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General Mow - Grounds Maintenance - Sector 1~JlllCJl ·Beqontd~ Mayor l!4'MtB.~ Bt.rfin~: Council Presldent ~~l,BOit•· Cdoooit Vf~.;J:ltesidenr. Honorable Mayorcartos Hern.a.nd.e21 aod .Qtty· 00,.um~iJ ~mbers criy of Hlate:an Hialeah't Ffortda. .sacr1 a Re: GroundSi Malnfamanse . ..., Sector 1 (General Mow,.,. U.Q) .,, fl$CSJ Y~ar20201~1 bea,·Mayqr and1 Q.otJncll MetnbeJS: ITEM# HH H OCT 13 2020 The: Cha.rter of the City: of HJ'al~aJJ 'tat~a that ec>nttaqts lh att:iotrnta. great&t fltatl' $15 1000;;00• shall be awarded on th~ be$if Q.f $pecifi~tion&' and fbrm"al sealed bfl!ts. The· councit may :award .. a contraeUo tbe lowest ,..spooeible end res~nsJve, bidder; or it may rejeet all bids and re: .. aliSvedise;, or it .may W$iYe wmpetitfve t>idding when: iHinds 'it to be in the-best Interest ofthft, Ctty,, · General Mow, ~LC. was awarded the Grou.nd$i Majntenart~' • s·ea.or 1 fjontract ba$'ad on: c:tuariftoations andJ prl~ througl't a eQropetitJ~ btddiog process~ This v•ndor: ha~ m~·in1ained a gacm, tevetof' servite and h•s demons.ttated' good Ptrf'Qrrtl~e$ tnro~houttfte dotafion: <>f'oi:.r Gentract The e,urr:e.ntcontrac.t. 11 du~ tt>. ~1p{nt e>n S~ptember 301"'. 202t!J fiowe:t1e.r, the; vendor h.attagree.dto EJxtemJ:tb~Sir <J.urr•ot1prl.~ to f~l'Y~fr"202.1. Ther~re, lanu1it•"*dtfu11y· reqµestrn9 your apprQvat tQ eXteod Gene,r$t: Mow; LLC11 Grounds: Maintenance ,., Sector t OontJ'.allrt foran additional year {fi.iS,qaf Year, 2020~2021)Ct based: on, tbe ::same pr:fce:, iO! an am0,unt; nQt to, ex~ ··~12;4,Q.QO* Funding. fqr thJs. e~~nctitur• will ~ d~awn :agalh~t. a~edunt. number 1Q;.,t3,Z10;54j4i7i4:-: With: an· evail$ble balanQE!' qff2~)3ft0 .. @sfterthis expenditt.ire. · , General Mow. ~6Q is an acliv.& corporation in good standing ln the State of' Florida~. 5Ql Palro .. ~::11~11..~. aia1¢ajt~J"lotida ·• '.tl010'41119 www hi11li1i1thftonv 8004 NW' 154ill $T:REeT $Utl'E 1134 •. MIAMt tAJ4.E$1: ~l!.ORtQ~.~ao:l&c• 1471-GENMOW$ .• uuem.§IN&RJLMQ\&l?GMAILCQM, General. Mow Groundkeepers will be malntafnlng the same pricing fOr 202Un our corresponding area ofs~or one~ .]Jt~.f&Qtt o/ £!OJLP£ltlArt10ffifti, . ..--.... '3ilr-.......... m1 ttpJtltJ.f Sliif,.o/Ff Plfda tlf.tf!JIJI Data.II by; Entity Name Florida Limited Llabillty Company GENERAL MOW, LLC eruoa1pfqnnojlQf1 D.ocument: Number FEl/elN N~.mtMr Datt, filed Sta ta $bdUJ' Lot Event ~v•nt Dat4t Flltd 81:11lQlpal Addl'tu 8,004° NW 154TH STREET,, $UITE33Q MIAMI LAKES1 Fk33016 Cn~nged: Q6to112019 llllln9 Address, 8004 NW 154TH STREET, SVIT~33Q MfAMl. LA~a$, FL 33Q16 Changed: 06/07/2019 L0:9000098421 21·1t44429 10/12120:09, FL .ACTIVE REINSTATEMENT 1Q/05/2Q1$ B.dlQtrtd A.e•n' N•m11 ''611dtllu GONZALEZ, ANDRSW 8,Q04. NW 1. 54.TH STREET, au1i:e:aao MIAMI LAKE$;, Fl 33016 Name Changed: 10/05/2018 Actdr~$$ Ch!iJ•lge<k 0$/~$/2Q~Q AuQJgtktJI Porsgn(l)..btilll Name: & Address GONZALEZ; ANDREW 9~5/2()~0 o~ 1yv,Y. 1~:tn ·~. • t<t:t:i .. $UtiE'3SO MIAMI LAKE$, FL 3~016: TttteMGRM G(l)N;iULTINGGREEN. LLC -~W'fM!H $TRE'ET, su(f&s3o MIAMl~KE~. 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' City Council Agenda May 8, 2012 (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) J. Request permission to award bid # 2011/12-3230-00-050, 72-Unit Elderly Housing - Plumbing, to the lowest responsive bidder, H & F Plumbing, Corp., for a total amount not to exceed $186,000. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) K. Request permission to avi1u-rd bid# 2011/12 3230 00 060, Milander Auditorium Keystone, to Pedro Jimenez, Inc., the lowest responsive bidder, for a total amount not to eJrneed $66,960. (CONSTRUCTION 1\.ND MAINTENANCE & GRANTS Al'lD HUMAN SERVICES DEPT.) a. Mr. Jorge Guanchez requested that the Council REJECT the bids received and requested authorization to collect proposals and return to Council, due to time constraints. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.)APPROVED (7-0) (Mr. Alexander Arencibia of Artistic Stone expressed his concern with this bid because his item was three times the price of the lowest bid.) L. Request permission to waive competitive bids, due to time constraints, since it is advantageous to the City, and issue a purchase order to Coastal Construction Product, Inc. to directly purchase waterproofing materials for the Milander Auditorium Project, for a total amount not to exceed $46,732.00, inclusive of a $5,000 contingency. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7- fil M. Request permission to award the Roadway and Drainage design Services for 1) East 7th A venue from East 19th Street to East 21st Street, 2) East 19th Street from East 7th A venue to East gth Avenue, and 3) East 20th Street from East 7th Avenue to East 8th Avenue, since it is advantageous to the City, to the Corradino Group, Inc. a firm that was previously approved by the Selection Committee to provide consulting and engineering services to the City, for a total amount not to exceed $59,150. (STREETS DEPT. & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) N. Proposed resolution approving the co-designation of a portion of East 5 Street, between East 4 Avenue and East 6 Avenue, Hialeah, Florida, as "Angel Hernandez Way", in honor and recognition of his outstanding service and contributions to the City of Hialeah and its residents, with the cost of signage to be paid by the City.(OFFICE OF THE CITY CLERK) APPROVED (7-0) RESOLUTION 2012-55 0. Recommendation from the Selection Committee-Grounds Maintenance -Request for Qualifications 2011/12-3210-12-010, to place the following companies on an approved list of qualified grounds maintenance services companies to be selected in the future for sector grounds maintenance work: SFM Services, Inc., Groundskeepers, Inc., Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., Visual Scape, Inc., Orchidman Landscape Artisans, Corp. and Mystic Gardens Lawn Contractors, Inc., all of which have demonstrated the ability to provide quality services at low cost, requisite 3 City Council Agenda May 8, 2012 equipment, manpower and experience to perform grounds maintenance work for the City. (LAW DEPT.) APPROVED (7-0) P. Request permission to increase existing purchase order #2012-553 issued to MacMillan Oil Co., since it is advantageous to the City, to purchase gasoline and diesel fuel for the City's vehicles, for an additional amount of $30,000, and total amount not to exceed the amount of $87,380. (FLEET MAINTENANCE DEPT.) APPROVED (7-0) Q. Request permission to increase existing purchase order #2012-2198, 72-Unit Elderly Housing at Palm Center -Additional Drainage Materials, to the lowest responsive bidder, Precast Manufacturing of Medley, for an additional amount of $15,000, for a total amount not to exceed $30,000. (CONSTRUCTION AND MAINTENANCE & GRANTS AND HUMAN SERVICES DEPT.) APPROVED (7-0) R. Request for permission to pay attorney's fees and costs to Holland & Knight in connection with legal representation for the deign/construction/operation of the Reverse Osmosis Water Treatment Plant (ROWTP), including but not limited to, permitting and environmental law issues and preparation and negotiations for easements and purchase of property for the ROWTP for fiscal year 2011-2012, for a total amount not to exceed $50,000. (LAW DEPT.) APPROVED (6-0-1) (PBH ABSTAINED) S. Request permission to increase existing purchase order #2012-1334 issued to West Information Publishing Group, sole source provider of supplemental updates for existing books and law research for the Law Department Library, for an additional amount of $15,000. (LAW DEPT.) APPROVED (7-0) 3. Second reading and public hearing of proposed ordinance authorizing the Mayor and the City Clerk, as attesting witness, on behalf of the city, to enter into a lease agreement between the city, as landlord, and Hialeah-Dade Development, Inc., a Florida not-for-profit corporation, as tenant, for use of first floor office space comprising of 957 square feet located at city hall, 501 Palm Avenue, Hialeah, Florida, for a period of two years, commencing on October 1, 2011 and ending on September 30, 2013, for an annual amount of $11,484.00, payable in equal monthly rental payments, in the form as attached hereto as exhibit "l ";providing penalties for violation hereof; providing for a severability clause and providing for an effective date. (PURCHASING DEPT.) APPROVED (7-0) ORDINANCE 2012-24 4. Second reading and public hearing of proposed ordinance authorizing the Mayor and the City Clerk, as attesting witness, on behalf of the city, to renew a lease agreement