Q1p ... ANNUAL REPORT Vlffl ll)lAQtJ:Jn:.r?QP fOroiat .. · r ' P2t18f2014 ... AANVACBl:PiBT ·'·· .. ..• '· " ... ·f. Vlffl· ltnA!J~fn li'DF fOimaj' r 03/284012 -ANNVAL BEPOfll vitt:Wrm~~tnt?OF t&roiat l oli(2tt2P11 -Pom•!kr Profft: viii~i~~-ifl~~c>P 'torm~t · t ' fU Budget Anal}'sis Center (OMB Only·) . ----· FY Account 12021 rwr 13210 1541467-3 r Overide Ledg. Receipt r - !ROW Maint ·Sector 3 - Account .. I ____ I nit ApJ:)rOJJ I 2021-101.3210.54146 ... 85,515.00 --I Reg. T.YJ:le. ___ J AproJ:)riation I R~marks 1 matching record found ...... .,, .,, .... I= II[§] l@J .. --. Budget Analysis Accnt. Balance r .0000 Levell I .0000 Encumbrance I .0000 Levell+ll I .0000 Initial Appropriation r 85515.0000 Year End Proj I .0000 Current Appropriation. I .0000 _ Curren! AJ:)J:)r_ I Yr End Proj I Balance I Encumbrance I .00 .00 .00 .00 k Ii I Ei<penditures: 85,515.00 Revenues: .00 Balance: 85,515.00 . I-' I , .. , '35 1 s \S -~~, °'°'~ \I '&\1 ,._, I• I. I .41 ........... ,, CITY OF HIALEAH TAB SHEET BID NO.: TITLE: RFQ 2011/12-3210-12-010 GROUNDS MAINTENANCE STREETS DEPARTMENT OPENING: APRIL 19, 2012 AT 11 :00 A.M. RESPONDERS Action Landscaping P.O. Box 557913 Miami, FL 33255 Elan Lawn and Landscape 800 Poinciana Drive Pembroke Pines, FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Miami, J<l_, 33182 Garden Techs P.O. Box 278312 Miramar, FL 33027 Groundkeepers, Inc. 8004 NW 154 Street, #330 Miami Lakes, FL 33016 Jade Gardens of Miami 1335 W 4 Avenue Hialeah, FL 33010 Mystic Gardens 10400 NW 131 Street Hialeah Gardens, FL 33018 Orchidman Landscape Artisans, Corp 3001 Ponce De Leon Blvd, Suite 200 Coral Gables, FL 33134 RESPONSES ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK Quality Repair & Maintenance Corp 125:'W 13 Street Hialeah, FL 33010 SFM Services, Inc. 9700 NW 79 Avenue Miami, l''L 33016 Super Landscape & Maintenance 2372 W 79 Street Hialeah, FL 33016 Visual Scape 7955 NW 12 Street, Suite 425 Doral, Fl 33126 ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK City Council Agenda May 8, 2012 (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) J. Request permission to award bid # 2011/12-3230-00-050, 72-Unit Elderly Housing - Plumbing, to the lowest responsive bidder, H & F Plumbing, Corp., for a total amount not to exceed $186,000. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) K. Request permission to a'Nard bid# 2011/12 3230 00 060, Milander Auditorium Keystone, to Pedro Jimenez, Inc., the Im.vest responsive bidder, for a total amount not to exceed $66,960. (CONSTRUCTION AND MAINTENA.NCE & GRi\NTS AND HUMAN SERVICES DEPT.) a. Mr. Jorge Guanchez requested that the Council REJECT the bids received and requested authorization to collect proposals and return to Council, due to time constraints. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.)APPROVED (7-0) (Mr. Alexander Arencibia of Artistic Stone expressed his concern with this bid because his item was three times the price of the lowest bid.) L. Request permission to waive competitive bids, due to time constraints, since it is advantageous to the City, and issue a purchase order to Coastal Construction Product, Inc. to directly purchase waterproofing materials for the Milander Auditorium Project, for a total amount not to exceed $46,732.00, inclusive of a $5,000 contingency. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7- fil M. Request permission to award the Roadway and Drainage design Services for 1) East 7th A venue from East 19th Street to East 21st Street, 2) East 19th Street from East 7th A venue to East 8th A venue, and 3) East 20th Street from East 7th A venue to East gth A venue, since it is advantageous to the City, to the Corradino Group, Inc. a firm that was previously approved by the Selection Committee to provide consulting and engineering services to the City, for a total amount not to exceed $59,150. (STREETS DEPT. & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) N. Proposed resolution approving the co-designation of a portion of East 5 Street, between East 4 Avenue and East 6 Avenue, Hialeah, Florida, as "Angel Hernandez Way", in honor and recognition of his outstanding service and contributions to the City of Hialeah and its residents, with the cost of signage to be paid by the City.