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General Mow - Grounds MaintenanceCarlos Semandu· Mayor f•uUJ. U('iruandez CaunoU ~resident: ()$ear De la Rosa Council Vf~ .. Pfe'$id~nt Honorabre Mayor: Carlos Hemaodez and City CoL1mcU Memeer:s City of. Hrateah Hialeah, .Ftorida. 30Q10 C . fH .. 1 h' .. ityO:'.• ia.ea·· Re: Ground$ Maintenaooe .. Sector 2: (General. Mow1 Ll.0) -Fisc~U Year· 202012.1 Dear M~yor and: Coonc:it· Members~ C.<Jun~t Me.tnbm v ......... rin '<("Ill < "'1le i ~"~' ••• '"' << ,~...,, < in. " Jacqueline Qareia-llovs Moni~a P~tez. Jes.._, TJtatJ.tdor' C!o~lZ<tgt;.y ITEM#·rr.r - OCT 13 2020 The Charter of the City. of Hialeah state$ that c()ntracts in amounts greater than StthOOO';OO' shall· be awiar~ec:t· on the ba$is of s~t;ifleatlons and format aeal'ed b:tds •. The coL1ocil may award. ~, ~ontr•ot·t<> the lowest responsible and responsive bidder~ or it may r.ejed all .. bid.s and re,..advertise~ or; it qiay waive ®mpetitlve bidding when it finds' itto be in the best interest of tbe City;. , General Mow~ LLC. was awarded tha $round$ Maintenartce -Siiclor 2 Contract based. on qualffi.~ations: and priQe tt'n:ough ~:l' competitive, biddrng process. Tlilis vendGr ha& maintained· a g'QOd level o.f se.NiQe: and has' demonstrated 9qod. petf()rmance tbrolJghoutthe duration of' our CQr;i.tract.,. The cuttent contract Je; dt.1e to· el<pire: 011 Sf1ptembsr 3011t:, 2020 however; the vendor has agreed to exten.dttielr current pdces~tofiscal year 2021. ThJ:lrefQre~ I ~m re$pectfullY requesting yotJr approval to extend General Mew! LLCfs Ground$ Maittten~nq&-S$etor 2' Contract,for ~n additional yE11ar (Fistal ¥ear 2020~202·1), ~ased on the: same price;. fn an @mount not to ~xeead 179:,0DQ~OQ. Fundln~. for thi$ expertditurs WiU .be' drawn against accQ1;.mt num~r 101.g21q:5<41,46:7.,2, with an. aYailable balance of $6.525.00 after this expenditura.. · General Mc.>w, LLC'. is, ah active corporatio•!tin good $tandln,g lni the State of Flo.rida. 5Qt Patifi Avenue. Hialeah, Florida•: 330104719' www,hialeahf'L£?:6V' 8004~w154t1 STREIT: $Ull6 # •ao .•' MIAMf LAKll, El.QRlOA$101$• 1r817AiENMOW$. ugemiGENOAlMOWdGMAIL;OOM, September 111 2019 To whom It: may concern, G.e1:t•rat. MPW Gf'oundk~pert'Wlll be mafntafnln& the samtpricl111for2021 ln oun.orrespondlng area ohectortwo. Detail by Entity Name Flol'ida L.lrnlted l.iabllit)' Co!Tlpao~ GENERAL MOW1 LLO 6.llol 1nt<mn1tJon. Document Number Ff!tlelM N1.1.mbtr b'ateFUed. -· . ·statU.I Last Event Ev•Qt: 0•-· Fll•d Pdqs;lmal &fdrtp. 8004 NW 154TH STREET; SUl!S330 MIAMI LAKES, FL 3301.6 Changed: 06/07/2019 Mllllnv,Addrtt• 8(104 NW 154TH STRE~1, SJJIT!; 3$0 MIAM1LAKSS~ FL.33016 Cllarrg~d·: 0610112019 LOS-0ob09842'f 2'1•11444'29 1.01121~00~ FL ACTIVE RelNSfATEMENT 10/05/2018 · ftl9l•tared Aftllt NIQJI • Addtw <;lONZALE.Z,,ANOREW $004' NW 154TH STREET,. $01TEt33Q MIAMI l.AKE$,.FL33016· Name Changed:: 10/05/201S1 Adefr~$$ Cn~og~cJ: ()312512020: AutbodJtd.etna9n(1)J&ml{ N•m• $;Addresa , Titte.P GONZALEZ, ANDREW nhl\'A t.IUI <I I:' A"l"I J "'"rMf'"r:"'T' st1ii'Ch.sut1blz;org/lnqulry/Oorporf1tlonSef1rchJS~f1rchRe$\!l.tP~tail?inqUlt:ytype=S'ntltyNl:ime&drreetronType=tnitiat~archNf1~0m~.r=ei:;Nt:;RAl.MOW . •. 112 9f'!MO~O 0V.U41'f vv (04.01 ~J r<t:t h SUITE330.' MIAMl LAKE:$, FL aao1a TltleMGRM CONS.ULTING GREEN, LLC 8004NW164TH S.TREl5t. SUITEl330 Ml.AMI LAKES, FL 330·1 e· &mu•• R•nim:ta. Report Year 2018: 201.9 2020 Flied Date to1os1201a 01/2812019 03l25/~02() QocymantDnqn 03i2512Q2o-AN!lj~AI.. RERlBJ; om1V2Q19 -t\NNUAL RERQFQ: 10/05i2018\-SPJ'NSJATEMEfY! 12Q§12017 .:. qdR!.CDSMEM Vll!w!~~ln,.~OF roan.a( . J View·lfr»to!ltl:rfiDF torrnat ·· 1 'l ' ,, Vfewl~e io·POP fl!rmat w,,.,,. 0' ~ --~ " ' ~ ... ;·; View: Image 111.POF forrn!if 12/2612Qn .. CORl,&RAQHQ: . \liewfrmiqit fn·PPF'tOrrnat I 12lJ6f2011-Reg.AQllll.BUlgllBll.W.·.. .view.frtiaQe 1!! POF 1Qrrn~t I 12/2612017 ... ~a &Jielilt®IID ---Vi-1~-w-rm-.ag""'.e-in_P_O_F_'fo_rrn_a-.1-~l ®12§1®17 ... w Afl\llodrtnwt. View Image in PDF· format I 'C '""°·"' -N .,:w..:00.o "·~·'""" • "' p3l174!U5-Af!NUAfe Rt:PQRT . , ~;·,;~; i~·poF't;;nti~I: . • , 03121121>H-t\NNUAt ReeQar • · · Vi~~~~.~!~ ~·o~·,;,*~~ . . 1 au~1~ ,-...L.Q·AruendQ>JQt: Vlew·rmaoa lnf!oFfQtm.ali . J oo04Jwa .. ANNSJAL Reeoat View 1mag$Jn -P~ii tQrmati · .~ !!4/QMQ:l2 .-.LCNnen<StJ!fW \1i&w1~g!in:.Poirom\~ · · · i 03/2§/201'2..:. ANN!.:J6b BEPQRT ' .. '!f.&Wlma~~'JrtPDF tOrrna,t f: 0312aa,o11 .,. ANNUAL Ref>ORI .. · . }'!ew. ~rilap~inP.DF IOtmat l 0113012010 ... ~q Nneodmem . vrew TmagiJfo. PDF fllrmat l 0311712010 -ANNUAL Ref>OB:t ___ vr_.e .... Yf: .... lln=ll .... QP-'fn .... P_. o ...... F~fo_rm_a_t _ _.f 1911212000 -flo!kfe Limited LJabl!!fY. __ vr_t1.,..w,.,,.:11n_.···~ .... · .. ~ ...... 1 ... 0 P_D..,.F=lo ..... 