between the city, as landlord, and New Hope Community Center, Inc., a Florida not-for-profit, as tenant, for use of office space consisting of 420 square feet at the Blanche Morton Neighborhood Service Center, located at 300 East 1 Avenue, Hialeah, Florida, for a period of one year, commencing on May 1, 2012 and ending on April 30, 2013, for an annual amount of $4,861.96, payable in equal monthly rental payments, with two successive one-year renewals with a 5% increase in rent for each renewal period, in the form as attached hereto as exhibit "1 ".; providing penalties for violation hereof; providing for a severability clause and providing for an effective date. (PURCHASING DEPT.) APPROVED (7-0) ORDINANCE 2012-25 5. First hearing of proposed ordinance amending Chapter 70 entitled "Retirement and Pensions", Article IV. Employees General Retirement System, Division 7. Deferred Retirement Option 4 CITY OF HIALEAH TAB SHEET BID NO.: TITLE: RFQ 2011/12-3210-12-010 GROUNDS MAINTENANCE STREETS DEPARTMENT OPENING: APRIL 19, 2012 AT 11:00 A.M. RESPONDERS Action Landscaping P.O. Box 557913 Miami, FL 33255 Elan Lawn and Landscape 800 Poinciana Drive Pembroke Pines, FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Miami, FL 33182 Garden Techs P.O. Box 278312 Miramar, FL 33027 Groundkeepers, Inc. 8004 NW 154 Street, #330 Miami Lakes, FL 33016 Jade Gardens of Miami 1335 W 4 Avenue Hialeah, FL 33010 Mystic Gardens 10400 NW 13 l Street Hialeah Gardens, FL 33018 Orchidrnan Landscape Artisans, Corp 3001 Ponce De Leon Blvd, Suite 200 Coral Gables, FL 33134 RESPONSES ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FII,E WITH CITY CLERK ON FII,E WITH CITY CLERK ON FILE WITH CITY CLERK ON FII,E WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK Quality Repair & Maintenance Corp 125 W 13 Street Hialeah, FL 33010 SFM Services, Inc. 9700 NW 79 A venue Miami, FL 33016 Super Landscape & Maintenance 2372 W 79 Street Hialeah, FL 33016 Visual Scape 7955 NW 12 Street, Suite 425 Doral, Fl 33126 ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK ON FILE WITH CITY CLERK TO: FROM~ DATE: RE: CITY OF HJALEAH CITY ATTORNEY'S OFF1CE MEMORANDUM Mayor Carlos Hernandez, and Members of the Hialeah City Council William M. Grodnick, City Altomey ~/ May 2, 2012 ---rf Report wid Recommendation by Selection Committee- . Grounds Maintenance-Request for Qualifications. 20J l/12<)210-12~0 I 0 Report and Recommendation of th~ Selection Committee Second Mtetiog On May !; 2012, the Selection Committee comprised of .Frederick H. Marinelli, Director of Grants and Human Services Department, David Concepcion, City Clerk, and Carlos Berriz, Fleet Manager. convened to conduct scheduled interviews and make recommendations for Request for Qualifications NQ_ 20l l/l2-3210~12-010 Grounds Maintenance. Also in attendance was Jorge Hernandez, Director of the Streets Department) and William Orodnick, City Attorney. The Conunittee met in the Law Department Conference Room 1 501 Palm Avenue, Hialeah, Florida at 10:00 a.m. lnterviews were conducted for the following firms: Elan Lawn and Landscaping Services, Inc., Groundskeepers, lnc., Orchidman Landscape Artisans, Corp., Mystic Gardens Lawn Contractors, Inc., Garden Techs, Florida Turf & Landscape Horticulture, Inc. Super Landscape & Maintenance, Inc., VisualScape Inc. and SFM Services> Inc. Florida Turf & Landscape Horticulture, inc. was added to the intervjew list. Although the City had some performance issues related to the predecessor company Proscape, Inc., it was decided that Committee members, who did not have specific knowledge of the prior history, should have an opportunity to hear the company's explanation and ask questions regarding the same. The responding companies were advised of the selection criteri.a and that the Committee would recommend a number of companies 10 be plac.ed on an approved list of qualified grounds maintenance services companies to be selected in the future for sector grouods ma1ntenance work. The Committee members were advised <hilt the Selection Comrnittee would rank the responders according to an average score of all voting members based on a 100-poinl scale or maximum total points based on the following allocation of points: 40 points for ability to deliver low cost quality services; 20 points for