(OFFICE OF THE CITY CLERK) APPROVED (7-0) RESOLUTION 2012-55 .. o., Recommendation from the Selection Committee-Grounds Maintenance -Request for Qualifications 2011112-3210-12-010, to place the following companies on an approved list _ '""-. of qualified grounds maintenance services companies to be selected in the future for sector ___,.,,, grounds maintenance work: SFM Services, Inc., Groundskeepers, Inc., Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., Visual Scape, Inc., Orchidman Landscape Artisans, Corp. and Mystic Gardens Lawn Contractors, Inc., all of which have demonstrated the ability to provide quality services at low cost, requisite 3 City Council Agenda May 8, 2012 equipment, manpower and experience to perform grounds maintenance work for the City. (LAW DEPT.) APPROVED (7~0) P. Request permission to increase existing purchase order #2012-553 issued to MacMillan Oil Co., since it is advantageous to the City, to purchase gasoline and diesel fuel for the City's vehicles, for an additional amount of $30,000, and total amount not to exceed the amount of $87,380. (FLEET MAINTENANCE DEPT.) APPROVED (7-0) Q. Request permission to increase existing purchase order #2012-2198, 72-Unit Elderly Housing at Palm Center -Additional Drainage Materials, to the lowest responsive bidder, Precast Manufacturing of Medley, for an additional amount of $15,000, for a total amount not to exceed $30,000. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) R. Request for permission to pay attorney's fees and costs to Holland & Knight in connection with legal representation for the deign/construction/operation of the Reverse Osmosis Water Treatment Plant (ROWTP), including but not limited to, permitting and environmental law issues and preparation and negotiations for easements and purchase of property for the ROWTP for fiscal year 2011-2012, for a total amount not to exceed $50,000. (LAW DEPT.) APPROVED (6-0-1) (PBH ABSTAINED) S. Request permission to increase existing purchase order #2012-1334 issued to West Information Publishing Group, sole source provider of supplemental updates for existing books and law research for the Law Department Library, for an additional amount of $15,000. (LAW DEPT.) APPROVED (7-0) 3. Second reading and public hearing of proposed ordinance authorizing the Mayor and the City Clerk, as attesting witness, on behalf of the city, to enter into a lease agreement between the city, as landlord, and Hialeah-Dade Development, Inc., a Florida not-for-profit corporation, as tenant, for use of first floor office space comprising of 957 square feet located at city hall, 501 Palm A venue, Hialeah, Florida, for a period of two years, commencing on October 1, 2011 and ending on September 30, 2013, for an annual amount of $11,484.00, payable in equal monthly rental payments, in the form as attached hereto as exhibit "1 "; providing penalties for violation hereof; providing for a severability clause and providing for an effective date. (PURCHASING DEPT.) APPROVED (7-0) ORDINANCE 2012-24 4. Second reading and public hearing of proposed ordinance authorizing the Mayor and the City Clerk, as attesting witness, on behalf of the city, to renew a lease agreement between the city, as landlord, and New Hope Community Center, Inc., a Florida not-for-profit, as tenant, for use of office space consisting of 420 square feet at the Blanche Morton Neighborhood Service Center, located at 300 East 1 Avenue, Hialeah, Florida, for a period of one year, commencing on May 1, 2012 and ending on April 30, 2013, for an annual amount of $4,861.96, payable in equal monthly rental payments, with two successive one-year renewals with a 5% increase in rent for each renewal period, in the form as attached hereto as exhibit "1 ".;providing penalties for violation hereof; providing for a severability clause and providing for an effective date. (PURCHASING DEPT.) APPROVED (7-0) ORDINANCE 2012-25 5. First hearing of proposed ordinance amending Chapter 70 entitled "Retirement and Pensions", Article IV. Employees General Retirement System, Division 7. Deferred Retirement Option 4 TO: FROM: DATE: RE: CITY OF HJALEAH CITY ATTORNEY'S OFFICE MEMORANDUM Mayor Carlos Hernandez, and Members of the Hialeah City Council WilJiam M. Grodnick 1 C{t}' Attorney~ May2, 2012 - -. f ~~~port ~mtReeommendatiorr &y Seledfon Committee-- , Grounds Maintenance-Request for Qualifications. 