1m_a_t~...J( U BiJdgH Analy~i5 Center (OMB Only) ~I @11[][] -. - Budget Analysis FY Account Accnt. Balance I .0000 12021 (101' [3210 1541467-2 Level I I .0000 Encumbrance I .0000 r Overide Ledg. Receipt I I I Levell+!! .0000 Initial Appropriation 85525.0000 IROW M~int ·Sector 2 Year End Proj. I .0000 Current Appropriation. I .DODO Account I lnitApQrop I Current ApQr 1. Yr End Proj I Balance I Encumbrance I 2021·101.3210.54146 ... 85,525.00 .OD .DO .OD .00 .. H Expenditures: 85,525.00 Revenues: .OD Balance: 85,525.00 Reg. Type I Aproi::iriation I Remarks I . - 1 matching record found .d ~!1if.£il;l.jd:i..\:->),'•".• ,.,. .. '" ~; CITY OF HIALEAH TAB SHEET BID NO.: TITLE: RFQ 2011/12-3210-12-010 GROUNDS MAINTENANCE STREETS DEPARTMENT OPENING: APRIL 19, 2012 AT 11 :00 A.M. RESPONDERS Action Landscaping P.O. Box 557913 Miami, FL 33255 Elan Lawn and Landscape 800 Poinciana Drive Pembroke Pines, FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Miami, FL 33182 Garden Techs P.O. Box 278312 Miramar, FL 33027 Groundkeepers, Inc. 8004 NW 154 Street, #330 Miami Lakes, FL 33016 Jade Gardens of Miami 1335 W 4 Avenue Hialeah, FL 33010 Mystic Gardens 10400 NW 131 Street Hialeah Gardens, FL 33018 Orchidman Landscape Artisans, Corp 3001 Ponce De Leon Blvd, Suite 200 Coral Gables, FL 33134 RESPONSES ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK Quality Repair & Maintenance Corp 125W 13 Street Hialeah, FL 33010 SFM Services, Inc. 9700 NW 79 Avenue Miami, f<1, 33016 Super Landscape & Maintenance 2372 W 79 Street Hialeah, FL 33016 Visual Scape 7955 NW 12 Street, Suite 425 Doral, F1 33126 ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK City Council Agenda May 8, 2012 (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) J. Request permission to award bid # 2011/12-3230-00-050, 72-Unit Elderly Housing - Plumbing, to the lowest responsive bidder, H & F Plumbing, Corp., for a total amount not to exceed $186,000. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) K. Request permission to avta:rd bid# 2011/12 3230 00 060, Milander Auditorium Keystone, to Pedro Jimenez, Inc., the lovrest responsive bidder, for a total amount not to exceed $66,960. (CON8TRUCTION ,A.ND MAINTENf..NCE & GRANT8 f..ND HUMAN 8ERVICE8 DEPT.) a. Mr. Jorge Guanchez requested that the Council REJECT the bids received and requested authorization to collect proposals and return to Council, due to time constraints. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.)APPROVED (7-0) (Mr. Alexander Arencibia of Artistic Stone expressed his concern with this bid because his item was three times the price of the lowest bid.) L. Request permission to waive competitive bids, due to time constraints, since it is advantageous to the City, and issue a purchase order to Coastal Construction Product, Inc. to directly purchase waterproofing materials for the Milander Auditorium Project, for a total amount not to exceed $46,732.00, inclusive of a $5,000 contingency. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7- fil M. Request permission to award the Roadway and Drainage design Services for 1) East 7th A venue from East 19th Street to East 21st Street, 2) East 19th Street from East 7th A venue to East 8th Avenue, and 3) East 20th Street from East 7th Avenue to East 8th Avenue, since it is advantageous to the City, to the Corradino Group, Inc. a firm that was previously approved by the Selection Committee to provide consulting and engineering services to the City, for a total amount not to exceed $59,150. (STREETS DEPT. & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) N. Proposed resolution approving the co-designation of a portion of East 5 Street, between East 4 Avenue and East 6 Avenue, Hialeah, Florida, as "Angel Hernandez Way", in honor and recognition of his outstanding service and contributions to the City of Hialeah and its residents, with the cost of signage to be paid by the City.(OFFICE OF THE CITY CLERK) APPROVED (7-0) RESOLUTION 2012-55 o .. Recommendation from the Selection Committee-Grounds Maintenance -Request for Qualifications 2011/12-3210-12-010, to place the following companies on an approved list of qualified grounds maintenance services companies to be selected in the future for sector grounds maintenance work: SFM Services, Inc., Groundskeepers, Inc., Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., Visual Scape, Inc., Orchidman Landscape Artisans, Corp. and Mystic Gardens Lawn Contractors, Inc., all of which have demonstrated the ability to provide quality services at low cost, requisite 3 City Council Agenda May 8, 2012 equipment, manpower and experience to perform grounds maintenance work for the City. (I)t\VDEPT.