equipment1 20 points for experience and 20 points for manpowec The: Committee Page 2 members were then advised that the highest average score of all voting members represents the highest ranking responder. The next highest ranked responder is based on the second high.est average score. The interviewed responders were ranked based on comparison stores in descending order. Thereupon, the Selection Com.rhittee ranked the follov.'ing proposals on the t 00-point scale as follows: l. SFM Servjces, Inc. 2. Groundkeepers, Tnc. 3. Super Landscape & Maintenance, Inc. 4. Elan Lawn and Landscaping Services, Inc. 5. VisualScape, [nc. 6. Orch.idman Landscape Artisans Corp. 7. Mystic Gardens Lawn Contractors, Inc. 8. Garden Techs 9. Florida Turf & Landscape HortLCUlture, me. 95.67-point average based on 287 total points 95.00-point average based on 285 total points 93.00-pofot average based on 279 total points 91.67-polnt average based on 275 total points 87.67-point average based on 263 total points 85.00-point average based on 255 total }JQints 84.33-point average based on 253 total points 83.33-point average based on 250 total points 76.33-poinl average based on 230 total points The Corrunittee members evalualed each company and decided 10 recommend, based on the following reasons, the top seven-ranked companies for selection. SFM Services, Inc., based in Hialeah Gardens. is a full-service landscaping company with 126 employees currently working in its grounds maintenance division. SFM Services, Inc. has current successful experience with the City of Hialeah a.nd extensive municipal experience with Dorat, Coral Gables, Miami Lakes, Sunny Isles, Miramar and Coral Gables. With state-of-the art equipment including using green initiatives such as the use of propane gas and recycling debris and cuttings, a certlfie.<l arborist and certified pesticide applicator on staff, requisite liability insurance. a safety program and employee drug testing, SFM Services, lnc. is well qualified. Ground.keepers) Inc. is atso a full service grounds maintenance company, with 80 employees in the field, a full complem~nt of equipment> a safety program for its workers, requisite liability insurance, certified arborist and certified pesticide applicator on staff, and provides employee drug-testing and criminal background checks. Groundkeepers, Inc. has extensive municipal and government.a{ client experience currently working on contracts with Coral Springs, Boca Raton. Palmeno Bay, Mjami, Miramar1 Miami-Dade Page2 Pagel CoWlty, Miramar, and Miami Lakes. The Committee determined that Groundskeepers, Inc. to be well qualified. Super Landscape & Maintenance, lnc. has a stellar reputation with the City, having perfonned grounds maintenance work for the City parks, police department, waler & sewers property and City Hall during the last five years. With requisite equipment, municipal experience with Doral and Hialeah, having a safety program, performing employee crimi.naJ background checks and drug screening, a safety program, a certified arborist and certified pesticide applicator on staff and the requisite liability insurance, tJ1e Committee found that Super Landscape & Maintenance, Inc. is well qualified. Elan Lawn and Landscaping Services, Inc. employs between 60-85 people in the field, has a certjfled arborist and certified pestic(de applicator on staff, conducts employee criminal background checks and drug screening, implements a worker safety program, provides for the requisite amount of liability insurance, and possess n full array of heavy and small equipment Elan Lawn and Landscaping Services, Inc. had successfully worked for the City for six or seven years and currently has a large list of municipal cllents, including Miami Beach, Pembroke Pines, Miramar, Cooper City and Miami Gardens. The Committee determined that Elan Law and Landscaping Services, Inc. to be well qualified. VisualScape, Inc. is a company that has risen out of the collapse of Vila & Sons, which, for 28 yearsj expanded 1o 1>000 employees in grounds maintenance services, having FDOT and Disney World has long-standing clients. The principal performed excellent grounds maintenance and landscaping work foC" the City for several decades. With requisite liability jnsurance, equipment, employee safety