2011112-32 l 0-12-0 I 0 Report and Rccoounendatioo oftbe Selection Committee Second Meeting On May t, 2012, the Selection Committee comprised of Frederick H. Marjnelli, Director of Grants and Human Services Department, David Concepcton, City Clerk. and Carlos Berriz, Fleet Manager. convened to conduct scheduled interviews and make recommendations for Request for Qualifications No. 20l l/l2-32l0~12·010 Grounds Maintenance. Also in attendance was Jorge Hernandez, Director of the Streets Department, and William Grodnick, City Attorney. The Conunittee met in the Law Department Conference Room, 501 Palm Avenue, Hialeah. Florida a.t 10:00 a.m. lnterviews were conduc1ed for the following firms: Etan Lawn and Landscaping Services, Inc., Groundskeepers. frtc., Orchidman Landscap~ Artisans, Corp., Mystic Gardens Lawn Contractors, Inc., Garden Techs. Florida Tun & Landscape Hortkulture, Inc. Super Landscape & Maintenance, Inc.? Visua!Scape Inc. and SFM Services, Inc. Florida Turf & Landscape Horticulture. inc. was added to the interview list. Although the City had some performance issues related to the predecessor company Proscape, Inc., it was decided that Committee members, who did not have specific knowledge of the prior history, should have an opportunity to hear the company's explanation and ask questions. regarding the srune. The responding companies were advised of the selection criteria and that (he Committee would recommend a number of companies 10 be placed on an approved list of qualified grounds maintenance services companies to be selected in the future for sector grounds maintenance work. The Committee members were advised !hat the Selection Committee wQuld rank the responders according to an average score of aU voting members based on a t 00-poinl scale or maximum total points based on the following allocation of points: 40 points for ability to deliver low cost qu~lity services; 20 points for equipment, 20 pojnts for experience and 20 points for manpower. The: Committee . ·~·················-·--~-------- Page 2 members were then advised that the highesL average score of all voting members represents the highest ranking responder. The next nighest ni.nked responder is based on the second highest average score. The interviewed responders were ranked based on comparison stores in descending order. Thereupon, the Selection Committee ranked the follov,ijng proposals on the tOO-point scale as follows: 1. SFM Servjces, Inc. 2. Groundkeepers, Tnc. 3. Super Landscape & Maintenance, Inc. 4. Elan Lawn and Landscaping Services, Inc. 5. VisualScape, £nc. 6. Orchidman Landscape Artisans Corp. 7. Mystic Gardens Lawn Contractors, Inc. 8. Garden Techs 9. Florida Turf & Landscape Horticulrure. me. 95.6T-point average based on 287 total points 95.00-point average based on 285 total points 93.0Q.,.pe>fot average based on 279 total points 91.67-point average based on 275 total points 87.67-point average based on 263 tottd points 85.00-point average based on 255 total points 84.33-point average based on 253 total points &3.33-point average based on 250 lotal points 76.33-poinL average based on 230 total points The Committee members evaluated each company anc! decided 10 recommend, based on the following reasons, the top seven-ranked companies for selection. SFM Services, Inc., based in Hialeah Gardens. is a full-service landscaping company with 126 employees currently working in its grounds maintenance division. SFM Services, Inc. has current successful experience witb the City of Hialeah and extensive municipal experience, With Doral, Coral Gables, Miami Lakes, Sunny Isles, Miramar and Coral Gables. With state-of~the art equipment including using green initiatives soch as the use of propane gas and recycling debris and cuttings, a certified arborist and certified pesticide applicator on staff, reQ.