} APPROVED (7.,,0) P. Request permission to increase existing purchase order #2012-553 issued to MacMillan Oil Co., since it is advantageous to the City, to purchase gasoline and diesel fuel for the City's vehicles, for an additional amount of $30,000, and total amount not to exceed the amount of $87,380. (FLEET MAINTENANCE DEPT.) APPROVED (7-0) Q. Request permission to increase existing purchase order #2012-2198, 72-Unit Elderly Housing at Palm Center -Additional Drainage Materials, to the lowest responsive bidder, Precast Manufacturing of Medley, for an additional amount of $15,000, for a total amount not to exceed $30,000. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) R. Request for permission to pay attorney's fees and costs to Holland & Knight in connection with legal representation for the deign/construction/operation of the Reverse Osmosis Water Treatment Plant (ROWTP), including but not limited to, permitting and environmental law issues and preparation and negotiations for easements and purchase of property for the ROWTP for fiscal year 2011-2012, for a total amount not to exceed $50,000. (LAW DEPT.) APPROVED (6-0-1) (PBH ABSTAINED) S. Request permission to increase existing purchase order #2012-1334 issued to West Information Publishing Group, sole source provider of supplemental updates for existing books and law research for the Law Department Library, for an additional amount of $15,000. (LAW DEPT.) APPROVED (7-0) 3. Second reading and public hearing of proposed ordinance authorizing the Mayor and the City Clerk, as attesting witness, on behalf of the city, to enter into a lease agreement between the city, as landlord, and Hialeah-Dade Development, Inc., a Florida not-for-profit corporation, as tenant, for use of first floor office space comprising of 957 square feet located at city hall, 501 Palm Avenue, Hialeah, Florida, for a period of two years, commencing on October 1, 2011 and ending on September 30, 2013, for an annual amount of $11,484.00, payable in equal monthly rental payments, in the form as attached hereto as exhibit "1 ";providing penalties for violation hereof; providing for a severability clause and providing for an effective date. (PURCHASING DEPT.) APPROVED (7-0) ORDINANCE 2012-24 4. Second reading and public hearing of proposed ordinance authorizing the Mayor and the City Clerk, as attesting witness, on behalf of the city, to renew a lease agreement between the city, as landlord, and New Hope Community Center, Inc., a Florida not-for-profit, as tenant, for use of office space consisting of 420 square feet at the Blanche Morton Neighborhood Service Center, located at 300 East 1 Avenue, Hialeah, Florida, for a period of one year, commencing on May 1, 2012 and ending on April 30, 2013, for an annual amount of $4,861.96, payable in equal monthly rental payments, with two successive one-year renewals with a 5% increase in rent for each renewal period, in the form as attached hereto as exhibit "l ".; providing penalties for violation hereof; providing for a severability clause and providing for an effective date. (PURCHASING DEPT.) APPROVED (7-0) ORDINANCE 2012-25 5. First hearing of proposed ordinance amending Chapter 70 entitled "Retirement and Pensions", Article IV. Employees General Retirement System, Division 7. Deferred Retirement Option 4 TO: FROM: DATE: RE: CITY OF HJALEAH CITY ATTORNEY'S OFFlCE MEMORANDUM Mayor Carlos Hernandez., and Members of the Hialeah City Council William M. Grodnick, City Att-Oroey .ltniu?/ May 2, 2012 --. { ~~portan~tR:ecommerid.atiorr&y·sereciiO:n Committee-- , Grounds Mai.ntenanc~Request for Qualifications. 201 l/ l 2~3210-12-0 I 0 Report and Reconu11endatioo oftb~ Self;ction Committee Second Meeting On May I; 2012, the Selection Committee comprised of Frederick H. Marjnelli, Director of Grants and Human Services Department, David Concepcion, City Clerk. and Carlos Berriz, Fleet Manager. convened to conduct scheduled interviews and make recommendations for Request for Qualifications No. 20U/l2-32l0~12-010 Grounds Maintenance. Also in attendance was Jorge Hernandez, Director of the Streets Department> and William Grodnick, City Attorney. The Conunittee met in the Law Department Conference Room> 501 Palm Avenue, Hialeah, Florida at 10:00 a.m. Interviews were conducted for the following firms: Etan Lawn and Landscaping Services, Inc., Groundskeepers. fo.c., Orchidman Landscape Artisans, Corp., Mystic Gardens Lawn Contractors, Inc., Garden Techs, Florida Turf & Landscape Hortkulture, Inc. Super Landscape & Maintenance, lne., VisualScape Inc. and SFM Services> Inc. Florida Turf & Landscape Horticulture, Inc. was added to the interview list. Although the City had some performance issues related to the predecessor company Proscape, Inc .. it was decided that Conunittee members, who did not have specific knowledge of the prior history, should have an opportunity