plan, drug and criminal background screening, the Committee found VisualScape, Ioc. to be well qualified. TI)e Comtnittee understood that while on the .major statewide companies colltipsed due to overexpansion in a severe economic recession, the Committee supports this selection based on the decades of providing high-quality grounds maintenance services in Hialeah and throughout Florida. Orchidman Landscape Artisans Corp. impressed the Committee has a new, energetic grounds maintenance company that has quickly gained municipal clients, the Cities of Pinecrest, Golden Beach and Pembroke Pines. With 30 people in the field, a certified arborist and certified pesticide applicator on staff, the requisite liability insurance limits> employee safety program, drug screening and criminal background checks, and requisite equipment, the Committee found that Orchidman Landscape Artisans Corp. is well qualified. The Committee did note that the company rents large equipment and that the smaller sector work would better suit the smaller size of this company. Mystic Gardens Lawn Contractors) Inc.. altJ1ough a smaller company with between 12 and 35 people in the field, possesses 'the requisite equipment and has the experience providing grounds maintenance services for the City of Hialeah, Hialeah Housing Authority and Leon Medical Center. Mystic Gardens Lawn Contractors, Inc. Page3 Page4 has successfully perfonned work for the City in the past, has the requisite liability insurance limits, certified arborist a.l)d pesticide applicator on staff. operates a worker safety program, and provides employee drug screening and criminal background checks. The Committee found Mystic Gardens Lawn Contractors, Inc. well qualified. The lowest ranked two companies, Garden Techs and Florida Turf & Landscape Horticulture, lnc., were no! st::Jected. Garden Techs was closely ranked io terms of total points with Mystic Gardens. The small nu,mber of employees, 14 employees in the field, and the lack of a certified arborist on staff, did not compare with the manpower of the other companies. Garden Tech has successful prior experience with the City and general met other requirements. Finally, Florida Turf & Landscape Horticulture, Inc. was not selected for reasons that it was unlikely that the company would provide quality setvices at a Jow price. While the company representative explained the prior negative history with Hialeah of his former company, Proscape, it was clear that he blamed the circumstances on a misunderstanding between the company and the City as to ucontract interpretation,, relative to level of service. In fact, the company representative asserted that he educated his major client, the City of Miemj Lakes, into increasing the contract by 30% to 35% to match his top-tier service of consislent growth with pruning. The company representative believed that he worked successfully with Miami Lakes through conlin®I negotiation. TI1e Committee members, while acknowledging that price and level of service is con.nected, did not share his view as to what the City could afford during these d}fffoult times. tn fact, the City's desire is to be cost-effective, maximize value and save money. The Committee determined that the Ciry would hope lhat the companies selected by che City would work within these financial consuaints without further negotiation. Accordingly, Florida Turf & Landscape Horticulture, Inc. was not selected. Accordingly, the Selection Committee, based on the foregoing reasons, recommends the highest·rnnked seven companies} SFM Services, Inc., Groundskeepers. lac., Super Landscape & Maintenance, Inc., Elan Lawn and Landscaping Services, Inc., VisualScape Inc.1 Orchidman Landscape Artisans, Corp. and Mystic Gardens Lawn Contractors~ Inc., to be selected for the pool of qualified grounds maintenance companies with the demonstrated ability to provide quality services at low cost, requisite equipment. manpower and experience to perform grounds maintenance work for the City. S:\ WMG\ASS IONMENTS\Oe:t> ARTM€NT~\May1.11 20 I ?