\Jisite liability insurance, a safety program and employee drug testing, SFM Services, lnc. is wefl qualified. Groundkeepers) lnc. is also a full service grounds maintenance company, with 80 employees in the field, a full complem~nt of equipment> a safety program for its workers, requisite liability insurance, certified arborist aad certified pesticide applicator on staff, and provides employee drug-testing and criminal background checks. Groundkeepers, Inc. has extensive municipal and government.at client experience currently working on contracts with Coral Springs, Boca Ralon, Palmetto Bay, Miami, Miramar, Miami~Dade Page2 Page3 CoWlty, Miramar, and Miami Lakes. Tiu: Comn1ittee determined that Groundskeepers. Inc. to be well qualified. Super Landscape & Maintenance, lnc. has a stellar reputation with the City, having perfonned grounds maintenance work for the City parks, police department, waler & sewers property and City Hall during the last five years. With requisite equipment, municipal experience w[th Doral and Hialeah, having a safety program, performing employee criminal background checks and drug screening 1 a safety program, a certified arborist and certified pesticide applicator on staff and the requisite liability insurance, IJ)e Committee found that Super Landscape & Maintenance, Inc. is well qualified. E1an Lawn and Landscaping Services, Inc. employs between 60-85 people in the field1 has a certjfled arborisl and certified pestic(de applicator on staff, conducts employee criminal backgx-owtd checks and divg screening, implements a worker sa.fety program, pn:JVides for the requisite amount of liability insurance, and possess n full array of h~vy . and small eq\tipment Blan Lawn and Landscaping Services, Inc. had successfully worked for the City for six or seven years and currently has a large list of municipal clients, including Miami Beach, Pembroke Pines, Miramar, Cooper City and Miami Gardens. The Committee determined that Elan Law and Landscaping Services, Inc. to be well qualified. VisualScape, Inc. is a company that has risen out of the collapse of Vila & Sons, which, for 28 years; expanded 10 1,000 employees in grounds m~intenance services, havjng FDOT and Disney World has long-standing clients. The principal performed excellent grounds maintenance and landscaping work fot the City for several decades. With requisite liability jnsurance, equipment, employee safety plan, drug an(! criminal background screening, the Committee folind VisualScape 1 Inc. to be well qualified. The Comn1ittee understood that while on the .rnaj-0r statew:ide companies collapsed due to overexpansion in a severe economic recession, the Conunirtee supports this selection based on the deauies of providing rugh-qu11lity grounds maintenance services in Hialeah and throughout Florida. Orchidman Landscape Artisans Corp. impressed the Committee has a new, energetic: grounds maintenance company that has quickly gained municipal clients, the Cities of Pinecrest, Golden Bea~h and Pembroke Pines. With 30 people in the field, a certified atborist and certified pesticide appl.icator on sf.a.ff. the requisite liability insurance limits, employee safety program, drug screening and criminal background checks, and requisite equipment, the Comm.ittee found that Orchid.man Landscape Artisans Corp. js well qualified. The Committee did note that the company rents Large equipment and that the smaller sector work would betcer suit the smaller size of this company. Mystic Gardens Lawn Contractors) Inc.. altl1ough a smaller company with between 12 and 35 people .in the fo~ld, possesses the requisite equipment and has the experience providing grounds maintenance services for the City of Hialeah, Hialeah Housing Authority and Leon Medical Center. Mystic Gardens Lawn Contractors, lm:. PageJ Page4 has successfully perfonned work for the City in the past, has the requisite liability insurance limits, certified arborist and pesticide applicator on staff, operates a worker safety program, and provides employee drug screening and criminal background checks. The Committee found Mystic Gardens Lawn Contractors, Inc. well qualified. The lowest ranked two cQmpaoies, Garden Techs and Florida Turf & Landscape Horticulture, lnc., 1.