to hear the company's explanation and ask questions regarding the same. The responding companies were advised of the selection criteria and that the Committee would recommend a number of companies 10 be placed on an approved list cf qualified grounds maintenance ~rvices companies to be selected in the future for sector grounds maintenance work. The Committee members were advised <hat the Selection Commitl~ would rank the responders according to an average score of ~n voting members based on a l 00-poinl scale or maximum total points based on the following allocation of points: 40 points for ability to deliver low cost quality services; 20 points for equipment, 20 pojnts for experience and 20 points for manpower. The Committee Page 2 members were then advised that the highesl average score of aH voting members represents the highest ranking responder. The next highest nmk.ed responder is based on the second highest average s.core. The interviewed responders were ranked based on comparison scores in descending order. Thereupon, the Selection Committee ranked the follO\.ving proposals on the 100-point scale as follows: 1. SFM Servjces. Inc. 2. Groundkeepers, Tnc. 3. Super Landscape & Maintenance, Inc. 4. Elan Lawn and Landscaping Services, Inc. 5. VisualScape, fnc. 6. Orchidman Landscape Artisans Corp. 7. Mystic Gardens Lawn Contractors, Inc. 8. Garden Techs 9. Florida Turf & Landscape Horticulrw:e, foe. 95.67-poinl average based on 287 total points 95.00-point average based on 285 total points 93.00.,poil'lt average based on 279 total points 9 l .67-point average based on 275 total points 87.67-point average based on 263 total points 85.00-point average based on 255 total points 84.33-point average based on 253 total points 83 J3-point average based on 250 total points 76.33-poinl average based on 230 total points The Committee members evalua1ed each company anQ decided 10 recommend, based on the following reasons, the top seven-ranked companies for selection. SFM Services, Inc., based in Hialeah Gardens, is a full-servi~ landscap~ng company with 126 employees cu.rrently working in its gro\ltldS maint¢nance division. SFM Services, Inc, ha,s current successful experience with the City of Hialeah and extensive municipal experience. With Doral, Coral Gables, Miami Lakes. Sunny Isles, Miramar and Coral Gables. With state-of·the art equipment including using green initiatives such as the use of propane gas and recycling debris and cuttings, a certlfte.d arborist and certified pesti<:>ide applicator on staff, reqJ.Jisite liability insurance. a safety program and employee drug testing, SFM Services, lnc. is well qualified. Groundkeeper.s) lnc. is also a full service gro\Jnds maintenance company, with 80 employees in the field, a fuU compleme;nt of equipment> a safety program for its workers, requisite liability insurance, certified arborist aad certified pesticide applicator on staff, and provides employee drug-testing and criminal background checks. Groundkeepers, Inc. has extensive municipal and government.at client experience currently working on contracts with Coral Springs, Boca Ralon, Palmeno Bay, Mjami, Miramar~ Miami~Dade Page2 Pagel CoWlty, Miramar, and Miami Lakes. The Committee determined that Groundskeepers, Inc. to be well qualified. Super Landscape & Maintenance, Jnc. has a stellar reputation wiili the City, having perfonned grounds maintenance work for the Cjty parks, police department, waler & sewers property and City Hall during the last five years; With requisite equipment, municipal experience with Doral and Hialeah, having a safety program, performing employee criminal background checks and drug screeningt a safety program, a certified arborist and certified pesticide applicator on staff and the requisite liability insurance, tJ1e Committee f01.md that Super Landscape & Maintenance, Inc. is well qualified. EJan Lawn and Landscaping Services, Inc. employs between 60-85 people in the field, has a certHied arborisl and certified pestic(de applicator on staff, conducts employee criminal backgi:-ound checks and drug screening, implements a worker safety program, provides (or the requis1te amount of liability insurance, and possess n full array of heavy and small equipment Etan Lawn and Landscaping Services, Inc. had successfully worked for the Ciry for six or seven years and currently has a large list of municipal clients, including Miami Beach, Pembroke Pines, Miramar, Cooper CHy and Miami Gardens. The Committee determined that Elan Law and Landscaping Services, !nc.. to be well qualified .. VisualScape, Inc. is n company that has risen out of the collapse of Vila & Sons, which, for 28 years; expanded 10 1>000 employees in grounds maintenance services, havjng FDOT and Disney World has long-standing