\r$porlklcclioncomm111eegrou"dsm.airi1qn311~cerloos20 I lsccoodmcc11n~commnedaci011:1.docx Page4 CITY o·F HIALEAH TAB SHEET BID NO.: TITLE: RFQ 20l l/l2-3210-l2-0l0 GROUNDS MAINTENANCE STREETSOEPARTMENT OPENING: APRJ'L 19, 2012 AT l t:OO A.M. RESPONJ)ERS Action Laddscaping P.O. Box 557913 Miaini, FL 33255 Elan Lawn and Landscape 800 Polnei111a Drive ,Pembroke Pines., FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Miami, FL 33182 Garden Tcc.bs P.O. Bnx 178312 Miramar, fl. 33027 Groundkeepers, Inc. 8004 NW 154 Street, #330 Miami Lakes, FL 33016 Jade Gardens of Miami 133S W 4 Avenlff? Hialeah, FL 3J<HO Mystic Gardens 10400 NW 131 Street l:Ualeah Gardens, FL 33018 Orchidn:um Landscape Artisans, Corp 3001 Ponce Oe Leon Blvd, SPlte '.200 Co:ral Gables, FL 33134 RESPONSES ON FXLE WITH CITY CLERK ON FU..E Wl1'H. cm CLERK ON FILE WITH CITY CLERK ON FILE WlTH cm CLERK ON mE WITH CITY Cl,'ERK ON FILE WITH Cl"f\' CLERK ON FILE WITH CITY CL.Elli<. ON ft'ILE WlTH CITY CLERK Quality Repair & Maintenance. Carp US W 13 Street Hialeah, FL 33011) SFM Services., lut'.. ~noo NW 79 Avenue Miami, FL 33016 Super Landscape. & Mamtenauce 2372 W 79Srreet Hialeah., FL 33016 Visual Scape 79SS NW 12 Street, St.tile 425 Doral> Fl 33126 ON FlLE WITH CIT\' CLERK ON FJl."E WITH CITY CLER].( ON FILE WITH Cf,l'V CLERK ON FILE WITQ CITY CLERK TO: FROM: DATE: RE: ClTY OF lllALEAl:l CITY ATTORNEY'S OFFICE MEMORANDUM Mayor Carlos Hernandez, and Members of the Hialeah City Council William M. Grodnick, City Allomey May 2, 2012 Report and Recommendation by Selection Committee- Grounds Maintennnoo--Request for Qualifications. 2011112-32 l 0-l 2~0 l 0 Report and Recommendation of the Selection Committee Second Meeting On May I, 2012, the Sel~tion Committee comprised of Frederick H. MarineHi, Director of Grants and Hurnan Services Department., David Concepcion, City Clerk, and Carlos Berriz, Fleet Manager, convened to conduct scheduled interviews and make recommendntions for Request for Qualifications No. 2011/12-3210-12-010 Grounds Maintet1.ance. Also in attendance was Jorge Hernandez, Director of the Streets Department., and William Grodnick, City Attorney. The Committee met in the Law Department Conference Room, 501 Palm Avenue, Hialeah, Florida at 10:00 a.m. Interviews were conducted for the following firms: Elan Lawn and Landscaping Services, Inc., Groundskeepers, Inc., Orchidman Landscape Artisans, Corp., Mystic Gardens Lawn Contracton;, Inc., Garden Techs, Florida Turf & Landscape Horticulture; Inc. Super Landscape & Maintenance, lnc., Visua>Scape Inc. and SFM Services, Inc. Florida Turf & Landscape Horticulture, Inc. was added to the interview lisl Although the City had some performa.nce issues related to the predecessor company Proscape, Inc., it was decided that Corrunittee members, who did not have specific knowledge of the prior bi.story, should have an opportunity to hear the company's explanation and ask questions regarding the same. The responding companies were advised of the selection criteria and that the Committee would reconunend a number of companies to be placed OJ) an approved list of qualified growids maintenance services companies to be selected in the future for sector grounds maintenance work. The Committee members were advised that the Selection Committee would rank the responders according to ah average score of all vo1ing members based on a 100-point scale or maximum totaJ points based on the fol1owing allocation of points: 40 points for ability to deliver low cost quality services; 20 points for equipment, 20 points for experience and 20 points for manp0wer. The Committee Page2 members were then advised that the highest average score of an voting members repre$ents the highest ranking resp<mder. The next highest ranked responder is based on the second highest average se<>re. The interviewed responders were ranked based on comparison scores in descending order. Thereupon, the Selection Committee ranked the following proposals on the 100-point scale as follows: I. SFM Services, Inc. 2. Groundkeepers. Inc. 3. Super Landscape & Maintenance, Inc. 4. Blan Lawn and Landscaping Services, Inc. 5. Visua1Scape> Inc. 6. Orchidman Landscape Artisans Corp. 7. Mystic Gardens Lawn Contmclors, Inc. 8. Garden Techs 9. Florida Turf & Landscape Horticulture, Inc. 95.67-point average based on 287 total points 95~00-point average based on 285 total points 93.00•pOint average based. on 279 total points 91.67-point average based on 275 total points 87.67-point average based on 263 total points 85.00-point