~,1ere not selected. Garden Techs was closely ranked io. terms of total points with Mystic Gardens. The small nu,mber of empl9yees, 14 employees in the field, and the lack of a certified arborlst on staff, did not com.pare with the manpower of the other companies. Garden Tech has successful prior e.xperience with the City and general met other requirements. Finally, Florida Turf & Landscape Horticullure, Jnc. was not selected for reasons that it was unlikely that the company would provide quality services at a Jow price. While the company representative explained lhe prior negative history with Hialeah of his former company, Pr:o~ape:1 H was clear that he blamed the circumstances on a misunderstanding between the company and the C~ty i:is to "contract interpretation" relative to level of service. In fact, the company representative asserted that he educated his major client, the City of Miami Lakes, into increasing the contract by 30% to 35% to match his top-tier service of consistent growth with pruning. The company representative believed that he worked successfully with Miami Lakes th.rough conlinual negotiation. The Committee memberS, while acknowledging that price and level of sel"Vice is con.nected, did not share his view as co what the City could afford during these difficult limes. fn fact, the City's desire i's to be cost-effective, maximize value and save money. The Committee determined that the Ciry wovld hope that the companies selecte.d by the City would work Within these financial constraints without further negotiation. Accordingly, Florida Turf & Landscape Horticulture, Inc. was not selected. Accordingly, the Selection Committee, based on the foregoing reasons, recommends the highest·.mnked seven companies> SFM Services, Irtc., Groundskeepers. Inc., Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., VisualScape lnc., Orchidman Landscape Artisans, Corp. and Mystic Gardens Lawn Contractors, Inc., to be selected for the pool of qualified grounds maintenance companies with the demonstrated ability to provide quality services at low cost, requisite equipment, manpower and experience to petforrn grounds maintenance work for the City. S:\WMG\ASS IONMENTS\DEPARTM£NTS\Mayllt 2<l I ?lr6portuleciio11ccmm111CC!gtoundsmain11!naneesccrions20 I ~dmccttngrfcommnedations.docx Page4 CITY OF HIALEAH TAB SHEET BID NO.: TITLE: RFQ 20l l/12-J210-12-0l0 GROUNDS MAINTENANCE STilEETS .OEPARTMENT OPENING: APRIL 19, 2012 AT 11:00 A.M. RESPONJ)ERS Action Laodscaping P.O. Boi 557913 Milurti., FL 3l2SS Elan Lawn and Landscape 800 Pulneiana Dri~ ?embroke Pines, FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Miami, FL 33182 Garden Techs P.O. Boxl783l2 Miramar, .FL :J38'27 Groundkeepen, Inc. 8004 NW 154 Street, #330 Miami Lake$., FL 3'.l016 Jade Cardens of Miami 133S W 4 Avenue Hialeah, FL JJ()l0 Mystic Gardens 10400 .NW 131 Street Hialeah Gardens, FL 33018 Orchidman Landscape Artisans, Corp 3001 P0ttee Dt Leon Btv(). Slllte '.200 Coral Gable$, FL 33134 RESPONSES ON .FXLE WITH CITY CLERK ON F!LE Wl1'R cm' CLERK ON FILE WITH ClTY CLERK ON FD...E Wll'H cm CLERK ON f'll,E WITH CtTY CLERK ON FILE WITH Ctrt CLERK ON FILE WITH CITY CL.E.RJ< ON f!lLE WlTH CIT\' CLERK Quality Repair & Maintenance Carp 125 W 13 Stree:t Hilleab., FL 33010 SFM Services, ln.c. ~700 NW 79 Av~nue Miami, FL 33016 Super Landscape & Main1enance 2372 W 79 Street Hialeah., FL JJ016 Visual Scape 1955 NW 12 Street, Suite 425 Doral, Fl 33126 ON Fn.E WITH crrv CLERK ON FIL'E WITH' CITY CLERK ON Fll,B WITH Cf,I'Y CLERK ON FILE wrra CITY CLERK TO: FROM: DATE: CITY OF HIALEAH CITY ATTORNEY'S OFFICE MEMORANDUM Mayor Carlos Betna.ndez, and Members oft he Hialeah City Council William M. Grodnick, City Al!orney May2, 2012 Report and Recommendation by Selection Committee- Grounds Maintenance-Request for Qualifications. 201 l/12-3210-l2-010 Report and Recommendation of the Selection Committee Second Meeting: On May 1, 2012, the Selection Committee comprised of Frederick H. Marinelli, Director of Grants and Hurna.n Services Department., David Concepcion, City Clerk, and Carlos Berriz, Fleet Manager, convened to conduct scheduled interviews and make reoommendatfons for Request for Qualifications No. 2011/12-3210-12-010 Grounds Mainteriance. Also in attendance was Jorge Hernandez, Director of the Streets Department. and William Grodruck, City Attorney. The Committee met in the Law Department Conference Room, 501 Palm Avenue, Hialeah, Florida at 10:00 a.m. Interviews were conducted for the following firms: Elan Lawn and Landscaping Services, Inc., Groundskeepers, Inc., Orchidman Landscape Artisans, Corp., Mystic Gardens Lawn Contractol'S.. Inc., Garden Techs, Florida Turf & Landscape Horticulture., Inc; Super Landscape & Maintenance,' Inc., VisualScape Inc. and SFM Services, Inc. Florida Turf & Landscape Horticulture) Inc. was added to the