clients. The principal performed exceHent grounds maintenance and landscaping work fot the City for several decades. With requisite liability insurance, equipment, employ~ safety plan, drug and criminal background screening, the Committee found VisualScape 1 Inc. to be well qualified. The Committe~ understood that while on the .rnaj-0r statewide companies collapsed due to overexpansion in a severe economic recession, the Committee supports this selection based on the decades of' providing high.quality grounds maintenance services in Hialeah and throughout Florida. O~hidman Landscape Artisans Corp. impressed the Committee has a new~ energetic grounds rnainte.11ance company that has quickly gained municipal clients, the Cities of Pinecrest, GQf den Beach and Pembro~e Pines. With 30 people in the field 1 a certified arborist and certified pesticide applicator on staff, the requisite liability insurance Hmits 1 ~mploy~e safety program, d.rug screening and criminal background checks, and requisite equipment, the Committee found that Orchidman Landscape Artisans Corp. is well qualified. The Committee did n0te that the company rents Large equipment and that the smaller sector wotk would betcer suit the smaller size of this company. Mystic Gardens Lawn Contractors, Inc ... although a smaller company with between 12 and 35 people in the Held, possesses lhe requisite equipment and has the experience providing grounds maintenance services for the City of Hialeah, Hialeah Housing Authority and Leon Medical CenteL Mystic Gardens L~wn Contractors, Inc. PageJ Page4 has successfully perfonned work for the City in the past, has the requisite liabil)ty insurance limits, certified arborist and pesticide applicator on staff, operates a worker safety program, and provides employee drug screening and criminal background checks. The Committee found Mystic Gardens Lawn Contractors, Inc. well qualified. The lowest ranked two companies, Oarde,n Techs and Florida Turf & Landscape H.orticuJture, lnc., were not selected. Garden Techs was closely ranked in terms of total points with Mystic Gardens. Tbe small m.unber of empl~yees, 14 ernplQyees irt the field, and the lack of a certified arborlst on staff, did not compare with th-e manpower of the other companies. Garden Tech has successful prior experience with the City and general met other requiremen~. Finally, Florida Turf & Landscape Horticulture, 1n~. was not selected for reasons that it was unlikely that the company would provide quality sexvices at a Jow price. While the company representative expiaiMd lhe prior negative history with Hialeah of his former company, Proscape~ H was clear tha1 he blamed the circum.stanees on a misunderstanding between the company and the C~ty as to "contract interpretation" relative to level of service. In fact, the company representative asserted that he educated his major client, the City of Miami Lakes, into increasing the contract by 30% to 35% to match his top~tier service of consistent growth with pruning. The company representali ve believed that he worked successfully with Miami Lakes through continual negotiation. The Committee member$, while acknowledging that price and level of service is con.nected, did not share his view as to what the City could affor<l during these difficult times. [n fact, the City's de.sire i's to be cost-effective, maximize value and save money. The Committee determined that the Ciry would hope that the companies selected by <he City would work Within these financial consuaints without further negotiation. Accordingly, Florida Turf & Landscape Horticulture, Inc. was not selected. Accordingly, the Selection Committee, based on the foregoing reasons, recommends the highest-ranked seven companies} SFM Services, Inc., Groundskeepers. Inc., Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., VisualScape Inc.1 Orchidman Landscape Artisans, Corp. and Mystic Gardens Lawn Contractors~ Inc., to be selected for the pool of qualified grounds maintenance companies with the demonstrated ability to provide quality services at low cost, requisite equipment. manpower and experience to perform grounds maintenance work for the City. S:\WMG\ASS IQNMENTS\DEPARTM£NTS\Mayot 201?1repon.idcciioncomm111ce3rou~dsm.ain1fin3l!