average based on 255 total points 84.JJ..,point average based on 253 total points 83.33-point average based on 250 total points 76.33-point average based on 230 total points The Committee members evaluated each company and decided lo recommend, based on the following reasons. the top seven-ranked companies for selection. SFM Servioos 1 Inc., based in .Hialeah Gardens, js a full-service landscaping company with 126 employees currently working in its grounds maintenance division. SFM Services, Inc. has current successful experience with the City of Hialeah and extensive municipal experience with Doral) Coral Gables, Miami Lakes, Surmy Isles, Miramar and Coral Gables. With state~of-the art equipment including using green initiatives such as the use of propane gas and recycling debris and cuttings, a certified. arborist and certified pesticide applicator on staff, requisite liability insurance, a safety program and employee drug testing, SfM Services~ lnc. is well qualified. Groundkeepers, Inc. is also a full service grounds maintenance company, with 80 employees in the field, a full complement of equipment, a safety program for its workers) requisite liability insurance, certified arborist and certified pesticide applica16r on staff, and provides employee drug~testing and criminal backgroW1d checks. Groundkeepers, Inc. has extensive municipal and governmental client experience currently working on contracts with Coral Springs1 Boca Raton, Palmetto Bay. Miami, Miramar, Miami-Dade Page2 Page 3 County, Miramar, and Miami Lakes. The Committee determined that Groundskeepers, lnc. to be weU qualified. Super Landscape & Maintenance, Inc. has a stellar reputation with the City, having performed grounds maintenance work for the City parks, police department, water & sewers property and City Halt during the last five years. With requisite equipment, municipal experience with Doral and Hialeah, having a safety program, performing employee criminal background checks and drug screening, a safety program, a certified arborist and certified pesticide applicator on staff and the requjsite liability insurance, the Committee found that Super Landscape & Maintenance, Inc. js wen qualified. Etan Lawn and Landscaping Services, inc. employs between 60-85 people in the field, has a certifi<X.i arborist and certified pesticide applicator on staff, conducts employee criminal background checks artd drug screening, implements a worker safety program, provides for the requisite amount of liability insurance, and possess~ full array of heavy and smaH equipment. Blan Lawn and Landscaping Services, Jnc. had successfully worked for the City for six or seven years and CWTentty has a large list of municipal clients, including Miami Bench, Pembroke Pines, Miramar, Cooper City and Miami Gardens. The Committee determined that Elan Law and Landscaping Services, inc. to be well qualified, V isualScape, foe. is a company that has risen out of the collapse of Vila & Sons, which, for 28 years, expanded to 1,000 employees in grounds maintenance services, having FDOT and Disney World has long-standing clients. The principal performed excellent grounds maintenance and landscaping work for the City for several decades. With requisite liability insurance, equipment) employee safety plan, drug and criminal background screening, the Committee found VisunlScape> Inc. to be well qualified. The Committee understood that while on the major statewide companles collapsed due to overexpartsion in a severe economic re(;e.Ssion, the Commi«~ supports tltis selection based on the decades of providing high~quality grounds maintenance 'services in Hia)eah and throughout Florida. Orchid.man Landscape Artisans Corp. impressed the Committee has a new> energetic grounds maintenance oompany that has quickly gained municipal clients, the Cities of Pinecrest, Golden Beach and Pembroke Pines. With 30 people in the field, a certified ·arborist and certified pesticide applicator on staff, the requisite liability insurance limits, employee safety program, drug scr.eening and criminal background check.s 1 and requisite equipment, the Committee found that Orchid.man Landscape Artisans Corp. is well qualified. The Committee did note that the company rents forge equipment and that the smaHer sector work would