interview lisl Although the City had some perform8.Clce iSSUC$ related to the predecessor company Proscape, Inc., it was decided that Committee memb~. who did not have specific knowledge of the prior history, should have an opportunity to hear the comp~y·s explanation attd ask questions regarding the same. The responding companies were advised of the selection criteria and that the Committee would reconunend a number of <:ompanies to be placed OJ) an approved list of qualified grounds maintenance services companies to be selected in the future for sector grounds maintenance work. The Corrunitlee members were advised that the Selection Committee would rank the responders according to art average score of all voting members based on a 100-point scale or maximum total p0ints based on the fo11owing allocation of points: 40 points for ability t.o deliver low cost quality serviees; 20 points for equipment, 20 points for experience and 20 poirtt.s for manp0wer. The Committee Page? members were then advised that the highest average $core of all voting members represents the highest tanking responder, The next })ighesi ra.n.ked responder is based on the second highest average score. The interviewed responders were ranked based on comparison scores in descending order; Thereupon, the Selection Committee ranked th~ following proposals on the 100-point scale as follows: J. SFM Services, Inc. 2. Groundkeepers, Inc. 3. Super Landscape & Maintenance, lttc, 4. Elan Lawn and Landscaping Services, Inc. 5. VisualScape, Inc. 6. Orchidman Landscape Artisan$ Corp. 7. Mystic Gardens Lawn Contmclots, Inc. 8. Garden Techs 9. Florida Turf & Landscape Horticulture, Inc. 95.67-point average based on 287 total points 95~00-point average based on 285 total points 9-3.00•poiht average ba8ed on 279 total p<>ints 9 L67-point av~gt based on 275 total points 87.67c.point average based on 263 total points 85.00-point (tVerage based on 255 total point.$ 84.33--point average based on 253 total points 83.33-point average based on 250 total points 76.33-point average based on 230 total points The Committee members evaluated each company and decided to recommend, based on the following reasons. the top seven-ranked companies for selection. SFM Services~ Inc.. based in .Hialeah Gardens, is a full-service landscaping company with 126 em.ploy~ currenUy working in its grounds ,-naintenance division. SFM Services, Inc. has current successful experience with the City of Hialeah and extensive municipal e;{peri~nce with Doral) Coral Gables, Miami Lakes, Sunny Isles, Miramar and Coral Gables. With state-of-the art equipment including using green inltiatives such as the use of propane gas and recycling debds and cuttings, a certified arborist and certified pesticide applicator on stait requisite liability insmance, a safety program and employee drug testing, SFM Servicest Inc. is well qualified. Groundkeepers, Inc. is also a full service groWldS maintenance company, with 80 employees in the field, a ful1 oomplement of equipment, a: safety program for its workers, requisite liability insurance, certified arborist and certified pesticide applicator on staff, and provides employee drug:-testing and criminal backgro®d checks. Groundkeepe.rs, Inc, has extensive municipal and governmental client experience currently working on contracts with Coral Springs, Boca Raton, Palmetto Bay. Miami, Miramar, Miami-Dade Page2 Page 3 County, Miramar, and Miami Lakes. The Committee determined that Groundskeepers, lnc. to be well qualified. Super Landscape & Maintenance, inc. has a st(:llar reputation with the City. having performed grounds maintenance wQrk for the City parks, police department, water & sewers property and City Hatt during the last five years. With requisite equipment, municipal experience with Ooral and Hialeah, havitlg a safety program, performing employee criminal background checks and drug screening, a safety program, .a certified arborist and certified pesticide applicator on staff and the requ;site liability insurance, the Committee found that Super Landscape & Maintenance, Inc. is well qualified. Elan Lawn and Landscaping Services, lnc. employs between. 