~ioiu2.012$cooodm.::cttngTl'commnedati00$.dOCx Page 4 CITY OF HIALEAH TAB SHEET BID NO.: TITLE: RFQ 20l l/12-3210-12-0l0 GROUNDS MAINTENANCE STREETS Oi-PA.R'J'MENT OPENING: APRJL 19, 2012 AT l l!OO A.M. RES PON PERS Adion Laadscaping P.O. Bo:t 557913 Miami. FL 332SS Elan Lawn and Landscape 800 Poinebu.a Drive ?entbroke Pines, FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Mi•mi. FL 33181 Garden Techs P.O. Bnx 278312 M]ramar, .FL 33027 Groundkeepers, Inc. 8004 NW 154 Street, #330 Miami Lake$., FL 33016 Jade Gardens of Miami 1335 W 4 Avenue Riateab, FL 3J<HO Mystic Gardens 10400 NW 131 Street Hialeah Gardens, FL 33018 Orchidman Landscape Artisans, Corp 3001 Poa<:t! De Leon BJvd. Swte 100 Coral Gables, FL 33134 RESPONSES ON l'1I..E WITH CITY CLERK ON Fil..E WlTFI CTn' CLERK ON FILE WJTH CITY CLERK ON FILE WlTH cm CLERK ON flLE WITR CITY CLERK ON FILE wrra ClT\' CLERK ON FILE WITH CITY CL.E.RK ON fflLE WITH CIT\' CL'ERK Qu.ality Repair & Maintenance Corp 125 W l3 Street Hilleab., FL 33010 SFM Services, lo.c. 9'700 NW 79 A~nue Miami, FL 33016 Super Landscape. & Main1enance 2372 W 79 Street Hialeah., FL JJO 16 Visual Scape 7955 NW 12 S~t, St.tile 425 Dor•I> Fl 33126 ON 11'0...E WITH CIT\' CLERK ON FILE WITH CITY CLERK ON FILE WITH Cf,l'Y CLERK ON FILE wrra CITY CLERK TO: FROM: DATE: CITY OF .HIALEAJ:l CITY ATTORNEY'S OFFICE MEMORANDUM Mayor Carlos Hernandez, and Members of the Hialeah City Council William M. Grodnick, City Allomey May 2, 2012 Report and Recommendation by Selection Committee- Grounds Maintenance-Request for Qualifications. 2011/12-3210-12-010 Report and Recommendation of the Selection Committee Second Meeting- On May 1, 2012, the Selection Committee comprised of Frederick H. Marinelli, Director of Grants and Human Services Department, David Concepcion, City Clerk, and Carlos Berriz, Fleet Manager, convened to conduct scheduled interviews and make recommendtttfons for Request for Qwilificatio,ns No. 201 lll2-3210-12-,Ql0 Grounds Maintetlance. Also in attendance was Jorge Hernandez, Director of 1he Streets Department. and William Grodnick, City Atlomey. The Committee met in the Law Department Conference Room, 501 Palm Avenue, Hialeah, Florida at 10:00 a.m. Interviews were conducted for the following firms: Elan Lawn and Landscaping Servites, Inc., Groundskeepers, Inc., Orchidman Landscape Artisans, Corp., Mystic Gardens Lawn Contracto~. Inc., Garden Techs, Florida Turf & Landscape Horticulrure., Inc; Super Landscape & Maintenance, lnc., VisualScape Inc. and SFM Services, Inc. Florida Turf & Landscape Horticulture, Inc. was added to the interview lisL Although the City had $0me performance issue$ related to lhe predecessor company Proscape, lnc., it was decided that Committee memb~, who did not have specific knowledge of the prior history, should have an opportunity to hear the c.ompany's explanation and ask questions regarding the same. The responding companies were advised of the selection criteria and thal the Committee would reconunend a number of companies to be placed on an approved list of qualified groWlds maintenance services companies to be selected in the future for sector grounds maintenance work. The Committee members were advised that the Selection Committee would rtutk· the responders according to an average score of all voting members based on a JOO-point scale or maximum totaJ points based on the following allocation of points: 40 points for ability to deliver low cost quality services; 20 points for equipment, 20 points for experienct and 20 points for manp0wer. The Committee ··················-"··---·----- Page2 members were then advis~ that the highest average $core of au voting members represents the highest ranking responder. The next highest ranked responder is based on the second high~t average se<>re. The interviewed responders were ranked based on comparison scores In descending order; Thereupon; the Selection Committee ranked th~ following proposals on the I 00-point scale as follows: I. SFM Services, Inc. 2. Groundkeepers> Inc. J. Super Landscape & Maintenance, lttc. 4. Ela:n Lawn and Landscaping Services, Inc. 5. Visua!Scape, Inc. 6. Orchidman Landscape Artisan$ Corp. 7. Mystic Gardens Lawn Contraclots, Inc. 8. Garden Techs 9. Florida Turf & Lands.cape Horticulture, Inc. 95.67-point average based on 287 total points 95~00-point average based Qn 285 total points 93.00•pOiht average based on 279 total p0ints 91.67-point average based on 275 tot;il points 87.67-point average based on 263 total points 85.00-point average based on 255 total point$ 84.33-point average based on 253 total points 83,33-point average based on 250 total points 76.3.3-point average base.d on 230 total points The Committee membe~ evaluated each company and decided to rewmrnend, based on the following reasons, the top seven-ranked companies for selection. SFM Services1 Inc.. based in .Hialeah Gardens, is' a full-service landscaping company with 126 employ~ currenUy working in its grounds maintenance division. SFM Services, Inc. has current succe$sful experience with the City of Hfaleah and extensive mwticipal ex.perience with Doral) Coral Gables, Miami Lakes, Sunny Isles, Miramar a:nd Coral Gables. With s(ate.