better suit the smaller size of this oompany. Mystic Gardens Lawn Contractors 1 lnc., although a smaller oompany with between 12 and 35 people in the field, possesses the requisite equipment and has the experience providing grounds maintenance services for the City of Hialeah, Hialeah Ho\lsing Authority and Le-On Medical Center. Mystic Gardens Lawn Contractors, Inc. PageJ Page4 has successfully performed work for the City in the pns~ has the re.quisite liability insurance limits, certified arborist and pesticide appJicator on staff, operotes a worker safety program, and provides employee drug screening and criminal background checks. The Corrunittee found Mystic Gardens Lawn Contractors, Inc. weU qualified. The lowest ranked t\vo companies, Garden Techs and Florida Turf & Landscape H<>rticulture. Inc., were not selected. Garden Techs was closely ranked in terms of total points with Mystic Gardens. The small number of employees> 14 employees in the field, and the lack of a oorti6ed arborist on staff, did not compare with the manpower of the other c-0mpanies. Garden Tech has successful prior experience with the City and general met other requirements. Finally, Florida Turf & Lan4scape Horticulture, Inc. was not selected for reaSQns that it was unlikely that the cpmpany would provide quality services at a low price. While the company representative explained the prior negative history wiU1 Hialeah. of his fonner company, Prose.ape, it was clear that he blamed the circumstances on a misunderstanding between the company and the City as to "contract interpretation" relative to level of service. ln factt the company representative asserted that he educated his major client, the City of Miami Lakes, into increasing the contract by 30% to 3 5% to match his top-tier service of consistent gn:)\vth with pruning. The company representative believed that he worked successfully with Miami Lakes through continual negotiation. The Committee members, while acknowJedging that price and level of service is connected, did not share his view as to what the City cpuld afford during these difficul1 .times. In fact,. the City's desire is to be CQSH~ffective, maximize value and save money. The Committee determined that the City would hope that the companies selected by the City would work within these financial constraints without further negotiation. Accordingly, Florida Turf & Landscape Horticulture, Inc. was oot selected. Accordingly, the Selection Com.rnittee, based on the foregoing reasons, reoommend.s th~ highest-ranked seven coropat1ies, SFM Services, Inc., Grou.ndskeq>ers, Inc., Super Landscape & Maintenance, Inc.; Elan Lawn and Landscaping Services, Inc., VisualScape l.nc" Orchjdman Landscape Artisans, Coq>. and Mystic Gardens Lawn Contractors, lnc., to be selected for the pool of qualified grounds maintenance cpropanies with the demonstrated ability to provide quality services at low cost, requisite equipment, manpower and experience to perform grounds .maintenance work for the City. S·\WMG\ASSIGNM8NTS\DEPAATMeNTS\M11yor 2012\n::pM:se!OC(iOOOOJMl.i11tqround$'11allll~tlt»:l:l20125«:o~grocom.rnnedal.io11S.dooJI Page4 CITY OF HIALEAH TAB SHEET BID NO.: TITLE: RFQ 20U/l2-3210-l2-0l0 GROUNDS MAINTENANCE STREETSDEPART!VCENT OPENING: APRIL 19, 2012 ATll:OOA.M. RESPONDERS ActiOJl Landscaping P.O. Box 557913 Miami, FL 33255 Elan Lawn and Landscape 800 Poinciana Drive. Pembroke Pines. FL 33025 Florida Turf & Landscape 400 NW 129 Avenue Mia.ml, FL 331S2 Garden Techs p_o, Box ~8312 Minmu, .FL 33027 Grouudkeepers, Inc. 8004 NW 154 Stree4 11330 Miuni Lakes, i<L 33016 Jade Gardens of Miami 1335 W 4 Avenue ru.ieah, FL 33010 Mystic Gardens HMOO NW 131 Street Hialelh Gardens, F,L 33018 Orcbidrnan Landscape Artisans, C()rp 3001 Ponce t>e I.Aon Blvd, Suite U)O Corti Cables, FL 33134 RESPONSES ON FrLE WITH CITY CLERK ON mE WITB cm CLERK ON FILE WITH CITY CLERK ON FTI.,E WITH CITY CLERK ON fi'ILE WITH CITY CLERK ON FfLE WITH cm CLERK ON FILE WITH CITY CLER..K ON Jlll.,E Wffli crrv CLERK Quality Repair & Maintenance Corp 125 W 13 St.net Hialeah. FL 33010 SFM Services, Inc. 9700 NW 79 Avenue Miami, FL 33016 Super Landscape & Maintenance 2372 W 79 Street Hialeah, FL 33016 Visual Sc.ape 1?55 NW l2 Street. Suite 425 Doral. 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