60:..85 people in the field, has a certified arborist and certified pesticide applicator on staff, conducts employee criminal bael<ground checks and drug screening, implements a worker safety program, provides for the requisite amount ofliability insurance~ and possess a fulJ array of heavy and small equipment. Elan Lawn and Landscaping Servicci, Jnc. had successfully worked for the City for six or seven years and currently has a large list of municipal clients, including Miami Bench, Pembroke Pinest Miramar, Cooper City and Miami Gardens. The Committee determined that Elao. Law and Landscaping Services, Inc. to be well qualified. V isualScape, Jnc. is a company that has risen out of the collapse of Vila & Sons, which, foe 28 years, ex.paneled to 1,000 employees in grounds maintenance services, having FDOT and Disney World has long-standing clients. The principal performed excellent grounds maintenance: and lAr1dsc:aping work for the City for several decades. With requisite liability insurance~ equipment) empl-0yee safety pJan, drug and criminal background screening, the Cornmfttee found Visi.m.1Scape, Inc. to be well qualified. The Committee understood I.bat while on the major statewide oompan~es collapsed due to overexpansion in a severe economic reeession, the Committee supports this selection base.don the decades of pro\"iding high-quality grounds rnaintenan~,'services in Hia)eah and throughout Florida. Orchidman Landscape Artisans Corp. impressed the Committee has a new, energetic grounds maintenance oornpany that has quickly gained municipal clientS, the Cities of Pinecrest, Golden Beach and Pembroke Pines. With 30 people in the field, a certified ·arborist and certified pesticide applicator on staff, the requisite liability insurance limits, employee safety program, drug screening and criminal background check..s, and requisite equipment, the Committee found that Orchidman Landscape Artisans Corp. is well qualified. The Committee did note that the company rents forge equipment and that the smaller sector work would better suit the smaller size of this company. Mystic Gardens Lawn Contracterst Inc., although a smaller company with between 12 and 35 people in the field, possesses the requisite equipment and has the experience providing grounds mai.ritenance services for the City of Hialeah, Hialeah Hol.lsing Authority and Leon Medical Center. Mystic Gardens Lawn Contractors, Inc. Page3 Page4 has successfully performed work for the City in the past, has the requisite liability insurance limits, certified arborist and pesticide apphcator on staff, operates a worker safety program, and provides employee drug screening and criminal background checks. The Committee found Mystic Gardens Lawn Contractors, fnc. well qualified. The lowest ranked two companies, Garden Techs and Florida Turf & Landscape Horticulture,. Inc., were not selected. Garden Te<;hs was closely ranked in terms of total points with Mystic Gardens. The small number of employees, 14 employees in the field, and the lack of a ~i6ed arborist on staff, did not compare with the manpower of the other c-0mpa.n.ies. Garden Tech has successful prior experience with the City and general ,met other requirements. Finally> Florida Turf & Land.scape Horticulture, Inc. was not selected for reasons that it was unlikely that the company would provide q\laHty services at a low price. While the company representative ~plained the prior negative history wiU1 Hialeah of his former company> Prosc:ape, it was clear that he blamed the circumstances on a misunderstanding between the company and the City as to "oontract interpretation" relative to level of service. In fact, the company representative asserted thal he educated his major client, the City of Miami Lakes 1 into increasing the contract by 30% to 35% to match his top-tier service of oonsistenl growth wit11 pruning. The company representative believed that he worked successfully with Miami Lakes through continual negotiation. The Committee members, while acknowledging that price and level of service is connected, did not share his view as to what the City could afford during these difficult times. In fact.. the City's desire is to be cost~effective, m~(mize value and save money. The Committee determined that the City would hope that the companies selected by the City would work within these financial constraints without further negotiation. Accordingly, Florida Turf & Landscape Horticulture, Inc. was not