-of-the art equipment including using green inltiatives such as the use of p,ropl,\l'}e gas and recycling debds and cuttings, a certified arborist and certified pesticide applicator on staff, requisite liability insurance, a safety program and employee drug testing, SFM Services~ lnc. is well qualified. Groundkeepers, Inc. is also a full service grounds maintenance company1 with 80 employees in the field, a full complement of equipment, a safety program for its workers, requisite liability insurance, certified arborist and ce.rtified pesticide applioa1or on staff, and provides emp1oyee drug:-testing and criminal background checks. Ground.keepers, Inc. has extensive municipal and governmental client experience currently working on contracts with Coral Springs 1 Boca Raton, Palmetto Bay. Miami, Miramar, Miami-Dade P~ge2 Page 3 County, Mira.mat, and Miami Lakes. TI1e Committee determined that Groundskeepers, Inc. to be weU qualified. Super Landscape & Maintenance, inc. has a stellar reputation with the City. having performed grounds maintenance wQrk for the City parks, police department, water & sewers property and City Hatt during the last five years. With requisite equipment, municipal experience with l)oral and Hialeah, having a safety program, performing employee criminal background checks and drug screening. a safety program, a certified arborist and certified pesticide applicator an staff and the requfaite liability insurance, the Committee found that Super Landscape & Maintenancet Inc. is wen qualified. Blan Lawn and Landscaping Serviees, tnc, employs between. 60:..85 people in the field, has a certified arborist and certified pesticide applicator on staff, conducts employee criminal bacl<ground checks and drug screenin&t implements a worker safety program, provides for the requisite amount of liability insurance~ and possess a fu11 array of heavy and small equipment. Elan Lawn and Landscaping ServiceS, Jnc. had successfully worked for the City for six or seven years and CW'Tently has a large list of municipal clients, including Miami Bench, Pembroke Pinest Miramar, Cooper City and Miami Gardens. The Committee detennined that Elan Law and Landscaping Services, Jnc. to be well qualified. VisualScape, lnc. isa company that has risen out oJtbe collapse of Vila & Sons, which, foe 28 years, expanded to l ,000 employees in grounds maintenance services, having FDOT and Disney World has long-standing clients. The principal performed excellent grounds maintenance and lru:idscaping work for the City fur several decades. With requisite liability insurance, equipment, employee safety plan. drug and criminal background screening, the Committee found VisualSeape, Inc. to be well qualified. The Committee understood that while on the major statewide oor:npanies collapsed due to overexpansion in a severe ooonomic reeession, the Cormnitt~ supportS this selection based on the decades of pro\liding high~quality grounds maintenance ·services in Hia)eah and throughout Florida. Orchidma.n Landscape Artisans Corp. impressed the Committee has a new, energetic grounds maintenance company that has quickly gained municipal clients, the Cities of Pinecrest, Q())<leo Beach and Pembroke Pines. With 30 people in the field, a certified ·arborist and certified pesticide applicator on staff, the requisite liability insurance limits, employee safety program, drug screening and criminal background check.s, and requisite eq.uipment, the Committee fowtd that Orchidman Landscape Artisans Corp. is weU qualified. The Committee did note that the company rents large equipment and that the smaller se<:tor work would better suit the smaller size of th.is tompany. Mystic Gardens Lawn Cc:>ntractorst Inc., although a smaller company with between 12 and 35 people in the field, possesses the requisite equipment and has the experience providing grounds maintenance services for the City of Hialeah, Hialeah Ho1.lsing Authority and I@n Medical Center. Mystic Gardens Lawn Contractors, Inc. PageJ Page4 has successfully performed work for the City in the past, has the requisite liability insurance limits, certified arb-Orist and pesticide appJicator on staff, operates a worker safety program, and provides employee drug screening and criminal background checks. The Committee found Mystic Gardens Lawn Contractors, fnc. well qualified. The lowest ranked two companiesi Garden Techs and Florida Turf & Landscape Horticulture,. Inc., were not selected. Garden Teclts was clc>sely ranked in terms of total points with Mystic Gardens. The small number of employees, 14 employees in the field, and the lack of a ~i6ed arborist on staff: did not compare with the manpower of the other c-0mpanies. Garden Tech h~ successful prior ex:perience with the City and general met other requirements. · Finally) Florida Turf & Lan4$cape Horticulture, Inc. was not