selected. Accordingly, the Sel~tion Conu:nittee, based on the foregofr~g reasons, reoommemls the highest-ranked seven compMies, SFM Services, Inc., Grou.ndskeq>ers, Inc» Super l..a.Qdscape & Maintenance, Inc.; Elan Lawn and Landscaping Services, Inc., VisualScape we., Orchjdman Landscape Artisans:. Corp. and Mystic Gardens Lawn Contractors, lnc,. to be selected for the pool of qualified grounds maintenance companies with the demonstrated ability to provide quality services at low cost., requisite equipment. ma11power and experience to perform grounds .maintenance work for the City. S·\WMG\ASS!ONMBNTS\DSPAATM91TS\M(Q'Of 2612\n:pMsel«.iioooom.rnillcqn>u.nd$tn.1int~~Ol2$«:0~~tioo.s.doci! Page4 CITY OF HIALEAH TAB SHEET BID NO.: RFQ 2011/ll--3210...12-010 TITLE: GROUNDS MAINTENANCE STREETS DEPARTMENT OPENING: APRlL 19, 2()12 AT 11:00 A.M. RESPONDERS Action Landscaping P.0.8()x557~l3 Miami,. F.L 33255 Etan Lawn and Landscape 800 Poinciana Drive Pembroke Piue.s., FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Mkml,FL 33182 Garden Techs p_o, a~x 278312 Minmu, FL 33027 Groundkeepers, Inc. 8004 NW f54 Street, #330 M.i11ni Lakes, a 33016 Jade Gardens of Miami 1335 W 4 Awnue Rbduh, FL .3.3010 Mystic Gardens I040D NW 13 l Street Hialeah G arde.DS; FL 3.3018 Orcbidman Landscape Artisans, C()rp 3001 Ponce De uon Bl'Yd., Suite 100 Corti Cables. FL 33134 RESPONSES ON i<fL.E WITH cm CLERK ON FJLE wrra CITY CLERK ON FILE WITH ClTY CLERK ON FaE WITH CITY CLE.JU< ON FILE WITH CITY CLERK ON FILE WITH cm CLERK ON FIL~ WITH ClTY CLER..l( Quality Repalr & Maintenance Corp 125 W 13 St.ttet Hialeah, FL 33010 SFM Service~ Inc. 9700 NW 79 Aven11e. Miami., FL 33016 Super Landscape & Maintenance 2372W79S~t HialHb. FL 33016 Visual Scape 7~55 NW l2 Street. Suite 4ZS Dora). Fl 331Ui ON FILE WITH CITY CLER.l< ON FILli: WITH cm CLERK. ON FILE wrre: CfiY CLl!;RK ON FILE WITH CITY CLERK The Pressure Cleaning Man of Miramar~ Florida -A.ffordable pressure cleaning and roof ... Pagel of2 Horne ~A\!~ C1'i"tl'lt!Ml!N• 11"'1i1¥!1lo! r,,~ 11M;;<t C~Jl<:!fy fllOg Home-The Pressure Cleaning Man -Call Mike toda~' ~) Q.$4<.J:.!8-8964 ···----·--------. .......;~-----~---- Abilolute Best. Fast&sl Roof Cleaning & Pressure Washlrtg Company In South Florida - Guatallteed or It's FREEi . '" \ I J>~;<1<1rtd.~y:~~o"4iyot~!'.1"1 ~·-p1;1~""1l>• .-:~~; W~ io The_ PfeslltllB< Cieantng Man •. W•olf1W hlQh quafity J119SS1Jr& Wlill~; !ind loof ¢liiariil@. tOresideoilatt CO(lrll'ierclsl propenles lli'liliamlOadl'I, ~ County lllld th,rst11TQU11dillg: -· Cil!t Mite Aquitar. f()f prof(ISS!onlll root cleaning, and ~-washing at very ~ajl.i'aelli.. You.won't OQ<jfsa~Mo!il! '.Mik•'$ leam <! proff$$fanal.s were_yreat! J would have Mver thought our rovf wculi:l.laokfocletiii.'a!lafn. :ru1a 1/w.rn~ UPfor '[hr Pres.n,,., Cle~rung Mfll' '"' 171\lse ~ a(k>in·n£:\1 yeor. Marl.t DofO.a.do ~ Mframat, Ft tw a Miami prlisi;Grv~i"ll~or.weUriiJtliUari!i\\"ofM!ivri!D~e tiiid~r!l"Oovl\.t~' OUfsall<A .. !ISai(!!Wif~;by.ov1 pmfesslona! WpeM'il!d t;)eanrng teams.-Wa use tile~ da<1n~~i;e,s •. pr<;d!Jeiit and.equipmentio·1ITTf1"1l'~ saq&lelljiati and qualily. . we prolilde prolessiOJ!lV ptl'(llfl'w(ISl!\ng& ~ tklan[ng~ro 11~.ana l!uidness mwnt!rll In SQull!l'kliida;NoJQ\J.1$ 100 big Ork»irpitil(l)tOQ•W<itnoli>fQf~~llfs. . . . ·· . . ., , . . · .. . .. .. ' . .. . . 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Page I of I Miamiusacleaning@gmail.com Home Services legals Documents Contact Us We are a company dedicated to cleaning with Pressure WashlnQ in particular: • Roofs • Floors-Walls • Driveways "Windows • Fences • Pool Areas • Pa11os-Decks • Sidewalks • PaintWash • Paint Remove • Parklng Bolidlng • Warehouse,Etc •.. Parking Sullding: Removing Oils. S!ains and Toxic residue from muffler emission vehicle. Pool Aba!ldoned And Looks Dirty: We ~move ll'le wa!f)f and we wash the interiors, exterior and surrouilddlngs .of It Nke. screttns frames. favers. decks. Etc ... Driveway and Patio: We remove Herbs and sealers induding . l8{mlnation. We work for Property Owners. neighborhood Associations, builders and Sellers. If your Paint is Dirty we Wash and looks like new. When we clean you dont need to paint! USA Pressure Cleaning© All rights reserved. I I Powered By: aWlserSolutton.com http://www.miamipressurecleaningusa.com/index.php?s= 34 3 917/2012