selected for reasons that it was unlikely that the company would provide quality services at a low price, While the company representative explained the prior negative history wiU1 Hialeah of his former company, Proscape; it was clear that he blamed the circumstances on a misunderstanding between the company and the City as to "contract interpretation" relative to level of service. In fact, the company representative asserted that he educated his mnjor cHent, the City of Miami Lakes, into increasing the contract by 30% to 35% to match his top-tier service of consistent gro\vth with pruning. The company representative believed that he worked successfully with Miami Lakes th.rough continual negotiation, The Committee members; while acknow}edging that price and level of service is connected, did not share his view as to what the City could afford during these difficul1 times. In fact., the City's desire is to be cosl~etTective, maxtmize value and save money. The Committee determined that the City would hope that the companies se\ected by the City would work within these financial constraints without further negotiation. Accordingly, Florida. Turf & Landscape Horticulture, Inc. was not selected. Accordingly, the Sel~tion Conu:nittee, based on the foregoing reasons, reoommends th~ highest-ranked seven cornp$tli~s. $FM Services~ .Lnc., Groundskeepers, Inc.) Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., VisualScape lnc., Orchjdman Landscape Artisans. Corp. and Mystic Gardens Lawn Contractors, Inc., to be selected for the pool of qualifi.ed grounds rnaintenam.1<: companies with the demonstrated ability to provjde quality services at low cost, requisite equipment. manpower and experience to perfomi grounds maintenance work forthe City. S·\WMG\ASS!GNMBNTS\DE.PAATM~ 26!2\n::portsd!X.lioocominittcqrl)~i.nt~!:iow2012$«:o~tnll\i\ecbtioo.s.<focl( Page4 CITY OF HIALEAH TAB SHEET BID NO.: RFQ 2011/t:Z..3210~12-010 TITLE: GROUNDS MAINTENANCE STREETSDE~AR~MlNT ·OPENING: APRlL 191 2()12AT11:00 A.M. RESPONDERS ActiOJ:l Landsc•ping P.O. 8ox 557~1:3 Miami, n, JJ2S5 }!;Ian Lawn and Landscape 800 Poinciana Drive Pembroke Pines. FL 33025 Florida Turf & Landscape 400 NW 129 AYer;ure Mia.ml,. FL 3llS2 Garden Techs P .o. Box 2183 t:z Mbcamac, Fi. 33027 Groundkeepers, lac. 8004 NW l54 Stree41#330 M.iuni Lakes,. FL 33016 Jadt Gardens of Miami lllS w 4A~nue ro.iuh, FL .l3<U o Mystic Gardens 10400 NW 131 Street Hialeah Gardens, FL 33018 Orcbidman Landscape Artisans, C()rp 3001 Ponce De !Aon Blvd., Suite 100 Corl! Ctbles:, FL 33134 RESPONSES ON ffi.;EWITH cm CLERK ON Fl.LE wrra CITY CLERK ON FILE WITH CITY CLERK ON F'll.,E WITH CITY CLiUlK ON FJLE WITH cm CLERK ON FfLE WITH cm CLERK ON FR.~ WlTff ClTY CL'EJU( ON FILE WITH cm CLERK Quality Repair & Maintenance Corp 125 W 1.3 Street Hialeah, FL 33010 SFM S~rvices, Inc. 9700 NW 19 Avenue Miami, FL 33016 Super Landscape & Maintenance 2312W79S~t Hildellb, FL 33()16 VisutI Scape 7955 NW 12 Street. Suite 425 Dora~ El 33126 ON mt WITH CITY CLER.l< ON FU.."£ WITH cm CL ERK ON FILE WITH crrv CL£RK ON FILE WITH CITY CLERK The Pressure Cleaning Man of Miramar, Florida· Affordable pressure cleaning and roof ... 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'TllO ~.ol ~ure <laaiiitlg«~~me.~lill<!WlNilaveto~~·~~l6monlhsii1.or<i...1(1.mail'l'Wi\ltl$~0f'Ow!Odi,Vl/li"1tM toollil~yiilibjeelli!dtO~~reS .... ~~U..ag~ol\!leroof iSG!\'81\Y.ae<;ef~. . Wltll ~danlr!Q:o~ liles "1'omore 1;i,~1v10 snrtt, slip OI bteaicand~shiiiQJes.aie~l!ke!yto~ bnttkt and er.cl<. Su~ to--~ to n•cefv<I umur lnrormat.on lllatc:an ru.lt>yOu 01ry011t.M<!iltllt1»•M&cioanlngJJmJeci. Mike~-0- The Pr9$_ l;:,...,.rl!J Mill' 954-3.26-$9&4 http://thepressurecleaningrnan.com/ 917/2012 We are a corporation duly registered with the Florida State Department with insurance co... Page I of I . Miami.usacleaning@gmail.com Home Services Legals Documents Contact Us We are a company dedicated lo cleaning with Pressu("!:I WashlnQ in particular: · · • Roofs • Floors-Walls • Driveways •Windows • Fences • PootAreas • i>atlos-Decks • Sldewalks • PaintWash • Paint Remove • Parking Bulldlng • Warehouse,E.tc ... Parking Building: Removing Oils. Slains and Toxic resiclue from muffler emission vehicle. Pool Abaodoned And Looka; Dirty: We 1'1i)move lh.e wa11'lr and we wash the interiors, exterior and surroui'lddlngs of lt ~ke screens frames. favets, deoo, Etc ... Driveway and Patio: We remove Herbs and .sooters ineluding . termination. We work for Pruperty Owners, ne1ghborhood.Associalions, builders and Sellers. If yolK Paint is Dirty we Wash and looks like new. When we clean you dont need to paintl USA Pressure Clearilog ©All rlgllts reserved. 11 Powered By: aWlserSolution.com http://www.miamipressurecleaningusa.com/index.php?s=343 917/2012